CHUIOF
LAVISTA Finance Department
DATE: August 29, 2024
TO: Maria Kachadoorian, City Manager
VIA: Jonathan Salsman, Principal Civil Engineer
FROM: Victor De La Cruz, Procurement Services Analyst
CC: Tiffany Allen, Assistant City Manager
Matt Little, Deputy City Manager/ Director of Public Works Sarah Schoen, Director of Finance
SUBJECT: Design - build Sole Source Contract Award per CVMC 2. 57. 030( E) — Erickson Hall Construction Company
TheFireFacility, Maintenance, andEquipmentMasterPlan (FFMP) establishesthe needfor anadditional fire station ( Fire Station 12) at or near the Chula Vista Bayfront development. Fire Station 12 is planned to serve the Chula Vista Bayfront and to meet the anticipated need for additional Fire Department services in this area of the City. The new station should be in service prior to the Gaylord Pacific Resort and Convention Center opening. The Gaylord Pacific Resort and Convention Center is on schedule to open in May 2025.
TheCityiscurrentlyundera progressivedesign -buildcontractwith EricksonHallConstructionCompany EricksonHall) for deliveryof FireStation11. In order to expeditethe constructionof a temporaryfire station on the Bayfront, staff recommends executing a new progressive design -build contract with EricksonHall for temporary Fire Station 12. This fire station will be located at or near the intersection at J Streetand BayBoulevard. Theconstructionof this temporaryfire station will meetthe needfor Fire Department servicescreated upon opening of the Gaylord Pacific Resort and Convention Center.
The progressive design -build delivery method provides the best option for the City to meet the immediate need for this temporary fire station. In accordance with Chula Vista Municipal Code section
2.57.030(E), the City is permitted to award design -build contracts on a sole source basisasthe result of unique performance capabilities, manufacturing process, compatibility requirements or market conditions. In consultation with the City's Principal Engineer, Deputy City Manager/ Director of Public Works andthe PurchasingServicesAnalyst, staff hasdeterminedthat awardinga progressivedesign - build contract to Erickson Hall will save critical months of staff time required to develop a solicitation and award this project. Erickson Hall possesses a unique performance capability with respect to this project by virtue of the existingprogressivedesign -build contract with EricksonHallfor the temporary Fire Station 11 project, which was awarded by City Council on April 23, 2024. The components, design parameters, contract, and project team will be essentially the same for temporary Fire Station 12 as 276 Fourth Avenue, Chula Vista, CA 91910 1 www. chulavistaca. gov 1 ( 619) 691- 5051 1 fax ( 619) 585- 5685 temporaryFireStation11. Becauseof the projects' similarities, andthe timing, EricksonHallisuniquely positioned to help the City meet the target completion date for FireStation 12.
Thisprogressivedesign -build deliverymethodwill not containa constructionpriceinitially, the design - build team will work collaboratively with the Cityto develop afinal designand scopethat will be solicited for bids from suppliers and trade contractors. Erickson Hall will evaluate and select the bids with input from the City and propose a guaranteed maximum construction price ( GMP). Though this award is through a sole source this delivery method ensures opportunity for trade subcontractors to participate in the project, and that cost competition is maintained for the construction portion of the work.
Pursuant to Chula Vista Municipal Code section 2.57. 030( E), the City Manager must certify in writing that that the proposed provider and services meet the requirements for award as a sole source. Your signature below meets this certification requirement.
Maria
Kai
hadoorian
City Manager
Sincerely,
Jonathan Salsman, Principal Civil Engineer
Victor De La Cruz, Procurement Services Analyst
N20Z
Date
276 Fourth Avenue, Chula Vista, CA 91910 1 www. chulavistaca. gov 1 ( 619) 691- 5051 1 fax ( 619) 585- 5685