1 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
CITY OF CHULA VISTA
CONSULTANT SERVICES AGREEMENT
WITH KLEINFELDER CONSTRUCTION SERVICES, INC.,
TO PROVIDE ON- CALL CIP CONSTRUCTION MANAGEMENT.
This Agreement is entered into effective as of August 23, 2022 (“Effective Date”) by and between the City of Chula Vista, a chartered municipal corporation (“ City”) and KLEINFELDER CONSTRUCTION SERVICES, INC.,, a California Corporation (“Consultant”) (collectively, the “Parties” and, individually, a “Party”) with reference to the following facts:
RECITALS
WHEREAS, the City has a Capital Improvement Program (CIP) for improvements at various locations throughout the City; and
WHEREAS, the City hasidentified the needto enlist qualified consultantsto assistwith the construction managementactivities on (CIP) projects and other City projects, and WHEREAS, on March 4, 2022 a Request for Proposal/Qualifications for Professional Services for Construction ManagementServiceswasissuedfor various Capital Improvement Program (CIP) projects andother City projects; and,
WHEREAS, the consultant selection committee determined Kleinfelder Construction Services, Inc., as one of four (4) Consultantsto provide the construction managementservices; and, WHEREAS, the Consultant selection processwas conducted in accordancewith Section 2.56.110(C) of the Chula Vista Municipal Code; and,
WHEREAS, consultant warrants and representsthat it is experienced and staffed in a manner such that it can deliver the services required of Consultant to City in accordancewith the time frames and the terms and conditions of this Agreement.
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2 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 3 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
OBLIGATORYPROVISIONS
NOW, THEREFORE, in consideration of the above recitals, the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which the Partieshereby acknowledge, City and Consultant hereby agreeas follows:
1. SERVICES
1.1 Required Services. Consultant agreesto perform the services and deliver to City the “Deliverables” (if any) describedin the attachedExhibit A, incorporated into the Agreement by this reference, within the time frames set forth therein, time being of the essencefor this Agreement. The services and/or Deliverables described in Exhibit A shall be referred to herein as the “Required Services.” Consultant shall not be responsible for delays causedby circumstances beyond its reasonablecontrol.
1.2 Reductions in Scope of Work. City may independently, or upon request from Consultant, from time to time, reducethe Required Services to be performed by the Consultant under this Agreement. Upon doing so, City and Consultant agreeto meet and confer in good faith for the purpose of negotiating a corresponding reduction in the compensationassociatedwith the reduction.
1.3 Additional Services. Subject to compliance with the City’s Charter, codes, policies, proceduresand ordinances governing procurement and purchasing authority, City may request Consultant provide additional services related to the Required Services (“Additional Services”). If so, City and Consultant agreeto meet and confer in good faith for the purpose of negotiating an amendment to Exhibit A, to add the Additio nal Services. Unless otherwise agreed, compensation for the Additional Services shall be charged and paid consistent with the ratesand terms already provided therein. Once addedto Exhibit A, “Additional Services” shall also become “Required Services” for purposesof this Agreement.
1.4 Standard of Care. Consultant expressly warrants and agrees that any and all Required Services hereunder shall be performed in accordance with the highest standard of care exercised by members of the profession currently practicing under similar conditions and in similar locations.
1.5 No Waiver of Standardof Care. Where approval by City is required, it is understoodto be conceptual approval only and does not relieve the Consultant of responsibility for complying with all applicable laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Consultant or its subcontractors.
1.6 Security for Performance. In the event that Exhibit A Section 4 indicates the need for Consultant to provide additional security for performance of its duties under this Agreement, Consultant shall provide such additional security prior to commencement of its Required Services in the form and on the terms prescribed on Exhibit A, or asotherwise prescribedby the City Attorney.
1.7 Compliance with Laws. In its performance of the Required Services, Consultant shall comply with any and all applicable federal, state and local laws, including the Chula Vista Municipal Code.
1.8 Business License. Prior to commencement of work, Consultant shall obtain a business license from City.
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 4 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
1.9 Subcontractors. Prior to commencementof any work, Consultant shall submit for City’s information and approval a list of any and all subcontractors to be used by Consultant in the performance of the Required Services. Consultant agrees to take appropriate measures necessary to ensure that all subcontractors and personnel utilized by the Consultant to complete its obligations under this Agreement comply with all applicable laws, regulations, ordinances, and policies, whether federal, state, or local. In addition, if any subcontractor is expected to fulfill any responsibilities of the Consultant under this Agreement, Consultant shall ensurethat each and every subcontractor carries out the Consultant’s responsibilities as set forth in this Agreement.
1.10 Term. This Agreement shall commenceon the earlier to occur of the Effective Date or Consultant’s commencement of the Required Services hereunder and shall terminate when the Parties have complied with all their obligations hereunder; provided, however, provisions which expressly survive termination shall remain in effect.
2. COMPENSATION
2.1 General. For satisfactory performance of the Required Services, City agreesto compensateConsultant in the amount(s) and on the terms set forth in Exhibit A, Section 4. Standardterms for billing and payment are set forth in this Section 2.
