Attachment 1.pdf — Chula Vista City Council, May 21, 2024

CalRecycle GD
Revised February 2024
Department of Resources Recycling and Recovery
Beverage Container Redemption
Innovation Grant Program
Application Guidelines and Instructions
RIG1, Cycle 1, Fiscal Year 2022-23
Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 1
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Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 3
e Approved Resolution or Letter of Commitment and any other Applicant’s Required Authorization Documents must be uploaded in GMS by this date if it was not submitted with the application.

August 2024 (tentative): Grants Awarded
e CalRecycle considers funding recommendations, and if approved, conditionally awards grants during this month.

Notice to Proceed—April 1, 2026: Grant Term
For milestones that take place during the grant term, refer to the Procedures and Requirements document.

Private entities must be authorized to conduct business in the State of California, by either being registered with the California Secretary of State as a business located in California, being registered as a foreign (out-of-state or out-of-country) business or processing a business license issued by a California city, county, or city and county.

Private, nonprofit entities, in addition to being registered with the California Secretary of State, must also be registered with the California Department of Justice, and appear on their Registry of Charitable Trusts. If a nonprofit entity is excluded from registering with the Department of Justice, proof must be provided with the application.

Eligible applicants include:
e Dealers. A retail establishment in an unserved convenience zone which offers the sale of beverages in beverage containers to consumers that is required to either redeem in store (Option A) or pay $100 a day to CalRecycle (Option B). These entities are not required to be certified as a recycling center. All Dealers must submit an affidavit to CalRecycle that states they choose to redeem in-store prior to the issuance of the Notice to Proceed (NTP) email.

Dealers may only apply for reverse vending machine (RVM) projects. e Existing Certified Recycling Centers. An existing certified recycling center is defined as an operation certified by CalRecycle to accept empty beverage containers and pay a California Redemption Value (CRV) to consumers prior to the issuance of the NTP email.
e New Recycling Center Businesses. A new recycling center business is defined as an applicant who intends to apply for the grant and is eligible to become a Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 5
Joint Powers Authority Application Requirements
Joint Powers Authorities (JPA) may submit a grant application as an individual applicant. An entity may not submit an individual application if that entity is also a member of an applicant JPA. In addition to the requirements for an Individual Application, a JPA must upload a copy of its JPA Agreement.

The JPA Agreement must:

1. Give authority over solid waste management.

2. List all member entities.

3. Contain the signature of all members.

Eligible Projects
Eligible projects include:
e Mobile Recycling. Defined as a recycling center that redeems empty beverage containers at more than one location and reports under a single certification identification (ID).
o The expanded recycling services must not be within a served zone unless either of the following exceptions apply:
« the applicant is the recycling center currently serving the zone; = and they are the sole recycling center within the zone. e Reverse Vending Machines (RVM). Defined as machines that pay customers for beverage containers placed in the machine.
e Bag Drop Programs. Defined as a method of redemption offered by recycling centers where consumers redeem empty beverage containers by delivering the containers to stationary locations in a sealed bag, box, or other receptacle for the recycler to inspect and weigh at a time or location other than where the containers are redeemed.

Available Funds
$40,000,000 is available for this grant cycle, fiscal year 2022-23, including $2,500,000 allocated for Community Service Programs (SP) and $1,000,000 allocated for small Reverse Vending Machine (RVM) projects subject to funding availability.

Dealers, Existing and New Certified Recycling Centers ($37,500,000 allocation):
e The minimum grant award amount is $500,000. The maximum grant award is $3,000,000.
e Small RVM Projects ($1,000,000 allocation) - the minimum grant award is $30,000. The maximum grant award is $100,000.

Community Service Programs ($2,500,000 allocation):
e The minimum grant award is $30,000. The maximum grant award is $300,000.

A single entity may submit multiple applications, but the entity may only receive up to $9,000,000 in awarded funds.

Note: Non-infrastructure costs are limited to 20 percent of the total award amount.

Combined costs, include but are not limited to, permitting, personnel, public Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 7
application contains restricted documents, the restricted documents are excluded from disclosure (delete if not applicable).

Public Records Request Waiver
All records submitted to the department for work performed under the program and grant agreements, including, but not limited to, client lists, processing data, and any other information related to the project, shall be subject to release as public records.

Notwithstanding Section 14554 of the Act, the department may release as public records any transaction data, volume data, customer counts, and redeemed beverage container data obtained from any of the project operators.

Confidentiality
The following describes the treatment of certain confidential or proprietary information under the California Public Records Act (Government Code 7920.000 et seq.) and related regulations. It also describes how questions are resolved on whether information is truly confidential, the legal protections for confidential information, and internal and program procedures to maintain confidentiality.

Confidential or Proprietary Information
Title 14 of the California Code of Regulations (14 CCR), sections 17041-17046 (https:/Awww.calrecycle.ca.gov/Laws/Regulations/Title14/), states that confidential or proprietary information shall include, but is not limited to:
e Personal or business-related financial data, customer client lists, supplier lists and other information of a proprietary or confidential business nature provided by persons in applications, reports, returns, certifications or other documents submitted to [CalRecycle] which if released would result in harmful effects on the person’s competitive position.
e Tax information prohibited from disclosure, pursuant to the Revenue and Taxation Code.

Accordingly, appropriate documents submitted with an application that are clearly marked, on each page, “confidential or proprietary information” will be treated by CalRecycle pursuant to the procedures set forth in 14 CCR sections 17041-17046.

However, the law does not treat documents marked as “confidential or proprietary information” (such as sales brochures, promotional literature and other general non- financial documents) as confidential if they do not fall within the categories of protected financial documents listed above.

