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December 12, 2023
ITEM TITLE
Employee Compensation and Positions: Approve Amended Classification Plan and Compensation Schedule; Position Counts; Adopt Amendment to the Contract with Non-Safety IAFF; Revised Compensation Schedule; and Updated Conflict of Interest Code
Report Number: 23-0287
Location: No specific geographic location
Department: Human Resources
G.C. § 84308: No
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolutions A through G and place Ordinance H on first reading:
A. Resolution amending the Classification Plan and Compensation Schedule to reflect (1) the addition and deletion of position titles and (2) salary adjustments for certain positions and amending the authorized position count in departments
B. Resolution approving an amendment to the Memorandum of Understanding (“MOU”) between the City and Non -Safety Local 2180, International Association of Fire Fighters, (“Non -Safety IAFF”) covering the period of July 11, 2023, to June 30, 2026
C. Resolution approving the revised Fiscal Year 2023-2024 Compensation Schedule effective December 15, 2023, as required by the California Code of Regulations, Title 2, Section 570.5 D. Resolution approving the revised Fiscal Year 2023-2024 Compensation Schedule effective December 29, 2023, as required by the California Code of Regulations, Title 2, Section 570.5 E. Resolution approving the revised Fiscal Year 2023 -2024 Compensation Schedule effective January 12 2024, as required by the California Code of Regulations, Title 2, Section 570.5 F. Resolution amending the Fiscal Year 2023-24 budget
G. Resolution modifying the appendix to the local Conflict of Interest Code to revise the list of designated employees who are required to file Statements of Economic Interest (Form 700) P a g e | 2
H. Ordinance amending Chula Vista Municipal Code Section 2.05.010 adding the unclassified position of Animal Care Facility Administrator (First Reading) (4/5 Vote Required)
SUMMARY
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing (1) the addition and deletion of certain classifications and positions and (2) sal ary adjustments for certain positions which necessitate amendments to the City’s Compensation Schedule and Classification Plan.
Staff is also recommending approval of: (1) an amendment to the Memorandum of Understanding (MOU) between the City and Non-Safety Local 2180, International Association of Fire Fighters; (2) the revised Fiscal Year 2023-2024 Compensation Schedules effective December 12, 2023; December 29, 2023; and January 12, 2024, as required by the California Code of Regulations, Title 2, Sectio n 570.5; (3) an update to the list of designated filers who are required to file periodic Statements of Economic Interests (Form 700), and (4) adoption of an ordinance amending Chula Vista Municipal Code Section 2.05.010 relating to unclassified positions.
ENVIRONMENTAL REVIEW
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Use of Measure A to fund the addition of the six Firefighter/Paramedic positions was supported by the Measure A Citizens’ Oversight Committee at their meeting of October 12, 2023
DISCUSSION
Classification Plan and Compensation Schedule
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes, with corresponding updates to the Classification Plan, Compensation Schedule, and authorized departmental position counts. The following identifies the affected positions and proposed changes.
