City of Chula Vista Amendment to Agreement No.:
Consultant Name: Tribesy Consulting
Rev. 03/21/2024
FIRST AMENDMENT
to Agreement between the
City of Chula Vista
and
Tribesy Consulting
For Justice, Equity, Diversity, and Inclusion (JEDI) Consulting Services Including Creation of a JEDI Action Plan
This FIRST AMENDMENT “Amendment” is entered into effective as of February 28, 2025 (“Effective Date” ) by and between the City of Chula Vista (“City”) and Tribesy Consulting (“Consultant”) with reference to the following facts:
RECITALS
WHEREAS, City and Consultant previously entered into a City of Chula Vista Consultant Services Agreement with Tribesy Consulting to Provide Justice, Equity, Diversity, and Inclusion (JEDI) Consulting Services Including Creation of a JEDI Action Plan (“Original Agreement”) on July 19, 2022; and
WHEREAS, City and Consultant desire to amend the Agreement to generate a community wide survey, assist in finalization of JEDI definitions, develop a strategic plan, work on employee engagement, and present such plan to Council for approval, as more specifically set forth below; and
WHEREAS, in order to finalize remaining additional services, City and Consultant desire to extend the agreement through April 30, 2025 and increase the not to exceed contract amount by an additional $46,668.
NOW, THEREFORE, in consideration of the above recitals and the mutual obligations of the parties set forth herein, City and Consultant agree as follows:
1. Exhibit A , entitled Amended and Restated Scope of Work and Payment Terms is hereby attached hereto and incorporated herein by this reference.
2. Except as expressly provided herein, a ll other terms and conditions of the Original Agreement shall remain in full force and effect.
3. Each party represents that it has full right, power and authority to execute this FIRST Amendment and to perform its obligations hereunder, without the need for any further action under its governing instruments, and the parties executing this Amendment on the behalf of such party are duly authorized agents with authority to do so.
City of Chula Vista Amendment to Agreement No.:
Consultant Name: Tribesy Consulting
Rev. 03/21/2024
SIGNATURE PAGE TO FIRST AMENDMENT
To Agreement between the
City of Chula Vista
and
Tribesy Consulting
For Justice, Equity, Diversity, and Inclusion (JEDI) Consulting Services Including Creation of a JEDI Action Plan
TRIBESY CONSULTING CITY OF CHULA VISTA
BY: ____________________________ BY: ________________________________
REENA DOYLE MARIA V. KACHADOORIAN
CO-OWNER CITY MANAGER
BY: ____________________________
GAIL WATTS
CO-OWNER
APPROVED AS TO FORM:
BY: _______________________________
Marco A. Verdugo,
City Attorney
City of Chula Vista Amendment to Agreement No.:
Consultant Name: Tribesy Consulting
Rev. 03/21/2024
EXHIBIT A
AMENDED AND RESTATED
SCOPE OF WORK AND PAYMENT TERMS
1. Contact People for Contract Administration and Legal Notice
A. City Contract Administration:
Joy Whatley, Library Director
365 F Street Chula Vista CA 91910
(619) 585-5170
[email protected]
For Legal Notice Copy to:
City of Chula Vista
City Attorney
276 Fourth Avenue, Chula Vista, CA 91910
619-691-5037
[email protected]
B. Contractor/Service Provider Contract Administration:
TRIBESY CONSULTING
Reena Doyle
65 Enterprise Dr. Suite 400
Aliso Viejo, CA 92656
(909) 493-8393
[email protected]
` Gail Watts
65 Enterprise Dr. Suite 400
Aliso Viejo, CA 92656
(909) 493-8393
[email protected]
For Legal Notice Copy to:
TRIBESY CONSULTING
Reena Doyle
65 Enterprise Dr. Suite 400
Aliso Viejo, CA 92656
(909) 493-8393
[email protected]
2. Required Services
A. General Description:
Consultant will provide Justice, Equity, Diversity and Inclusion (JEDI) services to the City of Chula Vista.
City of Chula Vista Amendment to Agreement No.:
Consultant Name: Tribesy Consulting
Rev. 03/21/2024
B. Detailed Description:
Tribesy will provide JEDI consulting services through a detailed three- phase approach in which they are paid monthly for services rendered. A breakdown of tasks, milestones and deliverables are included in the table below. Although the timeline appears in a linear form, some of the deliverables and milestones could happen simultaneously, dependent on several factors such as availability of partner staff, delivery of materials, levels of trauma, commitment, internalized oppression, individual and collective journeys as well as power and privilege dynamics.
Task Description Deliverables Completion Date
1 Foundation Assessment Phase This
phase will result in the diagnostic
assessment of root causes of
current outcomes. These
recommendations will lay the
foundation for the following
Development Phases.
Structural assessment
Cultural assessment Reports with
recommendations
Community engagement
.Internal and external focus
groups
Presentations
Phase Duration:
August 2022 – March
2023
(8 months)
Cost: $62,224
2 Foundation Development Phase:
Roadmap Creation This phase will
result in the creation of a
strategic/action plan to infuse JEDI
culturally and structurally.
