v . 0 0 5 P a g e | 1
April 15, 2025
ITEM TITLE
Agreements: Authorize the Purchase of Uniforms, Equipment, and Tailoring Services for the Police, Fire, Park Ranger, and Animal Care Departments from ACE Uniforms LLC Report Number: 25-0023
Location: Police, Fire, Park Ranger, and Animal Care Departments Department: Finance
G.C. § 84308 Regulations Apply: No
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Authorize the purchase of uniforms and equipment for the Police, Fire, Park Ranger s, and Animal Care departments from ACE Uniforms , LLC in an amount not to exceed $400,000 annually through December 2029. City staff recommends the approval of the agreement with ACE Uniforms LLC.
SUMMARY
On September 19, 2024, the City posted a Request For Bid (RFB #B02-2025) for the uniform and equipment needs of the Police, Fire, Park Ranger, and Animal Care Departments. Through the City’s online bid platform, PlanetBids, one hundred and twenty -five (125) vendors were notified of the bid, of which nineteen (19) downloaded the bid and two (2) provided submittals, Ace Uniforms LLC and CivicBridges. Based on the bids received and the evaluation of the submittals, City staff recommend the award be made to Ace Uniforms.
Beginning with a retail store in San Diego in 1958, Ace Uniforms has become a leader in the safety uniform industry. Ace has been providing the City of Chula Vista with safety uniforms and alteration services for over 15 years. Ace Uniform operates a stor e within 12 minutes of the City of Chula Vista which adds a factor of convenience for staff. City staff recommend the award be made to Ace Uniforms LLC.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under P a g e | 2
Section 15378 of the State CEQA Guidelines because the proposed activity consists of a governmental fiscal/administrative a ctivity which does not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not Applicable
DISCUSSION
Ace Uniforms has been providing the City of Chula Vista with uniform pants, uniform shirts, bulletproof vests, boots, duty belt gear , and uniform alteration services for over 15 years. The Police, Fire , Park Ranger, and Animal Care Departments each use Ace Uniforms for their respective uniform needs.
In accordance with Chula Vista Municipal Code (“CVMC”) section 2.56.070, Contracts for supplies, equipment, or services exceeding $100,000 shall be awarded to the lowest responsive and responsible bidder. On September 19, 2024, the City posted a solicitation for the uniform and equipment needs of the Police, Fire, Park Ranger and Animal Care Departments. Through the City’s online bid platform, PlanetBids, one hundred and twenty-five (125) vendors were notified of the bid, of which nineteen (19) downloaded the bid and two (2) provided submittals.
A vital requirement of th is RFB was that the successful bidder must be able to provide the City with a storefront facility that has dedicated inventory, on-demand, & in-person tailoring solutions.
The nature of a Safety personnel’s job requires them to have the ability to walk into a storefront, be fitted and receive an expertly tailored uniform within the same day. This capability ensures minimal disruptions to work schedules and ensures personnel’s presence on the streets where they are most needed.
Based on the bids received and the evaluation of the submittals, City staff recommend the award be made to Ace Uniforms LLC. Ace has been a trusted supplier of City Uniforms over the past 15 years. City staff estimate that the cumulative annual cost for these supplies , equipment and services will not exceed $ 400,000 per fiscal year.
Adoption of the proposed resolution will app rove a contract with Ace Uniforms LLC to provide uniforms, equipment, and tailoring services for the Police, Fire, Park Ranger, and Animal Care Departments on an as needed basis. The initial agreement term is through December 31, 2025, with four additional one year options to extend the agreement through December 31, 2029, for a total not to exceed contract amount of $1,883,300 if all extensions are exercised.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
P a g e | 3
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will not result in additional fiscal impact to the General Fund as funds are already included in the fiscal year 2024-25 budget.
ONGOING FISCAL IMPACT
City staff estimate that the cumulative annual cost for these supplies, equipment, and services will not exceed $400,000 per fiscal year. These expenses will be considered as part of the annual budget development process in future years.
ATTACHMENTS
1. Ace Uniforms LLC Agreement
Staff Contact: Sarah Schoen, Director of Finance/Treasurer Victor De La Cruz, Procurement Services Analyst