What if there is a question about what is confidential? If CalRecycle receives a request to disclose data claimed by the applicant to be confidential, CalRecycle would notify the applicant of the request and state that the documents were under review to determine whether information was correctly identified as “confidential.” If there was any question as to whether specific information was confidential, CalRecycle would contact the person(s) identified in the application to provide a justification and statement why the information is confidential. The process for evaluating confidentiality claims is set forth in section 14 CCR 17046.

Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Progam; RIG1 (FY 2022-23) Revised February 2024 9
Application Instructions
Application Access
The application is available in CalRecycle’s web-based Grants Management System (GMS). Access to GMS is secure; therefore, you must have a CalRecycle WebPass to log in to the system. Those who have not previously obtained a CalRecycle WebPass can create an account at the CalRecycle WebPass page
(https://secure.calrecycle.ca.gov/WebPass/).

To start an application:

1. Log in to GMS (https://secure.calrecycle.ca.gov/Grants).

2. Select Apply for a Grant on the left.
e All open grant cycles are displayed in a table.

3. Find “Beverage Container Redemption Innovation Grant Program, RIG1 FY 2022-23” and select Start Application.
e A pop-up window will appear asking for contact information. If you have an existing GMS Account, the information may be auto populated. e GMS will automatically add you as the Primary Contact for the new grant application; however, you may update this later.

4. Click Save.

GMS Tabs - Application Contents and Instructions
The components of the application are divided into tabs. To fill out an application, click on each tab and complete the sections in each tab as required. General directions are on the top of each tab, and detailed information about the requirements for each tab is listed below.

The applicant is responsible for a complete application. This includes signing documents, uploading required documents, and submitting the application by the due date(s). Failure to do so will result in disqualification from the Beverage Container Redemption Innovation Grant Program.

Examples of disqualifications may include:
e Applicant does not meet the eligibility requirements.

Project is not eligible.

Applicant fails to use required CalRecycle documents or forms.

Applicant uploads incomplete or blank documents to the Documents tab.

Signature Authority fails to sign Application Certification or any document that requires a signature.
e The online application is incomplete or missing information.

Summary Tab
This tab provides a summary of the application, due dates, resource documents and links, application documents, and the Application Submission section. It is the applicant’s responsibility to submit all required documents, based on the particular grant application/project, by the appropriate due date.

Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 11

7. Select the appropriate option for the Resolution or Letter of Commitment Requirement and optional Letter of Designation.

8. Select the appropriate answer for Program Questions.

Contacts Tab
CalRecycle requires the application to have only one Primary Contact and at least one Signature Authority. Each application contact may be granted access by checking the box on the top of the contact’s detail screen. The contact will be able to log in to GMS using their own CalRecycle WebPass and access the application.

Note: CalRecycle requires a valid email address for the Signature Authority in order to . route the Grant Agreement, if awarded.
e Primary Contact. One person who the Signature Authority or their designee has authorized to manage and oversee the grant. This person will be the first contact with whom the Grant Manager will communicate.
e Signature Authority. The person(s) authorized to sign CalRecycle documents, such as grant applications, grant agreements, etc., as authorized by a board/council-adopted Resolution, Letter of Designation, or Letter of Commitment (if applicable).
e Secondary Contact. A person authorized (by the Primary Contact or Signature Authority or their designee) as the alternate person with whom the Grant Manager will communicate. (Not required.)
e Consultant. A professional who provides advice in an area of expertise. If CalRecycle awards a grant to the applicant, the consultants may manage the grant or only conduct specific activities, based on a written agreement between the applicant and the consultant outlining work to be performed. (Not required.) e Participant Signature Authority. (Applicable to Joint Applications only) The person(s) authorized to sign documents on behalf of their organization, as authorized by a Letter of Commitment, Resolution, or Letter of Designation.

Budget Tab
Select the applicable budget category and enter a dollar amount and budget detail information as listed below. The total must equal the Grant Funds Requested amount shown on the Detail tab. The Budget Tab must reflect what is in the Budget Excel Document.
e Administrative Costs (Operating Expenses)
e Education
o Public Education and Outreach - (e.g., workshops, public meeting, town halls, public events, etc.)
o School Education - (e.g., assemblies, curriculum/guides, school events) o Media - (e.g., television, website, radio, scripts, instructional videos) o Materials - (e.g., booklets/brochures/flyers, etc.)
e Equipment
o Software — (Must have direct nexus to equipment)
e Personnel
e Other Funding Sources - (e.g., City/County Payment Program Funds, other grants, donations)
Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 13
[email protected] or calling (916) 341-6228, however, there is no guarantee CalRecycle will be able to provide support if there is an influx of inquiries.

Note: Applications that are not submitted by the due date will be deleted from GMS.

Application Documents
Electronic and Original Signatures
CalRecycle now allows for certified e-Signature or original wet signature on documents or forms that certify legally binding information.

Note: E-signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program) and cannot be completed using the “Fill and Sign” function within Adobe. Any documents using the “Fill and Sign” function, are considered incomplete and may be sent back to the applicant.

Once the document(s) have been signed by the Signature Authority, upload the digitally signed document, or scan the wet signature and save it to GMS. Retain the original document for potential CalRecycle audits. See Audit Considerations Section of the Procedures and Requirements document for more information.

If you have questions, email [email protected].

CalRecycle Documents
CalRecycle documents are accessible through the Summary tab in the Application Documents section. To access a document, click on the link, open it up, fill it out, save it to your computer, and upload it to the Documents tab. If you are having trouble with a document, email [email protected] or call (916) 341-6228.

Altered or reproduced CalRecycle documents or templates may result in automatic disqualification of your application. Unless a document specifies that it may be reproduced as necessary, do not alter CalRecycle documents.

Note: Do not include special characters in file names. Doing so may result in automatic disqualification of your application.

Application Certification
The Application Certification is a required application document that must be generated from GMS.