Department Position Title FTE
General Fund
Police
Senior Office Specialist -1.00
Senior Fiscal Office Specialist 1.00
General Fund Total 0.00
Department Position Title FTE
Measure A
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Department Position Title FTE
Fire Firefighter/Paramedic 6.00
Measure A Total 6.00
Summary of Updated Classifications
Position Title Employee Group E Step Salary
Animal Care Facility Administrator Senior Management $5,801.97 bi-weekly Payroll Supervisor Mid-Management Confidential $3,900.46 bi-weekly
Additionally, e ffective January 1, 2024, the general statewide minimum wage will increase by .50 cents, bringing the hourly rate from $15.50 to $16.00. To ensure compliance with the State's minimum wage law, staff is proposing an A step salary of $16.00 per hour (with the appropriate 5% spread for each step until E step is reached) for the Clerical Aide, COVID Site Assistant Library Aide, Intern – Undergraduate, Police Support Services Aide, Recreation Aide and Seasonal Assistant classifications , whose A step salary is currently $15.50 per hour. Additionally, staff is recommending salary adjustments for certain classifications whose salaries are internally aligned to those impacted by minimum wage and are below the local labor market. The proposed salaries for these unclassified, hourly classifications are noted below:
Position Title Employee Group E Step Salary
Animal Care Aide Unclassified, Hourly $20.11 per hour
Clerical Aide Unclassified, Hourly $19.45 per hour
COVID Site Assistant Unclassified, Hourly $19.45 per hour Intern, Graduate Unclassified, Hourly $21.39 per hour
Intern, Undergraduate Unclassified, Hourly $19.45 per hour Library Aide Unclassified, Hourly $19.45 per hour
Lifeguard I Unclassified, Hourly $20.36 per hour
Lifeguard II Unclassified, Hourly $22.40 per hour
Park Ranger Unclassified, Hourly $20.11 per hour
Police Support Services Aide Unclassified, Hourly $19.45 per hour Recreation Aide Unclassified, Hourly $19.45 per hour
Recreation Leader Unclassified, Hourly $22.37 per hour
Recreation Specialist Unclassified, Hourly $26.84 per hour Seasonal Assistant Unclassified, Hourly $19.45 per hour Senior Lifeguard Unclassified, Hourly $24.64 per hour
Tiny Tot Aide Unclassified, Hourly $22.37 per hour
Tiny Tot Specialist Unclassified, Hourly $26.84 per hour
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Staff will be conducting surveys of the local public sector labor market for these classifications in Spring 2024 and return to Council with any recommended salary adjustment(s) in the FY 2024-2025 budget.
Adoption of Resolution A will amend the Classification Plan and Compensation Schedule to reflect the above changes.
Amendment to the Memorandum of Understanding with Non-Safety IAFF The City of Chula Vista and the Non-Safety Local 2180, International Association of Fire Fighters (“Non-Safety IAFF”) bargaining group have worked collaboratively toward the development of a mutually beneficial Memoranda of Understanding (“MOU”), that provid es for wages, hours and other terms and conditions of employment.
The City and the Non-Safety IAFF bargaining group have met in good faith as required by the Meyers-Milias- Brown Act (“MMB A") and desire to amend their MOU regarding: a general salary adjustment for the Paramedic (Non-Safety) classification; Paramedic Experience Incentive Pay; enhance Paramedic Scholarship Program; a contract buyout for the cost of Paramedic school with two-year work commitment with the City; and the e xpansion of the Field Training Officer pay to include preceptor training. The a mendment to the Non-Safety IAFF MOU ha s been prepared to reflect the above desired amendments and are included as Attachment 1 to this staff report.
Adoption of Resolution B will approve the First Amendment to the MOU between the City of Chula Vista and the Non-Safety Local 2180, International Association of Fire Fighters (“Non-Safety IAFF”) covering the period of July 11, 2023, to June 30, 2026.
Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements, including approval by the City’s governing body in accordance with the requirements of applicable public meeting laws. The revised Fiscal Year 202 3-2024 Compensation Schedule ("Compensation Schedule") was last approved by the City Council at their meeting on September 12, 2023.
Adoption of Resolution C will approve the revised Fiscal Year 2023-2024 Compensation Schedule effective December 15, 2023, reflecting the addition of the Animal Care Facility Administrator position title and the adjusted salary and employee group for the Payroll Supervisor position title.
Adoption of Resolution D will approve the revised Fiscal Year 2023-2024 Compensation Schedule effective December 29, 2023, reflecting the adjusted salaries for the Animal Care Aide , Clerical Aide , COVID Site Assistant, Intern (Graduate), Intern (Undergraduate), Library Aide, Lifeguard I, Lifeguard II, Park Ranger, Police Support Services Aide, Recreation Aide, Recreation Leader, Recreation Specialist, Seasonal Assistant, Senior Lifeguard, Tiny Tot Aide and Tiny Tot Specialist position titles.
