Request for Proposal
RFP P18- 2023
ADA Self- Evaluation and Transition Plan Update
April 14, 2023
Disability AccessConsultants, LLC
2862 Olive Hwy, Suite D
Oroville, CA 95966
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update i Cover Letter
April 14, 2023
To: Victor De La Cruz, PurchasingManager
City of ChulaVista
Re: Response to Request for Proposal: Americans with Disabilities Act ADA) Self- Evaluation Report and Transition Plan Update RFP No. P18- 2023
Firm’s LegalName: Disability AccessConsultants, LLC (DAC) Headquarters: 2862 Olive Highway, Suite D, Oroville, CA95966 Project Contact(s): Tim Mahoney, GeneralManager Project Manager: BarbaraThorpe, President [email protected] [email protected]
Phone: 1-800-743-7067 Phone: 1-800-743-7067
We appreciatethe opportunity to submit our proposalfor providing consultant servicesto producean updated Americanswith DisabilitiesAct (ADA) TransitionPlanand Self-evaluationfor the City of Chula Vista.
Disability AccessConsultants, LLC (DAC) has extensiveexperiencein the evaluation of program and facility accessibility and provides a full continuum of Americans with Disabilities Act ( ADA) and accessibility services for public entities, such as the City of Chula Vista. Founded as a California companyin 1998, DAChas provided servicesfor the past 25 years to assistpublic entities to comply and implement accessibility requirements in accordance with the ADA, Title 24 of the California Building Code, Section 504 and related federal, state and local disability-related nondiscrimination laws and regulations. DAChas conducted over 28,000 building inspections, surveyed thousands of parks and playgrounds, over 30,000 thousand miles of public rights-of-way and performed hundreds of programmatic reviews and self-evaluations to study the accessibility of programs, services, activities, events and related areas. DAChas a team of 25 staff, including CASpcertified inspectors, dedicated to assistingpublic entities, such as the City of ChulaVista, with ADAcompliance. DAChas a comprehensiveunderstanding of applicablestandards, regulations and requirements under Title II of the ADA, CaliforniaBuilding Codeand related state accessibilitystandards.
DAC is currently assisting or has recently completed similar studies for numerous city and county governments, including cities in proximity to the City of ChulaVista, such as the City of San Marcos, City of Oceanside, City of Murrieta, City of El Centro, City of La Mesa, City of Santee, City of Carlsbad, City of LakeElsinore, City of LemonGrove, City of Anaheim, and the City of Fullerton. A more detailed list of over 100 similar projects completed by DACis provided in our response.
To provide for easymanagementof the transition plan and documentationof complianceefforts, DAC has developedonline accessibilitymanagementsoftware called DACTrak. DACTrakis a powerful tool to manageand update the transition plan, project costsand document progress. Customreports can be printed in a variety of formats. The use of DACTrakprovides for a better quality and finished product for easy and cost-effective managementof the ADAplan.
The proposalis signedby Tim Mahoney, who is authorizedto obligate DACcontractuallyand negotiate with the City. DAChas reviewed the City’s RFPTerms and Conditionsand SampleContract Services Agreementand has no exceptions. DAChas receivedAddendumNo. 1 publishedon March31, 2023 and incorporated the information into our response.
Tim Mahoney, GeneralManager
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update ii
1. Table of Contents
COVERLETTER ........................................................................................................................................................... I
1. TABLE OF CONTENTS ...................................................................................................................................... II
2. PROJECTNARRATIVE AND SCOPEOF WORK .......................................................................................... 1 BUILDINGS .......................................................................................................................................................................... 3 PUBLICRIGHTS-OF-WAY ..................................................................................................................................................... 3 PARKS, RECREATIONANDOPENSPACES............................................................................................................................... 5 CITYPROGRAMSANDSERVICES ........................................................................................................................................... 6 CITYCOMMUNICATIONSANDWEBPAGES .............................................................................................................................. 6 COMPREHENSIVEADASELF-EVALUATIONANDTRANSITIONPLAN ......................................................................................... 7
3. QUALIFICATIONS .......................................................................................................................................... 14 PROJECTTEAM .................................................................................................................................................................. 15
4. REFERENCES ................................................................................................................................................... 18 DACPUBLICENTITYCLIENTLIST ...................................................................................................................................... 21
5. FEEPROPOSAL ............................................................................................................................................... 24 OTHER INFORMATION RELEVANT TO PROPOSAL ........................................................................................ 25 SAMPLEDACTRAKSCREENSHOTSANDINFORMATION ....................................................................................................... 25 GENERALCONDITIONS................................................................................................................................................ 34 DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 1
2. Project Narrative and Scope of Work
It is understood that the City of Chula Vista is requesting a firm with professional experience in accessibilitycomplianceto assistCity staff in the self-evaluation of City facilities, parks, public rights- of-ways, programs, services, and activities, as well as update the City’s previous transition plan and efforts, which includes monitoring and management tools, for keeping in compliance with the Americanswith DisabilitiesAct (ADA), Title 24 of the CBCand other relevant laws and regulations.
DACis proposing a scope of servicesthat will allow the City to develop an updated ADA transition plan that meets the requirementsof applicablelaws and regulationsbut allowsfor maximum flexibility in the scheduleand cost of implementation. DAC’s proposedservicesinclude the use of our DACTrak online accessibilitymanagementsoftware program that will provide City staff with an easymethod to schedule and track implementation of the transition plan. As DACTrakincludes estimated costing information, DACTrakwould provide the City with a tool to develop a methodical, budget-sensitive timeline for correction of deficienciesand barrier removal.
DAChas completedover 400 similar project throughout the USover the past 25 yearsand has a clear understanding of the necessaryrequirements and deliverablesthat the City is seeking. The scopeof work provided to the City by DACwill include:
1. DACwill assist the City staff with development the process, procedures, documents and forms needed to conduct the self-evaluation of the City's programs, activities and services for ADA complianceand compile the findings and recommendationsinto a self-evaluation and transition plan report.
2. In consultation with the City, DAC will develop a master list of City programs, services, and activities; accessibilitypolicies; disability customer servicetraining; communicationpractices and any additional availableinformation regarding program accessibility.
3. DACwill review and evaluate City policies, services, programs, activities, practices, facilities, and public rights-of- way to identify conditionswhich may limit accessibility.
4. Furthermore, DACwill evaluatethe City’s programs, servicesand activities for compliancewith the California Building Standards Code, the California Manual on Uniform Traffic Control Devices, Federal ADA Accessibility Guidelines, 2010 ADA Standards for Accessible Design, and the Proposed) ADAAccessibilityGuidelinesfor the PublicRights-of-Way (PROWAG).
5. DACwill review the City’s previousADATransition Planand/or previousefforts to incorporate and document efforts into the update plan.
6. DACwill review and incorporate the City of Chula Vista PedestrianConnectivity Plan dated July 2019 and any other associateddata to be provided by the City. DACwill evaluate the data for accessibilityaccuracyand recommendelements to be incorporated in Self-EvaluationReport and Transition Plan.
7. After research and review of the City PedestrianConnectivity Plan and the field data collected, should DACand the City determine additional or updated public right-of-way inspectionsneed to be completed, DACwill completethese inspections. The public rights-of-way reports prepared by DACwill detail items found to be non-compliant with FederalADAAccessibilityGuidelines. DAC’s report will also include the recommendedmethods that can be used to make the non-compliant facilities accessibleand specify a schedulefor taking the steps necessaryto achievecompliance.
8. DAC’s reports will include photographsof the location and element for eachphysicalbarrier found at City facilities, including building exteriors, building interiors, park amenities, and parking lots for inclusionin the Transition Planupdate.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 2
9. With the use of DACTrakAccessibilityManagementSoftware, DACwill provide facility reports for eachsite detailing conditionsor items found to be non-compliant. Reportscan also be generated which show barriers found City-wide in a single consolidatedreport.
10. DAC will assist the City with its public outreach efforts, which can include at least one public workshop. Although it is not required by the ADA to hold a public meeting. DACwill assist City staff with tools, methodology and options for engaging with appropriate stakeholder groups, including individualswith disabilitiesand organizationsrepresenting individualswith disabilities.
11. DACwill review appropriate City plans, reports, and programs, as well as meet with City staff to gain insight into the City's facilities and programs in order to identify issues which may be discriminatory to people with disabilities. The review will also include City policy and program accessibility, including eligibility requirements, participation requirements, facilities used, transportation, communication, grievance procedures and emergencyprocedures.
a. DAC will conduct barrier assessment surveys to collect information on each program and activity. Staff will also be engagedto provide details regarding forms and current participants, the types of equipment and materials used, testing and entrance requirements, amount of staff
training, and list any specificmodificationsthat are needed and accommodationsthat have been provided in the past.
b. Based on the barrier assessment surveys and policy reviews, DAC will evaluate the effectiveness of the existing ADA program services and provide recommendationswhere deficienciesare identified.
c. DAC will provide the City with an ADA self-evaluation and transition plan report that will summarizethe data and findings from the ADAself-evaluation and transition plan for City buildings, parks, programs, communications, open spacesand public rights-of- way. d. DACwill meet with City staff as needed to coordinate the project kick off, discussprogress at an interim meeting and present the final deliverablesat a completion meeting. Additional as-neededmeetings to accomplishthe project objectives will also be held. Meetingswill be organized to be held via virtual teleconferenceas often as possible to ensure efficiency of the project progress.
e. DACwill prepareand presentrecommendationsto City’s executivemanagementteam. f. DACwill prepareand presentrecommendationsto the City Council.
