Chula Vista City Council
March 19, 2024

Library – CourtsBuilding 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
January 23, 2024
Joy Whatley
Chula Vista Public Library
365FStreet
Chula Vista, CA, 91910
Subject: Lunch at the LibrarySummer2024
Dear Joy Whatley:

Thisletter confirms the California State Library’saward of $13,233to the Chula Vista Public Libraryfor Lunch at the LibrarySummer2024.

TheLunch at the Libraryprogram makes it possible for public librariesto:

Provide free summer meals and programming at library sites, Takepop- up librariesto other community- based meal sites, Connect children, teens, and families to locally sourced, sustainable food and provide hands-on food education activities,
Create volunteer opportunities for teens, and
Implement innovative solutionsto connect more families with nutritiousmeals during the summer.

Thankyou for being a part of thisimportant work.

Chula Vista Public Librarywill receive $13,233of the award upon execution and approval of the grant agreement, certification, and claim forms. Theremaining funding (if applicable) will be made available according to the payment schedule and upon the awardee’scompletion of the requirements listed in the Grant Agreement and Certification of Compliance document included with thisaward packet.

Hard copies of this correspondence will not follow. Therefore, please keep this correspondence for your filesand consider these award materials your original documents.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 2023 Lunch at the Library
LATL23-15A

Library – CourtsBuilding 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
Thisgrant isgoverned by the attached Grant Agreement and Certification of Compliance, which includes the project period, reporting requirements, payment schedule, and the proposal outlining the project plan and budget. Within the DocuSign system, please sign the claim and certification forms included in the award packet using the DocuSign system. Should you have any questions regarding using DocuSign please get in touch with your grant monitor.

Thereare two people assigned to your project. Thefirstisyour Grant Monitor.

Contact them regarding compliance and reporting. TheGrant Monitor assigned to your project isLisaLindsay. Contact Lisavia email at [email protected]. gov.

You are also assigned a Library Programs Consultant for ongoing programmatic support. TheLibraryProgramsConsultant assigned to your project isKaela Villalobos.

Contact Kaela via email at [email protected]. gov.

Please stay in touch with your Grant Monitor and Library Programs Consultant throughout the award period. Read the enclosed award packet thoroughly and contact your Grant Monitor if you have any questions.

Bestwishesfor a successfulproject.

Respectfully yours,
Greg Lucas
California State Librarian
Enclosures
CC: Gina Iwata
YeseniaCastellon
DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 2/ 2/ 2024
THEBASICS – YOURGRANTAWARD
Thefollowing provides all the basic information about your grant and managing your grant.

Award #: LATL23-15A
Library/Organization: Chula Vista Public Library
Project Title: Lunch at the LibrarySummer2024
Award Amount: $ 13,233

APPROVEDBUDGETCOREPROGRAM
Salaries/Wages/Benefits $ 0
Consultant Fees $ 0
Travel $ 0
Supplies/Materials $ 10,333
Equipment ($5,000 or more per unit) $ 0
Services (contracted) $ 2,900
Project Total $ 13,233
Indirect Cost $ 0

APPROVEDBUDGETINNOVATION
Salaries/Wages/Benefits $ 0
Consultant Fees $ 0
Travel $ 0
Supplies/Materials $ 0
Equipment ($5,000or more per unit) $ 0
Services (contracted) $ 0
Project Total $ 0
Indirect Cost $ 0

APPROVEDBUDGETTOTAL
Grant Total $ 13,233
Payment Schedule INFULL
StartDate: 2/1/2024
EndDate: 1/31/2025
Pleaseunderstand that it can take sixto eight weeks to receive a fully executed claim form with no errorsbefore grant funds are delivered. Therefore, if you have not received your payment after eight weeks, please contact your grant monitor.

REPORTING
As outlined in the grant terms and conditions, Jurisdictionisrequired to provide two financial and narrative reports (firstreports due 6/20/2024; second reports due 10/17/2024; final reports and detailed expenditures due 2/20/2025); and updates upon request. In addition, the LATLAnnual Outputs Survey (reporting on all outputs thus far) must be submitted by 9/19/2024. Required reports will be available on the State Library’sLunch at the Librarywebsite under Evaluation.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 2023Lunch at the Library
LATL23-15A

Library – CourtsBuilding 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov

PAYMENTS
Pleasenote thisclarification regarding payments. Grant payments will be made based on the payment schedule laid out in the Grant Termand Award Documentation. Tenpercent (10%) of the fullgrant award iswithheld until the end of the project period. It ispayable only if the grant recipient fulfillsall project reporting requirements and expends all funds, or returnsall unspent grant funds, by the time specified in the grant termsand conditions.

CONTACT
We want your project to be successful. Please work with the grant monitor and library programs consultant in implementing your project:

Grant
Monitor
LisaLindsay Library Programs
Consultant
Kaela Villalobos
Phone 916.603.6708 Phone 279.399.8977
Email [email protected]. gov Email [email protected]. gov DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88

STATEFUNDEDGRANTS

AWARDAGREEMENTAND

CERTIFICATEOFCOMPLIANCE
DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

TABLEOFCONTENTS
PROJECTSUMMARY ........................................................ Error! Bookmarknot defined.

PROCEDURESand REQUIREMENTS ................................ Error! Bookmarknot defined.

A. Termof the Agreement .......................................... Error! Bookmarknot defined.

B. Scope of Work .......................................................... Error! Bookmarknot defined.

C. Budget Detail .......................................................... Error! Bookmarknot defined.

D. Narrative and Financial Reports ........................... Error! Bookmarknot defined.

E. Claim Formand Payment ...................................... Error! Bookmarknot defined.

EXHIBITA: TERMSand CONDITIONS ............................... Error! Bookmarknot defined.