After you have completed each tab of the application and uploaded the required documents, generate the Application Certification.

1. Click “Print Application Certification” under the Application Submission section of the Summary tab.

Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 15
start and completion dates. Provide a logical timeframe for activities, taking into consideration the potential for delays. Include 12 months of California Redemption Value volume reporting after the date the program is in place.

Applicant’s Documents
Below is a list of documents that the applicant is responsible for preparing and uploading to their application. For examples/templates of some of these documents, please refer to the Summary tab. Retain the original hard copy documents for potential CalRecycle audits. See Audit Considerations section of the Procedures and Requirements for more information.

Letters of Support
Letters of support are optional. However, applicants that claim to provide a benefit to priority populations will need to provide supporting documentation demonstrating how the project meets the criteria. Applicants may include letters of support or endorsements from residents, neighbors, local environmental justice groups, etc. If you have more than one letter of support, scan them all as one document and upload them as one document.

Quotes
Budget documentation, including but not limited to quotes, conditional use permit/application, estimates, bids, and equipment details, must be uploaded to GMS to support grant costs claimed in the Budget.

Applicant’s Required Authorization Documents
Below is a list of required authorizing documents by application type that the applicant is responsible for preparing and uploading to their application.

Authorizing documents are documents which are written by the applicant. The documents give the applicant permission to apply for a grant, accept grant awards, or name the person authorized to sign grant documents on the applicant’s behalf. Below are the requirements for each type of authorizing document. Read each one carefully to determine which document(s) fits your application and applicant type.

Note: For Resolution, Letter of Commitment, Letter of Authorization, Letter of Designation, and Letter of Support templates, refer to the Resolution and Letter Examples (https://www.calrecycle.ca.gov/Funding/SampleDocs) web page. CalRecycle staff are available to answer questions about the Resolution and Letter of Commitment or to review your draft Resolution to ensure it meets the requirements of the grant program. You may email your draft Resolution or draft Letter of Commitment to [email protected].

Individual Application Authorization Documents:

If subject to a governing body (excluding Corporations), the applicant must submit a Resolution no later than the secondary due date or CalRecycle will deem the application incomplete and disqualify the applicant. The Resolution must:

1. Authorize submittal of an application for one or more specifically named CalRecycle grant(s) or for all CalRecycle grants for which the applicant is eligible.

Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 17
a. (Optional but encouraged) The Resolution should authorize the Signature Authority to delegate their signature authority to another person identified by job title. Applicants can only submit a Letter of Designation if the corresponding Resolution includes designee language.

4. Be signed or certified by the governing body.

Note: The Signature Authority must sign a Letter of Designation prior to the designee’s exercise of their authority.

If not subject to a governing body applicants must submit a Letter of Commitment (LOC). Publicly held businesses, private for-profit companies, or nonprofit organizations may submit an LOC even if they are subject to a governing body under the condition that the signatory is an individual authorized to contractually bind the applicant for the conditions of the grant award. The LOC is due by the secondary due date or CalRecycle will deem the application as incomplete and will disqualify the applicant.

The LOC must:

1. Be on official letterhead.

2. Specify the Fiscal Year and the grant program name.

3. Authorize the submittal of a Joint Application on behalf of itself and all other Non- Lead Participants.

4. List all Non-Lead Participants.

5. Designate the job title of the person authorized to execute all grant documents necessary to secure grant funds and implement the approved grant project (Signature Authority).
a. The LOC may also authorize the Signature Authority to delegate this authority.

6. Be signed by an individual authorized to contractually bind the applicant.

Non-Lead Participant (excluding Joint Powers Authorities (JPA) applicants) If subject to a governing body (excluding Corporations), applicants must submit a Resolution that:

1. Authorizes submittal of a Joint Application with (name of lead) as Lead Participant, and itself as a Non-lead Participant for a specifically named CalRecycle grant.

2. Identifies the Signature Authority by listing the job title of the person(s) authorized to sign all grant-related documents necessary to implement and close-out the grant(s).

3. Is signed or certified by the governing body.

If not subject to a governing body, applicants must submit a Letter of Commitment (LOC). Publicly held businesses, private for-profit companies, or nonprofit organizations may submit an LOC even if they are subject to a governing body under the condition that the signatory is an individual authorized to contractually bind the applicant for the conditions of the grant award. The LOC is due by the secondary due date or CalRecycle will deem the application as incomplete and disqualify the applicant.

Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 19
using the “Fill and Sign” function is considered incomplete and may be sent back to the applicant.

If you have questions, email [email protected].

Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 21
Grant Program Administration
Grant Agreement
The Grant Agreement binds the Grantee to CalRecycle’s requirements as outlined in the Grant Agreement documents. CalRecycle will send the Grant Agreement Cover Sheet electronically to allow for a certified e-signature using Adobe Sign.

These documents shall guide the grantee’s administration of the grant project.

Following CalRecycle’s conditional approval of the grant awards, we will email grantees the information below.
e Award email
e Grant Agreement Cover Sheet (CalRecycle 110)
o Tobe signed by the grantee (this is the Lead Participant in Joint/JPA Applications).
e Participant Grant Agreement Cover Sheet (CalRecycle 110-A) o Tobe signed by Non-Lead Participants (if application was a Joint Application).
e Exhibit A: Terms and Conditions
o Contain CalRecycle’s standard legal requirements for grants e Exhibit B: Procedures and Requirements
o Contain specific requirements for administering this grant, including but not limited to project, reporting, and audit requirements e Exhibit C: Grantee’s approved application with revisions, if any, and any amendments
e e-Signature Instructions for Awardees
o Contains instruction on how to sign the Grant Agreement Cover Sheet and the Participant Grant Agreement Cover Sheet (if applicable) using Adobe Sign
e Attachment I: Forms Guide
o For CalRecycle forms used throughout the Grant Performance Period see CalRecycle Grant Forms web page
(https://calrecycle.ca.gov/funding/gms/) to download the forms.

