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August 5, 2025
ITEM TITLE
Contract Award and CIP Appropriation: Accept Bids and Award a Public Works Contract to Tri -Group Construction & Development, Inc. for TRF0415 and TRF0411 and Amend Fiscal Year 2025 -26 Capital Improvement Budget by Appropriating Funds to TRF0415.
Report Number: Report Number: 25-0197
Location: Intersections of Telegraph Canyon Road/Old Telegraph Canyon Road, Telegraph Canyon Road/Medical Center Drive, and Quintard Street, between First Avenue and Second Avenue.
Department: Engineering
G.C. § 84308 Regulations Apply: No
Environmental Notice: The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guide lines Section 15301 Class 1 (Existing Facilities), Section 15302 Class 2 (Replacement or Reconstruction), and Section 15303 Class 3 (New Construction or Conversion of Small Structures.)
Recommended Action
Adopt a resolution (1) accepting bids and awarding a public works contract to Tri -Group Construction & Development, Inc. for the Telegraph Canyon Road Raised Median Improvements (TRF0415) and Pedestrian Improvements at Uncontrolled Mid -Block Crosswalk at Castle Park Middle School (TRF0411) project; and (2) amending the fiscal year 2025-26 Capital Improvement Program budget by transferring $150,000 in TransNet funds from Pavement Major Rehab Program FY25 (STM0404) to Telegraph Canyon Road Raised Median Improvements (TRF0415) for completion of the project. (4/5 Vote Required).
SUMMARY
On June 18, 2025, the Assistant Director of Engineering and Capital Projects received nine (9) sealed bids for the “Telegraph Canyon Road Raised Median Improvements (TRF0415) and Pedestrian Improvements at Uncontrolled Mid-Block Crosswalk at Castle Park Middle School (TRF0411)” Project. After a review of the bids, staff recommends awarding the public works contract to the lowest responsive and responsible bidder, Tri-Group Construction & Development, Inc. (“Tri-Group”). Adoption of the resolution would: 1) accept bids and award the public works contract to Tri -Group in the amount of $636,181 ; and 2) transfer $150,000 in P a g e | 2
TransNet funds from Pavement Major Rehab Program FY25 (STM0404) to Telegraph Canyon Road Raised Median Improvements (TRF0415) for completion of the project.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities), Section 15302 Class 2 (Replacement or Reconstruction), and Section 15303 Class 3 (New Construction or Convers ion of Small Structures) because the proposed project would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway, or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
Combined Capital Improvement Program (“CIP”) projects TRF0415 and TRF0411 are locally funded through Gas Tax and TransNet revenues. The scope of work includes the installation of curb extensions, crosswalk improvements with a Rectangular Rapid Flashing Beacon (RRFB) system, pedestrian ramp improvements, median improvements and modifications to include a U-turn pocket, and one traffic signal pole.
Bidding Process
On May 16, 2025, Engineering and Capital Projects staff advertised the project and received nine (9) sealed bids on June 18, 2025. The base bid totals from the prime contractors were as follows:
Ranking Contractor Base Bid Amount
1 Tri-Group Construction & Development, Inc. $636,181.00 2 Rove Engineering, Inc. $696,925.00
3 L.C. Paving & Sealing, Inc. $823,334.75
4 Palm Engineering Construction Co., Inc. $846,414.20
5 Montano Pipeline, Inc. $866,367.00
6 PCI Portillo $881,595.00
7 Blue Pacific Engineering Construction, Inc. $892,234.25 8 Aster Construction Services, Inc. $1,147,762.25
9 – NR Quality Construction & Engineering, Inc. $1,249,335.00 NR = Non-Responsive
The low bid by Tri-Group Construction & Development, Inc. (“Tri-Group”) of $636,181 is approximately 9.9% lower than the Engineer’s estimate of $706,389. Tri-Group is currently an active licensed contractor (License No. 792159) with the following classifications: A – General Engineering and B – General Building. Tri-Group has had satisfactory performance on work within the region.
Quality Construction & Engineering, Inc (“Quality Construction”) submitted a bid price of $1,249,335, however, the bid proposal that was submitted was incomplete. A s such, City staff determined the bid to be non-responsive.
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Staff recommends awarding the public works contract for CIP TRF0415 and TRF0411 to the lowest responsive and responsible bidder, Tri -Group, and amending the Fiscal Year 2025 -26 CIP Program budget by transferring $150,000 in TransNet funds from CIP Project STM0404 to CIP Project TRF0415 to fully fund the construction costs as detailed in the Current-Year Fiscal Impact section below.
Disclosure Statement
Attachment 1 is a copy of the Contractor’s Disclosure Statement.
Wage Statement
The Contractor that is awarded the contract and its subcontractors are required to pay prevailing wage to persons employed by them for their work under this contract. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the sub ject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Reform Act (Cal. Gov’t Code §87100, et seq.).
Staff is not independently aware, and has not been informed by any Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution amends the fiscal year 2025-26 CIP Program budget by transferring $150,000 in TransNet funds from CIP project STM0404 to CIP project TRF0415 for completion of the project.
There is no current-year fiscal impact to the General Fund as a result of this action.
A summary of expected project costs for TRF0415 and TRF0411 is as follows:
Funds Required for Construction
A. Contract Amount $636,181
B. Contract Contingency $95,428
C. Construction Inspection Staff Cost $146,322
D. Engineering Staff Cost $98,753
Total Funds Required for Construction $976,684
Available Funding
A. TransNet Fund (Acct: TRF0415-227) $543,863
B. Gas Tax Fund (Acct: TRF0411-221) $75,867
C. TransNet Fund (Acct: TRF0411-227) $206,954
D. Transfer of TransNet funds from STM0404
(Acct: TRF0415-227) $150,000
Total Funds Available for Construction $976,684
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ONGOING FISCAL IMPACT
The proposed award and appropriation will have no ongoing fiscal impact. All costs associated with the completion of TRF0415 and TRF0411 will be covered within the project budgets, with no additional funding required. Upon completion of the project, the improvements will require routine street maintenance. This expense will be considered as part of the annual budget development process in future years.
ATTACHMENTS
1. Disclosure Statement
2. Project Location Map
3. Bid Proposal
Staff Contact: Matthew Little, Deputy City Manager/ Director of Engineering & Public Works/City Engineer Rosina C. Flores, Assistant Director of Engineering & Capital Projects Yan Liu, Associate Engineer