EXHIBITB: CERTIFICATIONof COMPLIANCEFORM ...... Error! Bookmarknot defined.

Certification .................................................................. Error! Bookmarknot defined.

EXHIBITC: STATEREIMBURSABLETRAVELEXPENSES ...... Error! Bookmarknot defined.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

PROJECTSUMMARY
AWARDAGREEMENTBETWEENTHESTATELIBRARYand ChulaVistaPublicLibrary for the Lunchat the LibrarySummer2024project.

AWARDAGREEMENTNUMBERLATL23-15A
ThisAward Agreement (“ Agreement”) isentered into on 2/1/2024by and between the California State Library (“State Library”) and Chula Vista Public Library, (“Grantee”).

ThisAward Agreement pertains to Grantee’sState-funded Lunch at the LibrarySummer2024project.

TheLibraryDevelopment ServicesBureau (“LDS”) of the State Library administersstate and federal funds in the form of awards.

TheGrantee was selected by the State Libraryto receive state grant funds in the amount of $13,233through the process adopted by the State Libraryin administering such grants.

TheState Libraryand the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

PROCEDURESand REQUIREMENTS
A. Termof the Agreement
TheGrant term begins on the date of execution of the Agreement by both parties, until 1/31/2025. If completion of the project occurs prior to the end of the grant period this will be the end date of the term of thisagreement. Grant eligible program expenditures may begin no earlier than the start date. Theproject period ends on 1/31/2025and all eligible program costsmust be incurred by thisdate.

B. Scope of Work

1. Grantee agrees to perform all activities specifically identified in the Grantee’s application and submitted to the State Library in response to the Lunch at the Library Summer 2024Opportunity.

2. Thefollowing activities and deliverables to be performed by the Grantee include, but are not limited to the following:

Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP).

Make financial records available to the State Libraryupon request.

Work with the State Librarystaff to assurethat funds are disbursedin compliance with the purpose of the grant.

Prepare and submit required narrative and financial reports.

Procure equipment, and other suppliesas needed for the project.

Issuecontracts for services, personnel, and consultants as needed for the project.

If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.

Oversee the implementation of project activities.

C. BudgetDetail
TheState Libraryshallprovide the Grantee funding for the expensesincurred in performing the Scope of Work and activities specified in the Grantee’sapplication. The Grantee shallrequest the distribution of grant funding consistent with itsproposal and DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in thisAgreement.

D. Narrativeand FinancialReports

1. TheGrantee shall be responsible for submissionof interim and final narrative and financial reports on the progressand activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failureto comply with the specified reporting requirements may be considered a breach of thisAgreement and resultin the termination of the Agreement or rejection of the payment request and/ or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. Thefinancial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports.

3. Thereports shallbe submitted by the following dates:

ReportingPeriod Report DueDate
2/1/2024 –
5/31/2024
1stFinancialand Mid ProjectNarrative
Report Due
6/20/2024
Summer2024 LATLAnnualOutputsSurvey (Reporting on
all outputs thus far)
9/19/2024
6/1/2024 –
9/30/2024
2nd Financialand Mid ProjectNarrative
Report Due
10/17/2024
10/1/2024 –
1/31/2025
FinalFinancialReport, ExpenditureDetail
Reportand FinalNarrativeReport Due
2/20/2025

4. Failureto submit timely reports with the appropriate documentation by the due date may resultin rejection of the payment request and/ or forfeiture by the Grantee of claims for costsincurred that might otherwise have been eligible for grant funding.

5. TheGrantee agrees to maintain records and supporting documentation pertaining to the performance of thisgrant, subject to possible audit for a DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

minimum of five (5) years after final payment date or grant term end date, whichever islater. Please refer to ExhibitA, Termsand Conditions for more information.

6. In addition to the foregoing, the Grantee shallsubmit to the State Librarysuch periodic reports, updates, documents and any information as deem necessary by the State Libraryto monitor compliance and/ or perform program evaluation. Any requested data or information shall be submitted in electronic format on a form specified by the State Library.

E. Claim Formand Payment

1. TheCalifornia State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met, and only for those activities and costs specified in the approved award application.

2. TheGrantee shall complete, sign, and submit Certification of Compliance form ExhibitB) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving thisaward packet. Theseforms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unlessDocuSign isunallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign isnot acceptable to your organization, please contact your grant monitor regarding alternate options.

3. Any of the sumsappearing under the categories in the approved budget may be adjusted with prior authorization from the California State LibraryGrant Monitor. Thiswould be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Libraryto the Grantee under thisAgreement shallnot exceed the awarded amount, which shallbe expended/ encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expensesincurred during the term of thisAgreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excesspayment amount to the California State Library.

5. TheAward payments will only be made to the Grantee. It isthe Grantee’s responsibilityto pay all contractors and subcontractors for purchased goods and services.

6. TheFinal Payment of 10% (if applicable) will be withheld and retained by the California State Libraryuntil all conditions agreed upon in thisAgreement, DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

including submissionand grant monitor approval of the interim and final narrative and financial reports, have been satisfied.

7. PromptPaymentClause
TheCalifornia State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq.

TheGrantee may typically expect payment within 45 days from the date a grant payment request isproperly submitted and approved by the Grant Monitor.

8. BudgetContingency Clause
a. It ismutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under thisAgreement does not appropriate sufficient funds for the program, thisAgreement shallno longer be in full force and effect. In thisevent, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnishany other considerations under thisAgreement and the Grantee shallnot be obligated to perform any provisionsof thisAgreement.
b. If funding for any fiscal year isreduced or deleted by the Budget Act for purposesof thisProgram, the California State Libraryshallhave the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

EXHIBITA: TERMSand CONDITIONS

1. Accessibility: TheState isresponsible for ensuring that public websites are accessible to both the general public and state employees, including personswith disabilities. Grantee shallassistthe State in meeting itsresponsibility. Therefore, all project materials generated by state funded programs must meet the California AccessibilityStandards. Additionally all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA successcriteria.