Reporting Process
CalRecycle requires grantees to report on the progress of their grant on a quarterly basis. The Procedures and Requirements document contains detailed reporting information and deadlines.

Payment Request Process
CalRecycle will retain 10 percent of each approved Payment Request amount until the Grant Manager approves the Final Report, the final Payment Request, and all required supporting documentation. The Procedures and Requirements document contains detailed payment information.

Applications Guidelines and Instructions
Beverage Container Redemption Innovation Grant Program, RIG1 (FY 2022-23) Revised February 2024 23
CalRecycle 4D
March 2024
Department of Resources Recycling and Recovery
Local Government Waste Tire Cleanup
Grant Program Application Guidelines
and Instructions
Cycle 20 (TCU20) Fiscal Year 2024-25
Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 1 Payment Request Process ...................::::ssecsssssesseneensenseceecesesenesessussessusueeseesseeessennanees Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024—25) 3 August 2024: (tentative): Grants Awarded
e CalRecycle considers funding recommendations, and if approved, conditionally awards grants during this month.

Notice to Proceed—October 29, 2026: Grant Term
For milestones that take place during the grant term, refer to the Procedures and Requirements document.

Eligible Applicants
California Labor Code section 1782 prohibits a charter city from receiving state funding or financial assistance for construction projects if that charter city does not comply with Labor Code sections 1770-1782. If any applicants or participating entities are charter cities or Joint Powers Authorities that include charter cities, the lead participating entity must certify on the Detail tab of the application that Labor Code section 1782 does not prohibit any included charter city from receiving state funds for the project described in this application. If it is determined after award that an applicant or participating entity is a charter city prohibited from receiving state funds for this grant project, the grant will be terminated and any disbursed grant funds shall be returned to CalRecycle. e All California local government entities (cities, counties, or cities and counties) Special districts
e Joint Powers Authorities (JPA) where all JPA members are also otherwise eligible applicants .
e Qualifying Tribal Entities.
o A Qualifying Tribal Entity is defined as a tribe, band, nation or other organized group or community, residing within the borders of California, which:

1. is recognized for special programs and services provided by the United States because of the status of its members as Native Americans; or

2. can establish that it is a government entity, and which meets the criteria of the grant program.

Individual Application
An Individual Application is one in which a single eligible entity will be responsible for grant implementation. The applicant in an Individual Application will be responsible for the performance of the grant and all related documentation. In addition, the applicant will be the only entity receiving any real or personal property that is purchased with grant funds.

Regional Application
Local governments may join together in a Regional Application in which two or more eligible jurisdictions join together for the purpose of grant implementation. A Regional Lead Participant must be designated to act on behalf of all Non-Lead Participants. The Lead Participant is the applicant, and if awarded, will be the grantee responsible for the performance of the grant and all required documentation. CalRecycle will direct all official correspondence and grant payments to the Lead Participant. If a jurisdiction is a Non-Lead Participant in a Regional Application, it may not apply individually.

Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 5 Eligible and Ineligible Costs
Grantees may incur eligible costs only during the Grant Term. For detailed information about eligible and ineligible costs, refer to the Procedures and Requirements document.

Environmentally Preferable Purchases and Practices Policy Requirement
Consistent with CalRecycle’s core values, CalRecycle requires all applicants to have or develop, adopt, and implement an Environmentally Preferable Purchasing and Practices (EPPP) Policy for their organizations.

Applicants must have an EPPP Policy in place prior to submitting their application and certify to this fact on the Detail tab in the application. If applicants do not have an EPPP Policy in place prior to submitting their application, they must certify to the fact that a Policy will be adopted by the secondary due date on the Detail tab in the application.

Some additional practices that CalRecycle encourages organizations to include in their EPPP Policies are:
e Buildings and Grounds
o All building and renovations follow the green building practices for design, construction and operation, where appropriate, as described in the Leadership in Energy and Environmental Design Green Building Rating System (https:/Awww.usgbc.org/resources/leed-v4-building-design-and- construction-current-version).
e Continual Improvement
o Training is provided to new and existing employees.
o Organization regularly evaluates and/or improves implementation of EPPP policy.

Additional EPPP Policy resources may be found on the CalRecycle Environmentally Preferable Purchasing (EPP) webpage (https://calrecycle.ca.gov/EPP/) and the Responsible Purchasing Network
(http:/Avww.responsiblepurchasing.org/purchasing_guides/all/policies/).

Questions and Answers Process
Questions regarding the application and its requirements must be emailed to Cathy. [email protected]. CalRecycle must receive the questions by March 14, 2024 or the questions will not be accepted.

Applicants or interested parties may access the Questions and Answers webpage from the Notice of Funds Available webpage or from the application. CalRecycle may group together similar or related questions and respond to them as one question and reword questions for clarity or to remove identifying information. CalRecycle may update the Questions and Answers webpage intermittently during the Questions and Answers period and post all Questions and Answers approximately two weeks after the deadline.

The posted Questions and Answers are subject to updates, and it is the applicant’s responsibility to check the Questions and Answers webpage for the latest information.

Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 7 What procedures does CalRecycle have in place to ensure that confidential information is kept confidential?
Confidential or proprietary information will be evaluated and analyzed only by CalRecycle staff, kept confidential, and will be maintained with restricted access.

Records no longer needed to provide the services offered under the grant program are periodically destroyed, when allowed by audit policies and state law.

Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 9 Applicant/Participant Tab
The applicant name is the legal name of the entity that is legally responsible for grant administration, if awarded.

1. Select the Add Applicant/Participant button and type in the Applicant Name and County. Do not enter your personal name.

