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January 14, 2025
ITEM TITLE
Grant Award and Appropriation: Accept a Grant from the U.S. Department of Justice for the Edward Byrne Memorial Justice Assistance Grant and Appropriate Funds Report Number: 24-0283
Location: No specific geographic location
Department: Police
G.C. § 84308: No
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution accepting $63,372 grant funds from the U.S. Department of Justice for the Edward Byrne Memorial Justice As sistance Grant , appropriating funds and amending the fiscal year 2024 -25 operating budget. (4/5 Vote Required)
SUMMARY
The Police Department has received notice of the 202 4 Edward Byrne Memorial Justice Assistance Grant award in the amount of $63,372 from the U.S. Department of Justice. These funds were allocated to the Police Department based on city population and Part 1 violent crime statistics.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
Proposed to streamline justice funding a nd grant administration, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their local needs and conditions. Federal f unds from the Edward Byrne Memorial JAG Program must be used to supplement existing funds for program activities and cannot replace, or supplant, nonfederal funds that have been appropriated for the same purpose. The unit of local government must provide assurance that the application or any future amendment was made and an opportunity to comment was provided to citizens and the neighborhood or community organizations of applicable law. Local match is not required with the JAG Program.
The Police Department received notice on September 4, 2024 of an Edward Byrne Memorial JAG award in the amount of $ 63,372 from the U.S. Department of Justice. These funds were allocated to the Police Department based on city population and Part 1 violent crime statistics. Part 1 violent crimes include murder and non-negligent manslaughters, forcible rape, robbery, and aggravated assaults as reported by the FBI.
Acceptance and appropriation of these funds requires that the application be made public and that the public has an opportunity to comment on the application.
In prior years, JAG awards have been allocated to retain the Police Community Relations Specialist position.
The Police Department is recommending continuation of using JAG funds of $63,373 with a General Fund contribution of $47,306 to fund the personnel costs during fiscal year 2024-25.
The Police Community Relations Specialist provides a vital link between the community and the Police Department by attending community meetings, coordinating events which involve the community, providing Crime Prevention through Environmental Design assessments for homeowners and businesses, coordinating the annual Community Police Academy and the Teen Police Academy, and responds to general inquiries and questions to the Police Department. This position plays an invaluable role serving as the Department’s community liaison.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will result in the acceptance of $63,372 in grant revenues from the U.S.
Department of Justice.
The estimated FY 2 024-25 personnel cost of the Police Community Relations Specialist is $1 10,678, as outlined in the table below. These personnel costs are already included in the FY 2024-25 adopted budget of the Federal Grants Fund.
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Federal Grants Fund
Adopted
Budget
FY 2024-25
Amendment
Revised
Budget
Federal Grant - Other ($110,678) $47,306 ($63,372)
Tfr In General Fund ($47,306) ($47,306)
REVENUE TOTAL ($110,678) $0 ($110,678)
Salaries $73,374 $73,374
Flex/Insurance $15,290 $15,290
PERS $5,910 $5,910
PERS Unfunded Liability $1,696 $1,696
Medicare $1,052 $1,052
Workers Comp $2,828 $2,828
Tfr Out (POB) $10,528 $10,528
EXPENSE TOTAL $110,678 $0 $110,678
NET FISCAL IMPACT $0 $0 $0
Funds received by JAG will partially offset the annual personnel costs. The remaining costs of $47,306 will be absorbed by the General Fund. Approval of this resolution will transfer funds from the Personnel Services category to the Transfer Out category, approving the transfer of $47,306 to the Federal Grants Fund.
General Fund
Personnel
Services
Transfers Out
Estimated
Revenue Net Impact
Police Department ($47,306) $47,306 $0 $0
ONGOING FISCAL IMPACT
Since Justice Assistance Grant funds are awarded on an annual basis, the Police Department plans to continue using these grant funds to partially fund the Police Community Relations Specialist position. The difference between the full costs of the position and the grant award amount will be incorporated as part of the annual budget development process in future fiscal years.
ATTACHMENTS
1. JAG application
Staff Contact: Chief Roxana Kennedy, Police Department Administrative Services Manager Jonathan Alegre, Police Department