However, if for some reason project material isnot generated to be in compliance to meet these standards, please stillsubmit it to the State Library. When submitting the material make sureto note that the material isnot accessible by including “NOT ACCESSIBLE” in the file name.

TheCalifornia State Library reservesthe right to post project materials to itswebsite that are in compliance with these standards.

2. Acknowledgment: TheState of California and the California State Library shall be acknowledged in all promotional materials and publications related to the Lunch at the Library Summer 2024Opportunity.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releasesabout the project must credit the State of California. An appropriate statement for a publication or project press release is:

This [publication/ project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library.”
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space islimited the State Library logo and the following shortened acknowledgement statement isacceptable:

Funding provided by the State of California.”
DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

c. Thiscredit line on products of a project, such as materials, isimportant to foster support from the public, and state funding sources. d. California State LibraryLogo: Useof the California State Librarylogo, which can be downloaded on the California State Librarywebsite, isrequired on any publication, vehicle wrap, or promotional material along with the above statement( s).
e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It isrecommended that you use a photo release form when taking photos of the public. You may use your library’sphoto release form, or contact your grant monitor for the State Library’sform.

3. Agency: In the performance of thisAgreement the Grantee and its agents and employees shallact in an independent capacity and not as officers, employees or agents of the California State Library. TheGrantee issolelyresponsiblefor all activities supported by the grant. Nothing in thisAgreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. TheGrantee shall not represent itself as an agent of the California State Libraryfor any purpose, and has no authority to bind the State Libraryin any manner whatsoever.

4. Amendment: No amendment or variation of the terms of thisAgreement shall be valid unlessmade in writing, signed by the parties, and approved as required.

No oral understanding or agreement not incorporated into thisAgreement is binding on any of the parties. ThisAgreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictionsof thisparagraph.

5. Applicable law: Thelaws of the State of California shallgovern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. Theparties hereby waive any right to any other venue. Theplace where the Agreement isentered into and place where the obligation isincurred isSacramento County, California.

6. Assignment, Successors, and Assigns: TheGrantee may not assignthis Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library’sprior written consent. The provisionsof thisAgreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successorsand assigns.

7. Audit and Records Access: TheGrantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. TheGrantee agrees to maintain such records for possible audit for a minimum of five (5) years after the final payment, or grant term end date, whichever islater, unlessa longer period of records retention isstipulated, or until DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

completion of any action and resolution of all issueswhich may ariseas a result of any litigation, dispute, or audit, whichever islater. TheGrantee agrees to allow the auditor(s) access to such records during normal businesshoursand to allow interviewsof any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similarright of the State to audit records and interview staff in any subcontract related to performance of thisAgreement.

Examplesof audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/ or cancelled checks.

8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to signon their organization’sbehalf.

9. Communication: All communications from either party, including an interim check- in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information isprovided below:

Chula VistaPublicLibrary
Joy Whatley
365FStreet
ChulaVista, CA 91910
619-691-5170
[email protected]
California StateLibrary
LisaLindsay
900N Street
Sacramento, CA 95814
916.603.6708
[email protected]

1. Confidentiality: Grantee will maintain as confidential any material it receives or produces that ismarked Confidential or isinherently confidential or isprotected by privilege. Grantee agrees to alert the State Libraryto thisstatusin advance, and State Library agrees to maintain thisstatus in conformity with the Public RecordsAct.

2. Contractor and Subcontractors: Nothing contained in thisGrant Agreement or otherwise shallcreate any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of hisor her responsibilitiesand obligations hereunder. TheGrantee agrees to be as fully responsible to the State for the acts and omissionsof its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it isfor the acts and omissions of personsdirectly employed by the Grantee. TheGrantee’sobligation to pay its DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

contractors and subcontractors isan independent obligation from the State’s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

3. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Grantee isresponsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.

4. Discharge of Grant Obligations: TheGrantee' sobligations under thisAgreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee isa non-profit entity, the Grantee’sBoard of Directors shall accept and certify as accurate the final report prior to its submissionto California State Library.

5. Dispute Resolution: In the event of a dispute, Grantee will discussthe problem informally with the Grant Monitor. If unresolved, the Grantee shallfile a written Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of thisAgreement which isnot disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. Thedecision of the State Librarian or designated representative shallbe final. Unlessotherwise instructed by the Grant Monitor, the Grantee shallcontinue with itsresponsibilitiesunder thisAgreement during any dispute.

6. Drug-free Workplace: TheGrantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-FreeWorkplace Act of 1990 (Gov. Code, § 8350et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publisha statement notifying employees that unlawful manufacture, distribution, dispensation, possessionor use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establisha Drug-FreeAwarenessProgram to inform employees about all of the following:
1) Thedangers of drug abuse in the workplace.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

2) TheGrantee’spolicy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who workson the Agreement will:
1) Receive a copy of the Grantee’sdrug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee’sstatement as a condition of employment on the Agreement.

Failureto comply with these requirements may resultin suspensionof payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Librarydetermines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.

7. Effectivenessof Agreement: ThisAgreement isof no force or effect until signed by both parties.

8. EntireAgreement: ThisAgreement supersedesall prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

9. ExclusiveAgreement: Thisisthe entire Agreement between the California State Libraryand Grantee.

10. Executive Order N-6-22-RussiaSanctions: TheGrantee shallcomply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russianentities and individuals. “Economic Sanctions” refersto sanctions imposed by the U.S. government in responseto Russia’sactions in Ukraine, as well as any sanctions imposed under state law. TheEOdirects state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee isa target of Economic Sanctionsor isconducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. TheState shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

11. Extension: TheState Librarian or designee may extend the final deadline for good cause. TheGrantee’srequest for an extension of the grant period must be made in writing and received by the California State Libraryat least 30 days prior to the final deadline.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

12. Failureto Perform: Thegrant being utilized by the Grantee isto benefit the Lunch at the Library Summer 2024Opportunity. If the Grant Monitor determines the Grantee has not complied with thisAgreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent ( 10%) withhold.

