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May 14, 2024
ITEM TITLE
Contracts: Approve the award of Open Space Landscape Maintenance Contracts to Aztec Landscaping, Inc. and Cielo Azul, Inc.
Report Number: 24-0080
Location: Citywide Open Space Districts (OSDs) and Community Facilities Districts (CFDs) Department: Public Works
G.C. § 84308: No
Environmental Notice : The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15304 Class 4 (Minor Alterations to Land).
Recommended Action
Adopt a resolution awarding Open Space Landscape Maintenance contracts to Aztec Landscaping Inc. and Cielo Azul, Inc.
SUMMARY
On March 27, 2024, City staff received responsive bids from Aztec Landscaping, Inc., BrightView Chargers Inc. d/b/a Brightview Landscape Services (“Brightview”), Cielo Azul, Inc., and Naturescape Services, Inc. for 13 Open Space landscape maintenance bi d groups. Funding for the contracts is included within the budget for the Open Space Districts and Community Facilities Districts. Staff’s recommendation is that Council accepts the bids, awards the contracts for (1) Bid Groups 1, 2, 3, 4, 5, 6, 7, 8, 10, 11, 12, and 13 to Aztec Landscaping, Inc.; and ( 2) Bid Group 9 to Cielo Azul, Inc . based on the lowest responsive and responsible bids.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15304 Class 4 (Minor Alterations to Land) because th e proposed project would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway, or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not Applicable.
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DISCUSSION
On March 27, 2024, the Director of Public Works received responsive bids from Aztec Landscaping, Inc., BrightView, Cielo Azul, Inc., and Naturescape Services, Inc. respectively for landscape maintenance services in 13 Open Space bid groups.
After compilation of the bids, staff determined Aztec Landscaping, Inc. to be the lowest responsive and responsible bidder for Bid Groups 1, 2, 3, 4, 5, 6, 7, 8, 10, 11, 12, and 13; and Cielo Azul, Inc. was determined to be the lowest responsive and responsible bidder for Bid Group 9. Below is a summary table that reflects bid amounts by Group/Vendor. The highlighted cells represent the lowest responsive bidder for each group.
Bid Group #
Aztec
Landscaping, Inc.
Brightview
Landscape
Services, Inc. Cielo Azul, Inc.
Naturescape
Services, Inc.
1 $ 1,080,319.13 $ 1,153,347.28 No Bid No Bid 2 $ 319,267.45 $ 320,120.97 $ 328,531.00 No Bid 3 $ 589,136.57 $ 608,316.75 No Bid No Bid 4 $ 764,866.28 $ 827,595.84 No Bid No Bid 5 $ 912,398.41 $ 966,815.44 No Bid No Bid 6 $ 1,528,642.27 $ 1,647,955.24 No Bid No Bid 7 $ 477,749.48 $ 513,008.56 No Bid No Bid 8 $ 667,278.80 $ 704,396.64 No Bid No Bid 9 $ 247,098.42 $ 241,946.76 $ 238,861.50 $ 239,769.45 10 $ 570,546.80 $ 599,927.72 No Bid No Bid 11 $ 847,546.60 $ 887,636.70 No Bid No Bid 12 $ 883,700.07 $ 978,169.06 No Bid No Bid 13 $ 397,127.10 $ 439,634.52 No Bid No Bid Bid Totals $ 9,285,677.38 $ 9,888,871.48 $ 567,392.50 $ 239,769.45
Landscape
Maintenance
Contract
Totals $ 9,038,578.96 $ - $ 238,861.50 $ - Cost of
Irrigation
Repair Parts $ 200,000.00 $ 20,000.00 Contract
Totals $ 9,238,578.96 $ 258,861.50
Total All Contracts and Irrigation Repair Parts $ 9,497,440.46
Staff recommend accepting the contractors’ bids and awarding the Open Space Landscape Maintenance contracts to the contractors as indicated in the table above and as follows: (1) Bid Groups 1, 2, 3, 4, 5, 6, 7, 8, 10, 11, 12, and 13 to Aztec Landscaping, Inc. in the amount of $9,238,578.96 ($9,038,578.96 for landscape maintenance, plus $200,000 for irrigation repair parts); and (2) Bid Group 9 to Cielo Azul, Inc. in the amount of $258,861.50 ($238,861.50 for landscape maintenance, plus $20,000 for irrigation repair parts).
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Key provisions of the contracts include, but are not limited to, the f ollowing: the contract term is initially from July 1, 2024 to June 30, 2025. If a contractor’s work performance is satisfactory, the parties may mutually agree in writing to extend the contract for four (4) additional one (1) year periods. The annual option year extensions would be effective from July 1 to June 30, the City’s fiscal year. If a contractor’s work performance is not satisfactory, the City reserves the right to not renew the contract without penalty.
Contractor’s prices above shall be firm through June 30, 2025. If the parties agree to extend the contract for the option years, acceptable price increases may be agreed to, and such increases would be based on changes in the annual San Diego Area Consumer Price Index, in an amount not to exceed 5% for each extension.
Each of the contractors is required to pay prevailing wages to persons employed by them for the work performed under this contract and shall ensure compliance with all applicable state and local laws governing the payment of prevailing wages.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found that Mayor McCann, Council Member Chavez, Council Member Gonzalez, and Council Member Morineau have property holdings within 1,000 feet of the boundaries of the propert ies which are the subject of this action. However, the decision solely concerns repairs, replacement, or maintenance of existing streets, water, sewer, storm drainage, or similar facilities, and the members’ properties will not be affected disproportionately to other properties receiving the same services. Consequently, pursuant to California Code of Regulations Title 2, sections 18700 and 18702.2(d)(1)), this item does not present a real property-related conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no current year fiscal impact as a result of this action. These contracts will be effective July 1, 2024.
ONGOING FISCAL IMPACT
The annual contract cost will be included in the respective budgets for Open Space and Community Facilities Districts. For fiscal year 2024-25, the contracts total approximately $9.5 million. The contract amounts have been incorporated into the fiscal year 2024-25 budget. Contract extensions will be incl uded as part of the normal budget development process.
ATTACHMENTS
1. Aztec Landscaping, Inc. 2-Party Agreement
2. Cielo Azul, Inc. 2-Party Agreement
Staff Contact: Samuel O. A. Oludunfe, Open Space Manager Matthew Little, PE, Acting Deputy City Manager/ Director of Public Works