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July 16, 2024
ITEM TITLE
CIP Contract and Appropriation: Accept Bids and Award a Contract to ATP General Engineering Contractors for the Pavement Major Rehabilitation FY 2021-22 Project and Appropriate Funds for the Project Report Number: 24-0181
Location: No specific geographic location
Department: Engineering and Capital Projects
G.C. § 84308: No
Environmental Notice : The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities).
Recommended Action
Adopt a resolution awarding a public works contract to ATP General Engineering Contractors for the “Pavement Major Rehabilitatio n FY 2021-22 (STM0408)” project in the amount of $2,950,987.90 and appropriating funds from the available balance of the TransNet fund to cover the projected costs of the construction phase of the project. (4/5 Vote Required)
SUMMARY
On May 15, 2024 , the Director of Engineering and Capital Projects received six (6) sealed bids for the “Pavement Major Rehabilitation FY 2021-22 (STM0408)” project. After review of the bids, staff recommends awarding a public works contract to the lowest responsive and responsible bidder, ATP General Engineering Contractors. Adoption of the resolution would: 1) accept bids; 2) appropriate $350,000 from the available balance of the TransNet Fund to the “Pavement Major Rehabilitation FY 2021-22 (STM0408)” project; and 3) award the public works contract for the construction phase of the project to ATP General Engineering Contractors in the amount of $2,950,987.90.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities), because the proposed project would not result in a signif icant effect on the environment, create a cumulative impact, damage a scenic P a g e | 2
highway, or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The “Pavement Major Rehabilitation FY 2021-22 (STM0408)” project will primarily consist of the following improvements:
Roadway rehabilitation at various locations;
Installation of missing pedestrian ramps at various locations; and Modification of existing signing and striping at various locations.
Bidding process
On April 26, 2024, Engineering and Capital Projects Staff advertised the project. Six (6) sealed bids were received on May 15, 2024. The submitted base bid totals from the prime contractors were as follows:
Ranking Contractor Submitted Base Bid Amount
1 ATP General Engineering Contractors $2,950,987.90
2 Hazard Construction Engineering LLC $3,026,370.20
3 Quality Construction and Engineering, Inc. $3,372,429.78 4 Griffith Company $3,411,114.00
5 Eagle Paving LLC $3,500,000.00
6 TC Construction Company, Inc. $3,580,905.94
The low bid of $2,950,987.90, which is approximately 0.1% above the Engineer’s estimate, was submitted by ATP General Engineering Contractors. ATP General Engineering Contractors is currently an active licensed contractor (License No. 502506).
Staff recommends accepting bids, awarding the public works contract for “Pavement Major Rehabilitation FY 2021-22 (STM0408)” project to the lowest responsive and responsible bidder, ATP General Engineering Contractors, and appropriating $ 350,000 in TransNet funds to cover the projected construction costs as shown in more detail below.
Disclosure Statement
Attachment 1 is a copy of the Contractor’s Disclosure Statement.
Wage Statement
The Contractor that is awarded the contract and its subcontractors are required to pay prevailing wage to persons employed by them for work under this contract. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California.
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DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property -related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Reform Ac t (Cal. Gov’t Code §87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Adoption of the resolution appropriates $350,000 from the available balance in the TransNet fund to CIP STM0408. In combination with previously appropriated funds, t hese additional TransNet funds will cover both the construction phase costs and the expenses related to staff oversight of the project. Sufficient monies are available in the TransNet fund to award the contract and authorize the additional appropriation. The following is a summary of anticipated project costs and funding:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $2,950,987.90
B. Contract Contingency (Approx. 10%) $295,100.00
C. Construction Support (Approx. 10%) $295,100.00
D. Project Closeout (Approx. 2%) $72,465.05
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $3,613,652.95
FUNDS AVAILABLE FOR CONSTRUCTION
A. TransNet – STM0408 (Acct#: STM0408-227) $3,263,652.95 B. Appropriate Additional Funds (TransNet) $350,000.00
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $3,613,652.95
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require routine street maintenance.
ATTACHMENTS
1. Disclosure Statement
Staff Contact: Matthew Little, PE, Deputy City Manager/Director of Engineering & Capital Projects Rosina Constanza, Principal Civil Engineer/Acting City Engineer Tim Jones, Associate Engineer