Adoption of Resolution E will approve the revised Fiscal Year 2023-2024 Compensation Schedule effective January 12, 2024, reflecting previously negotiated salary adjustments for pos itions represented by the International Association of Fire Fighters, Local 2180; Mid-Managers/Professional Association, SEIU; Non- Safety International Association of Fire Fighters, Local 2180; and Western Council of Engineers; as well as P a g e | 5
scheduled salary adjustments for unrepresented Mid -Managers and Professionals and those unclassified hourly positions with a represented counterpart receiving a salary adjustment effective January 12, 2024.
The Compensation Schedules reflecting these revisions are Attachments 2-4 to this staff report.
Conflict of Interest Code Updates
The City Clerk and City Attorney have reviewed the position changes and recommend that the appendix to the Conflict of Interest Code be updated to designate the appropriate positions as For m 700 filers and as “designated employees” for purposes of AB 1234, requiring them to participate in mandatory ethics training.
Approval of Resolution G will make the appropriate updates to the appendix to the Conflict of Interest Code.
Additional changes were made to the Conflict of Interest Code to update recent changes to Boards and Commissions and other filers. The redline version of the changes is attached to this item as Attachment 5.
Ordinance
Chula Vista Municipal Code Section 2.05.010 requires updating to reflect the position changes impacting the unclassified positions. Chula Vista City Charter Section 500( D) requires that all management level unclassified positions not mentioned specifically in Charter Section 500( D) be adopted by ordinance.
Adoption of the Ordinance will add the position title of Animal Care Facility Administrator, as required by Municipal Code Section 2.05.010.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The current-year General Fund fiscal impact for the updated classifications and salary ranges is estimated to total approximately $18,565. This amount is anticipated to be offset through salary savings within vario us General Fund departments.
GENERAL FUND
Department FY 2024
Animal Care $ 1,946
Finance 6,481
Library 2,109
Parks & Recreation 7,164
Police 865
Total Estimated Cost for All Funds $ 18,565
Similarly, an estimated $186 increase to personnel services for the minimum wage increase within the Gas Tax Fund is anticipated to be offset with salary savings. Staff is requesting to appropriate from available fund balance within the Fire Department allocation in the Measure A Fund of $251,737 and $152,778 in the P a g e | 6
Transport Fund for Personnel Services for the additional positions and updated MOU contract . Budgetary adjustments to Other Funds are reflected in the table below.
OTHER FUNDS
Fund/Department
Personnel
Services Net Impact
Measure A Fund (Fire) $ 251,737 $ 251,737 Transport Fund (Fire) 152,778 $ 152,778 Total Estimated Cost for All
Funds $ 404,515 $ 404,515
ONGOING FISCAL IMPACT
The projected fiscal impact for Fiscal Year 2024-25 is estimated to total $1,042,367. The net fiscal impact to the General Fund of $41,418, and other funds of $1,000,949 will be incorporated into the Fiscal Year 2024 - 25 budget development process.
The projected Fiscal Year 2024-25 new fiscal impact in all funds is reflected in the table below:
Fund FY 2025
General Fund $ 41,418
Gas Tax Fund (Engineering) 369
Measure A Fund (Fire) 764,132
Transport Fund (Fire) 236,448
Total Estimated Cost for All Funds $ 1,042,367
ATTACHMENTS
1. First Amendment to the MOU Between the City of Chula Vista and the Non -Safety Local 2180, International Association of Fire Fighters (“Non -Safety IAFF”) Covering the Period of July 11, 2023, to June 30, 2026
2. Revised Fiscal Year 2023-2024 Compensation Schedule Effective December 15, 2023
3. Revised Fiscal Year 2023-2024 Compensation Schedule Effective December 29, 2023
4. Revised Fiscal Year 2023-2024 Compensation Schedule Effective January 12, 2023
5. Revised Appendix to the Conflict of Interest Code and Resolution (redlined version)
Staff Contact: Tanya Tomlinson, Acting Director of Human Resources/Risk Management