13. Federal and State Taxes: TheState Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee’spayments or make FICApayments on the Grantee’sbehalf; or
b. Make Federal or State unemployment insurance contributions on Grantee’sbehalf; or
c. Withhold Federal or State income taxes from Grantee’spayments Grantee shallpay all taxes required on payments made under thisAgreement including applicable income taxes and FICA.

14. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance iscaused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

15. Forfeitof Grant Fundsand Repayment of FundsImproperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at hisor her sole discretion, may take appropriate action under thisAgreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent ( 10%) withhold, and/ or to repay to the California State Library any funds improperly expended.

16. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

17. Generally Accepted Accounting Principles: TheGrantee isrequired to use Generally Accepted Accounting Principlesin documenting all grant expenditures.

18. Grant Monitor: TheGrant Monitor’sresponsibilitiesinclude monitoring grant progress, and reviewing and approving Grant Payment Requestsand other documents delivered to the California State Librarypursuant to thisAgreement.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

TheGrant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. TheGrant Monitor does not have the authority to approve any deviation from or revisionto the Termsand Conditions (ExhibitA) or the Procedures and Requirements unlesssuch authority isexpresslystated in the Procedures and Requirements.

19. Grantee: the government or legal entity to which a grant isawarded and which isaccountable to the California State Libraryfor the use of the funds provided. a. Thegrantee will make reports to the State Librarian in such form and containing such information as may be required to ensurethe proper used of funds consistent with the grantee’sapplication and award agreement. Thegrantee will keep such records and afford such access as the California State Librarymay find necessary to assurethe correctness and verification of such reports.

20. Grantee Accountability: TheGrantee isultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant isadministered, even if the Grantee has contracted with another organization, public or private, to administer or operate itsgrant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee isresponsible for repayment of the funds to the California State Library.

21. Grantee Funds: It ismutually agreed that the Grantee isresponsible for furnishing funds beyond the grant award that may be necessary to complete the project.

22. Independent Action: Grantee reservesthe right to fulfill itsobligations under this Agreement in an independent manner, at any location and at any time within the agreed- upon timeline. Grantee’semployees or contract personnel shall perform all servicesrequired by thisAgreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet itsobligations, and complete the Project. TheState Libraryshallnot provide any personnel or other resources beyond the grant award, and isnot required to provide training in connection with thisAgreement.

23. Indemnification: Grantee agrees to indemnify, defend and save harmlessthe State of California, the California State Libraryand itsofficers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishingor supplying work services, materials, or suppliesin connection with the performance of thisAgreement, and from any and all claims and lossesaccruing or resultingto any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

24. License to Use: TheCalifornia State Library reservesa fully paid- up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with thisAgreement. Thisincludes intellectual property, with or without third- party rights. All such usages will be for public library and State governmental purposes:
a. Thecopyright in any work developed under thisgrant, sub-grant, or contract under thisgrant or sub-grant; and
b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support.

25. Limitation of Expenditure: Expenditure for all projects must conform to the grantee’sapproved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shallnot exceed $ 13,233and shallbe expended/ encumbered in the designated award period.

During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requestsfor additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval isby the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

26. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

27. Non-Discrimination Clause: During thisgrant period, the Grantee and the Grantee’scontractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisionsof the FairEmployment and Housing Act ( Gov. Code 12900et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

11000et seq.), the provisionsof Article 9.5, Chapter 1, Part 1, Division3, Title2 of the Government Code ( Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Grantee shallpermit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal businesshours, but in no case lessthan 24 hours’ notice, to such of its books, records, accounts, and all other sourcesof information and itsfacilities as said Department or the California State Library shall require ascertaining compliance with thisclause. Grantee, and itscontractors, and subcontractors shallgive written notice of their obligations under thisclause to labor organizations with which they have a collective bargaining or other agreement.

SeeCal. Code Regs., tit. 2, §11105.) Grantee shallinclude the non- discrimination and compliance provisionsof this clause in all contracts and subcontracts to perform work under the Agreement.

28. Notices: All notices and other communications in connection with this Agreement shallbe in writing, and shallbe considered delivered as follows:
a. ElectronicMail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice iseffective upon transmission.
b. DocuSign (e-signatureplatform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice iseffective upon transmission.
c. GrantsManagementSystem: When sent via / uploaded to the California State Library’sGrants Management Systema notification will be sent to the last e-mail address of the recipient known to the party giving notice.

Notice iseffective upon transmission.
d. Personally: When delivered personally to the recipient’sphysical address as stated in thisAgreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’saddress as stated in this Agreement.

29. Order of Precedence: Theperformance of thisAgreement shall be conducted in accordance with the Termsand Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”).

Grantee’sCalifornia State Library-approved Application ( Grantee’sApplication) ishereby incorporated herein by thisreference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

provisionsthat constitute thisAgreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Termsand Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee’sApplication ( including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference.