12. DACwill prepare an initial “draft” of the ADASelfEvaluationReport, includingrecommendationsto bring programs, services, activities, and practicesinto compliance. Citystaffwill be ableto viewthe initial draft and providecommentaryand into the plan. The “final” ADA Self Evaluation Report shall comply with all requirements of Title 28 of the Code of Federal Regulations (“CFR”), Chapter I, Part 35, SubpartA, § 35.105.
13. In collaborationwith the City, DACwill assistin the developmentof an updatedand comprehensive ADATransition Plan, that will include, but not be limited to the following:
a. Identify barriers and prioritize solutions.
b. Establisha list of all City services, including a map of the path of travel to eachservicealong with the barriers to be removed in order to achievecompliance. c. Costestimatesfor modificationsneededin order to achievecompliancewith the Guidelines.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 3 d. Recommendationsto update existing policies and to create new policies in order to achieve compliancewith the Guidelines.
The completedTransitionPlanshallcomplywith all requirementsof Title 28 of the CFR, ChapterI, Part 35, Subpart D, § 35.150.
Buildings
a. In consultation with the City, DAC will identify which City buildings are subject to the requirements of the ADA, and perform assessmentsof all interior and exterior elements, including the path of travel as well as common areas throughout City owned and tenant occupied buildings. The reports prepared from the assessmentswill include details of all elementssurveyed.
b. DAC will conduct barrier assessmentsurveys with field reviews of all City-owned public buildings that provide programs, services or activities to the public, as appropriate. The surveys will identify physical barriers at each facility that could limit accessibility. The information collected in the field will be compared to the Federal ADA codes as well as applicable state codes (CBC, Title 24) and the standard that provides the greater level of accessibilityutilized. DACwill consult with the City staff to determine use of the buildings that were constructedprior to 1992 to verify the required scopeand areasof the facility that should be surveyed.
c. Based on the results of the barrier assessmentsurveys, DAC will develop reports issued through DACTrakin order to provide the City with comprehensiveassessmentresults. The reports will include:
1. Detailedbarrier descriptionand initial priority order related to relative impact to access
2. At least one digital photograph for documentationof each barrier
3. Detailed location description identifying the location of the barrier, maps will also be provided for findings where GIS coordinates can be collected for availableoutdoor findings
4. A proposedsolution to eliminate the barrier; and
5. Individual cost estimatesfor each solution.
d. DACwill provide the Citywith accessto DACTrak, allowing the City’s usersto generatedetails reports in multiple formats, including PDFand Excel, as well as map style formats of KML and Shapefile for available exterior areas where GIS coordinates can be collected. The DACTrakonline accessibilitymanagementsoftware will provide the City with comprehensive reports for the interior and exterior of each facility. DACTrakalso includes tools that will allow the City to plan a schedule of barrier removal, adjust priorities and update the implementation of the transition plan. Many report options are available in DACTrakthat can show detailed information for every noncompliantfinding in eachbuilding, through high levelsummaryreports that canoffer a concisesynopsisof noncompliantfindings by category acrossall facilitiesCity-wide. Estimatedcostsare availablein all reports, howevera DACTrak user can chooseto generate a report without estimated costs if needed. e. DACwill surveyall City-owned buildingsincludedin RFPdocumentsand Appendix1 provided by the City, which will be confirmed at the project kick off meeting.
Public Rights- of- Way
a. The City completed a comprehensive “City of Chula Vista PedestrianConnectivity Plan” in 2019. DACunderstandsthat the City is requestingfor the selectedvendor to review, evaluate DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 4 and potentially utilize and leverage the collected field data and surveys from this report as part of developingthe City’s ADASelf-Evaluationand Transition Plan. b. Based on the Pedestrian Connectivity Report provided by the City, it appears the data collection processfor this project was comprehensive. Should DACbe selected and able to view the actual field data and findings that were collected for this plan, DACwill collaborate with the City in the review of the data from the PedestrianConnectivityPlanto determine if some or all of the data can be utilized.
c. DACand City will collectivelydetermine the ability to utilize the field data that was collected and if the reports createdfrom the pedestrianplan caneffectively integrate into management of the City’s Transition Plan, moving forward.
d. DACand the City may determine that portions of the previously areasshould have updated accessibilityinspectionsperformed. Also, the City has likely constructed new sidewalk and PROWareas within the past 6-7 years, that were not part of the PedestrianConnectivity Plan. Theseareasmay need to be inspectedto ensurethat they are includedin the updated ADATransition Plan.
e. Should it be determined that updated PROWand sidewalk inspectionsare warranted, DAC, in consultation with the City will identify which City-owned public rights-of-way, including, but not limited to cross walks, pathways, sidewalks and curb ramps are subject to the requirements of the ADAand perform assessmentsof all areas within the identified public rights-of-way facilities. The reports prepared from the assessmentswill include details of all elementssurveyed.
f. DACwill conductbarrier assessmentsurveyswith field reviewsof the identified public rights- of-way owned by the City of ChulaVista, as appropriate. The surveyswill identify physical barriers in the public rights-of-way that could limit accessibility. The information collectedin the field will be compared to the Federal ADAcodes as well as applicablestate codes and the standard that provides the greater level of accessibilityutilized. Public Rights of Way Guideline (PROWAG), FHWAManualof Uniform Traffic Control Devices (MUTCD), Title 24 of the California Building Code and Federal ADA AccessibilityGuidelines (ADAAG) all can be comparedand applied.
i. Based on the results of the barrier assessmentsurveys, DAC will develop reports issued through our DACTrakonline accessibilitymanagementsoftware in order to provide the City with comprehensiveassessmentresults. The reports will include:
As-is condition measurementsand verifications as they relate to ADAaccess A detailedbarrier descriptionand initial priority order related to relative impact to access At least one digital photograph for documentation of each barrier Detailed location description identifying the location of the barrier, maps will also be provided for findings where GIS coordinates can be collected for available outdoor findings
A proposedsolution to eliminate the barrier; and
Individual cost estimatesfor each solution.
g. For areas of public rights-of-way that are surveyed by DAC, DACwill provide the City with accessto DACTrak, allowing the City’s users to generate details reports in multiple formats, including PDFand Excel, as well as map style formats of KML and Shapefile for available exterior areas where GIS coordinates can be collected. The DACTrakonline accessibility management software will provide the City with comprehensivereports for the interior and exterior of eachfacility. DACTrakalsoincludestools that will allow the Cityto plan a schedule DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 5 of barrier removal, adjust priorities and update the implementation of the transition plan.
Many report options are available in DACTrakthat can show detailed information for every noncompliant finding along each area of sidewalk, through high level summary reports that can offer a concisesynopsisof noncompliantfindings by category acrossall public rights-of- way facilities City-wide. Estimatedcostsare availablein all reports, howevera DACTrakuser can chooseto generate a report without estimated costs if needed. h. GIS Data: By utilizing DACTrak, all locations inspected by DACshall be identified with an accurate GIS location. DACTrakcan produce reports that include a GIS layer in both KML and ESRIShapefileincluding, but not limited to, the following features:
Latitude and longitude GISlocation
Surfacetype
Vertical displacement
Tree/Tree root
Width and length
Recommendedremediation
Slopesof Curb Ramps (% of flares, ramp, landing and etc.) DAChas included examplescreenshotsof map reports availablein DACTrakas additional information in our proposal.
Parks, Recreation and Open Spaces
a. In consultation with the City, DAC will identify which City-owned parks, trails, outdoor facilities and open spaces are subject to the requirements of the ADA and perform assessmentsof all areas within the recreational facilities. The reports prepared from the assessmentswill include details of all elementssurveyed. b. DACwill conduct barrier assessmentsurveys with field reviews of all parks, trails, outdoor facilities, indoor facilities and open spacesowned by the City of Chula Vista and listed in Appendix I of the RFP, that provide programs, services or activities to the public, as appropriate. The surveys will identify physical barriers at each City-owned parks, trails, outdoor facility and open space that could limit accessibility. The information collected in the field will be compared to the Federal ADA codes as well as applicablestate codes and the standard that providesthe greater level of accessibilityutilized. c. Based on the results of the barrier assessmentsurveys, DAC will develop reports issued through our DACTrakonline accessibilitymanagementsoftware in order to provide the City with comprehensiveassessmentresults. The reports will include:
2. As-is condition measurementsand verifications as they relate to ADAaccess
3. A detailed barrier description and initial priority order related to relative impact to access
4. At least one digital photograph for documentation of each barrier
5. Detailed location description identifying the location of the barrier, maps will also be provided for findings where GIS coordinates can be collected for availableoutdoor findings
6. A proposedsolution to eliminate the barrier; and
7. Individual cost estimatesfor each solution.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 6 d. DACwill provide the Citywith accessto DACTrak, allowing the City’s usersto generatedetails reports in multiple formats, including PDFand Excel, as well as map style formats of KML and Shapefile for available exterior areas where GIS coordinates can be collected. The DACTrakonline accessibilitymanagementsoftware will provide the City with comprehensive reports for the interior and exterior of each facility. DACTrakalso includes tools that will allow the City to plan a schedule of barrier removal, adjust priorities and update the implementation of the transition plan. Many report options are available in DACTrakthat can show detailed information for every noncompliant finding in each recreational facility, through high level summary reports that can offer a concise synopsis of noncompliant findings by categoryacrossall facilitiesCity-wide. Estimatedcostsare availablein all reports, however a DACTrakuser can chooseto generatea report without estimatedcostsif needed. e. DAC will survey all City-owned parks and park facilities included in the original RFPand Appendix1 provided by the City.
