v . 0 0 4 P a g e | 1
January 9, 2024
ITEM TITLE
Purchase Agreement: Approve the Purchase of Police Vehicles from Sedano Ford and Bob Stall Chevrolet Report Number: 24-0011
Location: No specific geographic location
Department: Police
G.C. § 84308: No
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolutions: A) authorizing the purchase of up to 25 Ford Interceptor Utility Hybrid Vehicles from Sedano Ford, and B) authorizing the purchase of 10 Chevrolet Blazer 9C1 Police Package Vehicles from Bob Stall Chevrolet.
SUMMARY
On November 6, 2023, the City of Chula Vista issued two Requests for Bids (RFB) for up to twenty-five (25) Ford Interceptor Utility Hybrid vehicles and ten (10) Chevrolet Blazer 9C1 Police Package vehicles for the Police Department. As a result of the bid process, the City is recommending to purchase the vehicles from Sedano Ford and Bob Stall Chevrolet.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
P a g e | 2
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The Citizens’ Oversight Committees for both Measure P and Measure A recommended City Council approval of funding police vehicles, as outlined in the City Infrastructure, Facilities and Equipment and Public Safety expenditure plans for Measure P and Measure A, respectively.
DISCUSSION
In March 2023, City Council approved a Shared Assigned Vehicle Proposal for the Police Department, which authorized the department to purchase an additional twenty ( 20) patrol vehicles to expand the existing patrol fleet using Measure A funds. An additional ten (10) patrol vehicles are scheduled for replacement using Measure P funds. Although each respective Citizens’ Oversight Committee approved police vehicle purchases in the Measure A and Measure P spending plans, the Police Department has not been able to purchase these vehicles due to Ford vehicle production delays . Issues such as semiconductor chip shortages and shipping problems have affected the ability of manufacturers like Ford to keep their production lines going over the last three years. As such, all of the brand’s vehicles are currently experiencing some delays. Overall, the average wait time for a Ford is currently estimated at 188 days, as compared to 94 days in January 2022.
Because of vehicle production delays , the Police Department expanded its patrol vehicle model options to Ford Interceptors and Chevrolet Blazers. As a result of recent Request for Bid (RFB) processes, the Police Department is requesting approval to purchase twenty (20) Ford Police Interceptor Utility Hybrid vehicles and ten (10) Chevrolet Blazer 9C1 Police Package vehicles for its patrol fleet. The Chevrolet Blazer vehicles are anticipated to be received in the current fiscal year; however, the Ford Interceptor vehicles won’t be received until next fiscal year.
Request For Bid (RFB) # B14-2024 – Ford Interceptor Utility Vehicle On November 6, 2023, the City of Chula Vista issued RFB # B14-2024 for ten to twenty-five (10-25) 2025 Ford Police Interceptor Utility Hybrid vehicles for the Police Department. As a result of the bid process, the City is recommending the selection of Sedano Ford to purchase the vehicles.
During the bid process, 154 vendors were notified of the opportunity . The following three bids were received:
Vendor Item Description Unit Cost
Desert Auto Group V, LLC 2025 Ford Interceptor Utility Hybrid Vehicle $71,666.13 Fritts Ford 2025 Ford Interceptor Utility Hybrid Vehicle $58,581.13 Sedano Ford 2025 Ford Interceptor Utility Hybrid Vehicle $58,171.89
The price offered by Sedano Ford, which is lowest of the three bids, appears competitive for current market conditions and with past pricing.
Request For Bid (RFB) # B15-2024 – Chevrolet Blazer 9C1 Police Package Vehicle On November 6, 2023, the City of Chula Vista issued RFB # B15-2024 for ten (10) 2024 Chevrolet Blazer Model 9C1 Police Package vehicles for the Police Department . As a result of the bid process, the City is recommending the selection of Bob Stall Chevrolet to purchase the vehicles.
P a g e | 3
During the bid process, 154 vendors were notified of the opportunity. The following two bids were received:
Vendor Item Description Unit Cost
Bob Stall Chevrolet 2024 Chevrolet Blazer 9C1 Police Package Vehicle $67,841.56 Courtesy Chevrolet Center 2024 Chevrolet Blazer 9C1 Police Package Vehicle $69,637.83
The price offered by Bob Stall Chevrolet, which is lower of the two bids, appears competitive for current market conditions. Additionally, these vehicles are expected to be received prior to the Ford vehicles.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The $678,416 cost of the 10 Chevrolet Blazer 9C1 Police Package Vehicles is already included in the Public Safety Expenditure Plan (Measure A funding) for fiscal year 2023-24. Approval of this resolution has no net current-year fiscal impact to the General Fund or the Measure A Fund.
ONGOING FISCAL IMPACT
Because of vehicle production delays, the purchase of the 20 Ford vehicles will occur next fiscal year . The $1,163,438 cost of the 20 Ford Interceptor Utility Hybrid Vehicles will be rolled over to the City’s Infrastructure, Facilities and Equipment expenditure plan (Measure P funding) and Public Safety Expenditure Plan (Measure A funding) for fiscal year 2024-25. Approval of this resolution will direct staff to include this vehicle cost in the fiscal year 2024-25 budget. Although 20 Ford vehicles are currently requested for purchase at this time , the resolution will allow the Police Department to purchase another five vehicles at the $58,171.89 bid amount during a later time, due to unanticipated vehicle replacement (inoperable or involved in a collision).
The ongoing fiscal impact from maintena nce and fuel costs will be considered as part of the annual budget development process.
ATTACHMENTS
None.
Staff Contact: Chief Roxana Kennedy, Police Department Administrative Services Manager Jonathan Alegre, Police Department