2. Search the table for the correct applicant name and select Add Applicant/Participant.

3. Choose the Lead Participant radio button and click Save. e Every application must have a Lead Participant even if it is an individual application with no Non-Lead Participants.

If the Participant Search List does not contain your Applicant/Participant name:

2. Click on Add New Applicant/Participant.

3. Enter the Applicant/Participant Name as it appears on the Resolution. Do not include the department or unit name. Do not enter your personal name. e List county names with the name first followed by the word “County,” e.g., “Sacramento County.”
e List city names as “City of’ followed by the city’s name, e.g., “City of Sacramento.”

4. Complete all required fields then click Save.

For Regional or Joint Powers Authority Applications, add the name of each eligible Non- Lead Participant and select the Participating Jurisdiction radio button.

For a list of eligible applicants, please see the Grant Cycle Overview section titled “Eligible Applicants.”
Detail Tab
Complete this tab as follows:

1. Enter a dollar amount in the Grant Funds Requested field. Do not exceed the maximum grant award amount of $100,000 for an individual application or $250,000 for a regional application. Please round all amounts to the nearest whole dollar.

2. Enter the Assembly Districts and Senate Districts. To select more than one district hold the “Ctrl” key while selecting the numbers.

3. Enter the applicant’s Department Name, e.g., “General Services.” If the applicant does not have a department, enter the applicant’s name.

Enter the grant payment mailing address.

Project Summary/Statement of Use: Provide a general description of the types of areas that the grant funds will remediate, including the proximity to populated areas or sensitive environments, number of tires, proposed method of remediation and end-use, indicating if the tires will be recycled or landfilled.

6. Select the appropriate option for the Resolution Requirement and optional Letter of Designation.

7. Select the appropriate option for the Environmentally Preferable Purchasing and Practices Policy.
ak
Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 11 o Approximately how many tires per pile
Documents Tab
See the Application Documents Section in the Summary tab for documents that must be uploaded in the Documents tab.

When uploading a document, enter a document title, select the appropriate document type from the drop-down list, and enter the date that it was executed/signed, if applicable, or select “today’s date.” The Budget Form must be submitted in the Excel format. All other documents may be submitted in either PDF or Word formats.

Utilizing a document form other than the official CalRecycle versions, tampering with the CalRecycle version, or otherwise circumventing imposed character limits may subject the applicant to disqualification.

Application Submittal and Deadline
The Submit Application button located in the Summary tab will be enabled after all required documents have been uploaded.

Click the Submit Application button and the application status will change to Submitted. You can only submit the application once; however, you may upload the following documents until the secondary due date: Resolution, Letter of Designation, Letters of Authorization, JPA Agreements.

You must submit your application no later than 11:59 p.m. on April 9, 2024. Customer service will be available until 4:00 p.m. on the application due date either by emailing [email protected] or calling (916) 324-1219, however, there is no guarantee CalRecycle will be able to provide support if there is an influx of inquiries.

Note: Applications that are not submitted by the due date will be deleted from GMS.

Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 13 Budget
The Budget document is a required application document that must be submitted as an Excel file (do not convert to a PDF). Utilizing a document form other than the official CalRecycle version or tampering with the CalRecycle version will subject the applicant to disqualification from the Local Government Waste Tire Cleanup (TCU) Grant Program. The Budget template is located on the GMS Summary tab under the Application Documents section.

Priority Ranking Criteria Checklist
The Priority Ranking Criteria Checklist is a required application document. The answers provided on the checklist will be used by CalRecycle to rank each grant application and determine eligibility. The Priority Ranking Criteria Checklist is located on the GMS Summary tab under the Application Documents Section.

Applicant’s Documents
Below is a list of documents that the applicant is responsible for preparing and uploading to their application. For examples/templates of some of these documents, please refer to the Summary tab. Retain the original hard copy documents for potential CalRecycle audits. See Audit Considerations Section of the Procedures and Requirements for more information.

CalEnviroScreen 4.0 Map (or current version available)
Applicants with tire amnesty event location(s) within a census tract that is in the 71-100 percentile as calculated using the California Communities Environmental Health Screening Tool (CalEnviroScreen 4.0), must submit printed output(s) from the CalEnviroScreen version 4.0, or current version available (https://oehha.ca.gov/calenviroscreen/report/calenviroscreen-40).

CalEnviroScreen 4.0 Map Requirements:
e The Map must indicate a specific location or street.
e The Map must indicate that the location is within the 71-100 percentile.

Instructions for use of map:

1. Using the search icon, search by specific location or street name of a proposed Tire Amnesty event.

2. Click the dot on the map that the search result is pointing to.

3. Click on arrows at the bottom of search result to go to 2 of 2.

4. Locate CalEnviroScreen 4.0 Percentile. If >70-80 or higher, take a screenshot showing map with the search results and upload to GMS.

5. If percentile is lower than the >70-80 range, do not upload into GMS.

Local Conservation Corps Letter (Optional)
For applicants coordinating with a Local Conservation Corp, upload contracts, Letters of Intent, or other evidence demonstrating that a Local Conservation Corp is assisting the applicant with planning or implementation of an amnesty event.

Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 15 a. Five years is encouraged; however, periods of less than five years are acceptable.
i. A Resolution that is valid for more than 1 year must contain either:

1. a list of all potential jurisdictions that may serve as Non-Lead Participants, or

2. a provision that the Signature Authority may alter the list of Non-Lead Participants for each grant cycle.
b. Ifa Resolution does not specify a time period, CalRecycle will consider the Resolution valid for one year from the date of adoption.

3. Identify the Signature Authority by listing the job title of the person(s) authorized to sign all grant-related documents necessary to implement and close-out the grant(s).
a. (Optional but encouraged) The Resolution should authorize the Signature Authority to delegate their signature authority to another person identified by job title. Applicants can only submit a Letter of Designation if the corresponding Resolution includes designee language.

