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October 8, 2024
ITEM TITLE
Agreement: Approve an Agreement with Logicalis for Network Design and Build Report Number: 24-0253
Location: No specific geographic location
Department: Information Technology Services
G.C. § 84308: No
Environmental Notice:
The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15061(b)(3).
Recommended Action
Adopt a resolution approving an agreement with Logicalis for network design and build to enhance performance and scalability, fortify our cybersecurity posture, and position the City for future growth and innovation.
SUMMARY
Logicalis will create a network design for the City of Chula Vista based on industry best practices, aimed at improving both the physical and logical aspects of the network. Logicalis will also help enhance the network’s security while minimizing complexity and disruptions and provide a maintenance and management plan for City staff. The design will address both current and future needs.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Faci lities) and Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not Applicable.
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DISCUSSION
The City’s current network infrastructure has reached a critical juncture where a comprehensive redesign and rebuild have become imperative. The City’s existing network architecture, implemented in 2018 , is struggling to meet the evolving demands of growing business operations, emerging technologies, and increasingly complex security landscape. This limitation is not only hindering our operational efficiency but also potentially exposing the City to significant cybersecurity risks.
A network redesign would address several key challenges the City currently faces. First, it would enhance the City’s network performance and scalability, allowing the City to accommodate the increasing number of devices and da ta-intensive applications crucial for daily operations. Second, it would fortify the City’s cybersecurity posture by implementing state -of-the-art security protocols and technologies, thereby mitigating the risk of data breaches and cyber -attacks. Finally, a modernized network infrastructure would provide the necessary foundation for adopting emerging technologies, positioning the City for future growth and innovation.
The proposed network redesign represents a strategic investment in the City’s future. While the initial costs may be substantial, the long -term benefits - including improved productivity, enhanced security, and increased agility - far outweigh the expenditure. Moreover, delaying this crucial upgrade may result in higher operational costs, increased vulnerability to cyber threats, and reduced disaster recovery capabilities in the rapidly evolving technology landscape.
On May 17, 2023, the City posted request for proposal (“RFP”) RFP P35 -2024 to PlanetBids, seeking competitive proposals from qualified firms to provide a network design for the City of Chula Vista based on industry best practices, aimed at improving both the physical and logical aspects of the network.
The City received three (3) responsive proposals to this solicitation, eac h proposal was reviewed for qualifications and evaluated by a selection committee that consisted subject matter experts from the Information Technology Services Staff. The proposals were evaluated, scored, and the highest scored respondent was invited to provide a presentation to the selection committee.
The selection committee evaluated the proposals based on the following criteria:
1. Experience/Past Performance/References (Must have a minimum of 5 years City -specific public sector experience)
2. Personnel – Evaluation of the firm’s staff members performing services under this contract.
3. Qualifications –Respondent’s ability to take upon itself the responsibilities set forth in the Scope of Work and produce the required outcome in a timely manner.
4. Proposed Cost
5. Company Location—proximity to the City.
5. Demonstration/Interview
Based on the evaluation of the proposal and the presentation, it is staff’s recommendation that Logicalis has the ability to deliver the services identified in this contract.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Funding for this project is included in capital improvement project GGV0274 which has available balance of approximately $1.02 million. Sufficient funds are available to complete this project. There is no additional impact to the General Fund. Project costs are summarized below:
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Quotation expiration date: October 31, 2024
Main RFP response
Item Qty Part Number Description Unit Price Extended Price Logicalis Professional Services - Fixed Fee
1 1 PS Project Initiation $311,170.50 $311,170.50
2 1 PS Project Completion $311,170.50 $311,170.50
Logicalis Professional Services Fixed Fee Subtotal $622,341.00 Main RFP response Total $622,341.00
ADFS Replacement - Resilience
Item Qty Part Number Description Unit Price Extended Price Logicalis Professional Services - Fixed Fee
3 1 PS Project Initiation $4,237.50 $4,237.50
4 1 PS Project Completion $4,237.50 $4,237.50
Logicalis Professional Services Fixed Fee Subtotal $8,475.00 ADFS Replacement - Resilience Total $8,475.00
Domain move from Chulavistapd.org to .gov
Item Qty Part Number Description Unit Price Extended Price Logicalis Professional Services - Fixed Fee
5 1 PS Project Initiation $38,952.00 $38,952.00
6 1 PS Project Completion $38,952.00 $38,952.00
Logicalis Professional Services Fixed Fee Subtotal $77,904.00
Domain move from Chulavistapd.org to .gov
Item Qty Part Number Description Unit Price Extended
Price Domain move from Chulavistapd.org to .gov Total $77,904.00 Grand Total
Services Subtotal: $708,720.00
Grand Total: $708,720.00
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ONGOING FISCAL IMPACT
There will be no ongoing General Fund impact. City staff will be fully trained on the operation and maintenance of the new network by the vendor.
ATTACHMENTS
1. Agreement – Logicalis
2. Quotation #2024-189155v4b
3. General Responsibilities and Assumptions
4. Terms and Conditions of Sale
Staff Contact: Jose Cisneros, Director of Information Technology Services