30. Payment:
a. Theapproved Budget, if applicable, isattached hereto and incorporated herein by thisreference and states the maximum amount of allowable costs for each of the tasksidentified in the Project Summary and Activity Timelineincluded in the project application. California State Libraryshall provide funding to the Grantee for only the work and tasksspecified in the Grantee’sApplication at only those costsspecified in the Budget and incurred in the term of the Agreement.
b. TheGrantee shall carry out the work described in the Work Plan or in the Grantee’sApplication in accordance with the approved Budget and shall obtain the Grant Monitor’swritten approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’sApplication, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at hisor her sole discretion, may refuse to provide funds to pay for such work or costs. c. TheGrantee shall request funds in accordance with the funding schedule included in thisagreement.
d. Tenpercent ( 10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in thisAgreement have been satisfactorily completed. Failureby the grantee to satisfactorily complete all reports and conditions stipulated in thisAgreement may resultin forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee’seligible costs are limited to the amounts authorized in the California State Administrative Manual (see ExhibitC or contact the Grant Monitor for more information). f. Payment will be made only to the Grantee.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

g. Reimbursableexpensesshallnot be incurred unlessand until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.

31. PersonalJurisdiction: TheGrantee consents to personal jurisdictionin the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

Native American Tribalgrantees expresslywaive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

32. PersonnelCosts: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee ispaid for their regular job duties, including a proportionate share of any benefits to which the employee isentitled.

33. Pledge: ThisAgreement shall not be interpreted to create any pledge or any commitment by the State Libraryto make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It ismutually agreed that Grantee isresponsiblefor furnishingfunds beyond the grant award that may be necessary to complete outcomes or deliverables.

34. Privacy Protection: Both parties agree to protect the confidentiality of any non- public, personal information that may be contained in materials received or produced in connection with thisAgreement, as required by Civil Code, section 1798, et. seq.

35. Prohibited Use: Theexpenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.

36. Public RecordsAct: Material maintained or used by the California State Libraryis considered “public record” under the Public Records Act ( PRA) at Government Code, sections 6250, et. seq. Thisincludes the Interim and Finalreports, and any other written communications between the parties. Grantee agrees to ensure that all content contained in its written reports are appropriate for publication.

Saidmaterial, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unlessit qualifies for exemption under the PRAin whole or in part. Grantee agrees to alert the State Libraryas to a basisfor exemption, if any exists.

37. Publicity Obligations: Grantee will notify the State Libraryof any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library’ssupport as noted above. Grantee agrees that the State Librarymay include information about thisgrant and itsoutcomes in itsown annual reports, with specific reference to Grantee, and may distribute such information to third parties.

38. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shallbe made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. TheState Librarymay monitor or conduct an onsite evaluation of Grantee’soperation to ensurecompliance with thisAgreement, with reasonable advance notice.

39. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable stepsto ensurethat materials purchased or utilized in the course of the project are not wasted. Stepsshould include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

40. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to thisAgreement for a cost or activity that has been or will be paid for through another funding source. TheGrantee shallnot seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Libraryfunded program.

41. Reportsand Claims: It isthe responsibilityof the grantee make the required reports and claims to the California State Library.
a. Thegrantee shall be responsible for submitting to the State Library Narrative Reportsdetailing progressand activities. Thereports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. Thegrantee shallbe responsiblefor submitting to the State Library Financial Reports reflecting grantee expenditure activity. Thereports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirementssection.
c. Toobtain payment hereunder the grantee shall submit authorized claims provided by the State Libraryfor that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

d. Thefinal 10% of the grant award ( if applicable) ispayable only upon approval of all final reports and receipt of claim form. Failureto provide timely reports isa seriousbreach of an award recipient’sadministrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $ 13,233upon execution of the agreement and submissionof claim by the grantee organization.
o If applicable, second payment will be made after the submissionand approval of the firstreports and receipt of claim form in the amount of o If applicable, final payment will be made upon approval of all final reports and receipt of claim form in the amount of $-.

42. Self-Dealing and Arm’sLength Transactions: All expenditures for which reimbursement pursuant to thisAgreement issought shall be the result of arm’s- length transactions and not the resultof, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. Forpurposes of thisprovision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’sbusinessand the entity chooses the lowest of the resultingbids. “Self-dealing” isinvolved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

43. Severability: If any part of thisAgreement isfound to be unlawful or unenforceable, such provisionswill be voided and severed from thisAgreement, but the remainder of the provisionsin the Agreement will remain in full force and effect.

44. SiteVisits: TheGrantee shallallow the California State Libraryto access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visitmay include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visitthe State funded project.

45. Termination: TheAgreement shallbe subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event thisagreement isterminated, the Grantee shalldeliver to the State Librariancopies of all reports, accounting, DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

data, and materials prepared up to the date of termination. TheState Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Librarywithin 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Librarywithin 45 days of the notice of termination.

46. Timeline: Timeisof the essence to thisAgreement. It ismutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

47. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Fundswill be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistent with the terms of thisAgreement.

Fundswill also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Libraryin itssole discretion.

48. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unlesssuch waiver isgiven in writing and signed by California State Library. No delay or omissionon the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Libraryof a provisionof thisAgreement shall not prejudice or constitute a waiver of California State Library’sright otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library’srightsor of any of grantee’sobligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Libraryin any instance shallnot constitute continuing consent to subsequent instances where such consent isrequired and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

49. Work Products: Grantee shallprovide California State Librarywith copies of all final products identified in the Work Plan and Application. Grantee shall also DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

provide the State Librarywith copies of all public education and advertising material produced pursuant to this Agreement.

50. Worker’sCompensation: TheState of California will not provide Workers’ Compensation insurance for Grantee or Grantee’semployees or contract personnel. If Grantee hiresemployees to perform servicesrequired by this Agreement, Grantee shall provide Workers’ Compensation insurance for them.

TheGrantee isaware of Labor Code Section 3700, which requires every employer to be insuredagainst liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisionsbefore commencing the performance of the work of thisAgreement.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

EXHIBITB: CERTIFICATIONof COMPLIANCEFORM

1. AUTHORIZEDREPRESENTATIVE: I certify that the authorized representative named below isthe legally designated representative of the Grantee for thisGrant Agreement and project and isauthorized to receive and expend funds in order to administer thisgrant program.

