Form Rev 3/6/2023
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE USE OF THE
COOPERATIVE CONTRACT BETWEEN SOURCEWELL AND
MANSFIELD OIL COMPANY OF GAINESVILLE, INC. FOR
THE PURCHASE OF MOTOR VEHICLE FUEL, AND
APPROVING ENTERING INTO AN AGREEMENT WITH
MANSFIELD
WHEREAS, section 2.56.140 of the Chula Vista Municipal Code authorizes the City to contract for goods or services through a cooperative purchasing arrangement provided the goods or services were purchased through a competitive process that the Purchasing Agent determines to be consistent with good purchasing practices; and
WHEREAS, the City has a need for gasoline, renewable diesel, and diesel exhaust fluid for use in City vehicles and equipment on an as-needed basis; and
WHEREAS, Sourcewell, a State of Minnesota local government unit and service cooperative, awarded a cooperative agreement to Mansfield Oil Company of Gainesville, Inc. (“Mansfield”), for bulk diesel and gasoline and related services and eq uipment, contract no. 121522-MNF (the “Contract”), which fits the City’s needs; and
WHEREAS, the Purchasing Agent has determined that the competitive process utilized to select Mansfield is consistent with good purchasing practices and staff recommends that the City enter into a n agreement with Mansfield in order to utilize the cooperative Contract, with such agreement providing for an initial term starting April 24, 2024 to June 30, 2025 and a not-to- exceed amount of $2.3 million , with extension options allowing for a term through February 10, 2028 and a maximum amount of $7 million.; and
WHEREAS, City staff is in the process of finalizing negotiations with Mansfield, and recommends that the City Council authorize the City Manager to co mplete the negotiations and finalize and execute the agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it (i) approves the City’s utilization of cooperative Contract No. 121522 -MNF between Sourcewell and Mansfield Oil Company of Gainesville, Inc, for the purchase of motor vehicle fuel; and (ii) authorizes the City Manager to complete negotiations with Mansfield, finalize the terms of an agreement for a total not -to-exceed amount of $7 million and a maximum term through February 10, 2028, in substantially the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in t he Office of the City Clerk, and execute the same.
Resolution No.
Presented by Approved as to form by
Matt Little Jill D.S. Maland
Director of Public Works Lounsbery Ferguson Altona & Peak Acting City Attorney