60297.00068\41797575.1
v . 0 03 P a g e | 1
November 28, 2023
ITEM TITLE
Agreement: Approve an Agreement with AT&T Corporation to Provide the City with a Secure Private and Redundant Fiber Network Solution
Report Number: 23-0272
Location: No specific geographic location
Department: Information Technology Services Department Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution accepting the proposal and awarding a 60-month agreement to AT&T Corporation (AT&T) to provide the City with a secure private and redundant fiber network solution with greater reliability for all City departments, and authorizing the City to enter into a contract with AT&T for those purposes.
SUMMARY
City departments require a reliable, secure local area network (LAN) for their information sharing needs. After thorough review of available options, City staff finds that AT&T has offered the most mature, reliable, and high-performance solution to those requirements.
ENVIRONMENTAL REVIEW
The proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a “Project” as defined under Section 15378 of the state CEQA Guidelines because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
60297.00068\41797575.1
P a g e | 2
DISCUSSION
The City’s current network service provider (Cox Cable) employs a residential connection to provide service to all City locations, IT Services does not manage the network connection. Additionally, the network provides only a single point of connection to the internet, through hardware installed at the City Hall complex. This legacy system provides neither the quality of service nor the stability and reliability necessary to support the City’s needs, including emergency services. At the same time, the current architecture does not offer the possibility for growth to meet anticipated citizen needs over the next several years.
IT Services approached several potential providers (Cox Cable, Wyyered, T -Mobile, Verizon, AT&T), requesting proposals for improvement of network service, stability, privacy and access. Based on the proposals, it is staff’s determination that the only provider that can provide a network that meets the City’s requirements is AT&T. Its proposal offers sec ure, redundant, and high -bandwidth (up to 100Gbps) performance and allows for near-real-time access to dynamically adjust bandwidth at each site, as demand requires. AT&T represents that additional charges for such bandwidth adjustments will be based on 24-hour usage. Further, the Further, the AT&T solution leverages existing fiber-optic infrastructure (no construction necessary) and enables City IT Services management of the network. Additionally, AT&T will provide service to two additional City sites. This is all provided at no up -front cost, and only a marginal increase in annual fees. The aforementioned services are all provided at no up-front cost, and only a marginal increase in annual fees, subject to additional charges for bandwidth adjustments and other terms of the agreement.
This proposal covers a five-year period, and while the cost is estimated to be $35,000 higher in total over the five year term than the existing service provider agreement , it is staff’s assessment that AT&T offers improved services that better meets the City’s needs. This proposal covers a five-year period for a total cost of $680,576, and while the cost is estimated to be $35,000 higher in total over the five year term than the existing service provider agreement, it is staff’s assessment that AT&T offers improved services that better meets the City’s needs . In particular, AT&T services will provide redundant and improved fiber -optic connection to the internet, real -time bandwidth management, and service connectio ns for two additional sites. As such, staff believes that the City will receive fair value in services for the additional $35,000 in fees over the five year term.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no fiscal impact as a result of this action. Funding for the approximate increased cost of $7,000 is available within the department’s fiscal year 2023-24 budget appropriations.
ONGOING FISCAL IMPACT
60297.00068\41797575.1
P a g e | 3
Ongoing funding for this contract will be incorporated as part of the annual budget development process in future fiscal years and is estimated at $35,000 over the life of the agreement.
ATTACHMENTS
1. City of Chula Vista Proposal dated June 28, 2023
2. AT&T Multi-Service Agreement
3. AT&T Switched Ethernet Service (with Network on Demand) Pricing Schedule Provided Pursuant to Custom Terms
Staff Contact: Jose Cisneros, IT Services Director; Dave Bean, IT Services Management Analyst