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October 21, 2025
ITEM TITLE
Council Policy No. 111-02: Discussion Regarding Amendments to the Special Orders of the Day and Proclamations Policy
Report Number: 25-0260
Location: No specific geographic location
Department: City Attorney
G.C. § 84308 Regulations Apply: No
Environmental Notice: This activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (“CEQA”) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Option to adopt a resolution approving amendments to Council Policy No. 111 -02 regarding Special Orders of the Day and Proclamations.
SUMMARY
Adopt a resolution approving amendments to City Council Policy No. 111-02 on presentations to Council.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
On May 14, 2024, the City Council made a referral to agendize a discussion regarding the proclamation process. On Feb 11, 2025, the City Council made a related referral to direct staff and City Attorney to investigate and report back to the City Council regarding the City’s options to allow the City Councilmembers to issue proclamations. On April 1, 2025, the City Attorney reported back to the City Council regarding options to modify Council Policy 111-02 and received feedback from the City Council.
That feedback was reviewed and incorporated as potential revisions to Council Policy 111-02. On April 15, 2025, changes were adopted by the City Council. This item is coming back for further amendments.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Councilmember, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Any costs associated with the amendment is already included in the current fiscal year budget.
ONGOING FISCAL IMPACT
Any costs associated with the amendment will be included in the future fiscal year budgets.
ATTACHMENTS
1. Draft Policy 111-02
2. Redline Policy 111-02
Staff Contact: City Attorney Marco A. Verdugo