Council Policies: Consider
Revising and Adopting
City Council Policies on
Citywide Reserves,
Donations to the City,
and City Meeting Room
Use by Outside Parties,
and Rescinding Various
Outdated and Superseded
PoliciesMay 20, 2025
City Council Policy
• Official description of a
City procedure, policy,
or practice
• Approved by the City
Council
• Policy may derive from an
ordinance, resolution,
or administrative
regulation
• Currently approximately
160 City Council Policies
City Council Policy Review
The comprehensive review of approximately 160 policies adopted by the City Council between 1962 and 2024 is progressing steadily, with the goal of identifying policies for revision, rescission, or potential new policies for Council consideration.
Spring 2024 November 12, 2024 May 20, 2025
The City Manager
initiated a review of
City Council policies.
A workgroup including
staff from the City
Manager, City Clerk,
and City Attorney
departments is
coordinating this
effort
The City Council
adopted changes to
three policies and
rescinded four
policies
The City Council is
asked to consider
revising three
policies and
rescinding twelve
policies
City Council Policies Recommended for
Revision
1. 220-03 Citywide Reserve Policy – Fiscal
Health Plan
• Establishes reserves, reserve
levels, and methodology for
calculating reserves for the
General Fund and other funds
• Defines the requirements to use
reserves and the process to fund
and replenish the reserve when
utilized
• Was substantially updated in May
2024
Recommended Changes:
• Clean-up and clarify language
throughout
• Consolidate the reserve replenishment
language into one section
• Reorder the reserve funding language
section and graphics
City Council Policies Recommended for
Revision
2. 270-01 Donations to the City
• Establishes reserves, reserve
levels, and Outlines the
procedures for accepting and
documenting donations made to the
City
• Mandates the completion of a
Donation Acceptance Form for all
donations prior to their
acceptance
• Process has provided excessive
administrative burdens for
handling smaller donations
Recommended Change:
• Eliminate the requirement for a
Donation Acceptance Form for donations
under $250
City Council Policies Recommended for
Revision
3. 856-01 Meeting Room Policy – Civic Center
and Public Works
• Establishes rules and procedures
for the application by and
approval of outside parties using
City meeting rooms
• Last revised May 14, 2002
Recommended Changes:
• Update the Policy Name
• The policy now explicitly identifies
the facilities covered
• External groups must now be formally
sponsored or hosted by a City
department or staff member
• Reservation rules and application
process strengthened
• Usage restrictions emphasized
• The termination clause formalized to
indicate that the City use always
takes precedence
• Roles and responsibilities clarified
POLICY NUMBER POLICY TITLE EXPLANATION
110-09 Safety Commission
Superseded by Council Action on
November 18, 2022, to revise duties and
change name to Traffic Safety
Commission
159-01 Quarterly Reports/Funding
(Grant Subrecipients)
Superseded by other funding reporting
requirements
246-02 Taxicab/Rate Adjustments
Superseded by Metropolitan Transit
System oversight and administration of
taxicab rates
267-01 Board of Equalization/Fees
Superseded by Section 54900 of the
Government Code of the State of
California
453-01 Housing Density Bonus Superseded by CVMC 19.92
585-01
Underground Conversion of
Private Service Laterals California Public Utility Commission (CPUC) Rule 20 is no longer in effect
City Council Policies Recommended to
be Rescinded
POLICY NUMBER POLICY TITLE EXPLANATION
610-01 Civil Service Examination
Board Superseded by Human Resources Policy 903
645-01 Office Space and
Equipment Police Reserve
Superseded by Police Department Policy
PDM 350
662-09 Catastrophic Leave Policy Superseded by Human Resources Policy 614 662-11 Breastfeeding Support
Policy Superseded by Labor Code Section 1033
762-50 Police Department Vehicle
Pursuit
Superseded by Police Department Vehicle
Pursuit Policy PDM 314, which is
consistent with the San Diego County
Pursuit policy protocol
860-01 Holiday Festival
Guidelines
The Holiday Festival this policy
referred to was discontinued in 2008
City Council Policies Recommended to
be Rescinded
Ongoing City Council Policy Review
• The workgroup and
departments will identify
next set of policies for
City Council
consideration to revise,
rescind, and potentially
adopt new policies
• Present to City Council
quarterly
• Next set of policies
planned for City Council
consideration for Summer
2025
A) Revising
Council
Policies
► 220-03 Citywide Reserve Policy – Fiscal
Health Plan
► 270-01 Donations to the City
► 856-02 Meeting Room Policy – Civic Center
and Public Works
Recommended Action – Adopt Resolution
A
B) Rescinding
Council
Policies
► 110-09 Safety Commission
► 159-01 Quarterly Reports/Funding
► 246-02 Taxicab/Rate Adjustments Policy
► 267-01 Board of Equalization/Fees
► 453-01 Housing Density Bonus
► 585-01 Underground Conversion of Private
Svc (Utilities)
► 610-01 Civil Service Examination Board
► 645-01 Office Space and Equipment Police
Reserve
► 662-09 Catastrophic Leave Policy
► 662-11 Breastfeeding Support Policy
► 762-50 Police Department Vehicle Pursuit
► 860-01 Holiday Festival Guidelines
Recommended Action – Adopt Resolution
B
Recommended Action
Adopt resolutions:
A) Revising Council Policies 220-03 Citywide Reserve
Policy – Fiscal Health Plan; 270-01 Donations to the
City; and 856-02 Meeting Room Policy – Civic Center and Public Works
B) Rescinding Council Policies 110-09 Safety Commission, 159-01 Quarterly Reports/Funding, 246-02 Taxicab/Rate
Adjustments Policy, 267-01 Board of Equalization/Fees,
453-01 Housing Density Bonus, 585-01 Underground
Conversion of Private Svc (Utilities), 610-01 Civil
Service Examination Board, 645-01 Office Space and
Equipment Police Reserve, 662-09 Catastrophic Leave
Policy, 662-11 Breastfeeding Support Policy, 762-50
Police Department Vehicle Pursuit, and 860-01 Holiday