2. I certify that all information provided to the California State Library for review in association with thisaward iscorrect and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of thisaward, and I have the legal authority to do so.

3. I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/ grant award and have entered into an agreement( s) concerning the final dispositionof equipment, facilities, and materials purchased for thisprogram from the funds awarded for the activities and servicesdescribed in the attached, as approved and/ or as amended in the application by the California State Librarian.

4. Theauthorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing thisprogram, to include the requirements listed below in thisCertification of Compliance Form.

5. Theauthorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $ 13,233. Thisaward will provide library servicesas set forth in the Project Application as approved and/ or as amended by the California State Librarian.

6. STATEMENTOFCOMPLIANCE: Grantee has, unlessexempted, complied with the non-discrimination program requirements. (Gov. Code § 12990 (a-f) and CCR, Title2, Section 11102).

7. DRUG-FREEWORKPLACEREQUIREMENTS: Grantee will comply with the requirements of the Drug-FreeWorkplace Act of 1990and will provide a drug- free workplace by taking the following actions:
a. Publisha statement notifying employees that unlawful manufacture, distribution, dispensation, possessionor use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establisha Drug-Free Awareness Program to inform employees about:

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

1) the dangers of drug abuse in the workplace;
2) the person'sor organization'spolicy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Everyemployee who works on the proposed Agreement will:
1) receive a copy of the company' sdrug-free workplace policy statement; and,
2) agree to abide by the terms of the company' sstatement as a condition of employment on the Agreement.

Failureto comply with these requirements may result in suspensionof payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. ( Gov. Code § 8350et. seq.)

8. CONFLICTOFINTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering servicesor involved with the Agreement, the California State Librarymust be contacted immediately for clarification.

CurrentStateEmployees (Pub. Contract Code § 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest, and which issponsored or funded by any state agency, unlessthe employment, activity or enterprise isrequired as a condition of regular state employment.
b. No officer or employee shall contract on hisor her own behalf as an independent contractor with any state agency to provide goods or services.

FormerStateEmployees (Pub. Contract Code § 10411):
a. Forthe two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. b. Forthe twelve- month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to hisor her leaving state service.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

If Grantee violates any provisionsof above paragraphs, such action by Grantee shall render thisAgreement void. (Pub. Contract Code § 10420).

Members of boards and commissionsare exempt from thissection if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code § 10430 (e)).

9. LABORCODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisionswhich require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisionsbefore commencing the performance of the work of thisAgreement. ( Labor Code § 3700).

10. AMERICANSWITHDISABILITIESACT: Grantee assuresthe State that it complies with the Americans with DisabilitiesAct ( ADA) of 1990, which prohibits discrimination on the basisof disability, as well as all applicable regulations and guidelines issuedpursuant to the ADA. (42 U.S.C. 12101et. seq.)

11. RESOLUTION: Forawards totaling $ 350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

12. PAYEEDATARECORDFORMSTD. 204: Thisform must be completed by all Grantees that are not another state agency or other governmental entity.

13. DRUGFREEWORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirementsfor Drug-FreeWorkplace Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart Bof 2 C.F.R. part 3186, which adopts the Government- wide implementation ( 2 C.F.R. part 182) of sections 5152-5158of the Drug-Free Workplace Act of 1988 (P. L. 100-690, TitleV, Subtitle D; 41 U.S.C. §§ 701-707).
b. Thisincludes but isnot limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug- free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

14. ACCESSIBILITY: Theorganization receiving thisaward, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards.

15. NON-DISCRIMINATION: Theorganization receiving thisaward, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

16. ACKNOWLEDGEMENT: Theorganization receiving thisaward, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

Certification

ORGANIZATION
Name: Chula VistaPublic Library Address (official and complete): 365FStreet, Chula Vista, CA, 91910

PROJECTCOORDINATOR
Name: Alyson Hamlin
Email: ahamlin@chulavistaca. gov Phone: 619-691-5160

GRANTEEAUTHORIZEDREPRESENTATIVE
Name: Joy Whatley Title: City Librarian
Email: jwhatley@chulavistaca. gov Phone: 619-691-5170
Signature: Date:

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 2/ 27/ 2024
Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

AuthorizedRepresentativeSignature

ORGANIZATION
Name: Chula Vista Public Library Address (official and complete): 365FStreet, Chula Vista, CA, 91910

AUTHORIZEDREPRESENTATIVE
Signature: Date:

PrintedName of PersonSigning: Joy
Whatley
Title: City Librarian

STATEOFCALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: Date:

PrintedName of PersonSigning: Greg
Lucas
Title: California State Librarian
DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 2/ 2/ 2024
2/ 27/ 2024
Chula Vista Public Library
Lunch at the Library Summer2024
2023-2024LATL23-15A

EXHIBITC: STATEREIMBURSABLETRAVELEXPENSES
Ratesare subject to change per State of California, Department of Human Resources PleaseCheck State of California, Department of Human ResourcesWebsite for updated expenses:
http:// www. calhr.ca. gov/ employees/ pages/ travel-reimbursements.aspx Mileage:

Rate subject to change

0.67 per mile – approved business/travel expense
Meals:

Receipts are required

7.00 – Breakfast

11.00 – Lunch

23.00 – Dinner

5.00 - Incidentals
MealsNote: Lunch can only be claimed if travel ismore than 24 hours. Incidental charge may be claimed once for every 24-hour period and should cover incidental expenses, such as but not limited to, tip, baggage handling, etc.

Hotel:

Receipts are required
and MUSThave a zero
balance.