4. Be signed or certified by the governing body.

Non-lead Participant
The Non-Lead Participant prepares the Letter of Authorization (LOA) and gives the Lead Participant authorization to apply for and to act on its behalf in the implementation and administration of the grant/program.

Applicant must submit a Letter of Authorization no later than the secondary due date or CalRecycle will remove the Non-Lead Participant(s) from the application.

The LOA must:

1. Be on the Non-Lead Participant’s official letterhead.

2. Specify grant program name.

3. Be valid for as long as the Lead Participant’s Resolution, not to exceed five years; otherwise, the participating entity must date the letter within the last 12 months.

4. Authorize the Lead Participant to submit a Regional or Collaborative Application and act as Lead Agency on behalf of the Non-Lead Participant.

5. Authorize the Lead Participant to execute all documents necessary to implement the grant.

6. Be signed by an individual authorized to contractually bind the Non-Lead Participant.

Joint Powers Authority Agreement
Joint Powers Authorities (JPA) must upload a copy of their JPA Agreements giving them authority to conduct the project, listing all member entities, and containing the signature of all members. CalRecycle does not require Letters of Authorization for JPA applicants. A JPA applicant must still upload a Resolution as a part of their application and list all JPA members as Non-Lead Participants on the Applicant/Participant tab.

Letter of Designation
CalRecycle requires a Letter of Designation (LOD) only when the Signature Authority identified in the approved Resolution chooses to delegate their signature authority to another person.

Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 17 Grant Review and Award Process
Grant Application Review Process
After the close of the application period, CalRecycle staff will review the applications for completeness and eligibility. Only complete applications will be considered for award.

Priority Ranking Criteria
Applications within all ranks listed below will be sorted from lowest to highest cost per tire.

1. Rank One. Applicants that meet the following criteria will be Rank One and considered for funding first. Applicants must have a total program cost that is $10.00 or less per tire and one of the following:

Sites with existing tire pile(s) that are a serious threat to public health, safety, and the environment (projects that propose to remediate waste tire piles within 1,000 feet of residential homes, schools, recreational areas, waterways, public walkways, airports, commercial or industrial centers, electrical transmission lines, or an environmentally sensitive area).

Sites with existing tire pile(s) located within a census tract that is in the 71-— 100 percentile range as calculated using the California Communities Environmental Health Screening Tool (CalEnviroScreen 4.0). This includes qualifying tribal entities who have sites within the 71-100 percentile range or applicants in the Southern border region (San Diego and Imperial counties) that are cleaning up tires on both sides of the border. Applicant must submit printed map(s) from the CalEnviroScreen version 4.0
(https://oehha.ca.gov/calenviroscreen/report/calenviroscreen-40) confirming — they are within the percentile range.

Sites with existing tire pile(s) located within the Southern border region (San Diego and Imperial counties).

2. Rank Two. Applicants must provide documentation showing coordination between the jurisdiction and the Local Conservation Corps (LCC) for services related to this program. Applicants must have a total program cost that is $10.00 or less per tire.

Example activities might include coordination with an LCC to assist with additional staffing, tire hauling, and servicing surrounding areas. Costs covered by an LCC must be shown on the Budget form as a separate column denoted as "LCC" and will not be included in the calculation of the cost per tire.
o The rank two criterion was designed to encourage local jurisdictions to work with their LCCs. California Public Resources Code section 17001(b), pursuant to section 14581.1 and subject to section 17002, provides an annual $5,000,000 allocation from the California Tire Recycling Management Fund to the LCC Grant Program for
conducting activities related to the collection and recycling of waste tires.

Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 19 Grant Award Conditions
When awarded, this grant will be subject to two conditions:

1. The recommended grantee must pay all outstanding debts due to CalRecycle, or bring current outstanding payments owed to CalRecycle, within 60 days of the award email date.

2. The recommended grantee’s Signature Authority (or their delegated signature authority) must sign and return the Grant Agreement to CalRecycle. CalRecycle must receive the signed Grant Agreement within 60 days of the date of the award email.

Failure to comply with either condition will void the grant award.

Applications Guidelines and Instructions
Local Government Waste Tire Cleanup Grant Program, TCU20 (FY 2024-25) 21 CalRecycle 4D
March 2024
Department of Resources Recycling and Recovery
Local Conservation Corps Grant
Program Application Guidelines and
Instructions
Cycle 39 (RLC39) Fiscal Year 2024—25
Applications Guidelines and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024-25) Grant Cycle Overview
The Department of Resources Recycling and Recovery (CalRecycle) offers the Local Conservation Corps Grant Program pursuant to Section 14581.1 of the Public Resources Code. The purpose of the grant is to implement beverage container recycling and litter abatement programs and recycling activities related to the collection and recovery of used oil, electronic waste, and the clean-up and abatement of waste tires.

This resource document provides applicants with instructions to access and complete the application online and information about grant administration. The web-based application is in CalRecycle’s Grants Management System (GMS) (https://secure.calrecycle.ca.gov/Grants). The applicant will need to sign in to GMS to complete and submit an application.

Note: The following terms used in this document are defined below, unless the context clearly indicates otherwise:
e “Applicant” refers to either the legal name of the entity that is legally responsible for grant administration and any entity that will receive and control grant funded equipment, if awarded, or to a person who is completing an application on behalf of the Applicant (this is usually the primary contact listed on the application, but could also be the secondary contact, signature authority, or consultant). e “You” refers to a person who is completing the application on behalf of the Applicant.
e “Grantee” refers to an applicant after approval of grant award.

Timeline
April 16, 2024: Application Due Date
e Applicants must submit applications in GMS by 11:59 p.m. on this date. e Customer service will be available until 4:00 p.m. on this date.

