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January 23, 2024
ITEM TITLE
Council Policy: Amend Council Policy 104-01 to Update the Order of Business at City Council Meetings Report Number: 24-0040
Location: No specific geographic location
Department: City Manager & City Attorney
G.C. § 84308: No
Environmental Notice: This activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(C)(3) no environmental review is required.
Recommended Action
Adopt a resolution amending Council Policy 104-01 to update the order of business at City Council meetings.
SUMMARY
Adoption of this resolution amends Council Policy 104 -01 to update the order of business at City Council meetings to align with current needs and requirements.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that this activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change to the environment.
Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
Pursuant to Chula Vista Municipal Code section 2.04.140, the City Council establishes its order of business at City Council meetings by resolution. On February 19, 1991, the Chula Vista City Council adopted Council Policy 104-01 (Order of Business at City Council Meetings) via Resolution No. 16067 to establish the order of business at its meetings. The policy has subsequently been amended multiple times to update the order of business based on the changing needs and requirements of the City Council and City staff.
On January 9, 2024, City Council approved an ordinance amending Chula Vista Municipal Code Chapter 2.04, which included provisions regarding the timing of public comment at Council meetings. The amended provisions provide that up to twenty-one minutes will be scheduled near the beginning of the meeting under Public Comments for members of the public to address the City Council on items of interest to the public that are not on the agenda but are within the jurisdiction of the City Council. Each speaker is allowed up to three minutes to speak. If there are more than seven speakers, the first seven will be heard near the beginning of the meeting and the remaining speakers will be heard near the conclusion of the meeting.
Existing Council Policy 104-01 contains only one Public Comments section near the beginning of the meeting.
To incorporate the recently approved changes, staff recommend amending Council Policy 104-01 to provide for an initial Public Comments section at the beginning of the meeting (p ursuant to CVMC 2.04.210) and an additional Continued Public Comments section (if necessary) near the end of the meeting. Staff additionally recommend that the following updates be made to the Council Policy: 1) changing “Council Comments” to “Council Repo rts” to align with the other report designations; 2) adding a City Clerk’s Report section to provide for City Clerk reports, when appropriate, on matters within the Clerk’s purview, such as elections information and updates; and 3) allowing the presiding o fficer, in consultation with the City Manager and City Attorney, to take items out of order when appropriate, subject to the right of any Councilmember to appeal to the City Council.
Approval of this resolution amends Council Policy 104 -01 to update the o rder of business at City Council meetings as described above.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Councilmembers do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Councilmember, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no current-year fiscal impact as a result of this action.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact as a result of this action.
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ATTACHMENTS
1. Proposed Amendments to Council Policy 104-01 (track changes format) Staff Contact: Tiffany Allen, Assistant City Manager
Megan McClurg, Assistant City Attorney