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November 14, 2023
ITEM TITLE
Agreements: Amendments to Twenty On -Call Development and Housing Related Consultant Services Agreements
Report Number: 23-0303
Location: No specific geographic location
Department: Development Services
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (“CEQA”) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution approving amendments to extend the agreement term of twenty existing consultant service agreements for on-call consultant services for Development and Housing related services in the areas of Civil Engineering, Construction Cost Audit, Fiscal Analysis, Housing, Landscape Architecture and Planning through June 30, 2024.
SUMMARY
The Development Services Department oversees a variety of private development projects that require consultant services, including acting as a technical resource to City Staff in the areas of Civil Engineering, Construction Cost Auditing, Fiscal Analysis, Housing, Landscape Architecture and Planning. On November 8, 2022, the City Council approved consultant services agreements with twenty such consults for a one-year term, ending on November 30, 2023. The twenty (20) consulting firms are CR Associates, Inc, Ninyo & Moore, RICK Engineering, Harris & Associates, Inc., NBS, Economic & Planning Systems, Inc., Keyser Marston Associates, Inc., Willdan Financial Services, Ross Financial, Michael Baker International, RSG, Inc., DeLorenzo International, Deneen Powell Atelier, Inc, Estrada Land Planning, Inc., KTU&A, Spurlock Landscape Architects, DUDEK, Eilar Associates, Inc., RECON Environmental Inc., and TRC Engineers. This list of on-call consultants allows City staff to obtain needed specific technical services in a timely fashion. Staff is recommending that the term of the se agreements be extended by six months , to June 30, 2024 , to allow Development Services time to complete a new Request for Qualifications (“RFQ”) process for these services.
The consultants selected with the new RFQ process will be presented to the City Council for consideration under a future separate action.
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ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with CEQA and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The City of Chula Vista (“City”) has an important business need for on -call consultant services that can support the work of City staff during the permitting process for private development projects. The City has many large complex projects in review throughout the City that require technical analysis in the areas of Civil Engineering, Construction Cost Audit ing, Fiscal Analysis, Housing, Landscape Architecture and Plann ing.
Cities of similar size as Chula Vista often utilize consultants for third party reviewers on technical ana lysis associated with development projects, as City staff are not all experts in all of the various technical fields that may be needed during the entitlement and development permitting process.
On November 8, 2022, the City Council approved consultant agreements for a one-year term and a not -to- exceed contract amount of $500,000. Two consultant firms, Harris & Associates, Inc. and Michael Baker International, were selected in two of the six categories. These two consultant firms each have one agreement covering the two categories selected, with a not-to-exceed amount of $1,000,000 (Attachment 1).
Below is the full list of consultants selected by category:
Civil Engineering Services: CR Associates, Inc, Ninyo & Moore and RICK Engineering Construction Cost Audit Services: Harris & Associates, Inc. and NBS Fiscal Analysis Services : Economic & Planning Systems, Inc., Keyser Marston Associates, Inc. and Willdan Financial Services
Housing Services: Harris & Associates, Inc., Ross Financial, Michael Baker International and RSG, Inc.
Landscape Architecture Services: DeLorenzo International, Deneen Powell Atelier, Inc, Estrada Land Planning, Inc., KTU&A and Spurlock Landscape Architects Planning Services : including review and/or preparing California Environmental Quality Act (“CEQA”) technical studies: Michael Baker International, DUDEK, Eilar Associates, Inc., RECON Environmental Inc., and TRC Engineers
These agreements allow for contract capacity for future work needs within Development Services Department and other City Departments. Specific to the needs in Development Services, any work identified for a consultant firm would be paid from developer deposit accounts and would not be paid from the General Fund.
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The requested amendment to the existing agreements is for a time extension from December 1, 2023 to June 30, 2024 to allow the City time to complete the current RFQ process. Attachment 2 reflects the language for the proposed extension for CR Associates, Inc. The exact same language is proposed to be applied for each of the amendments to the twenty existing agreements.
On August 25, 2023, the City posted a solicitation for RFQ Q07-2024 to prequalify consultants to provide on- call planning, civil engineering, landscape architecture, fiscal analysis, construction cost audit and housing related services. This solicitation produced 22 respondents. Each category of consultant services has a team of City staff review ing the responses. Staff anticipates that this process will be completed in the next few months. The consultants selected with the 2023 RFQ process will be pr esented to the City Council for consideration under a future separate action.
Staff recommends that the City Council adopt the Resolution approving a term extension amendment to the twenty existing consultant service agreements for various on -call professional service needs in the Development Services Department.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no current year fiscal impact to the General Fund or Development Services Fund as a result of this action. Should services be needed for a specific private development project, those services would be paid from the applicant’s deposit account.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact to the General Fund or Development Services Fund as a result of this action.
Should services be needed for a specific private development project, those services would be paid from the applicant’s deposit account.
ATTACHMENTS
1. Resolution No. 2022-252
2. First Amendment Agreement CR Associates, Inc
Staff Contact: Laura C. Black, AICP, Director of Development Services