2.2 Detailed Invoicing. Consultant agreesto provide City with a detailed invoice for services performed each month, within thirty ( 30) days of the end of the month in which the services were performed, unless otherwise specified in Exhibit A. Invoicing shall begin on the first of the month following the Effective Date of the Agreement. All chargesmust be presentedin a line-item format with eachtask separatelyexplained in reasonabledetail. Each invoice shall include the current monthly amount being billed, the amount invoiced to date, and the remaining amount available under any approvedbudget. Consultant must obtain prior written authorization from City for any fees or expensesthat exceedthe estimated budget.
2.3 Payment to Consultant. Upon receipt of a properly prepared invoice and confirmation that the Required Services detailed in the invoice have been satisfactorily performed, City shall pay Consultant for the invoice amount within thirty ( 30) days. Payment shall be madein accordancewith the terms and conditions set forth in Exhibit A and section 2.4, below. At City’s discretion, invoices not timely submitted may be subject to a penalty of up to five percent (5%) of the amount invoiced.
2.4 Reimbursement of Costs. City may reimburse Consultant’sout-of-pocket costsincurred by Consultant in the performance of the Required Services if negotiated in advance and included in Exhibit A. Unless specifically provided in Exhibit A, Consultant shall be responsible for any and all out-of-pocket costsincurred by Consultant in the performanceof the Required Services.
2.5 Exclusions. City shall not be responsiblefor payment to Consultant for any feesor costsin excessof any agreed upon budget, rate or other maximum amount(s) provided for in Exhibit A. City shall also not be responsiblefor any cost: (a) incurred prior to the Effective Date; or (b) arising out of or related to the errors, omissions, negligence or acts of willful misconduct of Consultant, its agents, employees, or subcontractors.
2.6 Payment Not Final Approval. Consultant understands and agreesthat payment to the Consultant or reimbursement for any Consultant costs related to the performance of Required Services doesnot constitute a City final decision regarding whether such payment or cost reimbursement is allowable and eligible for payment under this Agreement, nor doesit constitute a waiver of any violation by Consultant of the terms of DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 5 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
this Agreement. If City determines that Consultant is not entitled to receive any amount of compensation already paid, City will notify Consultant in writing and Consultant shall promptly return such amount.
3. INSURANCE
3.1 Required Insurance. Consultant must procure and maintain, during the period of performance of Required Services under this Agreement, and for twelve months after completion of Required Services, the policies of insurancedescribedon the attachedExhibit B, incorporated into the Agreement by this reference the “Required Insurance”). The Required Insurance shall also comply with all other terms of this Section.
3.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions relating to the Required Insurancemust be disclosed to and approvedby City in advanceof the commencementof work.
3.3 Standardsfor Insurers. Required Insurancemust be placed with licensedinsurers admitted to transact businessin the State of California with a current A. M. Best’s rating of A V or better, or, if insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers ( LESLI) with a current A.M. Best’s rating of no less than A X. For Workers ’ Compensation Insurance, insuranceissuedby the StateCompensationFund is also acceptable.
3.4 Subcontractors. Consultant must include all sub-consultants/sub-contractors as insureds under its policies and/or furnish separatecertificates and endorsementsdemonstrating separatecoverage for those not under its policies. Any separate coverage for sub-consultants must also comply with the terms of this Agreement.
3.5 Additional Insureds. City, its officers, officials, employees, and agents must be named as additional insuredswith respectto any policy of generalliability, automobile, or pollution insurancespecified asrequired in Exhibit B or asmay otherwise be specified by City’s Risk Manager. The general liability additional insured coveragemust be provided in the form of an endorsementto the Consultant’s insuranceusing ISO CG 2010 11/85) or its equivalent; such endorsementmust not exclude Products/Completed Operations coverage.
3.6 General Liability Coverage to be “Primary.” Consultant’s general liability coverage must be primary insurance as it pertains to the City, its officers, officials, employees, and agents. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers is wholly separatefrom the insurance provided by Consultant and in no way relieves Consultant from its responsibility to provide insurance.
3.7 No Cancellation. No Required Insurance policy may be canceled by either Party during the required insured period underthis Agreement, exceptafter thirty days’ prior written notice to the City by certified mail, return receipt requested. Prior to the effective date of any such cancellation Consultant must procure and put into effect equivalent coverage(s).
3.8 Waiver of Subrogation. Consultant’s insurer(s) will provide a Waiver of Subrogation in favor of the City for each Required Insurance policy under this Agreement. In addition, Consultant waives any right it may have or may obtain to subrogation for a claim againstCity.
3.9 Verification of Coverage. Prior to commencementof any work, Consultant shall furnish City with original certificates of insurance and any amendatory endorsements necessary to demonstrate to City that Consultant hasobtained the Required Insurancein compliance with the terms of this Agreement. The words DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 6 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
will endeavor” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents, or representatives” or any similar languagemust be deleted from all certificates. The required certificates and endorsementsshould otherwise be on industry standardforms. The City reservesthe right to require, at any time, complete, certified copies of all required insurance policies, including endorsementsevidencing the coverage required by thesespecifications.