City Programs and Services
a. In consultation with the City, DACwill identify which City programs and servicesincluding but not limited to, classes, workshops, meetings, and events, are subject to the requirements of the ADAand perform reviews of program policies, procedures, including but not limited to eligibility requirements, location(s) of services, methods of providing information and procedurefor processingrequestsfor accommodations. The information prepared from the programmatic assessmentswill be included in the self-evaluation and transition plan report. b. DACwill conduct programmatic barrier assessmentsurveys of City programs and services, asappropriateand available. Thereviewswill identify programmaticbarriersin Cityprograms and servicesthat could limit accessibilityor be consideredpotentially discriminatory. c. Based on the programmatic barrier assessmentsurveys, DAC will provide the City with suggestionsand recommendationsas neededto ensureor enhancecompliancein the City’s programs and services. The findings and recommendationswill be includedin the ADASelf- evaluation and Transition Planreport.
d. The ADAself-evaluation and transition plan report will identify issuesthat may limit physical or other accessto individuals with disabilitiesto City Programsand Services. The report will include a feasiblesolution and cost estimate for eliminating each barrier if applicable. Most programmatic changesto enhancecompliancewould have little to no cost associated.
City Communications and Webpages
a. In consultation with the City, DACwill identify which City communicationsand webpages, including but not limited to, sign-up forms, registration forms and public facing website pages, are subject to the requirements of the ADA. DAC will provide the City with a programmatic review that will identify all communicationsitems that are not compliant or are potentially discriminatory. The City’s website will be reviewed for compliancewith the standard required for Title II entities, Web ContentAccessibilityGuidelines (WCAG) 2.0 Level AA or the required standard at the time of evaluation if requirements change. b. DACwill conduct barrier assessmentsurveys to review all City public communicationsand webpages, as appropriate. The surveys will identify accessibility barriers in City communicationsand webpages as well as potential language or procedures that could be considereddiscriminatory.
c. DAC will provide the City with an ADA self-evaluation and transition plan report that will include comprehensiveassessmentresults, including:
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 7 An ADAself-evaluation and transition plan report with details of the programmatic and policy reviews, aswell asa completeoverviewof the entire self-evaluationand transition plan project
Descriptions of accessibility barriers found in communications and language and an explanation of their relative impact to access
Referencesto applicablecodesfor effective communicationand website accessibilityto assistwith correcting the barrier
Proposedsolution(s) to eliminate each communicationand website navigation barrier When applicable, cost estimates may be included for each programmatic solution, however most programmatic solutions would not be expected to have an associated cost.
d. DACwill provide the City with an updated ADAself-evaluation and transition plan report that includes the findings are recommendations prepared from the reviews of the City’s communicationsand website review. The ADAself-evaluation and transition plan report will include a synopsisof the comprehensivewebsite review which will be issuedseparatelyas a related and referencedreport. The ADAself-evaluationand transition plan report will identify programmatic issues found in public communicationsand the City’s public facing website that limit accessibility. The ADAself-evaluationand transition plan report and websitereview report will include recommended solutions for eliminating each barrier and an estimate associatedcost, if applicable. Most programmatic recommendationswould be expected to involve little to no cost to implement.
Comprehensive ADA Self- Evaluation and Transition Plan
1. DACwill assistthe City to developa comprehensiveADAself-evaluation and transition plan based upon the results of the barrier assessments, policy reviews, and comments from City staff. The ADA transition plan will include all information necessary to comply with Title II of the ADA, including but not limited to, the following:
a. The methodology for performing the self-evaluation of existing barriers to accessibilityand recommendationsof methods to remove them.
b. A summary of findings of the self-evaluation of facilities, policies, programs, and practices. c. Recommendationsfor remedial measures to correct deficiencies and a methodology for prioritizing barrier remediation.
d. Costestimatesfor recommendedremediation measures.
e. Assistance with an implementation schedule that includes milestones or measures of achievementfor monitoring implementation.
f. Recommendationsfor proceduresand forms for monitoring implementation. g. Recommendationsfor proceduresfor periodicallyreviewing and updating the ADAtransition plan.
h. Recommendations for procedures and forms for performing evaluations of additional barriers.
i. Recommendationsfor proceduresand forms for filing requestsfor accommodation. j. A list of referencesand contact information for ADAand accessibilityrelated resources; and k. Identification of the City official with overall responsibilityfor implementation of the plan. l. Documentationand referenceof previous transition plan and complianceefforts.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 8
2. DACwill present the draft ADAtransition plan and subsequently, the final proposedADAtransition plan findings to City Staff by issuinglogins to the DACTrakaccessibilitymanagementsoftware and conducting and interactive training sessionvia teleconference.
3. DAC, if requested, can present the final document to the City Council. It is not required or recommendedthat the Council adopt the transition plan as projected dates of completion may becomeproblematic if they are not met. A transition plan is meant to be developedas a flexible plan, allowing for changesand adjustments over time to meet the ongoing needsof the City.
4. In addition to providingthe Citywith accessto DACTrakto view and downloadreports, if requested DAC can deliver copies of the final self-evaluation and transition plan to the City in PDF and Microsoft Excel, as well as KML and ESRI Shapefilesfor available exterior reports. If the City choosesnot to use DACTrak, all data files and project maps and drawings associatedwith the self-evaluation report and transition plan will be provided to the City in a mutually agreed format.
All data collectedwill be property of the City.
Detailed Approach for a Successful Project
In addition to the previous scopeof work summary, tasks will also include, but are not limited to the following:
Orientation/ Project Meeting and Clarification of Project Scope and Schedule DACwill conduct an initial project kickoff meeting with selectedCity staff to clarify roles and lines of communication, refine project goals, review the overall project schedule, schedule surveys of City facilities, recreational areas and public rights-of-way and identify key City personnel related to the project scope. To ensure an efficient commencementof the project in order to meet the deadline requirements, the kickoff meeting may be held via teleconference. Morespecificactivities will include:
Information that is needed will be clarified at the initial orientation meeting. The initial meeting will also clarify proposed activities and provide a collaborative framework to discuss project strategies. The project methodology is generally designed to develop a comprehensive plan without placing additional activities and impact upon City staff.
Barbara Thorpe will be designated as the project manager and will also serve as policy and program analyst. Shewill be the DACcontact for the project and serveas the point of contact for the City. The designatedteam membersthat will coordinatethe inspectionteam during the facility reviews will be Michael Boga and Candice Pursch. The management approach will include coordinationand assistancefrom DACoffice staff under the direction of JennieGrover, Director of Administrative Services, Tim Mahoney, General Manager and Candice Pursch, Director of AccessibilityServices.
Specific methodologies and data collection will be clarified. Timelines and benchmarks will be developed. Operational and procedural requirements will be reviewed, such as coordination of schedules, name tags, project dates and other relevant information. DACstaff members wear DACuniform shirts and have DACidentification badges.
The initial orientation meeting will include an assessmentof any previous compliance activities and areasof current or potential litigation. The review of complianceactivities and high priority areas will assist with the development of an overall project plan. The review and documentation of prior initiatives will also build a more defensibleplan if the City is challengedby litigation.
Project objectives will be clarified and elementsthat may be unique or of importance for the City will be discussed.
Hours of operation, schedulesand City activities by location will be discussed.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 9 Survey of Facilities, Parks and PROW, Compliance Assessment Reports and Software for Transition Plans
DAC will conduct surveys of the interior and exterior areas of each City building, facility and recreationalarea identified in the RFPand confirmed at the kickoff meeting.
DACwill begin the review and analysisof the field data collectedfor City’s PedestrianConnectivity Planto determine if it may be used and integrated with updated Transition Plan.
DACwill prepare reports identifying each physicalelement within the public areas of each of the City buildings, facilities, recreationalareas and public right-of-way that is out of compliancewith the ADA and related codes and regulations or otherwise hinders or prevents accessto persons with disabilities.
As required by the ADA, the 2010 ADA Standards will be compared with state codes and the standard that provides the greater level of accessibility utilized. As DAC collects actual measurementsof as-is field conditions and records all information, data can be reprocessedif codes change without conducting a re-inspection, thus resulting in a significant savings when codeschange, and the plan needsto be updated.
