Form Rev 3/6/2023
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS, AWARDING A
CONTRACT FOR THE “SEWER FORCE MAIN AT G STREET
PUMP STATION AND G STREET PUMP STATION UPGRADE
(SWR0275 AND SWR0309 )” PROJECT TO SCW
CONTRACTING CORPORATION , AND APPROPRIATING
FUNDS THEREFOR
WHEREAS, Chula Vista Municipal Code section 2.56.160 authorizes the City to contract for public works; and
WHEREAS, on July 14 , 2023, the Department of Engineering and Capital Projects solicited bids for the “ Sewer Force Main at G Street Pump Station and G Street Pump Station Upgrade (SWR0275 and SWR0309) ” project ( the “Project”) in accordance with Chula Vista Municipal Code section 2.56.160(A); and
WHEREAS, on July 31, 2023 , staff held a non -mandatory pre-bid meeting, which was attended by two prime contractors , to provide an opportunity to field and address any potential questions prospective bidders might have on the contract documents; and
WHEREAS, on the Bid Proposal date of August 30, 2023, the Director of Engineering and Capital Projects received one (1) bid for the Project; and
WHEREAS, the lowest responsive and only bid for the Project was submitted by SCW Contracting Corporation in the amount of $10,459,985; and
WHEREAS, staff acknowledges that the bid amount of $10,459,985 is significantly higher than the Engineer’s estimate of $5,373,520 by $5,086,465 (or approximately 95%) and contacted identified prospective bidders to solicit feedback on the decision not to submit bid s. Staff was generally informed that deficiencies in and/or clarification on the construction documents was not an issue and the consensus was that contractors either were recently awarded projects or are currently busy with other projects and do not possess sufficient staff to perform the work; and
WHEREAS, staff also believes that the increase high base bid grand total may be attributed to:
• Accelerated schedule to ensure completion prior to opening of Bayfront resort and convention center
• Availability of specific expertise in Horizontal Directional Drilling (HDD) construction
• Mitigation efforts related to hazardous soils and groundwater • Limited supply chain and procurement issues
Resolution No.
WHEREAS, staff has determined that the bid submitted by SCW Contracting Corporation is responsive in all material respects to the bid specifications and requirements, that any errors that are within the bid are minor and inconsequential and may be waived, and that SCW Contracting Corporation is the lowest responsive, responsible, and sole bidder; and
WHEREAS, staff recommends awarding the public works contract for the Project to SCW Contracting Corporation in the amount of $10,459,985.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it:
1. Waives the minor and inconsequential bid errors and accepts the bid for the “Sewer Force Main at G Street Pump Station and G Street Pump Station Upgrade (SWR0275 and SWR0309)” project;
2. Awards the public works contract for the “ Sewer Force M ain at G Street Pump Station and G Street Pump Station Upgrade (SWR0275 and SWR0309)” project to SCW Contracting Corporation in the amount of $10,459,985;
3. Appropriates $6,381,760 from the available balance of the Sewer Trunk Reserve Fund to CIP SWR0275;
4. Appropriates $5,225,498 from the available balance of the Sewer Trunk Reserve Fund to CIP SWR0309.
Presented by Approved as to form by
William S. Valle Jill D.S. Maland
Director of Engineering and Capital Projects/ Lounsbery Ferguson Altona & Peak City Engineer Acting City Attorney