3.10 Claims Made Policy Requirements. If General Liability, Pollution and/or AsbestosPollution Liability and/or Errors & Omissions coverage are required and are provided on a claims-made form, the following requirements also apply:
a. The “Retro Date” must be shown and must be before the date of this Agreement or the beginning of the work required by this Agreement.
b. Insurance must be maintained, and evidence of insurance must be provided, for at least five ( 5) years after completion of the work required by this Agreement. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a “Retro Date” prior to the effective date of this Agreement, the Consultant must purchase “extended reporting” coverage for a minimum of five ( 5) yearsafter completion of the work required by this Agreement. d. A copy of the claims reporting requirements must be submitted to the City for review.
3.11 Not a Limitation of Other Obligations. Insurance provisions under this section shall not be construed to limit the Consultant’s obligations under this Agreement, including Indemnity.
3.12 Additional Coverage. To the extent that insurancecoverageprovided by Consultant maintains higher limits than the minimums appearing in Exhibit B, City requires and shall be entitled to coverage for higher limits maintained.
4. INDEMNIFICATION
4.1. General. To the maximum extent allowed by law, Consultant shall protect, defend, indemnify and hold harmless City, its elected and appointed officers, agents, employees and volunteers ( collectively, Indemnified Parties”), from and against any and all claims, demands, causes of action, costs, expenses, including reasonableattorneys’ fees and court costs), liability, loss, damageor injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence, or willful misconduct of Consultant, its officials, officers, employees, agents, and contractors, arising out of or in connection with the performance of the Required Services, the results of such performance, or this Agreement. This indemnity provision does not include any claims, damages, liability, costs and expensesarising from the sole negligence or willful misconduct of the Indemnified Parties. Also covered is liability arising from, connectedwith, causedby or claimed to be causedby the active or passive negligent acts or omissions of the Indemnified Parties which may be in combination with the active or passive negligent actsor omissions of the Consultant, its employees, agentsor officers, or any third party.
4.2. Modified Indemnity Where Agreement Involves Design Professional Services. Notwithstanding the forgoing, if the services provided under this Agreement are design professional services, as defined by California Civil Code section 2782.8, as may be amended from time to time, the defense and indemnity DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 7 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
obligation under Section 1, above, shall be limited to the extent required by California Civil Code section 2782.8.
4.3 Costsof DefenseandAward. Included in Consultant’s obligations underthis Section 4 is Consultant’s obligation to defend, at Consultant’s own cost, expense and risk, any and all suits, actions or other legal proceedingsthat may be brought or instituted against one or more of the Indemnified Parties. Subject to the limitations in this Section 4, Consultant shall pay and satisfy any judgment, award or decree that may be rendered against one or more of the Indemnified Parties for any and all related legal expensesand costs incurred by any of them.
4.4. Consultant’s Obligations Not Limited or Modified. Consultant’s obligations under this Section 4 shall not belimited to insuranceproceeds, if any, receivedby the Indemnified Parties, or by any prior or subsequent declaration by the Consultant. Furthermore, Consultant’s obligations under this Section 4 shall in no way limit, modify or excuseany of Consultant’s other obligations or duties under this Agreement.
4.5. Enforcement Costs. Consultant agreesto pay any and all costs City incurs in enforcing Consultant’s obligations under this Section 4.
4.6 Survival. Consultant’sobligations under this Section 4 shall survive the termination of this Agreement.
5. FINANCIAL INTERESTS OF CONSULTANT.
5.1 Form 700 Filing. The California Political Reform Act and the Chula Vista Conflict of Interest Code require certain government officials and consultants performing work for government agenciesto publicly disclose certain of their personal assetsand income using a Statementof Economic Interests form ( Form 700).
In order to assure compliance with these requirements, Consultant shall comply with the disclosure requirements identified in the attachedExhibit C, incorporated into the Agreement by this reference.
5.2 Disclosures; Prohibited Interests. Independent of whether Consultant is required to file a Form 700, Consultant warrants and representsthat it hasdisclosedto City any economic interestsheld by Consultant, or its employees or subcontractors who will be performing the Required Services, in any real property or project which is thesubjectof this Agreement. Consultant warrantsandrepresentsthat it hasnot employedor retained any company or person, other than a bona fide employee or approved subcontractor working solely for Consultant, to solicit or securethis Agreement. Further, Consultant warrants andrepresentsthat it hasnot paid or agreedto pay any company or person, other than a bona fide employee or approved subcontractor working solely for Consultant, any fee, commission, percentage, brokeragefee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further warrants and represents that no officer or employee of City, has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, the proceeds hereof, or in the business of Consultant or Consultant’s subcontractors. Consultant further agreesto notify City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. For breach or violation of any of thesewarranties, City shall havethe right to rescind this Agreement without liability.
6. REMEDIES
6.1 Termination for Cause. If for any reasonwhatsoever Consultant shall fail to perform the Required Services under this Agreement, in a proper or timely manner, or if Consultant shall violate any of the other covenants, agreementsor conditions of this Agreement (each a “Default”), in addition to any and all other DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 8 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
rights and remedies City may have under this Agreement, at law or in equity, City shall have the right to terminate this Agreement by giving five ( 5) days written notice to Consultant. Such notice shall identify the Default and the Agreement termination date. If Consultant notifies City of its intent to cure such Default prior to City’s specified termination date, and City agreesthat the specified Default is capableof being cured, City may grant Consultant up to ten (10) additional days after the designated termination date to effectuate such cure. In the event of a termination under this Section 6.1, Consultant shall immediately provide City any and all “ Work Product” (defined in Section 7 below) prepared by Consultant as part of the Required Services.
