RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE COMPETITIVE FORMAL BID
REQUIREMENT AND APPROVING AN AGREEMENT WITH
FLOCK GROUP, INC. FOR LICENSE PLATE RECOGNITION
HARDWARE AND SOFTWARE FOR THE ORGANIZED
RETAIL THEFT PREVENTION GRANT PROGRAM
WHEREAS, the City of Chula Vista desires to participate in the Organized Retail Theft Prevention Grant Program funded through the State Budget Act and administered by the Board of State and Community Corrections (“BSCC”); and
WHEREAS, on September 13, 2023, the Police Department received notice from BSCC of a $3,037,986 competitive award of Organized Retail Theft Prevention grant (“Grant”) for funds to be used to prevent and respond to organized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft; and
WHEREAS, the Police Department has conducted extensive research regarding the installation of License Plate Re cognition (LPR) cameras at street intersections and recommends using the LPR cameras and solution from Flock Group, Inc.; and
WHEREAS, the agreement with Flock Group Inc. was negotiated on the basis of their demonstrated competence and qualifications for the serv ices to be provided, pursuant to Chula Vista Municipal Code section 2.56.110 (A) (1); and
WHEREAS, due to the unique performance capabilities of Flock Group Inc., the Purchasing Agent has determined, in their discretion, that the contract with Flock Group , Inc. is not subject to competitive bidding requirements in accordance with Chula Vista Municipal Code sections 3.56.110(H)(3) and 2.56.070(B)(4) single/sole source; and
WHEREAS, staff recommends entering into an agreement with Flock Group Inc. for an initial term of three (3) years, with an option to extend for two (2) years, with the first-year fee of $472,500 and annual recurring fee of $450,000, for a total of $1,372,500 for the initial term; and
WHEREAS, the Grant cycle for the City’s proposed project is the 38-month period of October 1, 2023 to December 1, 2026, along with the six-month period of January 1, 2027 to June 1, 2027 to complete a Final Local Evaluation Report; and
WHEREAS, it is anticipated that the funds from the Organized Retail Theft Prevention grant will sufficiently cover the agreement’s initial term of three (3) years . Once the grant period has expired, funding for the optional extension ($450,000 per year) will be considered as part of the annual budget process.
Resolution No.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the agreement between the City and Flock Group Inc., to provide License Plate Recognition hardware and software products for the Organized Retail Theft Preventi on Grant Program, in the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk , and authorizes and directs the Mayor to execute same.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it authorizes the City Manager or Purchasing Agent to execute the optional two -year extension of the agreement.
Presented by Approved as to form by
Roxana Kennedy Jill D.S. Maland
Chief of Police Lounsbery Ferguson Altona & Peak
Acting City Attorney