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June 10, 2025
ITEM TITLE
Purchase Agreement: Approve the Purchase of Police Vehicles from Sedano Ford Report Number: 25-0149
Location: No specific geographic location
Department: Police
G.C. § 84308 Regulations Apply: No
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolution waiving the competitive bid ding requirements and authorizing the purchase of up to twenty-two (22) Ford Interceptor Utility Vehicles from Sedano Ford.
SUMMARY
On January 9, 2024, the City Council approved the purchase of up to twenty-five (25) Ford Interceptor Utility Hybrid Vehicles from Sedano Ford. Sedano Ford has offered to provide the 2025 model at the City’s current contracted price. The Police Department is r equesting to waive the competitive bid ding requirements and purchase up to twenty-two (22) Ford Interceptor Utility Vehicles from Sedano Ford.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
Request For Bid (RFB) # B14-2024 – Ford Interceptor Utility Vehicle On November 6, 2023, the City of Chula Vista issued RFB # B14-2024 for ten to twenty-five 2025 Ford Police Interceptor Utility Hybrid vehicles for the Police Department. As a result of the bid process, the City recommended the selection of Sedano Ford to purchase the vehicles.
During the bid process, 154 vendors were notified of the opportunity. The following three bids were received:
Vendor Item Description Unit Cost
Desert Auto Group V, LLC 2025 Ford Interceptor Utility Hybrid Vehicle $71,666.13 Fritts Ford 2025 Ford Interceptor Utility Hybrid Vehicle $58,581.13 Sedano Ford 2025 Ford Interceptor Utility Hybrid Vehicle $58,171.89
On January 9, 2024, the City Council adopted Resolution 2024-005 approving the purchase of up to twenty- five (25) Ford Interceptor Utility Hybrid Vehicles from Sedano Ford as a result of RFB # B14-2024. The Police Department purchased the 25 vehicles previously authorized by the City Council . The Police Department now needs to purchase additional vehicles. Based on the vehicle production schedule and current inventory at Sedano Ford, the vendor has offered to provide the 2025 model at the City’s current contracted price, from the previous contract awarded in January 2024 . Additionally, Sedano Ford has offered to waive the fee to upgrade the vehicle from a hybrid to the EcoBoost, which is valued at $1,000 per unit.
The Police Department is requesting to waive the competitive bid requirement and purchase up to twenty - two (22) Ford Interceptor Utility Vehicles from Sedano Ford. In accordance with Chula Vista Municipal Code (CVMC) section 2.56.70(B)(3) Impractical/Impossible, the City Council may waive the competitive bidding requirements if determined by resolution of the City Council that the competitive bidding requirements as applied to that contract are impractical for the City. D ue to the current economic climate and tariff uncertainty, the City is materially better served by waiving the competitive bid process and applying a different purchasing procedure, consistent with good purchasing practices, and approved by the Purchasing Agent.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no current year fiscal impact as a result of this action.
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ONGOING FISCAL IMPACT
The purchase of twenty -two ( 22) Ford Interceptor Utility vehicles will cost $1,279,782. This funding is included within the fiscal year 20 25-26 Adopted Budget in both the Measure A and Measure P Sales Tax Funds.
The ongoing fiscal impact from maintenance and fuel costs will be considered as part of the annual budget development process.
ATTACHMENTS
1. Letter of Intent to purchase twenty-two (22) vehicles from Sedano Ford Staff Contact: Chief Roxana Kennedy, Police Department
Administrative Services Manager Jonathan Alegre, Police Department