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January 7, 2025
ITEM TITLE
Employee Compensation and Positions: Approve Amended Classification Plan and Position Counts; Adopt Amendment to the Contract with IAFF; Revised Compensation Summary for Unrepresented Employees and Compensation Schedule; and Budget Amendments
Report Number: 25-0016
Location: No specific geographic location
Department: Human Resources
G.C. § 84308 Regulations Apply: No
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolutio ns: A) Amending the Classification Plan and authorized position count in various departments; B) Approving a fifth amendment to the Memorandum of Understanding (“MOU”) between the City of Chula Vista and Local 2180 International Association of Fire Fighters (“Local 2180”) amending Article
2.14 (I) Educational Incentive Pay ; C) approving the revised Compensation Summary for Unrepresented Employees; D) approving the revised Fiscal Year 2024-25 Compensation Schedule effective January 10, 2025, as required by California Code of Regulations, Title 2, Section 570.5; and (E) amending the fiscal year 2024- 25 budget to appropriate funds, accordingly. (4/5 Vote Required)
SUMMARY
In an effort to address the needs of the various and the City's workforce, the Human Resources Department, in conjunction with various departments, is proposing the addition and deletion of certain positions which necessitate amendments to the City’s Classification Plan.
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Staff is also recommending app roval of: (1) an amendment to the Memorandum of Understanding (MOU) between the City and Local 2180, International Association of Fire Fighters; (2) the Compensation Summary for Unrepresented Employees; (3) the revised Fiscal Year 202 4-2025 Compensation Sc hedules effective January 10, 2025, as required by the California Code of Regulations, Title 2, Section 570.5; ( 4) amendments to the Fiscal Year 2024-25 budget.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
Classification Plan and Compensation Schedule
In an effort to address the needs of the various departments and the City's workforce, the Human Resources Department, in conjunction with various departments , is proposing certain position changes, with corresponding updates to the Classification Plan and authorized departmental position counts. The following identifies the affected positions and proposed changes.
Department Position Title FTE
General Fund
Administration Community Engagement Specialist -1.00
Economic Development
Administrative Technician -1.00
Conservation Specialist II -3.00
Environmental Sustainability Manager -1.00
Police Management Analyst I -1.00
Management Analyst II 1.00
Public Works
Administrative Technician 1.00
Conservation Specialist II 3.00
Environmental Sustainability Manager 1.00
General Fund Total -1.00
Housing Authority Fund
Housing and Homeless
Services
Community Engagement Specialist 1.00
Housing Authority Fund Total 1.00
All Funds Total 0.00
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Adoption of Resolution A will amend the Classification Plan and authorized position count various departments to reflect the above changes.
Amendment to the Memorandum of Understanding with IAFF
The City of Chula Vista and the and the Local 2180, International Association of Fire Fighters (“IAFF”) bargaining group entered into a memorandum of understanding ("2022-2024 MOU") covering the period of July 1, 2022, to December 31, 2024. The City and the IAFF bargaining group have met in good faith as required by the Meyers -Milias-Brown Act (“MMBA") and desire to amend their MOU’s regarding Article 2.14 (I) , Educational Incentive Pay to comply with CalPERS guidance . The a mendment to the IAFF MOU has been prepared to reflect the above desired amendment and is included as Attachment 1 to this staff report.
Adoption of Resolution B will approve the Fifth Amendment to the MOU between the City of Chula Vista and the Local 2180, International Association of Fire Fighters (“IAFF”) Covering the Period of July 1, 2022, to December 31, 2024.
Compensation Summary for Unrepresented Employees
The City workforce consists of both represented and unrepresented employees ; salary and benefits authorized for unrepresented employees are included in the Compensation Summary for Unrepresented Employees. The Compensation Summary for Unrepresented Employees will be revised to include the following changes:
1. Salary and benefit adjustments for Unrepresented Middle Management and Professionals a. Equity adjustments to the median plus 2% or 5% (whichever is higher) effective the first full pay period of January 2025
b. Revision to vacation sellback language to match that of represented Mid -Managers and Professionals
2. Minimum wage increase to $16.50 for the pay period including January 1, 2025, for Unclassified Hourly Employees
3. Updated position titles in the Group Membership Listing for Executive Management, Unclassified and Confidential Middle Management/Professional and Confidential Groups Adoption of Resolution C will approve the revised Compensation Summary for Unrepresented Employees (Attachment 2) to reflect the above changes.
Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements, including approval by the City’s governing body in accordance with the requirements of applicable public meeting laws. The revised Fiscal Year 202 4-2025 Compensation Schedule ("Compensation Schedule") was last approved by the City Council at their meeting on December 17, 2024.
Adoption of Resolution D will approve the revised Fiscal Year 2024-2025 Compensation Schedule effective January 10, 202 5, reflecting the adjusted salar ies for the Unrepresented Mid dle Management and Professional employee group and their hourly counterparts.
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Budget Amendments
Approval of Resolution E amends the fiscal year 2024-25 adopted budget, appropriating funds for the related position changes in the amoun t of $70,999 to the General Fund and $66,680 in the Chula Vista Housing Authority Fund.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any C ity Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The current-year General Fund fiscal impact for the updated classifications and salary ranges is estimated to total approximately $70,999, which will be offset by increased Sales Tax revenues of $ 70,999. Staff is requesting the proposed budgetary adjustments reflected in the table below:
GENERAL FUND
Department
Personnel
Services
Transfers
Out Revenues Net Cost
City Council $ 2,389 $ - $ - $ 2,389 City Attorney 4,509 - - 4,509 Administration (65,359) - - (65,359) Human Resources 36,186 - - 36,186 Fire 7,465 - - 7,465 Finance 14,377 - - 14,377 Economic Development 102,888 - 102,888 Police 4,752 - - 4,752 Public Works (102,888) - - (102,888) Non-Departmental - 66,680 (70,999) (4,319) TOTAL EST. COSTS $ 4,319 $ 66,680 $ (70,999) $ - The current-year Chula Vista Housing Authority Fund fiscal impact for the updated classifications and salary ranges is estimated to total approximately $66,680, which will be offset by Transfer In revenues of $66,680 from the General fund. Staff is requesting the proposed budgetary adjustments reflected in the table below:
CHULA VISTA HOUSING AUTHORITY FUND
Department
Personnel
Services
Revenues
(Transfer In) Net Cost
Housing and Homeless Services $ 66,680 $ (66,680 ) $ - TOTAL EST. COSTS $ 66,680 $ (66,680) $ -
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The fiscal impact of moving the Environmental Suitability Manager (1.0 FTE) and Conservation Specialist II (3.00 FTE) was previously adopted by Council on November 12, 2024 (Report Number 24-0263).
ONGOING FISCAL IMPACT
The projected fiscal year 2025-26 new fiscal impact is reflected in the table below:
Fund FY 2026
General Fund $ 335,568
Chula Vista Housing Authority Fund 128,590
Total Estimated Cost for All Funds $ 464,158
The net fiscal impact to the General Fund will be incorporated into the fiscal year 2025-26 budget development process.
ATTACHMENTS
1. Fifth amendment to the Memorandum of Understanding (“MOU”) between the City of Chula Vista and Local 2180 International Association of Fire Fighters (“Local 2180”) amending Article 2.14 (I) Educational Incentive Pay
2. Revised Compensation Summary for Unrepresented Employees
3. Revised Fiscal Year 2024-2025 Compensation Schedule effective January 10, 2025 Staff Contact: Tanya Tomlinson, Director of Human Resources/Risk Management