RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA (1) AWARDING A COOPERATIVE
PURCHASING AGREEMENT FOR THE REPLACEMENT AND
REHABILITATION OF THE HEATING, VENTILATION, AND
AIR CONDITIONING (HVAC) EQUIPMENT AND BUILDING
MANAGEMENT SYSTEM (BMS) FOR THE CHULA VISTA
POLICE DEPARTMENT (CVPD) HEADQUARTERS TO ACCO
ENGINEERED SYSTEMS INC. WITH A NOT -TO-EXCEED
AMOUNT OF $20.0 MILLION AND (2) AMENDING THE
MEASURE P INFRASTRUCTURE, FACILITIES, AND
EQUIPMENT EXPENDITURE PLAN AND FISCAL YEAR
2024-25 CIP BUDGET AND APPROPRIATING 2016 MEASURE
P SALES TAX FUNDS TO THE CIP PROJECT (GGV0261)
WHEREAS, the CVPD Headquarters building has been in operation since 2004. The HVAC and BMS systems need major repair and rehabilitation; and
WHEREAS, section 2.56.140 of the Chula Vista Municipal Code authorizes the City to contract for goods or services through a cooperative purchase arrangement provided the goods or services were purchased through a competitive process that the Purchasing Agent determines to be consistent with the goods purchase practices; and
WHEREAS, on November 22, 2021, a request for proposals was posted on the Sourcewell Procurement Portal to create indefinite delivery-indefinite quantity construction (IDIQ) contracts that may be used by participating entities for projects related to construction or the repair, alteration, modernization, or renovation of buildings, structures, or other real property. Sourcewell participating entities include thousands of governmental, higher educations, K -12 education, nonprofit, tribal government, and other public agencies located in the United States and Ca nada; and
WHEREAS, thirty two proposals were received by bid ending date of December 30, 2021.
ACCO Engineered Systems Inc. was one of the companies awarded a contract for these services in our region; and
WHEREAS, staff recommends using a cooperative agreement in order to help expedite the delivery of this project at a competitive price; and
WHEREAS, staff has worked with ACCO Engineered Systems Inc. to develop a scope of work included in the proposed contract whe re ACCO Engineered Systems Inc. will furnish and install all equipment and labor to replace or to rehabilitate existing HVAC equipment, distribution systems and BMS; and
Resolution No.
WHEREAS, staff recommends that Council approve the Cooperative Purchase Agreement with ACCO Engineered Systems Inc. with a term beginning March 15th, 2025 to January 31, 2026; with a maximum not to exceed contract amount of $20,000,000; and
WHEREAS, staff recently presented an updated Measure P Infrastructure, Facilities, and Equipment Expenditure Plan to the Measure P Citizens ’ Oversight Committee on January 23, 2025, which included the addition of $20.0 million from the unallocated Measure P fund balance to the CVPD Headquarters HVAC project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby approves awarding a Cooperative Purchase Agreement for the replacement and rehabilitation of HVAC equipment and BMS Systems at the CVPD Headquarters , in the form presented, with ACCO Engineered Systems Inc. in a not-to-exceed amount of $20.0 million, with such minor modifications as may be required or approved by the City Attorney , a copy of which shall be kept on file in the Office of the City Clerk and authorizes and directs the Mayor to execute the same.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it amends the Measure P Infrastructure, Facilities, and Equipment Expenditure Plan, and fiscal year 2024-25 CIP Budget, appropriating available 2016 Measure P Sales Tax Fund’s fund balance to CIP project (GGV0261).
Fund Revenue Expense
Category
Project Description Amount
Measure P CIP Project GGV0261 HVAC Replacement $ 20,000,000 Total $ 20,000,000
Presented by Approved as to form by
Matt Little Marco Verdugo
Director of Public Works City Attorney