90.00 plus tax for all counties/ cities not listed below

95.00 plus tax for Napa, Riverside, and Sacramento
Counties
110.00 plus tax for Marin County
120.00 plus tax for LosAngeles, Orange, and Ventura
Counties, and EdwardsAFB. Excluding the city of Santa
Monica
125.00 plus tax for Monterey and San Diego Counties
140.00 plus tax for Alameda, San Mateo and Santa
Clara Counties
150.00 plus tax for the City of Santa Monica
250.00 plus tax for SanFrancisco County
Out of State: Priorauthorization must be obtained, as well as three print-out hotel quotes. Actual receipt must be included with authorization and additional quotes.

HotelNote: If the above approved reimbursable hotel rates cannot be secured, please contact your grant monitor to obtain an excesslodging form. Thisform must be approved prior to actual travel.

AIRLINETICKETS:

Itinerary and receipts are
required
Actual reasonable fees pertaining to airline travel will be reimbursed. Business, FirstClass, or EarlyBirdCheck-in fee isnot an approved reimbursable expense.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 April25, 2022
RE: Contractorand GranteeCompliancewith EconomicSanctionsImposedin Responseto Russia’s Actionsin Ukraine
DearGrantee,
Youare receivingthisnotificationbecauseyou currentlyhavean activegrantthroughthe California StateLibrary.

On March4, 2022, GovernorGavinNewsomissuedExecutiveOrderN-6-22 (EO) regarding sanctionsin responseto Russianaggressionin Ukraine. The EO is locatedat https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

The EO directsall agenciesand departmentsthat are subjectto the Governor’s authorityto take certainimmediatesteps, includingnotifyingall contractorsand granteesof their obligationsto complywith existingeconomicsanctionsimposedby the U.S. governmentin responseto Russia's actionsin Ukraine, as wellas anysanctionsimposedunderstatelaw.

This correspondenceservesas a noticeunderthe EO that as a contractoror grantee, compliance with the economicsanctionsimposedin responseto Russia’s actionsin Ukraineis required, includingwith respectto, but not limitedto, the federalexecutiveordersidentifiedin the EO and the sanctionsidentifiedon the U.S. Departmentof the Treasurywebsite https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country- information/ukraine-russia-related-sanctions). Failureto complymayresultin the terminationof contractsor grants, as applicable.

Pleasenotethatfor anyagreementsor grantsvaluedat $5 millionor more, a separatenotification will be sentoutliningadditionalrequirementsspecifiedunderthe EO.

AnnlyRoman
CaliforniaStateLibrary
900 N Street
Sacramento, CA 95814
DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88

LUNCH AT THE LIBRARY PROGRAM

FINANCIAL CLAIM
1st PAYMENT

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

By
Signature of the Authorized Representative)
Print Name) ( Title)
Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at stategrants. fiscal@library. ca.gov.

State of California, State Library Fiscal Office
ENY: 2023 ITEM NO: 6120- 140- 0001, Chapter 12, Statutes of 2023 PURCHASING AUTHORITY NUMBER: CSL- 6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: N/A
By Date
State Library Representative)
Grant Award #: LATL23- 15A Date:

Invoice #: LATL23- 15A- 01 PO #: 7184
Payee Name: Chula Vista Public Library
Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:

Street Address, City, State, Zip Code ( Warrant will be mailed to this address) Amount Claimed: $ 13,233 Type of Payment:

Payable Upon Execution of Agreement) PROGRESS
Grantee Name: Chula Vista Public Library FINAL Name on Award Letter and Agreement) IN FULL
Project Title: Lunch at the Library Summer 2024 AUGMENT For Period From: upon execution to end of grant period
DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 Library Director
365 F Street Chula Vista, Ca 91910
Joy Whatley
2/ 27/ 2024
2/ 28/ 2024
STATEOFCALIFORNIA – DEPARTMENTOFFINANCE

PAYEEDATA RECORD
Requiredwhen receivingpaymentfrom the State of Californiain lieu of IRS W-9 or W-7) STD204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) ( See instructionson Page 2)

CITY, STATE, ZIPCODE E-MAIL ADDRESS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) CORPORATION (seeinstructionson page2) SOLE PROPRIETOR / INDIVIDUAL MEDICAL (e.g., dentistry, chiropractic, etc.) SINGLEMEMBERLLC Disregarded Entity owned by an individual

PARTNERSHIP

ESTATEORTRUST
LEGAL (e.g., attorney services)
EXEMPT (e.g., nonprofit)

ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN.

For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
OR
Federal Employer Identification Number
FEIN)
Section 4 – Payee Residency Status (See instructions)
CALIFORNIARESIDENT – Qualifiedto do businessin Californiaor maintainsa permanentplaceof businessin California.

CALIFORNIANONRESIDENT – Paymentsto nonresidentsfor servicesmaybe subjectto stateincometax withholding.

Noservicesperformedin California
Copyof FranchiseTaxBoardwaiverof statewithholdingis attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZEDPAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS SIGNATURE DATE TELEPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENTOFFICE UNIT/SECTION
MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS
PrintForm ResetFormDocuSignEnvelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88 CA State Library
CASacramento
Accounting
916- 603- 7157
95814
900 N Street
accounting@library. ca.gov
STATEOFCALIFORNIA – DEPARTMENTOFFINANCE

PAYEEDATA RECORD
Requiredwhen receivingpaymentfrom the State of Californiain lieu of IRS W-9 or W-7) STD204 (Rev. 03/2021)

GENERALINSTRUCTIONS
Typeor printthe informationon the PayeeDataRecord, STD204form. Sign, date, andreturnto thestateagency/departmentofficeaddressshownin Section6.

Promptreturnof thisfullycompletedformwill preventdelayswhenprocessingpayments.

Informationprovidedin thisformwill be usedby Californiastateagencies/departmentsto prepareInformationReturns (Form1099).