June 2024 (tentative): Grants Awarded
e CalRecycle considers funding recommendations, and if approved, conditionally awards grants during this month.

July 1, 2024—June 30, 2026: Grant Term
For milestones that take place during the grant term, refer to the Procedures and Requirements document.

Eligible Applicants
Private entities must be authorized to conduct business in the State of California, by either being registered with the California Secretary of State as a business located in California, being registered as a foreign (out-of-state or out—-of—country) business or processing a business license issued by a California city, county, or city and county.

Applications Guidelines and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024—25) 3 average/median volumes are encouraged to negotiate a fund swap to focus on more productive material collection programs.
o Exchanges of fund amounts are not required to be dollar for dollar (1:1). o A signed memorandum of understanding identifying the exchange amounts by material fund shall be executed between the parties and submitted to CalRecycle for consideration prior to the application due date (see Timeline on page 2).
o Newly certified grantees and grantees re-entering the program after a gap in participation cannot swap funds with other Local Conservation Corps for the first three years of participation.

Grant Term
The Grant Term begins July 1, 2024. The Grant Term ends on June 30, 2026.

For detailed information about requirements within the grant term, refer to the Procedures and Requirements document.

Eligible and Ineligible Costs
Grantees may incur eligible costs only during the Grant Term. For detailed information about eligible and ineligible costs, refer to the Procedures and Requirements document.

Indirect Costs
For detailed information about indirect costs, refer to the Procedures and Requirements document.

Public Records Requests
CalRecycle’s policy is to make records requested by the public promptly available in accordance with the laws governing disclosure of records and information to the public.

In general, all records in the possession of a state agency are public records subject to disclosure, unless a law provides that a particular kind of record or information is not a public record or is exempt or prohibited from disclosure.

Upon request, the entire contents of the submitted application are subject to public records requests. This may include contact information, project summary, uploaded documents, and scoring information. Public records may be requested from CalRecycle through the California Public Records Act Requests web page (https:/Awww2.calrecycle.ca.gov/Forms/ContactUs/PublicRecordsRequest/).

Confidentiality
The following describes the treatment of certain confidential or proprietary information under the California Public Records Act (Government Code 6250, et seq.) and related regulations. It also describes how questions are resolved on whether information is truly confidential, the legal protections for confidential information, and internal and program procedures to maintain confidentiality.

Confidential or Proprietary Information
Applications Guidelines and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024—25) 5 Application Instructions
Application Access
The application is available in CalRecycle’s web-based Grants Management System (GMS). Access to GMS is secure; therefore, you must have a CalRecycle WebPass to log in to the system. Those who have not previously obtained a CalRecycle WebPass can create an account at the CalRecycle WebPass page
(https://secure.calrecycle.ca.gov/WebPass/).

To start the application:

1. Log in to GMS (https://secure.calrecycle.ca.gov/Grants).

2. Select My Grants on the top left.
e Find My Active Grant Applications

3. Find Local Conservation Corps Grant Program (RLC39: 2024-25) and select Application on the right of the same line.

4. |f you are unable to locate Local Conservation Corps Grant Program (RLC39:
2024-25) under My Active Grant Applications, please email [email protected] to provide you access to the application.

GMS Tabs - Application Contents and Instructions
The components of the application are divided into tabs. Please note that some of the information from your RLC38 application was pre-filled for you; however, you must review all this information to verify it is accurate and fill in where blank. Update information where appropriate and follow these instructions. To fill out an application, click on each tab and complete the sections in each tab as required. General directions are on the top of each tab, and detailed information about the requirements for each tab is listed below.

Examples of disqualifications may include:
e Applicant does not meet the eligibility requirements.

Project is not eligible.

Applicant fails to use required CalRecycle documents or forms.

Applicant uploads incomplete or blank documents to the Documents tab.

Signature Authority fails to sign Application Certification or any document that requires a signature.
e The online application is incomplete or missing information.

Applications Guidelines and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024—25) 7 Note: CalRecycle requires a valid email address for the Signature Authority in order to route the Grant Agreement, if awarded.
e Primary Contact. One person who the Signature Authority or their designee has authorized to manage and oversee the grant. This person will be the first contact with whom the Grant Manager will communicate.
e Signature Authority. The person(s) authorized to sign CalRecycle documents, such as grant applications, grant agreements, etc., as authorized by a board/council-adopted Resolution, Letter of Designation, or Letter of Commitment (if applicable).
e Secondary Contact. A person authorized (by the Primary Contact or Signature Authority or their designee) as the alternate person with whom the Grant .

Manager will communicate. (Not required.)
e Consultant. A professional who provides advice in an area of expertise. If CalRecycle awards a grant to the applicant, the consultants may manage the grant or only conduct specific activities, based on a written agreement between the applicant and the consultant outlining work to be performed. (Not required.) e Participant Signature Authority. (Applicable to Cooperative applications only) The person(s) authorized to sign documents on behalf of their organization, as authorized by a Letter of Commitment, Resolution, or Letter of Designation.

Budget Tab
Complete the RLC39 Budget Workbook document provided in GMS and follow the steps below.

1. Transfer the total of each budget category from the budget document into the Budget tab of GMS.
a. Budget amounts in the budget document must match those entered in the Budget tab.
b. The total amounts entered in the Budget tab of GMS must equal the Grant Funds Requested amount shown in the Detail tab.

2. Upload the budget document in Excel format (Excel, PDF, etc.) to the Documents tab of GMS.

Utilizing a document form other than the official CalRecycle versions, tampering with the CalRecycle version, or otherwise circumventing imposed character limits, may subject the applicant to disqualification.

Documents Tab
See the Application Documents Section in the Summary tab for documents that must be uploaded in the Documents tab.