Such Work Product shall be City’s sole and exclusive property as provided in Section 7 hereof. Consultant may be entitled to compensation for work satisfactorily performed prior to Consultant’s receipt of the Default notice; provided, however, in no event shall such compensation exceed the amount that would have been payable under this Agreement for such work, and any such compensation shall be reduced by any costs incurred or projected to be incurred by City asa result of the Default.
6.2 Termination or Suspensionfor Convenienceof City. City may suspendor terminate this Agreement, or any portion of the Required Services, at any time and for any reason, with or without cause, by giving specific written notice to Consultant of such termination or suspensionat least fifteen ( 15) days prior to the effective date thereof. Upon receipt of such notice, Consultant shall immediately ceaseall work under the Agreement andpromptly deliver all “Work Product” (defined in Section 7 below) to City. SuchWork Product shall be City' s sole and exclusive property as provided in Section 7 hereof. Consultant shall be entitled to receive just and equitable compensation for this Work Product in an amount equal to the amount due and payable under this Agreement for work satisfactorily performed as of the date of the termination/ suspension notice plus any additional remaining Required Servicesrequestedor approvedby City in advancethat would maximize City’s value under the Agreement.
6.3 Waiver of Claims. In the event City terminates the Agreement in accordance with the terms of this Section, Consultant hereby expressly waives any and all claims for damagesor compensationas a result of such termination except as expressly provided in this Section 6.
6.4 Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this Agreement against City unlessa claim has first beenpresentedin writing and filed with City and acted upon by City in accordancewith the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, assamemay be amended, the provisions of which, including suchpolicies andproceduresusedby City in the implementation of same, are incorporated herein by this reference. Upon request by City, Consultant shall meet and confer in good faith with City for the purposeof resolving any dispute over the terms of this Agreement.
6.5 Governing Law/ Venue. This Agreement shall be governed by and construed in accordancewith the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in San Diego County, State of California.
6.6 Service of Process. Consultant agrees that it is subject to personal jurisdiction in California. If Consultant is a foreign corporation, limited liability company, or partnership that is not registered with the California Secretary of State, Consultant irrevocably consents to service of process on Consultant by first classmail directed to the individual and addresslisted under “For Legal Notice,” in section 1.B. of Exhibit A to this Agreement, and that such service shall be effective five days after mailing.
7. OWNERSHIP AND USE OF WORK PRODUCT
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 9 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced in whole or in part under this Agreement in connection with the performance of the Required Services (collectivel y “Work Product”) shall be the sole and exclusive property of City. No such Work Product shall be subject to private use, copyrights or patent rights by Consultant in the United Statesor in any other country without the express, prior written consentof City. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, copyright or patent, in whole or in part, any such Work Product, without requiring any permission of Consultant, except asmay be limited by the provisions of the Public Records Act or expressly prohibited by other applicable laws. With respect to computer files containing data generatedasWork Product, Consultant shall make available to City, upon reasonablewritten request by City, the necessary functional computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
8. GENERAL PROVISIONS
8.1 Amendment. This Agreement may be amended, but only in writing signed by both Parties.
8.2 Assignment. City would not have entered into this Agreement but for Consultant’s unique qualifications and traits. Consultant shall not assignany of its rights or responsibilities under this Agreement, nor any part hereof, without City’s prior written consent, which City may grant, condition or deny in its sole discretion.
8.3 Authority. The person(s) executing this Agreement for Consultant warrants and representsthat they havethe authority to executesameon behalf of Consultant andto bind Consultant to its obligations hereunder without any further action or direction from Consultant or any board, principle or officer thereof.
8.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one Agreement after eachParty hassigned such a counterpart.
8.5 Entire Agreement. This Agreement together with all exhibits attachedhereto and other agreements expressly referred to herein, constitutes the entire Agreement between the Parties with respect to the subject matter contained herein. All exhibits referencedherein shall be attachedhereto and are incorporated herein by reference. All prior or contemporaneous agreements, understandings, representations, warranties and statements, oral or written, are superseded.
8.6 Record Retention. During the course of the Agreement and for three (3) years following completion of the Required Services, Consultant agreesto maintain, intact and readily accessible, all data, documents, reports, records, contracts, and supporting materials relating to the performance of the Agreement, including accounting for costs and expenses charged to City, including such records in the possession of sub- contractors/sub-consultants.
8.7 Further Assurances. The Partiesagreeto perform such further actsand to executeand deliver such additional documents and instruments as may be reasonably required in order to carry out the provisions of this Agreement and the intentions of the Parties.
8.8 IndependentContractor. Consultant is and shall at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, agents or volu nteers shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents (“Consultant Related DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 10 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
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Individuals”), except as set forth in this Agreement. No Consultant Related Individuals shall be deemed employees of City, and none of them shall be entitled to any benefits to which City employees are entitled, including but not limited to, overtime, retirement benefits, worker' s compensation benefits, injury leave or other leave benefits. Furthermore, City will not withhold state or federal income tax, social security tax or any other payroll tax with respect to any Consultant Related Individuals; instead, Consultant shall be solely responsible for the payment of sameand shall hold the City harmlesswith respectto same. Consultant shall not at any time or in any manner representthat it or any of its Consultant Related Individuals are employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatsoever against City, or bind City in any manner.