DACwill provide the City with DACTrakonline accessibilitymanagementsoftware for City staff to generate reports in multiple styles and file formats. DACTrakreports will include, but may not be limited to the following:
o Initial prioritizing of non-compliant findings relative to the level of impact to access. o Referenceto code or codesdefining the barrier to access. o Proposedsolution(s) to eliminate the barrier.
o Individual detailed cost estimate for each solution.
o At least one digital photograph of each barrier to access. o Detailed location description, including GIS coordinates for available outdoor areas, to further identify the barrier when available.
Assessmentsand reports will include a high degree of detail with photographs, code references, cost estimatesand GISinformation when applicable. The DACTraksoftware providesthe user with the capability to generate reports in multiple formats such as progress reports, additional prioritizations, preset reporting features and other custom reports.
The inclusion of photographs
showing the as-is condition has
proven to be valuable assistance
to clients in the formulation of the
decisions regarding barrier
removal priorities. The DACTrak
software provides an easy to use
accessibility management
platform that exceeds the ability
to managethe plan by hard copies
and binders. The assessment
report of each facility will include
cost estimates to correct
deficienciesin accordancewith the
ADAor other applicablefederal or
state accessibilitycodes.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 10 Barriersare identified by building, floor or location and given a unique identifier record number to assistwith navigationin the accessibilitysoftware and location of the finding and recommendation by area and site. Estimatedapplicablecostswill be given by item and element in accordancewith industry standards. Costs can be easily adjusted to adhere to any cost estimates the City may utilize.
Physicalaccessproblems that require structural solutions will be documentedin the compliance assessmentreportsthat will be usedto developthe transitionplan. Theproposedmethodfor barrier removalwill be provided. The transitionplan will identify physicalbarriersthat may limit accessibility of the City programs, servicesor activitiesfor individualswith disabilities. The schedulefor removal of barriersand appropriatetimelineswill be developedin consultationwith the City.
Identified barriers and obstacleswill be prioritized as discussedin the Scopeof Work. Useof the DACTraksoftware will provide the City with an additional tool to reprioritize items dependingupon the unique and ongoing needs of the City and public comments during the public input process.
Publicand nonpublic areaswill be identified, if requested. Employeeonly areas, for example, are usually given a lower priority for barrier removal.
Detailed findings, inspection intake records and digital photos are recorded during the intake process. Findingsare incorporatedinto the transition/barrier removal plans. Information collected during the survey process is preloaded by DACinto our
DACTrakaccessibilitymanagementsoftware.
Should the City and DAC elect to update public right-of way surveysor inspectsidewalksnot previouslyinspected
as part of the Pedestrian Plan, the DAC surveys of the
public rights-of-way may include, but would not be limited to:
Sidewalks
Width
Crossslope
Runningslope
Changesin elevation greater than 1/4 inch and changesin elevation that are not beveled up to ½ inch
Any obstructions in the sidewalkthat obstruct or narrow the path of travel such as protruding objects and items that narrow the required width
Street furniture
Collectionof GIS location information and photographs
Signalized Intersections
Crosswalks
Pedestrianramps-curb ramps; width, slope, side flares, grooved borders, truncated domes, alignment with the crosswalk
Accessiblepedestrian signals
Traffic stop bars
DAC uses a comprehensive approach to inspecting public rights-of-way. In order to conduct an assessmentof all of the requirements in the PROW, DACaccessibilityspecialistswalk each mile of sidewalk to record manual measurements and photographs of the field conditions and enter the information into our DACTraktablet in the field. DAChas found that the useof automated equipment for running slopeson sidewalks, such as ultra-light profilers, do not provide an actual measurement, but only provide a chart showing ranges. In some cases, if a changein level is greater than ½ inch, no actual quantifiable information is reported of how much greater the severity. In order to get the actual measurementsfor the sidewalks, the use of a “profiler” does not provide the measurements neededfor items such as vertical clearanceand street furniture.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 11 The on-site facility team leader conducts a quality assurancereview and contacts the field inspector regarding any items in the report that may need further investigation. The on-site facility team leader completes any necessaryedits and the final quality control editor is notified that the report is ready for the final edit.
Cost estimates are provided by DACTrakand then can be refined by DACin collaboration with the City. If the City has utilized cost estimates for standard nonaccessibleitems or elements, then the City’s costs can be entered into the DACTrakprogram.
As is the casewith most public entities, due to the limited City staff availability it is the intent of DAC to conduct the surveyswith as little burden on the City staff as possible.
DACteam members will conduct on-site inspectionson
our DACTrak tablets and export the on-site field
conditions for processingby our servers the same day
of the inspection while located in the City. Thus, the
draft report is ready the same day or at the end of the inspection of the site. Cost estimates are then refined by Michael Boga, Senior Director of Accessibility
Services, in collaboration with the City. If the City has utilized cost estimates for standard nonaccessibleitems or elements, then the City’s costs can be entered into
the DACTrakprogram.
The on-site facility team leader conducts a quality
assurance review and contacts the field inspector
regarding any items in the report that may need further investigation. The on-site facility team leader completes any necessaryedits and the final quality control editor is notified that the report is ready for the final edit.
As is the casewith most public entities, due to the limited City staff availability it is the intent of DAC to conduct the surveyswith as little burden on the City staff as possible.
Summary of Deliverables
The following list includesa summaryof the anticipateddeliverablesrequired to completethe project:
1. The self-evaluation processrecommendationsincluding proposedproceduresand forms.
2. Draft barrier assessmentsurveys for all City buildings, parks, open spaces, public rights-of- way ( if needed), programs, services, communications and webpages subject to the requirements of the ADA. Reports will be provided through DACTrakor in hard-copy and electronic formats as requestedand applicable.
3. Final barrier assessmentsurveys for all City buildings, parks, open spaces, public rights-of- way, programs, services, communicationsand webpagessubject to the requirements of the ADA. Reports will be provided through DACTrakor in hard-copy and electronic formats as requestedand applicable.
4. Draft accesscomplianceassessmentreports for all City buildings, parks, open spaces, public rights-of-way, programs, services, communications and webpages subject to the requirements of the ADA. Reports will be provided through DACTrakor in hard-copy and electronic formats as requestedand applicable.
5. Final accesscomplianceassessmentreports for all City buildings, parks, open spaces, public rights-of-way, programs, services, communications and webpages subject to the requirements of the ADA. Reports will be provided through DACTrakor in hard-copy and electronic formats as requestedand applicable.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 12
6. Draft ADA self-evaluation and transition plan report submitted in hard copy and electronic formats as requested.
7. Final ADA self-evaluation and transition plan report submitted in hard copy and electronic formats as requested.
8. Assistancewith public meeting agendasand minutes, as appropriate.
9. Draft transition plan provided through DACTrak, hard-copy and electronic formats such as PDF, Word and Excelas requested.
10. Final transition plan provided through DACTrak, hard-copy and electronic formats such as PDF, Word and Excelas requested.
11. DACstaff can attend at least one meeting, at the request of City staff, to present the City’s ADASelf-evaluation and Transition Planfor review and acknowledgement.
12. It is not required or recommended that the Council adopt the transition plan as projected dates of completion may becomeproblematic if they are not met. A transition plan is meant to be developedas a flexible plan, allowing for changesand adjustments over time to meet the ongoing needsof the City.
13. DACwill coordinate and arrange project managementmeetings with City staff as needed.
DACTrak - Innovative Tools, Strategies and Best Practices Based on experience and knowledge of the accessibilityfield and best practices, DACcontinues to develop innovative methodologies, easy to use ADA management tools, and proven, successful strategies for evaluating programs, services, activities, events, facilities, parks and public rights-of- way. DACTrakwas developedby DACfor the purposeof easyand useful importing and management of the accessibilitydata collected in the field. DACTrakis interactive online software and is not an enhancedexcelspreadsheet. The ability to collect, compile, analyzeand usereport data in a practical format was one of the driving forces to develop the DACTrakintake and managementsoftware.
Our DAC accessibility management software, DACTrak, provides our clients with a powerful management tool to document compliance, project costs, print custom reports and record progress.
DACTrakis not an excel spreadsheet, but actual software that has been developedby our company to assistwith the implementationand documentationof the City’s ADAplan and providesphotographs of as-is site conditions, which has proven to be valuable documentation. Findings and recommendations, in addition to other data are preloadedinto the DACTraksoftware. As DACowns and licensesthe DACTraksoftware, we can make custom modificationsfor our clients.
The DACTrakprogram is accessedthrough a securewebsite that is compatiblewith all current major internet browsers. There is no software program file to download or install on the City’s serversor computers in order to accessand managereport data on DACTrak. All maintenanceand updates to the DACTraksoftware are performed by DAC’s in-house IT Team, therefore there is no burden on the City’s IT staff to maintain or administer any software, programs or databases.
