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December 5, 2023
ITEM TITLE
Agreement Extension: Approve an Amendment to Extend the Alternative Dispute Resolution Agreement Between the City and the Chula Vista Police Officer’s Association Report Number: 23-0324
Location: No specific geographic location
Department: Human Resources
G.C. § 84308: No
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution approving an amendment to extend the Alternative Dispute Resolution Agreement between the City of Chula Vista and the Chula Vista Police Officer’s Association for an additional year.
SUMMARY
On December 1, 2020, the City Council adopted a Memorandum of Understanding with the Chula Vista Police Officer’s Association (CVPOA) and approved the Alternative Dispute Resolution (ADR) Agreement, establishing an ADR pilot program for one year. On March 1, 2022, the City Council extended the ADR through January 12, 2023. On January 17, 2023, the City Council extended the ADR through January 12, 2024. Staff is requesting approval of an extension of the program for an additional year to January 12, 2025.
ENVIRONMENTAL REVIEW
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
In February 2019, the CVPOA approached the City requesting the implementation of a Workers’ Compensation ADR program for claims made by the City’s sworn police personnel. On March 17, 2020, City Council approved and authorized the addition of 0.50 full -time equivalent (FTE) in the Human Resources Department to develop, implement, and administer the ADR p ilot program. On December 1, 2020, the City Council adopted a Memorandum of Understanding with the CVPOA and approved the ADR Agreement, establishing an ADR pilot program for one year. On March 1, 2022, the City Council extended the ADR through January 12, 2023. On January 17, 2023, the City Council extended the ADR through January 12, 2024. Staff is requesting approval of a third extension of the program for an additional year extending the program to January 12, 2025.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The total cost of the one -year extension of the ADR agreement is $19,500 . This is split between fiscal year 2023-24 ($9,500) and fiscal year 2024-25 ($10,000). Costs for fiscal year 2023-24 are included in the City’s Workers’ Compensation Administrator (Intercare) contract. There is no additional current year fiscal impact to the General Fund or City’s Workers’ Compensation Fund as a result of this action.
ONGOING FISCAL IMPACT
The $10,000 cost for the one-year extension of the ADR agreement will be included in the fiscal year 2024 - 25 annual budget of the City’s Workers’ Compensation Fund
ATTACHMENTS
1. Alternative Dispute Resolution Agreement between the City of Chula Vista and the Chula Vista Police Officer's Association Dated December 7, 2020
2. Third Amendment to Labor Management Workers’ Compensation Alternative Dispute Resolution Agreement Between the City of Chula Vista and the Chula Vista Police Officer's Association Staff Contact: Tanya Tomlinson, Assistant Director of Human Resources