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October 17, 2023
ITEM TITLE
Grant Award and Agreement: Accept and Appropriate Grant Funds from the California Office of Traffic Safety for a Pedestrian and Bicycle Safety Program and Approve an Agreement with Circulate San Diego to Administer the Program
Report Number: 23-0266
Location: No specific geographic location
Department: Police
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolution s A) Accepting $164,000 from the California Office of Traffic Safety and appropriating $123,000 to the Police Grants Section of the Federal Grants Fund for the Pedestrian and Bicycle Safety Program (4/5 Vote Required); and B) Waiving the competitive formal bid r equirement and approving an agreement with WalkSanDiego doing business as Circulate San Diego to administer the Pedestrian and Bicycle Safety Program.
SUMMARY
The California Office of Traffic Safety has awarded $164,000 to the Police Department for the Pedestrian and Bicycle Safety Program . The goal of this program is to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
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BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The California Office of Traffic Safety's (OTS) mission is to effectively and efficiently administer traffic safety grant funds to reduce traffic deaths, injuries, and economic losses. The Police Department has been awarded various OTS grants, including the Serious Traffic Offenders Program (STOP), Comprehensive Traffic Safety Program, DUI Enforcement Program, and Selective Traffic Enforcement Program (STEP), which have enhanced the Traffic Unit by funding new positions, traffic enforcement operations and supplies/equipment used during traffic enforcement operations.
The Police Department has received funding from OTS for the Pedestrian and Bicycle Safety Program.
Throughout the one-year grant period of October 1, 2023 to September 30, 2024, the Police Department will coordinate with Circulate San Diego to assist with fulfilling the goals of the grant . Work rendered for the Pedestrian and Bicycle Safety Program will include the following expenses: fees to perform multilingual services such as virtual and on -bike traffic education cour ses, community outreach, bike rides, walks and traffic safety item distributions at community events . The work will mainly be conducted by Circulate San Diego.
Single/Sole Source Justification
Circulate San Diego is the fictitious business name of WalkSanD iego, a 501(c)(3) nonprofit organization created in 2014 by the merger of Walk San Diego and Move San Diego . While working in the same neighborhoods toward similar goals, the organizations saw an opportunity to better serve the San Diego region by coming t ogether to advocate for better transportation and more sustainable land use choices in the communities. Circulate San Diego often partner s with local governments, school districts, private planning firms, and other nonprofits to create planning and communi ty engagement programs. Their work includes Safe Routes to School projects, community workshops, civic engagement activities, pedestrian safety training, and the development of transportation planning documents.
Circulate San Diego qualifies for a single source contract because it is the only organization in the region with a focus on both pedestrian and bicycle safety instruction and related community engagement. The agreement was negotiated on the basis of Circulate San Diego’s demonstrated competence and qualifications for the services to be provided, pursuant to Chula Vista Municipal Code section 2.56.110(A)(1). In order to procure these services, Circulate San Diego was chosen based on their unique knowledge, skills, and ability not available from other sources. In accordance with Chula Vista Municipal Code sections 2.56.110(H)(3) and
2.56.070(B)(4) single/sole source the award of this contract is not subject to competitive bidding requirements.
The agreement with Circulate San Diego in the amount of $161,500 covers a one-year term of October 1, 2023 to September 30, 2024, which is the same as the OTS grant period of the Pedestrian and Bicycle Safety Program. The agreement ends when the grant term ends.
The grant from OTS also includes indirect cost in the amount of $2,500 to administer the grant.
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DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of the resolution wil l result in the acceptance of $164,000 of grant funding from OTS for the Pedestrian and Bicycle Safety Program . Since the grant period crosses between two fiscal years, $123,000 will be appropriated to the current fiscal year, amending the fiscal year 2023-24 budget . The remaining $41,000 will be included in the proposed fiscal year 2024-25 budget. Specifically, for the current year budget, $121,125 will be appropriated to the supplies and services category (Circulate San Diego contractual cost) and $1,875 to the other expenses category (indirect cost) of the Police Grants section of the Federal Grants Fund. The funding from OTS will completely offset the costs of this grant award, resulting in no net fiscal impact.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact for accepting these grant funds. The remaining $41,000 in funding will be included in the proposed fiscal year 2024-25 budget.
ATTACHMENTS
1. OTS Grant Agreement PS24008
2. Agreement with Walk San Diego dba Circulate San Diego to administer the Pedestrian and Bicycle Safety Program
Staff Contact: Chief Roxana Kennedy, Police Department
Administrative Services Manager Jonathan Alegre, Police Department