The data contained in the database shall be the property of the City when the ADATransition Plan compilation is complete. DACproposes that the City use DACTrakto facilitate ongoing monitoring and updating of the final transition plan. If the City chooses not to use the DACTrak online managementsoftware, DACcan provide reports to the City in a compatible format such as Exceland PDF.
Critical Items for Success
The most critical step in performing a successfulassessmentproject is planning. Verifying facility information, organizing access and confirming contact information prior to the onsite surveys commencingis vital to the successof the project.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 13 Another issue that is critical is the consistencyand accuracyof the data gathered during the survey phase. In order to ensurethis, DAChas developedDACTrak, which supports accurateand complete data collection. Usingthe DACTraksoftware in the field, our surveyorscollectdata and measurements in a specific order to ensure that elements are not missed. The data and photographs that are collected in the field are processedby our servers against all applicable accessibilitycodes, which provides our clients with consistent and accurate reports. Since the data collected in the field is automatically uploaded to our processingservers, reports are available to our clients within a short turnaround time, following our multi-step editing and quality control process.
Project Schedule of Activities
Basedon experiencewith similar projects, it is estimated that the project completion time will be within 12 months.
Scope of Service – Activity or Task Months
1 2 3 4 5 6 7 8 9 10 11 12
NTPprovided, DACkickoff meeting;
survey methodologies, deliverables
and scheduleconfirmation.
Project planning, survey and activity
scheduling, proceduresreview
Reviewof City’s Pedestrian
ConnectivityPlandata.
Surveysof City buildings,
recreationalfacilities and public
rights-of-way (if needed)
Opportunitiesfor public input
Reviewof policiesand procedures;
analysisof existing plan
Draft self-evaluation of services,
policies, programsand practicesfor
City review
Transition plan project databaseand
accessibilityreports prepared for City
DACTraksoftware presentedto City
and logins created, training on use of
DACTrakto implement the transition
plan
Seconddraft of self-evaluation
deliverablespresented
Deliverablescompleted and provided
to the City
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 14 Innovative Tools, Strategies and Best Practices
Based on experience and knowledge of the accessibilityfield and best practices, DACcontinues to develop innovative methodologies, easy to use ADA management tools, and proven, successful strategies for evaluating programs, services, activities, events, facilities, parks and public rights-of- way. DACTrakwas developedby DACfor the purposeof easyand useful importing and management of the accessibilitydata collected in the field. DACTrakis interactive online software and is not an enhancedexcelspreadsheet. The ability to collect, compile, analyzeand usereport data in a practical format was one of the driving forces to develop the DACTrakintake and managementsoftware.
3. Qualifications
DAC’s staff is highly qualified to provide the servicesrequested by the City of ChulaVista. DAChas provided servicesto public and private entities for the past 25 years to assistthem in enhancingtheir compliancewith the ADAand related state accessibilitycodes. DACstaff have necessaryCASpand ICCcertifications, and have provided similar servicesto hundreds of public entities, including towns, cities, counties, school districts, universities and park districts. DAC has also developed DACTrak software, which allows for consistentand efficient data collectionin the field and seamlessprocessing of data into usableand manageableonline reports. DACproposesto useDACTraksoftware to provide the requested transition plan servicesto the City of ChulaVista.
As our founder, BarbaraThorpe, worked with a public entity for nineteen years as the ADACoordinator, 504 Coordinator and Director of Planningand Compliance, she has extensive experience working with individuals with disabilities and organizations representing individuals with disabilities. In addition, shehascollaboratedwith individualswith disabilities and organizationsthat represent individuals with disabilities in a facilitative manner that has benefited city governments during her work with other municipalities. Barbara and the DACteam membershave demonstratedthe ability to engage
and interact with individuals and organizationsto assist with the prioritization, long range planning and implementation of the ADAplan. Barbara would serve as the project manager. Our DACaccessibilitymanagementsoftware, DACTrak, providesour clients with a powerful managementtool to document compliance, project costs, print custom reports and record progress. DACTrakis not simply an excel spreadsheet, but actual software that has been developed by our company to assist with the implementation and documentation of the City’s ADA plan and provides photographs of as-is site conditions, which has proved to be valuable documentation.
Findingsand recommendations, in addition to other data are preloaded into the DACTraksoftware.
As DACowns and licensesthe DACTraksoftware, we can make custom modificationsfor our clients.
Professional Services Provided by DAC
DACprovidesa full continuum of professionalservicesthat include, but are not limited to:
Facility inspections
Self-evaluationsfor ADAand Section504 of the RehabilitationAct Certified AccessibilitySpecialist (CASp) Services
Policyreview and development
Transition plans
Publicrights-of-way surveys
Consultation
Accessibilitycomplianceintake and managementsoftware – DACTrak DACTraktraining to conduct your own inspections
Expert witness services
Planreviews
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 15 ADAPlanimplementation assistanceand consultation
Outdoor developedand recreationalareas (pools, parks, trails, campingareas) NPSIplayground safety inspections
ADAplayground inspections
DACutilizes the appropriate standard(s) for the inspectionthat may include, but is not limited to:
ADA2010 Standards
CaliforniaBuilding Code
ADA-ABA
UFAS
ANSI
Section504 of the RehabilitationAct
Outdoor developedand recreationalstandards
National PlaygroundSafety Institute ( NPSI) standards
PROWAG – FederalPublicRights-of-way Guidelines
Manualon Uniform Traffic Control Devices (MUTCD)
DAChas been assistingseveralJoint Power Authorities throughout the State of Californiasince2000 and currently provides updates, consultation, plan reviews and expert witness services. DAC has worked with public entities of all sizes, from a single site to more than 500 sites and over 700 miles of sidewalksand curb ramps.
DAChas provided training to hundreds of public entities and is also the selected consultant of the California Joint Powers Insurance Authority ( CJPIA) to provide regular training sessions to their members. DAC has also recently provided training to the California Association of Joint Powers Authorities (CAJPA) regarding requirements for compliant websites. In addition to CJPIAmembers, DAChasprovidedcustomizedindividualtraining regardingADArequirementsfor facilities, public right- of-way, policies, specialevents, grievancesand other related Title II topics.
DAChas provided training coursesto many public entities with customizedcurriculumsdependingon the department or staff receiving the training, including:
a. Rolesand Responsibilitiesof the ADACoordinator
b. ADARolesand Responsibilitiesfor Front Line Staff
c. ADARolesand Responsibilitiesfor Executiveand ManagementStaff d. Maintenanceof AccessibleFacilities
e. Maintenanceof AccessiblePublicRights-of-Way
Members of the DACteam have also served as expert witnesses to assist public entities to defend their current practices and ADA plan. DAChas only served on the side to assist public entities to defend their practicesand plan and has never assistedwith litigation against a public entity.
Our mission statement and philosophy embrace the enhancement and assistanceto our clients to build an ADAaccessibilityplan while documenting previousand current compliancemethods.
Project Team
DAChas experiencedteam memberswho have worked with public entities for successfuland on time completion of numerousprojects. Necessarystaff membershave ICC, NPSI, and CASpcertification. A CASpcertified Team Leaderwill be involved with the project and field evaluations. The project team is organized to provide a representation of skills needed to accomplish the project objectives. In addition, teams that have worked together previously will be assigned to the City of Chula Vista project. The following are descriptionsof key team members’ qualificationsand their assignedroles.
DACdoes not use subcontractors.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 16 Barbara Thorpe, M.Ed., LOT
DAC President and Project Manager
As DAC Project Manager, Barbara will coordinate activities and schedulesand report to the City’s Project Manager or designee. Barbara will serve in the leadership role regarding the ADA self- evaluation of programs, services, activities and events along with the review of policies and procedures. The public input process will be coordinated by Barbara in collaboration with the City.
Barbarabrings 19 years of experiencein public entity administration prior to founding DACin 1998.
With an additional 25 years of experience with DACworking with school district’s, along with city, town and county governments nationally, Barbara provides unparalleled understanding of the application of the Americanswith DisabilitiesAct and related legislation for accessibilitycompliance.
In addition to assisting public entities with compliance with the ADA, Barbara has conducted compliancereviews for the CaliforniaDepartment of Transportation (Caltrans) and the Department of the Interior to audit for compliancewith the ADA, Section 504 of the RehabilitationAct and related civil rights laws and regulations. Barbara has served as an expert witness for the Department of Justice, Office of the Attorney General. Additionally, Barbara is a licensed occupational therapist.
Barbaraserved on the Divisionof State Architect AdvisoryBoard and served as the vice-chair for the DSAAccessComplianceCommittee. Barbara has successfullyspearheadedand completed over 400 public entity self-evaluation and transition plan projects that are similar the City of Chula Vista’s project.