Development of JEDI lens and
litmus test
Engagement with stakeholder
groups
Presentations regarding adoption
of the lens and litmus test.
Phase Duration:
April 2023 August
2023
(5 months)
Cost: $ 38,890
3 Foundation Development Phase:
JEDI Lens Implementation This
phase will result in the
implementation of the JEDI Action
Plan to ensure it becomes part of
the culture and structure of our
organization with a JEDI lens in all
we do.
Development of JEDI lens and
litmus test
Engagement with stakeholder
groups
Presentations regarding adoption
of the lens and litmus test.
Phase Duration:
September 2023 –
February 2024
(6 months)
Cost: $46,668
4 Ongoing Implementation Phase:
Provide ongoing implementation
support and evaluation of
accountability mechanisms.
Training for department
leadership to work with staff in
creating departmental actions as
part of the overall framework
established by the DEI
committee.
Measurable outcomes of
organizational cultural and
structural shifts
Evaluation of progress and
accountability mechanisms
Communication strategies to
assist with ongoing
Phase Duration:
March 2024 –
September 2024
(7 months)
Cost: $52,218
City of Chula Vista Amendment to Agreement No.:
Consultant Name: Tribesy Consulting
Rev. 03/21/2024
5 Ongoing Implementation Phase:
Provide the language for a
community wide survey to be sent
out by the City’s Community
Engagement Coordinator Karla
Mendez
10 check ins
JEDI Council learning sessions to
engage with the CV community
Development of presentations
and assist in a community
engagement
Phase Duration:
October 2024
Cost: $7,778
6 Ongoing Implementation Phase:
Assist in the finalizing of JEDI
definitions, develop presentation for
City Council Approval
2-4 check ins
Work with JEDI council to
incorporate feedback sessions of
CV employees and community
into final definitions
Assist in the creation of a
presentation for Council approval
Presentation for Dept Heads and
City Council presentation
Phase Duration:
November 2024
Cost: $7,778
7 Ongoing Implementation Phase:
The Development of an alignment
tool to assist in the development of a
strategic plan to include a
coordinated roll out of interventions
and strategies, the development of a
draft strategic plan
6-10 check ins
Based on all previous phases,
develop alignment tool to create a
JEDI Strategic Plan that also
utilizes JEDI concepts within the
implementation
Phase Duration:
December 2024
Cost: $7,778
8 Ongoing Implementation Phase:
Continued Employee engagement
into the strategies to creating
conditions for more equitable
employee outcomes across City
Employment
4-8 check ins
Develop presentation for
Employee Feedback Campaign
Presentations to engage feedback
from employees on JEDI
Strategic Plan
Phase Duration:
January 2025
Cost: $7,778
9 Ongoing Implementation Phase:
Develop community survey and
continue JEDO emersion plan to
align with strategic plan
3-4 check in meetings
2 JEDI council meetings
Community Survey
Develop themes for JEDI
integration into strategic plan
Phase Duration:
February 2025
Cost: $7,778
10 Final Implementation Phase:
Continue working with JEDI
Council and Strategic consultant to
ensure compatibility with strategic
plan
Deliver JEDI integration
presentation
Prep JEDI council to present
Next steps with JEDI council
Phase Duration:
March 2025
Cost: $7,778
City of Chula Vista Amendment to Agreement No.:
Consultant Name: Tribesy Consulting
Rev. 03/21/2024
3. Term: In accordance with Section 1.10 of this Agreement, the term of this Agreement shall begin July 26, 2022 and end on April 30, 2025 for completion of all Required Services.
4. Compensation:
A. Form of Compensation
☒ Fixed Fee Paid Increments. For the performance of each phase or portion of the Required Services by Contractor/Service Provider, as are separately identified above, City shall pay the fixed fee associated with each phase of service, in t he amounts and at the times or milestones or deliverables set forth. Phases 1-4 may be paid in monthly increments or as single, consolidated phase payment.
Phase Deliverable Amount
1 Detailed descriptions outlined
in 2.B.
$62,224
2 Detailed descriptions outlined
in 2.B.
$38,890
3 Detailed descriptions outlined
in 2.B.
$46,668
4 Detailed descriptions outlined
in 2.B.
$52,218
5 Detailed descriptions outlined
in 2.B.
$7,778
6 Detailed descriptions outlined
in 2.B.
$7,778
7 Detailed descriptions outlined
in 2.B.
$7,778
8 Detailed descriptions outlined
in 2.B.
$7,778
9 Detailed descriptions outlined
in 2.B.
$7,778
10 Detailed descriptions outlined
in 2.B.
$7,778
B. Reimbursement of Costs
☒ None, the compensation includes all costs
Notwithstanding the foregoing, the maximum amount to be paid to the Consultant for services performed through April 30, 2025 shall not exceed $246,668.
5. Special Provisions: NONE