Form Rev 3/6/2023
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE COMPETITIVE BIDDING
PROCESS AND APPROVING A CLOUD SERVICE
AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND
SPRINGBROOK HOLDING COMPANY, LLC TO PROVIDE AN
UPGRADE TO THE SEWER BILLING SYSTEM
WHEREAS, the City and Springbrook Software, Inc. entered into the Springbrook Software Version Seven Migration Agreement on December 9, 2013, for its sewer billing software; and
WHEREAS, to date, the City continues to use upgraded versions of this software, and the City’s standard operating procedures for sewer billing and accounts receivable functionalities are substantially integrated with this software’s features; and
WHEREAS, Springbrook has developed an Enterprise Resource Planning (ERP) solution for local government agencies that is offered as a Software as a Service (SaaS)-based cloud service; and
WHEREAS, the City is interested in obtaining the functionality provided by a SaaS-based cloud ERP solution; and
WHEREAS, it would be impractical to utilize another vendor for the transition to a cloud sewer service and billing account management system, and the Purchasing Agent has determined that the City’s best interests would be mater ially better served by contracting with the City’s existing vendor for an upgrade to the existing system; and
WHEREAS, staff, with approval and concurrence of the Purchasing Agent, recommend that City Council waive the competitive bidding requirements for procurement of this cloud service upgrade to the existing sewer billing software pursuant to Chula Vista Municipal Code section
2.56.070(B)(3).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it finds that the competi tive bidding requirements as applied to this contract are impractical and the City’s interests would be materially better served by applying a different purchasing procedure approved by the Purchasing Agent as being consistent with good purchasing practices.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it: (1) waives the competitive bidding requirements pursuant to Chula Vista Municipal Code section 2.56.070(B)(3); and (2) approves the Cloud Service Agreement b etween the City and Springbrook Holding Company, LLC, in the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk, and authorizes and directs the Mayor to execute the same.
Resolution No.
Presented by Approved as to form by
Sarah Schoen Marco A. Verdugo
Director of Finance/Treasurer City Attorney