Michael Boga, B.A. Education, California Certified Access Specialist ( CASp # 152), ICC Accessibility, Usability and Plans Examiner
Senior Director of Accessibility Services and Quality Control Asmanagerof the production and the field survey teams, Michaelbrings a unique blend of experience in the building industry along with his understandingof individualswith disabilitiesto the accessibility team. Michael is a certified accessibilityspecialist through the International Conferenceof Building Officials (ICC), certified in Accessibility, Usability and Plansexamination and is a California Certified CASpinspector (# 152). Michael has completed the updated DSAcourses regarding the California BuildingCode. Michaelhas provided numerousstaff developmentsessionsto public entities regarding accessibilityrequirements for facilities, parks and public rights-of-way. If requested, Michael would City of Chula Vista
City Contacts
Srikant Talasila
Director of IT
Michael Boga
CASp- 152, ICC
Senior Director of Accessibility Services
Candice Pursch, ICC
Director of Accessibility Services
Field Inspectors ( 4- 6)
Jennie Grover
Director of
Administrative Services
Barbara Thorpe
President
Project Manager
Tim Mahoney
General Manager
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 17 provide training, assistwith plan reviews and review new construction and renovationscompletedfor compliance. Michaelhas worked on over 400 projects that are similar to the City of ChulaVista’s ADA Self-evaluation and Transition Planproject.
Tim Mahoney, B.S.
General Manager
Tim brings twenty-eight years of executivemanagementexperiencein consulting, IT, manufacturing and the construction industries. Additionally, Tim has provided program development and managementfor membersof professionalassociationsfor twenty years. Tim has also assistedin the design and construction of hundredsof ADA, CPSCand ASTMcompliant outdoor recreation areas. As General Manager of DAC, Tim conducts quality assuranceproject management reviews and helps ensurecontract fulfillment. Tim also provides ADAand Section504 complianceconsultation services for public entities, and staff training and development activities for public entities, businesses, and associations.
Candice Pursch, A.S. Building Inspection Technology, ICC Accessibility, Usability and Plans Examiner, Accessibility Trainer
Director of Accessibility Services
Candice’s 18 years of experience with DAC includes accessibility surveys of thousands of public facilities while employedby DACas an accessibilityspecialist. Her educationalbackgroundincludesa degree in Building Inspection Technologyfrom Butte Collegeand courseworkin Architectural Project Management at California State University with emphasis on construction plans and specifications, construction materials and systems, building codes, construction graphics and architectural design.
Candicehas completed the updated DSAcoursesregarding the CaliforniaBuilding Codethat include CBCAmendments, Plan Review, AccessiblePublic Housing Regulations, Transient Lodging, Housing and Social Service Enter Establishments. Candice also has International Code Council ( ICC) Certificationfor Accessibility, Usabilityand PlansExaminer. Candiceis a CertifiedCombinationBuilding Inspector. Asa volunteer for Habitat for Humanity, Candicevolunteersto help build residentialhomes.
Candiceprovides oversight of accessibilityspecialistsand performs quality control checks.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 18 Srikant Talasila, M.S. Computer and Internet Applications Director, Information Technology
Srikant has worked in DAC’s IT Department for the past 15 years and has a total of 20 years in the field of Information Technology, holding a master’s degree in Computer Science. Srikant is very proficient in numerous software technologies, including but not limited to all modules of .Net, Java, SQLServer and Oracle. Srikant is also a Microsoft Certified Azure SolutionsArchitect Expert. Srikant overseesDAC’s entire IT department, including infrastructure and applications, as well as managing and overseeingall stages of the development lifecycle for new software. In addition to maintaining existing software, Srikant alsoensuresthat all necessarysoftware updatesand versionenhancements are completed. Srikant also overseesthe maintenanceof all hardware and verifies that all reported IT related issuesare resolvedquickly and efficiently.
Jennie Grover, B.A. Corporate Communications
Director of Administrative Services
Jenniehas worked in administration for DACfor the past 15 years. Jenniedraws on her experience in technical writing to provide leadership and management of the production and technical writing team, organizingthe completion of technicalreports, as well as managingproduction schedules, staff and timelines. Jenniealso organizesthe processand procedurefor providing opportunities for public input, as well as collecting and compiling the information received into the self-evaluation and transition plan. Jenniealso providestraining and help desk support for DACTrakusers.
In- House Abilities and Experience of the Team
All staff are direct employeesof DACand represent a strong in-house team that has worked together on the majority of our projects. Due to our in-house capabilities, DAC does not have a need to subcontractwith other companiesor individuals. Having all team membersfor the project under one roof provides for clearer communicationand accountabilitywithin the DACteam and with the City.
Background Checks
All employeesof DisabilityAccessConsultants, LLChave backgroundchecksfrom the FBI and DOJon file with DAC. Wehaveconductedstudiesfor schooldistricts, state and localgovernments, the Federal Government, JudicialChambersand CorrectionalInstitutions that require backgroundchecks.
4. References
Client References
The following are a few recently completed referencesfor scopesof work similar to the City of Chula Vista that include city and county governments. Numerousother referencesare available. All DAC staff proposedto provide servicesto the City of ChulaVista have worked on all projects listed in their assignedroles.
City of Manhattan Beach
Tim Birthisel, Sr. Civil Engineer
1400 Highland Avenue
Manhattan Beach, CA 90266
Phone: (310) 802-5368
Email: [email protected]
Project Description DAC performed a phased ADA self-
evaluation and transition plan for City facilities, parks and public right-of-way, as well as a review of policies, procedures, programs and services. DAC provided a review of the City’s website for accessibility and assisted the City to complete an opportunity for public input. DAC is currently providing on-call complianceconsulting. The City is using DACTrakonline accessibilitymanagement software to implement the City’s transition plan.
Project Start Date: September2018 Project End Date: current, on-going consultation DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 19 City of Fullerton
JoseMedina, AssociateEngineerI PublicWorks
Project Design & ConstructionDivision
303 W CommonwealthAve
Fullerton CA92832
Phone) 714-738- 6863
Email: [email protected]
DAC is performing a phased ADA self-evaluation and
transition plan for Cityfacilities, parksand publicright-of-way, as well as a review of policies, procedures, programs and services. DAC provided a review of the City’s website for accessibility and assisted the City to complete an opportunity for public input. The City is using DACTrakonline accessibilitymanagement software to implement the City’s transition plan. DACalso assistingCity with a Department of Justice (DOJ) Audit.
Project Start Date: October 2019 Project End Date: current, on-going consultation City of San Juan Capistrano
SamPenrod, HRand RiskManager
32400 PaseoAdelanto
SanJuanCapistrano, CA 92576
Phone: (949) 234-4565
Email: [email protected]
DAC performed a phased ADA self-evaluation and
transition plan for City buildings, facilities and parks, as well as a review of policies, programs, services and
procedures. DACprovided assistancewith the opportunity for public input and consultation for Caltrans audit
response. DACcontinues to provide ongoing consultation regarding litigation, expert witness servicesand accessibilityplan reviews.
Project Start Date: August 2018 Project End Date: May 2021, on-going consultation City of Fountain Valley
Temo Galvez, Deputy Director
PublicWorks/City Engineer
10200 Slater Avenue
FountainValleyCA92708
Phone: (714) 593-4433
[email protected]
Project name: ADASelf-evaluation and Transition Planand contract for Multi-year accessibility consulting
DACconductedan ADAself-evaluation and transition plan for City buildings, facilities, and parks DAC trained City staff to collect field data for public rights-of-way using the DACTrakintake software
DACis assistingthe City with consultation regarding accessibilityand compliance DAC assisted the City to conduct an opportunity for public input and also conducted a self- evaluation of services, policies, programs and practices.
Start Date: 2009 CompletionDate: On-going consultation and plan review DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 20 City of Carlsbad
Ed Garbo
RiskManager
1635 FaradayAvenue
Carlsbad, CA 92008
Phone: (760) 602-2471
[email protected]
Project name: ADASelf-Evaluationand Transition Plan
DACconducted an ADAself-evaluation and transition
plan for City buildings, facilities, and parks.
DAChas also assistedthe City to successfullyprepare
and respond to a Caltransaudit.
DACalsoassistedthe City to perform a self-evaluation
of services, policies, programs and practices.
DACis providing ongoing, as neededadditional consultation such as plans review.
The City is currently using DACTrakto implement their transition plan.
City of Livermore
JulieChiu, CommunityDevelopment, EngineeringDivision
1052 S LivermoreAvenue
Livermore, CA 94550
Phone: (408) 500-5479
Project name: ADASelf-Evaluationand Transition Plan
DAC completed an ADA self-evaluation and transition
plan for City buildings, parks and 620 linear miles of
public rights-of-way.
DAC assisted the City to complete their public input
process
DAC conducted the ADA self-evaluation of programs,
services and activities to determine if any may be
considereddiscriminatoryfor individualswith disabilitiesand hasprovidethe Citywith an Executive Summarydetailing the results and recommendations.
The City is currently using DACTrakto implement their transition plan.
Start Date: July 2020 CompletionDate: Current project
DAChas been assistingseveralJoint Power Authorities throughout the State of Californiasince2000 and currently provides updates, consultation, plan reviews and expert witness services. DAC has worked with public entities of all sizes, from one site to 506 sites.
Other public entities for which DAChas provided similar services include Fair Oaks Recreationand Park District, Padre Dam Water District, Hayward Parks and Recreation, 15 California Fairs, 160 Californiapublic school districts, and several large Joint Power Authorities and insurancecarriers for groups of public entities.