NOTE: Completionof thisformis optionalfor Governmententities, i.e. federal, state, local, andspecialdistricts.

A completedPayeeDataRecord, STD204form, is requiredfor all payees (non-governmentalentitiesor individuals) enteringintoa transactionthatmayleadto a paymentfromthestate. Eachstateagencyrequiresa completed, signed, anddatedSTD204on file; therefore, it is possiblefor youto receivethisformfrom multiplestateagencieswithwhichyoudo business.

Payeeswhodo not wishto completetheSTD204mayelectnot to do businesswiththe state. If the payeedoesnot completetheSTD204andtherequired payeedata is not otherwiseprovided, paymentmay be reducedfor federaland state backupwithholding. Amountsreportedon InformationReturns (Form 1099) arein accordancewiththeInternalRevenueCode (IRC) andtheCaliforniaRevenueandTaxationCode (R&TC).

Section 1 – Payee Information
Name – Enterthe namethatappearson thepayee's federaltax return. Thenameprovidedshallbe the tax liablepartyandis subjectto IRSTINmatching (when applicable).

SoleProprietor/Individual/RevocableTrusts – enterthenameshownon yourfederaltax return.

SingleMemberLimitedLiabilityCompanies (LLCs) thatis disregardedas an entityseparatefromits ownerfor federaltax purposes - enterthe nameof the individualor businessentitythatis tax liablefor thebusinessin section1. Enterthe DBA, LLCname, trade, or fictitiousnameunderBusinessName.

Note: for the State of Californiatax purposes, a SingleMemberLLC is not disregardedfrom its owner, even if they may be disregardedat the Federallevel.

Partnerships, Estates/Trusts, or Corporations – enterthe entitynameas shownon the entity’s federaltax return. Thenameprovidedin Section1 mustmatch to the TIN providedin section3. Enter any DBA, trade, or fictitiousbusinessnamesunderBusinessName.

Business Name – Enter the businessname, DBA name, trade or fictitiousname, or disregardedLLC name.

Mailing Address – Themailingaddressis the addresswherethe payeewill receiveinformationreturns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual SoleProprietorship Grantor (RevocableLiving) Trustdisregardedfor federaltax purposes SoleProprietor/Individual LimitedLiabilityCompany (LLC) ownedby an individualandis disregardedfor federaltaxpurposes SingleMemberLLC-ownedby an individual Partnerships Limited Liability Partnerships (LLP) and, LLC treated as a Partnership Partnerships Estate Trust (other than disregardedGrantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. LLC that is to be taxed like a Corporationand is medical in nature Corporation-Medical
Corporationthat is legal in nature (e.g., servicesof attorneys, arbitrators, notarypublicsinvolvinglegal or law relatedmatters, etc.) LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporationthatqualifiesfor an Exemptstatus, including501(c) 3 anddomesticnon-profitcorporations. Corporation-Exempt Corporationthatdoesnotmeetthequalificationsof anyof the othercorporationtypeslistedabove LLC thatis to be taxedas a Corporationanddoesnot meetanyof the othercorporationtypeslistedabove Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties enteringinto businesstransactionsthat may lead to payment(s) from the state provide their Taxpayer IdentificationNumber (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax complianceenforcementactivities and preparationof Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
A corporationwill be definedas a "resident" if it has a permanentplace of businessin Californiaor is qualifiedthroughthe Secretaryof State to do businessin California.

A partnershipis considereda residentpartnershipif it hasa permanentplaceof businessin California.

An estateis a residentif the decedentwasa Californiaresidentat timeof death.

A trust is a residentif at least one trusteeis a Californiaresident. o Forindividualsandsoleproprietors, theterm "resident" includeseveryindividualwhois in Californiafor otherthana temporaryor transitorypurposeand anyindividualdomiciledin Californiawhois absentfor a temporaryor transitorypurpose. Generally, an individualwhocomesto Californiafor a purpose that will extendover a long or indefiniteperiodwill be considereda resident. However, an individualwho comesto performa particularcontractof short durationwill be considereda nonresident.

For informationon NonresidentWithholding, contactthe FranchiseTax Boardat the numberslisted below:

WithholdingServicesand ComplianceSection: 1-888-792-4900 E-mail address: [email protected] ForhearingimpairedwithTDD, call: 1-800-822-6268 Website: www.ftb.ca.gov Section 5 – Certification
Providethe name, title, email address, signature, and telephonenumberof individualcompletingthis form and date completed. In the event that a SSN or ITIN is provided, the individualidentifiedas thetax liablepartymustcertifythe form. Note: the signeemaydifferfromthe tax liablepartyin thissituationif thesigneecan providea powerof attorneydocumentedfor the individual.

Section 6 – Paying State Agency
This sectionmust be completedby the state agency/departmentrequestingthe STD 204.

Privacy Statement
Section7(b) of the PrivacyActof 1974 (PublicLaw93-579) requiresthatanyfederal, state, or localgovernmentalagency, whichrequestsan individualto disclosetheirsocialsecurityaccountnumber, shallinformthatindividualwhetherthat disclosureis mandatoryor voluntary, by whichstatutoryor otherauthority such numberis solicited, and what uses will be madeof it. It is mandatoryto furnishthe informationrequested. Federallaw requiresthat paymentfor which the requestedinformationis not providedis subjectto federalbackupwithholdingandstatelawimposesnoncompliancepenaltiesof up to $20,000. Youhavethe rightto accessrecordscontainingyourpersonalinformation, suchas yourSSN. To exercisethatright, pleasecontactthe businessservicesunitor the accountspayableunit of the state agency(ies) with which you transactthat business.

All questionsshouldbe referredto the requestingstate agencylisted on the bottomfront of this form.

DocuSign Envelope ID: 2E054E22- 02EE- 4FDB- BE46- 82FF2713EA88