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May 14, 2024
ITEM TITLE
Agreements: Approve Twenty-Two On-Call Development and Housing Related Consultant Services Agreements
Report Number: 24-0099
Location: No specific geographic location
Departments: Development Services & Housing and Homeless Services G.C. § 84308: Yes
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (“CEQA”) State Guidelines. Therefore, pursuant to CEQA State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution approving twenty-two (22) on-call consultant service agreements in the areas of Civil Engineering, Construction Cost Auditing, Housing & Homeless Services, Landscape Architecture Engineering, Planning, and Special District Formation & Financial Consulting for an initial term of three years and a not - to-exceed contract amount of $750,000, with options to extend for two additional one -year terms, with an increase to the not-to-exceed amount equal to $250,000 for each additional term, for an entire contract term of up to 5 years and not-to-exceed amount of $1,250,000. Of the 22 agreements, five consultant firms were selected for both the Housing and Development Services departments. Those five firms are Harris & Associates, Inc., HR&A Advisors, Inc., Keyser Marston Associates, Inc., Michael Baker International, Inc., and Willdan Financial Services. The remaining firms selected are Deneen Powell Atelier, Inc., DUDEK, Estrada Land Planning, Inc., Francisco and Associates, Moore Iacofano Goltsman, Inc., RECON Environme ntal, Inc., Rick Engineering Company, Ross Financial, RSG , Inc. , Spurlock Landscape Architects, and Van Dyke Landscape Architects, Inc.
SUMMARY
The Development Services Department oversees a variety of private development projects that require consultants as a supporting, technical resource to City staff in the areas of Civil Engineering, Construction Cost Audit ing, Landscape Architecture Engineering, Planning, and Special District Formation & Financial Consulting. The Housing and Homeless Services Department oversees a variety of projects and initiatives P a g e | 2
that require consultants as a supporting, technical resource to City staff in the area of Housing & Homeless Services. This list of on -call consultants will allow C ity staff to obtain these services for specific technical services in a timely fashion. Additionally, this list of consultants could be used by other City departments should they have the need for these specific technical services.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with CEQA and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable
DISCUSSION
The City of Chula Vista (“City”) has a critical business need for on -call consultant services that can support the work of City staff during the permitting process for private development projects. The City has many large complex projects in review that require technical analysis in the areas of Civil Engineering, Construction Cost Audit ing, Housing & Homeless Services, Landscape Architecture Engineering, Planning, and Special District Formation & Financial Consulting . Cities of similar size as Chula Vista often utilize consultants for third party review on technical analysis associated with development projects, as City staff are not all experts in all of the various technical fields that may be needed during the enti tlement and development permitting process.
On August 25, 2023, the City posted a solicitation for Request for Qualifications (“RFQs”) RFQ Q07 -2024 to prequalify consultants to provide Civil Engineering, Construction Cost Audit ing, Housing & Homeless Services, Landscape Architecture Engineering, Planning, and Special District Formation & Financial Consulting services. This solicitation produced twenty-two respondents. Each category of technical service had a team of City staff review and rank the responses. City staff selected and is recommending the following seventeen consultants for contract award:
Civil Engineering Services: DUDEK, Michael Baker International, Inc., and Rick Engineering Company Construction Cost Audit Services: Francisco and Associates, Harris & Associates, Inc., and Willdan Financial Services
Housing & Homeless Services: Harris & Associates, Inc., HR&A Advisors, Inc., Keyser Marston Associates, Inc., Michael Baker International, Inc., Ross Financial, RSG, Inc., and Willdan Financial Services Landscape Architecture Engineering: Deneen Powell Atelier, Inc., Estrada Land Planning, Inc., KTU&A, Moore Iacofano Goltsman, Inc., Spurlock Landscape Architects, and Van Dyke Landscape Architects, Inc.
Planning Services : DUDEK, Michael Baker Internat ional, Inc., RECON Environmental, Inc., and Rick Engineering Company
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Special District Formation & Financial Consulting: Francisco and Associates, Harris & Associates, Inc., HR&A Advisors, Inc., Keyser Marston Associates, Inc., and Willdan Financial Services The proposed consultant service agreements will have an initial term of three years and a not -to-exceed contract amount of $750,000, with options to extend for two additional one-year terms, with an increase to the not-to-exceed amount equal to $250,000 for each additional term, for an entire contract term of up to 5 years and a not-to-exceed amount of $1,250,000.
The proposed consultant service agreements allow for contract capacity for future professional service needs within the Development Services Department , Housing and Homeless Services Department, and other City departments. Specific to the needs of Development Services, any professional services provided by a contracted consultant would be paid from developer deposit accounts. Specific to the needs of Housing and Homeless Services, any professional services provided by a contracted consultant would be paid from grants or the Successor Housing Agency. Neither department will be utilizing General Fund monies for this work.
Staff recommends that the City Council adopt a resolution approving 22 consultant service agreements; 15 agreements for various on-call professional service needs in the Development Services Department , and 7 agreements for various on-call professional service needs in the Housing and Homeless Services Department.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no current year fiscal impact to the General Fund or Development Services Fund as a result of this action. Should services be needed for a specific private development project, those services would be paid for from the applicant’s deposit account and housing and homeless service expenses would be paid from grants or the Successor Housing Agency.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact to the General Fund or Development Services Fund as a result of this action.
Should services be needed for a specific private development project, those services would be paid for from the applicant’s deposit account and housing and homeless service expenses would be paid from grants or the Successor Housing Agency.
ATTACHMENTS
1. Deneen Powell Atelier Inc Agreement
2. Dudek Agreement
3. Estrada Land Planning Inc Agreement
4. Francisco and Associates Agreement
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5. Harris & Associates Inc Agreement
6. HR&A Advisors Inc Agreement
7. Keyser Marston Associates Inc Agreement
8. KTU&A Agreement
9. Michael Baker International Inc Agreement
10. Moore Iacofano Goltsman Inc Agreement
11. RECON Environmental Inc Agreement
12. Glenn A. Rick Engineering and Development Company Agreement
13. Spurlock Landscape Architects Agreement
14. Van Dyke Landscape Architects Inc Agreement
15. Willdan Financial Services Agreement
16. Harris & Associates Inc Agreement (Housing)
17. HR&A Advisors Inc Agreement (Housing)
18. Keyser Marston Associates Inc Agreement (Housing)
19. Michael Baker International Inc Agreement (Housing)
20. Ross Financial Agreement (Housing)
21. RSG Inc Agreement (Housing)
22. Willdan Financial Services Agreement (Housing)
Staff Contact: Jay Alvarado, Principal Management Analyst, Development Services Marc Cass, Assistant Director, Development Services
Laura C. Black, AICP, Director of Development Services