Members of the DACteam have also served as expert witnesses to assist public entities to defend their current practices and ADA plan. DAChas only served on the side to assist public entities to defend their practices and plan and has never assisted with litigation against a public entity. Our missionstatement and philosophyembracethe enhancementand assistanceto our clients to build an ADAaccessibilityplan while documenting previousand current compliancemethods.
A list of selectpublic entity clients for whom DAChas provided ADAself-evaluationand transition plan servicesis included in our proposal.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 21 A map that depicts the locations of DAC
public entity clientsnear to the Cityof Chula
Vista is shown to the right.
DAC’s staff is highly qualified to provide the
servicesrequestedby ChulaVista. DAChas
provided services to public and private
entities for the past 25 yearsto assistthem
in enhancingtheir compliancewith the ADA
and related state accessibilitycodes. DAC
staff have CASpand ICCcertifications, and
have provided similar servicesto hundreds
of public entities, including cities, counties,
school districts, universities and park
districts. DAChas also developedDACTrak
software, which allows for consistent and
efficient data collection in the field and
seamlessprocessingof data into usableand
managementonline reports. DACproposes
to use DACTrak software to provide the
requested transition plan services to the
City of ChulaVista.
Our firm stands out in the public entity
arena due to proven performancein a wide range of services, from programmatic and policy reviews, facility inspections, transition plans, consultation, plan reviews and expert witness services. We excel at providing a comprehensiveassessmentof our clients’ current conditionsand status by preparing a study of all areasrelated to accessibility in different departments to document ongoing compliance.
Our DACaccessibilitymanagementsoftware, DACTrak, provides our clients with a powerful management tool to document compliance, project costs, print custom reports and record progress. DACTrak is not an excel spreadsheet, but actual software that hasbeen developedby our companyto assistwith the implementation and documentation of the City’s ADA plan and provides photographs of as-is site conditions, which has proved to be valuable documentation.
Findingsand recommendations, in addition to other data are preloaded into the DACTraksoftware.
As DACowns and licensesthe DACTraksoftware, we can make custom modificationsfor our clients.
DAChas a reputation for being responsiveto the client’s needs, providing on-time project completion within budgets. DAChas a proven track record for comprehensiveexperiencein conducting ADAself- evaluationsand transition plans, implementation and related services.
DAC Public Entity Client List
The DAC team members proposed for the City of Chula Vista project have worked together on numeroussimilar projects. Selectexamplesof recent and current public entity projects are presented in the following list.
City of AgouraHills
City of Anaheim
City of Azusa
City of Avalon
City of Bakersfield
City of Banning
City of Barstow
City of Bell Gardens
City of Benicia
City of Berkeley
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 22 City of Biddeford
City of Bishop
City of BuenaPark
City of Carlsbad
City of Carpinteria
City of Carson
City of CathedralCity
City of Claremont
City of Clovis
City of Cudahy
City of Cypress
City of Davenport
City of Del Mar
City of Desert Hot Springs
City of Downey
City of Duarte
City of Dublin
City of EastPaloAlto
City of El Centro
City of Elk Grove
City of Fairfield
City of Fillmore
City of Forest Grove
City of Foster City
City of Fountain Valley
City of Fremont
City of Fullerton
City of Glendale
City of GrassValley
City of Gresham
City of GroverBeach
City of Goleta
City of Half Moon Bay
City of Hemet
City of Huntington Beach
City of Indian Wells
City of Indio
City of JurupaValley
City of King City
City of La CanadaFlintridge
City of La Mesa
City of La Mirada
City of La Palma
City of La Puente
City of La Quinta
City of LagunaNiguel
City of LagunaWoods
City of LakeElsinore
City of Lakeland
City of Lakewood
City of Lawndale
City of LemonGrove
City of Lincoln City
City of Livermore
City of Loma Linda
City of Lomita
City of Los Alamitos
City of Manhattan Beach
City of Manteca
City of Menifee
City of MichiganCity
City of Milford
City of Milpitas
City of Modesto
City of Monrovia
City of Monterey Park
City of Moorpark
City of Moreno Valley
City of Morro Bay
City of Murrieta
City of Newport Beach
City of Norwalk
City of Oakdale
City of Oceanside
City of Ojai
City of Oroville
City of PacificGrove
City of PalmDesert
City of PalmSprings
City of PaloAlto
City of PalosVerdesEstates
City of Paramount
City of PasoRobles
City of Piedmont
City of PismoBeach
City of Poway
City of RanchoPalosVerdes
City of Red Bluff
City of RedondoBeach
City of RedwoodCity
City of RollingHills
City of RollingHills Estates
City of SanClemente
City of SanDimas
City of SanGabriel
City of SanJose
City of SanJuan Capistrano
City of SanLuis Obispo
City of SanMarcos
City of SanMateo
City of SantaMonica
City of SantaFe Springs
City of SantaPaula
City of Santee
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 23 City of Sarasota
City of Saratoga
City of Seaside
City of Shafter
City of SierraMadre
City of SignalHill
City of South El Monte
City of Stanton
City of SuisunCity
City of Temple City
City of Tustin
City of Vallejo
City of Victorville
City of Walnut
City of Wasco
City of Waterford
City of West Sacramento
City of Willows
Butte County Associationof
Governments
County of Butte
County of Calaveras
County of Glenn
County of Inyo
County of Kern
County of Marin
County of Nevada
County of Okaloosa
County of Placer
County of Riverside
County of SanLuis Obispo
County of SanMateo
County of SantaClara
County of Shasta
County of Solano
County of Tehama
County of York
CordovaRecreationand ParksDistrict
Desert RecreationDistrict
Fair OaksRecreationand ParkDistrict
Fulton El CaminoRecreationand Park
District
JohnsonCounty Park and Recreation
District
OrangevaleRecreationand Park
District
Mount ShastaRecreationand Park
District
North HighlandsRecreationand Park
District
North of the RiverRecreationand
ParkDistrict
PleasantHill Recreationand Park
District
PleasantValleyRecreationand Park
District
Valley-Wide Recreationand Park
District
Town of Apple Valley
Town of Blacksburg
Town of Edgartown
Town of Exeter
Town of Leesburg
Town of Los Gatos
Town of Mammoth Lakes
Town of Mooresville
Town of Northborough
Town of Oak Bluffs
Town of Palmer
Town of Paradise
Town of Scituate
Town of Tisbury
Town of Truro
Town of West Tisbury
Town of Westborough
Ventura Port District
Villageof Niles
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 24
5. Fee Proposal
FEE SCHEDULE- DISABILITY ACCESS CONSULTANTS LLC
STAFF POSITIONS AND BILLING RATES
Project
Manager CASp
General
Manager
Director of
Admin
Services
Director of
Accessibility
Services
Accessibility
Specialists
IT
Director Cost
120 $ 120 $ 100 $ 100 $ 100 $ 85 $ 0 ($)
Project Management and Coordination
8 4 12 2,560$
12 10 12 3,840$
8 12 8 12 8 4,400$
8 8 12 3,120$
8 4 12 4 2,560$
Subtotal Task 1 44 30 8 56 12 0 12 16,480$
Conduct Comprehensive Facility Surveys
24 60 8 40 260 1400 8 159,880$
24 40 4 36 100 900 98,180$
20 8 4 12 20 6,960$
12 24 3,840$
16 24 4,320$
16 24 4,320$
112 108 16 160 380 2300 8 277,500$
Comprehensive ADA Self- Evaluation and Transition Plan
36 8 12 36 12 11,280$
8 2 8 1,960$
4 2 4 1,080$
48 8 16 48 12 0 0 11,280$
TOTALS 204 146 40 264 404 2300 20 305,260$
NOTE( S):
Finalize Plan and present to City Council
DAC and City will collaborate if updated or additional sidewalk and PROW inspections would be necessary following the review of the City's Pedestrian Connectivity Plan.
All expenses are included, including reimbursable expenses. The cost of the project is a “total cost” proposal Opportunities for public input and public outreach
Review existing and previous City plans, reports
and programs.
Confirm and administer barrier assessments
surveys of city facilities, parks and PROW
Develop master list of City programs, services
activities, accessibility policies and practices
Summarize the data and findings in the Self
Evaluation and ADA Transition Plan
29 Buildings, 6 Parking Lots and 1 Parking
Structure
City Programs and Services
City Communication and Webpages
Present Plan to City Staff
Assist City to develop a comprehensive ADA Self-
Evaluation and Transition Plan
Subtotal Task 2
PROW and sidewalk inspections: If requested
or necessary, will be completed @ $600/linear
mile of sidewalk.
Subtotal Task 3
61 Parks & Open Spaces
Evaluation of City's Pedestrian Connectivity Plan
and Accessibility Survey Data
City of Chula Vista, CA
Americans with Disabilities Act Self-Evaluation and Transition Plan Update TASKS
RFP P18- 2023
Evaluate effectiveness and compliance of existing
ADA program services and provide
recommendations
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 25 Other Information Relevant to Proposal
Sample DACTrak Screen Shots and Information
In addition to the photographs included with our references, we are also providing additional sample screen shots generated from the DACTrak Accessibility Management online software program prepared for severalpublic entity clients.
