Form Rev 3/6/2023
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA REVISING CITY COUNCIL POLICIES 220-03
CITYWIDE RESERVE POLICY – FISCAL HEALTH PLAN; 270-
01 DONATIONS TO THE CITY; AND 856-02 MEETING ROOM
POLICY – CIVIC CENTER AND PUBLIC WORKS
WHEREAS, City Council policies are the official description of a City procedure, policy or practice; and
WHEREAS, the City is in the process of reviewing City Council policies to identify which ones need revisions and which ones can be rescinded; and
WHEREAS, first adopted in 1996, Council Policy 220 -03 Citywide Reserve Policy – Fiscal Health Plan was approved to establish reserves, reserve levels, and methodology for calculating reserves for the General Fund and other funds. The policy also defines the requirements to use reserves and the process to fund and replenish the reserve when utilized; and
WHEREAS, the City Council desires to update Council Policy 220 -03 Citywide Reserve Policy – Fiscal Health Plan, attached hereto as Exhibit 1, to improve the overall clarity of the Policy; and
WHEREAS, first adopted in 2020, Council Policy 270 -01 Donations to the City was approved to establish a formal process for acceptance and documentation of donations made to the City; and
WHEREAS, the City Council desires to update Council Policy 270-01 Donations to the City, attached hereto as Exhibit 2, to streamline the acceptance of smaller donations so that donations under $250 would not require a Donation Acceptance Form; and
WHEREAS, last updated in 2002, Council Policy 856-01 Meeting Room Policy – Civic Center and Public Works establishes policy and procedures for the use of City meeting and conference rooms by outside parties; and
WHEREAS, the City Council desires to update 856-01 Meeting Room Policy—Civic Center and Public Works, attached hereto as Exhibit 3, to clarify and update the policy and procedures for meeting and conference room use by external parties.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves revised Council Policies 220-03 Citywide Reserve Policy – Fiscal Health Plan , 270-01 Donations to the City , and 856-01 Use of Council Chambers and Civic Center Meeting Rooms by External Parties, attached hereto as Exhibits 1, 2, and 3, respec tively, in the fo rms presented, with such minor modifications as may be required or approved by the City Attorney.
Resolution No.
Presented by Approved as to form by
Courtney Chase Marco A. Verdugo
Deputy City Manager City Attorney