8.9 Notices. All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demandsand requeststo be sent to any Party shall be deemedto have been properly given or served if personally served or deposited in the United Statesmail, addressedto such Party, postageprepaid, registered or certified, with return receipt requested, at the addressesidentified in this Agreement at the places of business for each of the designated Parties as indicated in Exhibit A, or otherwise provided in writing.
8.10 Electronic Signatures. EachParty agreesthat the electronic signatures, whether digital or encrypted, of the Parties included in this Agreement areintended to authenticate this writing and to have the sameforce and effect as manual signatures. Electronic Signature meansany electronic sound, symbol, or processattached to or logically associatedwith a record and executedand adoptedby a Party with the intent to sign such record, including facsimile or email electronic signatures, pursuantto the California Uniform Electronic Transactions Act ( Cal. Civ. Code §§ 1633.1 to 1633.17) as amendedfrom time to time.
8.11 Site Access. The Consultant, may, for the successful and timely completion of services, request that City provides timely accessto the site, including third party sites, if required.
End of page. Next page is signature page.)
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 11 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
SIGNATURE PAGE
CONSULTANT SERVICES AGREEMENT
IN WITNESS WHEREOF, by executing this Agreement where indicated below, City and Consultant agree that they have read and understood all terms and conditions of the Agreement, that they fully agree and consentto bound by same, and that they are freely entering into this Agreement asof the Effective Date.
KLEINFELDER CONSTRUCTION
SERVICES, INC.,
CITY OF CHULA VISTA
BY:________________________________ BY: ________________________________ Rich Fitterer, PE, QSD MARIA V. KACHADOORIAN
Area Manager CITY MANAGER
APPROVED AS TO FORM
BY: ________________________________
Glen R. Googins
City Attorney
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE For
12 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
EXHIBIT A
SCOPE OF WORK AND PAYMENT TERMS
1. Contact People for Contract Administration and Legal Notice A. City Contract Administration:
JonathanSalsman
1800 Maxwell Road, Chula Vista CA 91911
619-397-6115
[email protected]
For Legal Notice Copy to:
City of Chula Vista
City Attorney
276 Fourth Avenue, Chula Vista, CA 91910
619-691-5037
[email protected]
B. Consultant Contract Administration:
KLEINFELDER CONSTRUCTION SERVICES, INC.,
Mark Plotnikiewicz, Project Manager
5761 Copley Drive, Suite 100
SanDiego, CA 92111
858) 223-8480
mplotnikiewicz. com
For Legal Notice Copy to:
KLEINFELDER CONSTRUCTION SERVICES, INC.,
5761 Copley Drive, Suite 100
San Diego, CA 92111
858) 223-8500
2. Required Services
A. General Description:
Consultant shall provide project managementand construction managementconsultant services at the direction and to the satisfaction of the City Engineer for City of Chula Vista construction projects on an “as-needed” and per project/assignmentbasis (eacha “Task Order”) at the sole discretion of the City Task Orders will rangefrom complete construction project management and administration for a project to minor construction management tasksdependingon theneedsof theCity. Typical projects for which construction managementconsulting services may be required include: PavementRehabilitation, SewagePump Station Construction and Rehabilitation, Sewer Construction andRehabilitation, Traffic Signal Modifications, StreetWidening Improvements, ADA Curb Ramp and Sidewalk Replacement, Signage and Striping, Stormwater Permanent BMP Construction, and similar work.
B. Detailed Description:
1 Construction ManagementServices. Consultant will provide project managementandconstruction managementservices for civil infrastructure projects and other City projects as provided in a Task Order.
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EachTask Order will include a not-to-exceedfee for all time, materials, andcostspermitted to be incurred for that Task Order. Consultant acknowledges and agrees that the City is not required to request that Consultant provide any Required Services per a Task Order under this Agreement. Consultant acknowledgesand agreesthat it is not entitled to any compensationunder this Agreement until such time that it has provided Required Services as explicitly authorized and approved by the City in accordance with a Task Order and this Agreement.
2 Personnel. Consultant will provide qualified project managers, construction managers, inspectors, engineers and/or construction specialists experienced in a wide variety of construction methods, project management, contract administration and other related duties. All consultants shall have knowledge of City codes, procedures, and regulations as well as Knowledge of SDRSD, Greenbook Specifications, Caltrans Std. Plans and Specifications, City of Chula Vista Construction Standards, City of Chula Vista Subdivision Manual, and City of Chula Vista Standard Special Provisions. Consultants shall also have knowledge of requirements for local, stateand federally funded projects. The City shall have the right to make a determination as to the qualifications or performance of individual personnel and shall have the right to require substitution of personnel. If such substitution is not immediately effectuated, City may cancel the Task Order.
3 On-Call Services. Consultant acknowledgesand agreesthat service requestsfrom the City under this Agreement will be on an “as-needed” and per Task Order basis sole discretion of the City. 4 Task Order Proposal. Prior to issuanceof a Task Order, Consultant shall confer with the Contract Administrator and identify the scope of the Task Order. Consultant shall provide the City with a cost proposal for work in the Task Order. The cost proposal shall set a not-to-exceedprice and break down of hours per unit of work and person completing the work.