Upon logging in to
the secure
DACTrakwebsite,
you are able to
choosethe facility
you would like to
view and manage.
This screenshot is
an exampleof a
facility list for a
recent public entity
transition plan
project.
After choosinga
facility, you are
able to use
Reportsdrop
down menu to
choosewhich
report style to
view. You may
also chooseto
view multiple
facilities in one
report.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 26 The Single Finding and Dual Finding Photo Reports may be exported to an Excelworkbook for easy managementof the transition plan data. The Excelworkbook exports into a pre-formatted table with the filter function atop eachdata column. The report is a fully functioning Excelspreadsheetthat may be sorted, filtered and manipulatedby the user. The columnfor Pictureidentification numbersincludes cells that are live links to the secondtab of the workbook which contains report photos. Clickingthe cell for a particular report finding will bring up the associatedpicture on the Photostab.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 27 This screenshotis an example of a finding page in a Single Finding Photo Report. This type of report shows the user the finding, with accompanyingrecommendationto correct the non- compliantitem, the associatedphoto, codereference(s), estimatedcost to removethe barrier, and any progressthat has been addedto update the transition plan.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 28 ReportsSort and Filter Panel
Usersare able to customizethe report that is generatedby making selectionsin the drop down menus and choicefields.
SingleFacility PDFReport Options
DACTrakoffers usersmany different stylesof reports to view in a PDFfile which can be exported from DACTrakand savedoffline for viewing, printing or emailing.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 29 Multi Facility PDFReport Options
In addition to viewing reports for individual facilities, DACTrakoffers usersthe ability to view findings for multiple facilities combined in as single PDF. Users choose which facilities to include from the selectionlist and are further able to customizethe generated report by selectingfiltering options.
SingleFacility ExcelReport Options
DACTrakalso contains options to export reports to an Excelformat, which can be customizedusing the drop down menus and selectionfields. The exported Excelreport is a fully functioning workbook which can be further manipulated to suit the needsof the user.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 30 Multi FacilityExcelReport Options
Excelreports may also be generated to contain findings for more than one facility by using the Multi FacilityReportoption in DACTrak. This report is able to be customizedusing the availablefilter fields.
If the user requires a small file sizefor storage or emailing, the option is availableto excludephotos in the generated report.
Map OverlayReport
Aerialmap reports of non-compliant findings can be viewed using the MapOverlayoption in DACTrak.
This report plots the locations of the findings on a user friendly interactive map. Unique icons are used to symbolizethe different types of findings.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 31 Drilled Down View of Map OverlayReport
Eachicon in the map overlay report is a clickablelink that will expandto a pop up window identifying the finding. The individual finding information may also be printed from this feature.
Summaryand Chart Reports
DACTrakalso includesoptions for summary and chart reports to be created for individual or multiple facilities. The examplebelow is a column chart that summarizesthe number of noncompliantrecords by category for a facility.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 32 GlobalProgressEditor
Many records are able to be managedand updated with identical information from one screenusing the GlobalProgressEditor. Userschoosethe recordsto update and the information that they would like to apply to all chosen records. Once information is entered, the user needs only to click the Submit” button once to update all chosenrecords.
Priority Manager
Priority Manger allows users to manage many records on one page, but individually update each record with unique information. Once all selectionsare made, the user clicks “Submit” to apply all updates.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 33 Heat Map
The DACTrak GIS Heatmap report displays colored icons representing the concentration of noncompliantfindings for specificlocationsoverlaidon a GoogleMapwithin the DACTrakmap viewing area. Information about the noncompliantfindings can be viewed by clicking on eachcolored icon to launch an interior window with the descriptionsof the findings.
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 34
GENERALCONDITIONS
The PurchasingAgent along with the Department Representativeswill evaluate responses. The City reserves the right to reject any or all responsesand to waive any irregularity or informality in any response to the extent permitted by law. All respondents are responsiblefor reading the attached specifications, terms and conditions, Performance Standards, General Conditions, and General Provisions, which are consideredpart of your bid and any contract awarded.
Award
It is the City’s intent to award this contract to a single contractor based on the primary services (as outlined on PlanetBids). However, the city retains the ability to utilize alternate contractor/s in the event the awardedcontractor is unable to provide servicesin the time outlined by the city. The award will be made to the lowest, responsiveand responsiblebidder who, in the City's sole judgement, has the necessary experience, skill, business standing, equipment, staffing, and financial stability to properly maintain the City's bid. The extent to which the respondent proposes to subcontract work will also be a considerationin award.
This RFBdoes not commit the City to award a contract, to pay any costs incurred in the preparation of the proposal to this request, or to procure or contract for servicesor supplies. The City reserves the right to accept or reject any or all proposalsreceivedas a result of this request, to negotiate with any qualified source, or to cancelin part or entirely this RFB, if it is in the best interest of the City to do so. The City further reserves the right to waive any technicalities or minor irregularities in bids received. The City may require the selected respondent to participate in negotiations and to submit such price, technical or other revisions of their proposalsas may result from negotiations. The City shall be the sole judge in determining award of contract.
Local Business Consideration
Accordingto the ChulaVista MunicipalCode, Chapter 2.56.080, letter G, In accordancewith Section 1011 of the Charter, in the event two or more bids are receivedwhich are for the sametotal amount or unit price and in all other respectsare equal, the contract shall be awarded to a local respondent.
In the event, however, that such tie bids are all from vendorseither wholly inside or all outside of the city, then the contract shall be awarded by drawing lots in public. In evaluating bids for award, the City of ChulaVistaconsidersthe 1% salestax allocatedback to the City from vendorslocatedin Chula Vista.
Firm Prices
Pricesshall remain firm for vehiclesspecificallylisted for a minimum of ninety (90) days from the bid opening date.
PUBLIC DISCLOSURE
All proposalssubmitted in responseto this RFQbecome the property of the City and public records, and as such may be subject to public review. Under the California Public Records Act (California GovernmentCodeSection6250 et seq.) recordsin the custody of a public entity generallyhave to be disclosedunlessthe information being sought falls into one or more of the exemptions to disclosure set out in GovernmentCodeSections6254 through 6255.
A cover letter should be provided with the Requestfor Bid containing a paragraphthat states whether or not Vendorbelievesthat its proposaldoes or doesnot contain information that falls into one of the exemptions of GovernmentCodeSections6254 through 6255 and whether or not Vendor considers such information to be confidential.
In the absenceof a declaration, the City may be obligated to disclosethe proposal to any party that requestsit. Regardlessof assertionsof confidentiality, proposalcontents may still be disclosedif City, or a court with jurisdiction, determines that such proposal is a public record requiring disclosure.
Payment Terms Terms: 2 % 15 Days
DAC Proposal to the City of Chula Vista for an ADA Self- Evaluation and Transition Plan Update 35 Prompt payment discountsoffered for lessthan fifteen (15) days will not be consideredin evaluating bids for award. However, discountsoffered of less than fifteen (15) days will be taken if payment is made by the City within the discount period. In the absenceof terms, payment shall be Net Thirty 30) Days.
Payment Method
The City’s preferred payment method is J.P. Morgan’s Single-UseAccounts (SUA) virtual card payment program **( seebelow for SUAbenefits), or EFT/ACH. Pleaseconfirm whether your companyaccepts these forms of payment for invoices.
SUA: Yes No EFT: Yes No
If SUAis not accepted, the City will make payments through ElectronicFundsTransfer (EFTor ACH) and will needthe information below: *DACwill provide accountinformation upon award of agreement.
Bank ABA # Bank Account #
Bank Name
Bank Address
Checkingor SavingsAccount
Benefits of SUA Virtual Card Payment Program
There are many benefits when acceptingSUApayment, including:
acceleratedpayments that will help reduce days salesoutstanding (DSO) a simplified processthat eliminatesthe cost of processingchecks the ability to reduce administration expenses, account collectionsand follow-ups upon your enrollment in our SUAprogram, we will convert your payment terms to Net 15 days Enrollingin this initiative canhelp strengthenour businessrelationship, and we are strongly committed to achieving100% participation from our valued suppliers.
Public Agency Participation
Other public agencies (e.g. city, county, public corporation, political subdivision, school district, or water authority) may want to participate in any award as a result of this bid. The City of ChulaVista shall incur no financial responsibility in connection with any purchaseby another public agency. The public agencyshallacceptsoleresponsibilityfor placingordersand makingpaymentsto the successful respondent. This option will not be consideredin bid evaluation. Pleaseindicate whether this will be granted.
Yes X No
Business License
A BusinessLicenseis required as outlined in the ChulaVista MunicipalCodeSection5.02.020, which states: It is unlawful for any person, or for any person as agent, clerk or employee, either for himself or for any other person, within the corporate limits of the City, to transact, engagein, or carry on any business, show, exhibition or game hereinafter specifiedwithout first having procured a license.
Signature
4/13/2023
Date
This page must be completed and returned with response.