Item 15.1 Report and
Discussion Regarding
Options to Modify City
Council Policy 111-02
Regarding Special Orders
of the Day, Proclamations,
and Certificates of
Recognition
Chula Vista City Council Meeting
Tuesday, April 15, 2025
OFFICE OF THE CHULA VISTA CITY ATTORNEY
OFFICE OF THE CHULA VISTA CITY ATTORNEY
Background – Council Policy 111-02
• The City Council frequently receives presentations at City Council Meetings under "Special Orders of the Day." It is current practice for the Mayor and City Manager to review and approve requests for placement of items under "Special Orders of the Day”.
• Proclamations may be presented during City Council Meetings under “Special Orders of the Day” and outside of City Council Meetings at the discretion of the Mayor and City Council.
OFFICE OF THE CHULA VISTA CITY ATTORNEY
OFFICE OF THE CHULA VISTA CITY ATTORNEY
OFFICE OF THE CHULA VISTA CITY ATTORNEY
Sample Changes - Council Policy 111-02
• Allow Councilmembers to seek Council approval for adding a proclamation to the Council agenda.
• Include signatures of all Councilmembers on the proclamations presented during Council meetings.
• Create more defined criteria for proclamations.
OFFICE OF THE CHULA VISTA CITY ATTORNEY
Sample Changes - Council Policy 111-02
Proclamations may be presented to acknowledge:
A. individual or group achievement and contributions to the City; B. individuals, groups, organizations, or businesses with a connection to the City for milestones of major achievements that have community-wide significance; C. civic celebrations;
D. local, community, regional, state, or national occasions significant to the City of Chula Vista.
OFFICE OF THE CHULA VISTA CITY ATTORNEY
Sample Changes - Council Policy 111-02
Mayoral Proclamations
• Mayoral proclamations may be presented by the Mayor outside of a City Council Meeting and shall only bear the signature of the Mayor
• Mayoral Proclamations may be issued to acknowledge:
a. Individual or group achievement and contributions to the City b. Individuals, groups, organizations, or businesses connected to the City for milestones or major achievements.
c. Civic celebrations
d. Local, community, regional, state, or national occasions significant to the City
OFFICE OF THE CHULA VISTA CITY ATTORNEY
Sample Changes - Council Policy 111-02
City Council District Proclamations
• City Councilmembers may request to issue City Council District Proclamations outside of City Council Meetings on behalf of the City with approval by the Mayor. • City Council District Proclamations may be issued to acknowledge:
a. individual or group achievement and contributions to the community within the City Council District;
b. individuals, groups, organizations, or businesses with a connection to the City Council District for milestones or major achievements that have community- wide significance;
c. Civic celebrations.
OFFICE OF THE CHULA VISTA CITY ATTORNEY
Council Policy 111-02
Certificates of Recognition
• Certificates of recognition may be issued to recognize and honor individuals or organizations for their achievements or contributions to the City.
Documentation
• The respective official that presents the proclamation or certificate of recognition shall notify the City Clerk in writing.
• All proclamations should be submitted first to the Mayor for approval, then to the City Clerk for documentation, with issuance granted on a first-requested basis
OFFICE OF THE CHULA VISTA CITY ATTORNEY
Alternatives - Council Policy 111-02
Additional Options
• Keep existing policy in place.
• Amend Policy to:
• Allow all City Councilmembers to sign on to proclamations; and • Include a process where Councilmembers are invited to present proclamations along with the Mayor outside of Council meetings.
OFFICE OF THE CHULA VISTA CITY ATTORNEY
Council Policy 111-02
QUESTIONS?