5 Scope of Work. Consultant will provide the following services as needed on each project or assignment:
5.1 Consultant shall be able to provide qualified construction inspectors, landscapeinspectors, electrical inspectors, engineersand/or construction managersexperiencedin a wide variety of construction methods, project management, field inspection, traffic signal inspection, contract administration, landscapeinspection, utility potholing, and other related duties.
5.2 SuperviseContractor’s traffic control, detours, lane closuresand staging plans.
5.3 Conduct on-site monitoring and inspection of construction activities to ensure contractor compliance with: all construction contract specifications, plans, andschedules; all NPDES General Construction and MS4 Stormwater permits & permit conditions.
5.4 Conduct stormwater inspections, monitoring and reporting for pre-construction activities and post-construction Best Management Practices.
5.5 Conduct landscapingandirrigation inceptions in accordancewith all codesandregulations, per typical industry practice.
5.6 Conduct electrical inspections to certify electrical construction accordancewith all codes and regulations, per typical industry practice. Typical electrical inspections include pump station, traffic signals, ROW lighting, and other non-building City infrastructure.
5.7 Monitor contractor’s compliance with all federal, state and local safety rules and regulations.
5.8 Conduct and/or participate in mandatory safety training.
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 14 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
5.9 Preparationand submittal of daily reports of construction activities, including equipment and labor usage, description of work, location, progress, current issues.
5.10 Preparation and submittal of weekly statement of working days.
5.11 Photo document the project site and construction activities prior, during and after completion of all work.
5.12 Interpretation of contract specifications and plans asrequired.
5.13 Coordination of City or consultant supplied surveying and testing services.
5.14 Perform office tasksincluding, but not limited to: CPM schedulereviews; maintain project files ( both paper and electronic); prepare project correspondence; prepare and maintain project fiscal records; and other duties as required relative to contract administration for the assignment.
5.15 Verification of contractor prevailing wage paymentsandcompliance with federal andstate labor regulations.
5.16 Calculation of quantities and preparation of payment estimates.
5.17 Preparation of contract change orders and necessarysupporting documents and forms.
5.18 Review, investigate, and recommendaction on submittals & requestsfor information.
5.19 Coordination with utilities, state and local agencies, and the public.
5.20 Analyze, investigate, and recommend action on potential claims, contract disputes, and claims.
5.21 Preparationof final reports and as-built drawings for the project.
5.22 Compliance with Caltrans Local Assistant Program for federally funded projects.
5.23 Utility location verification services by potholing methods for location and depth verification. Scope of this task does not include services normally provided by Underground Service Alert of Southern California ( 811, USA, Dig Alert, https://www. california811. org/).
6 Standardsfor Deliverables.
6.1 The Consultant shall make project documentation available to City of Chula Vista at any time during the project. At the conclusion of the project, the CM Consultant shall provide the City with all project documentation including, but not limited to:
6.1.1 Correspondence
6.1.2 Submittals
6.1.3 Requestsfor Information
6.1.4 Pay requests
6.1.5 Design changenotifications
6.1.6 As-built drawings and specifications
6.1.7 Quality Assurance/Code test and inspection results
6.1.8 Deficiency notices
6.1.9 Changeorders
6.1.10 Meeting minutes
6.1.11 Daily field reports
6.2 The Consultant shall compile the construction documentsin a final Construction Summary Report. Copies containing the report shall be submitted to the City no more than 30 daysfollowing construction completion.
7 Plan Review. Consultant may also be requestedto review design plans, specifications, estimates, proposals, studies and general engineering documents prepared by other engineers for constructability.
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 15 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
8 Performance.
8.1 Provide servicesin accordancewith specific projects on an As-Neededbasis.
8.2 Commencement of work under this Agreement shall occur only upon receipt of a Task Order signed by the City.
8.3 The cost of each Task Order under this Agreement shall be the negotiated cost for a specific project during the term of the Agreement using firm fixed price, or not to exceed price, or hourly rates.
8.4 Deliverables required are project specific and will be determined in the Task Order.
8.5 Consultant will provide for their staff all vehicles, tools, safety equipment, computer equipment, software, consumablesand accessoriesrequired for the work. 9 Software and Methodology. Consultant will identify software and methodology used for Project completion and deliverables, which shall require prior approval of the City. 10 Records. Consultant will provide the City all original field notes, data, reports, records, photos etc. of field and office tasks. Further, the Consultant shall maintain copies of all records related to the project tasks performed for a period of five years
11 Meetings. All Project meetings are to be included in project scope and minutes shall be provided to the City for approval.
12 Conflict of Interest. Consultant shall not retain any clients who are doing work under permits or contractual agreements with the City of Chula Vista unless otherwise approved in writing by City Engineer.
13 Work not listed in Schedule. If anoccasionariseswhereby the City requestswork to bedonewhich is not listed in this schedule, the price of providing this work shall be negotiated in good faith between the City and the Consultant. The negotiated price(s) shall not exceed the Schedule of Charges labeled as Exhibit D to this agreementbetween the City and Consultant 14 No Assurance. Consultant acknowledges and agrees that the City is not required to request any servicesfrom Consultant via a Task Order under this Agreement.