When uploading a document, enter a document title, select the appropriate document ‘type from the drop-down list, and enter the date that it was executed/signed, if applicable, or select “today’s date.”
Utilizing a document form other than the official CalRecycle versions, tampering with the CalRecycle version, or otherwise circumventing imposed character limits may subject the applicant to disqualification.

Applications Guidelines and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024—25) 9 Application Documents
Below is a list of all documents required for a complete application. Instructions on how to obtain all documents are described below.

Advance Payment Request Documents (if applicable)
Application Certification
Budget Workbook
Cost Allocation Plan (if applicable)
Federal Indirect Cost Rate (FICR) (if applicable)
Grant Project Summary
Letter of Designation (LOD) (if applicable)
Resolution/Letter of Commitment OANOARWN>
CalRecycle Documents
CalRecycle documents are accessible through the Summary tab in the Application Documents section. To access a document, click on the link, open it up, fill it out, save it to your computer, and upload it to the Documents tab. If you are having trouble with a document, email [email protected] or call (916) 341-6809.

Note: Do not include special characters in file names. Doing so may result in automatic disqualification of your application.

Application Certification
The Application Certification is a required application document that must be generated from GMS.

After you have completed each tab of the application and uploaded the required documents, generate the Application Certification.

1. Click “Print Application Certification” under the Application Submission section of the Summary tab.
a. Note: You will not be able to click “Print Application Certification” until each tab of the application is completed and all required application documents have been uploaded.

2. Signature Authority signs Application Certification.

3. Upload the signed Application Certification to the Documents tab.

Budget Workbook
The RLC39 Budget Workbook is an Excel spreadsheet for grantees to enter a category- level budget for each material fund. Tampering with the official CalRecycle Budget Workbook provided, utilizing a different form of this document, or otherwise circumventing the established character limits may subject the applicant to disqualification. This document must be submitted as an Excel file. Do not submit it as a Applications Guidelines and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024-25) 11 Applicant’s Required Authorization Documents
Below is a list of required authorizing documents by application type that the applicant is responsible for preparing and uploading to their application.

Authorizing documents are documents which are written by the applicant. The documents give the applicant permission to apply for a grant, accept grant awards, and/or name the person authorized to sign grant documents on the applicant's behalf.

Below are the requirements for each type of authorizing document. Read each one carefully to determine which document(s) fits your application and applicant type.

Individual Application Authorization Documents:

If subject to a governing body and board approval is required to legally bind the applicant, the applicant must submit a Resolution no later than the application due date or CalRecycle will deem the application incomplete and disqualify the applicant.

The Resolution must:

1. Authorize submittal of an application for one or more specifically named CalRecycle Grant(s) or for all CalRecycle Grants.

2. Identify the job titles of the Signature Authorities authorized to sign all grant- related documents necessary to secure funds and implement the approved project(s). The Resolution may also include language authorizing the Signature Authorities to delegate authority to additional job titles. a. Applicants can only submit a Letter of Designation if the corresponding Resolution includes designee language.

3. Identify the time period during which the authorizations are valid. The minimum duration is the grant term, and the maximum duration is five years from the date of adoption. If the Resolution expires during the application period or the grant term, CalRecycle will require a new valid Resolution.

4. Be certified by the governing body.

Note: The Signature Authority must sign a Letter of Designation prior to the designee’s exercise of their authority.

If not subject to a governing body, or if board approval is not required to legally bind the applicant, the applicant must submit a Letter of Commitment (LOC). Publicly held businesses or private for-profit companies may submit an LOC even if they are subject to a governing body under the condition that the signatory is an individual authorized to contractually bind the applicant for the conditions of the grant award. The LOC is due by the application due date or CalRecycle will deem the application as incomplete and disqualify the applicant.

Applications Guidelines. and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024-25) 13 Once the document(s) have been signed by the Signature Authority, upload the digitally signed document, or scan the wet signature and save it to GMS. Retain the original:
document for potential CalRecycle audits. See Audit Considerations Section of the Procedures and Requirements document for more information.

If you have questions, email [email protected].

Applications Guidelines and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024—25) 15 Grant Program Administration
Grant Agreement
The Grant Agreement binds the Grantee to CalRecycle’s requirements as outlined in the Grant Agreement documents. CalRecycle will send the Grant Agreement Cover Sheet electronically to allow for a certified e-signature using Adobe Sign.

These documents shall guide the grantee’s administration of the grant project.

Following CalRecycle’s conditional approval of the grant awards, we will email grantees the information below.
e Award email
e Grant Agreement Cover Sheet (CalRecycle 110)
o To be signed by the grantee
e Exhibit A: Terms and Conditions
o Contain CalRecycle’s standard legal requirements for grants e Exhibit B: Procedures and Requirements
o Contain specific requirements for administering this grant, including but not limited to project, reporting, and audit requirements e Exhibit C: Grantee’s approved application with revisions, if any, and any amendments
e e-Signature Instructions for Awardee
o Contains instruction on how to sign the Grant Agreement Cover Sheet using Adobe Sign
e Grant Project Summary
e Budget Workbook
e Local Conservation Corps Audit Guidelines
Reporting Process
CalRecycle requires grantees to report on the progress of their grant on a quarterly basis. The Procedures and Requirements document contains detailed reporting information and deadlines.

Advance Payment
Government Code section 11019 authorizes CalRecycle to make advance payments to certified grantees if it is determined that an advance is essential for the effective implementation of recycling programs. CalRecycle may advance up to twenty-five (25) percent of the total funds awarded in each material fund (beverage containers, E-waste, used oil, waste tires).

Applications Guidelines and Instructions
Local Conservation Corps Grant Program, RLC39 (FY 2024—25) 17

Chula Vista City CouncilMay 21, 2024

Chula Vista City Council
May 21, 2024