3. Term: In accordancewith Section 1.10 of this Agreement, the term of this Agreement shall begin August 23, 2022 and end on June 30, 2024 for the completion of all Required Services. If City desires for Consultant to continue to provide RequiredServiceson Projectsthat arein-progressat the expiration dateof this Agreement, the City may, in its sole discretion, extend the term of this Agreement by administrative amendment to a date neededto complete the Required Services .
4. Compensation:
A. Form of Compensation
Time and Materials. For performance of the Required Services by Consultant as identified in Section 2.B., above, City shall pay Contractor for the productive hours of time spent by Consultant in the performance of the Required Services, at the ratesor amountsasindicated below:
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 16 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
SeeExhibit D for Applicable Hourly Rates
B. Reimbursement of Costs
For the cost of out of pocket expensesrequestedby the City and incurred by Consultant in the performance of Required Services, City shall pay Consultant at the ratesor amountsset forth below:
Initial Scope meeting No Cost
In County Travel Time No Cost
Reports, Original, Mylar No Cost
Copies, Reproductions of Final Reports/Mylars Cost Plus 10% Outside Services Cost Plus 15%
Delivery Cost Plus 10%
Long Distance Telephone Charges No Cost
Other Actual Identifiable City- Approved Direct Costs Cost Plus 10% Mileage IRS StandardMileage Rate
Written City- Approved Overtime To be negotiatedat time of written requestand approved by City
Consultant acknowledges and agrees that when reprographics and courier services are requested by the City, expenseswill be reimbursed at cost when performed by a third-party businessentity andonly when accompanied by a copy of the original invoice.
Notwithstanding the foregoing, the maximum amount to be paid to the Consultant for servicesperformed through June2024 shall not exceed $2,000,000. .
5. Special Provisions:
Permitted Sub-Consultants: For Sub-Consultant list seeExhibit E.
Notwithstanding the completion date set forth in Section 3 above, City has option to extend this Agreement for three (3) additional terms, defined asaone-yearincrement. The City Manager or Director of Finance/Treasurer shall be authorized to exercise the extensions on behalf of the City. If the City exercisesan option to extend, each extension shall be on the sameterms and conditions contained herein, provided that the maximum amount to be paid to Consultant for services performed during the option term(s) shall be as follows:
Option Year 1 (July 1, 2024 – June 30, 2025): $ 1,000,000.00* Option Year 2 (July 1, 2025 – June 30, 2026): $ 1,000,000.00* Option Year 3 (July 1, 2026 – June 30, 2027): $ 1,000,000.00* Amounts duly approved but not encumbered during the original Term or previously exercised option( s)-to- extend may be carried over, in City’s sole discretion, to increasethe maximum amountsduring the option terms.
The City shall give written notice to Consultant of the City’s election to exercisethe extension via the Notice of Exercise of Option to Extend document. At this time the Consultant may submit a written request to the City to increasethe amountsspecified in Exhibit D by up to three and a half percent (3.5%) for eachextension.
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 17 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
Notwithstanding the foregoing, the maximum amount to be paid to the Consultant for servicesperformed through June30, 2027 shall not exceed $5,000,000. .
Other:
Labor Code Compliance: Consultant and eachof its subconsultants/subcontractors will comply with the State of California’s prevailing wage rate requirementsin accordancewith California Labor Code, and all Federal, State, and local laws and ordinances applicable to persons employed by them for public works in a covered work classification. When payment of prevailing wages apply to the Required Services the wage rates and transportation and subsistencecosts shall be reimbursed at the minimum ratesset by the Department of Industrial Relations, Stateof California ( DIR). The State’s prevailing wageratesdeterminationsareavailable from the DIR home page at www. dir.ca.gov/oprl/. The City has ascertained that general prevailing wage rates may be applicable to all or a portion of the work to be performed for the Required Services. To verify compliance with State prevailing wage requirements, the DIR maintains an online registry of contractors to which Consultant and/or its subconsultants/subcontractorswill be required to submit certified payrolls. Subject to the exceptions provided in the California Labor code, no Consultant or any of its subconsultants/subcontractors shall be qualified to bid on, be listed in a bid proposal, subject to the requirementsof Section 4104 of the Public Contract Code, or engagein the performance of any contract for public work unless currently registered with the DIR and qualified to perform public work pursuant to California Labor Code section 1725.5. When payment of prevailing wages applies to the Required Services, this Agreement becomessubject to compliance monitoring and enforcement by the DIR. Nothing contained above shall be construedto any way limit Consultant’s obligations to comply with all laws and regulations.
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 18 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
EXHIBIT B
INSURANCE REQUIREMENTS
Consultant shall adhere to all terms and conditions of Section 3 of the Agreement and agreesto provide the following types and minimum amounts of insurance, as indicated by checking the applicable boxes (x).
Type of Insurance Minimum Amount Form
General Liability:
Including products and
completed operations,
personaland
advertising injury
2,000,000 per occurrence for
bodily injury, personal injury
including death), and property
damage. If Commercial General
Liability insurance with a general
aggregate limit is used, either the
general aggregate limit must apply
separatelyto this Agreement or the
general aggregate limit must be
twice the required occurrencelimit
Additional Insured Endorsement
or Blanket AI Endorsementfor
City*
Waiver of Recovery Endorsement
Insurance Services Office Form
CG 00 01
Must be primary and must not
exclude Products/Completed
Operations
Automobile Liability $ 1,000,000 per accident for bodily injury, including death, and
property damage
Insurance Services Office Form
CA 00 01
Code 1-Any Auto
Code 8-Hired
Code 9-Non Owned
Workers’
Compensation
Employer’s Liability
1,000,000 eachaccident
1,000,000 diseasepolicy limit
1,000,000 diseaseeachemployee
Waiver of Recovery Endorsement
ProfessionalLiability
Errors & Omissions)
1,000,000 eachoccurrence
2,000,000 aggregate
Other Negotiated InsuranceTerms: NONE
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 19 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
EXHIBIT C
CONSULTANT CONFLICT OF INTEREST DESIGNATION
The Political Reform Act1and the Chula Vista Conflict of Interest Code2 (“Code”) require designatedstateand local government officials, including some consultants, to make certain public disclosures using a Statement of Economic Interests form ( Form 700). Once filed, a Form 700 is a public document, accessibleto any member of the public. In addition, consultantsdesignatedto file the Form 700 are also required to comply with certain ethics training requirements.3
A. Consultant IS a corporation or limited liability company and is therefore EXCLUDED4from disclosure.
B. Consultant NOT a corporation or limited liability company and disclosure designation is asfollows:
APPLICABLE DESIGNATIONS FOR INDIVIDUAL( S) ASSIGNED TO PROVIDE SERVICES Category descriptions available at www.chulavistaca.gov/departments/city-clerk/conflict- of-interest-code.) Name Email Address Applicable Designation
Enter Name of Each Individual
Who Will Be Providing Service
Under the Contract – If
individuals have different
disclosure requirements,
duplicate this row and
complete separately for each
individual
Enter email address(es) A. Full Disclosure
B. Limited Disclosure ( selectoneor moreof
thecategoriesunder which theconsultantshall file):
1. 2. 3. 4. 5. 6. 7.
Justification:
C. Excluded from Disclosure
1. Required Filers
Each individual who will be performing services for the City pursuant to the Agreement and who meetsthe definition of “Consultant,” pursuantto FPPC Regulation 18700.3, must file a Form 700.
2. Required Filing Deadlines
Each initial Form 700 required under this Agreement shall be filed with the Office of the City Clerk via the City's online filing system, NetFile, within 30 days of the approval of the Agreement. Additional Form 700 filings will be required annually on April 1 during the term of the Agreement, and within 30 days of the termination of the Agreement.
3. Filing Designation
The City Department Director will designateeachindividual who will be providing servicesto the City pursuantto the Agreement as full disclosure, limited disclosure, or excluded from disclosure, basedon an analysis of the services the Consultant will provide. Notwithstanding this designation or anything in the Agreement, the Consultant is ultimately responsible for complying with FPPC regulations and filing requirements. If you have any questions regarding filing requirements, pleasedo not hesitateto contact the City Clerk at (619)691 -5041, or the FPPC at 1-866-ASK- FPPC, or 866) 275-3772 *2.
Pursuantto theduly adoptedCity of Chula Vista Conflict of InterestCode, this documentshall serveasthewritten determinationof theconsultant’s requirementto comply with thedisclosurerequirementssetforth in theCode.
Completed by: Jonathan Salsman
1 Cal. Gov. Code §§81000 et seq.; FPPC Regs. 18700.3 and 18704. 2 Chula Vista Municipal Code §§2.02.010-2.02.040.
3 Cal. Gov. Code §§53234, et seq.
4 CA FPPC Adv. A- 15-147 (Chadwick) (2015); Davis v. Fresno Unified School District ( 2015) 237 Cal.App.4th261; FPPC Reg. 18700.3 (Consultant defined asan “individual” who participates in making a governmental decision; “individual” doesnot incl ude corporation or limited liability company).
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 20 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
EXHIBIT D
RATE SCHEDULE
KLEINFELDER CONSTRUCTION SERVICES
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 21 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 22 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 23 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 24 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 25 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 26 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 27 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 28 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 29 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 30 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
AIRX UTILITY SURVEYORS
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE 31 City of Chula Vista Agreement No.: 2022-138
Consultant Name: KLEINFELDER CONSTRUCTION SERVICES,
INC., Rev. 9/15/20
EXHIBIT E
LIST OF SUBCONSULTANTS
Subconsultant Role Contact Information
Reddy
Engineering
Civil/ LandscapeInspectors 9655 Granite Ridge Dr.
San Diego, CA 92123
Ph: 858-308-2801
CA Wehsener
Engineering
Electrical Inspectors 10453 Russell Rd.
La Mesa, CA 91941
Ph: 760-594-1958
STC Traffic Traffic Inspectors 5973 Avenida Encinas #218 Carlsbad, CA 92008
Ph: 760-602-4290
AirX Utility
Services
Potholing 785 E Mission Rd. Ste 100
San Marcos, CA 92069
Ph: 760480-2347
Guida Surveying Surveying 380 State Pl.
Escondido, CA92029
Ph: 760-317-9819
Gonzalez White
Consulting
Services
Labor Compliance TeresaGonzalez-White
Ph: 619-518-1821
DocuSign Envelope ID: ADCAEA15- E58D- 4C22- A358- D886001B54BE