1 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
PROPOSAL
TREEINVENTORY & URBANFOREST
MANAGEMENTPLANDEVELOPMENT
RFPP13-2025
Submittedby:
ArborPro Inc.
22605E. La PalmaAve, Suite509
YorbaLinda, CA 92887
O: 714.694.1924
F: 714-694-1981
www.arborprousa.com
2 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment February17, 2025
CatherineStanley
AdministrativeManager – UrbanForestry
750E. 88thStreet
UrbanForestBuilding
ChulaVista, OH 44108
DearCatherineStanley,
OnbehalfofArborPro, Inc., IampleasedtosubmitourexpressionofinterestfortheCityofChulaVista’sTreeInventoryandUrbanForestManagementPlanproject. Asanationallyrecognizedleaderinurbanforestryconsulting, ArborProisdedicatedtodeliveringinnovativeandsustainablesolutionstomunicipalitiesacrossthecountry. Ourteamofexperiencedprofessionals, includingISA-certifiedarborists, CertifiedMunicipalArborists, UtilitySpecialists, andRegisteredConsultingArborists, ispreparedtoexecuteacomprehensivetreeinventoryandmanagementplantailoredtoChulaVista’sneeds. UndertheleadershipofMasonBurdickasProjectManager, ourteamwillensureahands-on, integratedapproachwithoutrelianceonsubcontractors. Iwillserveastheprimarycontactforcontractualmattersandcanbereachedat (714) [email protected]. Since2003, ArborProhaspartneredwithover500clients (over140inCalifornia), rangingfrommunicipalitiesanduniversitiestofederalagencies, todeliverurbanforestryinventories, managementplans, EcoBenefitsanalyses, andcanopyassessments. OurextensiveexperienceworkingwithcommunitiessimilartoChulaVistaensureswearewell-equippedtoprovidepracticalandimpactfulsolutionsforurbanforestmanagement. Someof our clientsinclude TheCityofSanDiego, LosAngelesCountyParksandRecreation, LosAngelesUnifiedSchoolDistrict, SanDiegoStateUniversity, CalStateSanMarcos, andtheCitiesofSanClementeandMalibu, justto namea few.
Wearecommittedtocreatingaproactiveandcomprehensiveplanforthecare, preservation, pruning, planting, andremovalofChulaVista’smunicipallymanagedtrees. Thiswillincludeacompleteinventoryofalltrees, stumps, andpotentialplantingsiteswithinthepublicrights-of-way, medians, openspaces, andparksasspecifiedintheprojectscope. AsthisprojectisfundedbytheForestryInflationReductionActGrant, UnitedStatesDepartmentofAgricultureForestService, andCommunityForestryPrograminpartnershipwithGreenLatinos, wewillensurecompliancewiththegrantrequirementsandobjectivesdetailedinthisRFP. ArborProiscommittedtosupportingChulaVistainachievingitsgoalofrestoring, growing, anddiversifyingitsurbantreecanopywhileaddressinghazardous, diseased, andinvasivetrees. InadditiontoprovidingtheCityofChulaVistawithanexcellentprofessionalteamtocompletethisproject, wealsooffertoprovidetheCitywithourstate-of-the-artGIStreeinventorymanagementprogram, ArborPro, atnocostforoneyear. 3 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment ThankyouforconsideringArborPro, Inc. forthisimportantinitiative. WeareeagertocollaboratewiththeCityofChulaVistaandcontributetothehealthandvitalityofitsurbanforest. Pleasefeelfreetocontactustodiscussourproposalfurtheratyourconvenience. Sincerely, Keith Hennig
President
4 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Tableof Contents
Executive Summary ............................................................................................................................... 5 Qualifications .............................................................................................................................................. 6 Methodology & Work Plan .................................................................................................................. 8 Kick-offMeetings ............................................................................................................................ 9TreeInventoryWorkPlan ................................................................................................................... 10TreeInventoryFieldDataCollection .................................................................................... 10TechnicalEquipment & ProfessionalAppearance .......................................................... 10DataSchema ................................................................................................................................... 11TreeHealth & RiskAssessment .............................................................................................. 12TreeCareMaintenance .............................................................................................................. 13ProjectOperationsPlan ............................................................................................................. 14WeeklyProcessandReview..................................................................................................... 15ClientProjectReview .................................................................................................................. 16QualityAssurance ........................................................................................................................ 17UrbanForestryManagementPlanDevelopment ........................................................................ 23AdditionalServices - EmergingTechnologies .............................................................................. 29TreeCanopyAssessment .......................................................................................................... 31 Project Schedule .................................................................................................................................. 33 Project Staff ........................................................................................................................................... 34 Cost .......................................................................................................................................................... 44 RFPSpecific Considerations ............................................................................................................ 45 Software ................................................................................................................................................. 46 FORMS ..................................................................................................................................................... 53 GeneralConditions .................................................................................................................................. 53ConsultantLevineActDisclosure ...................................................................................................... 56PublicOfficialDisclosures .................................................................................................................... 57Proposal & OffertoContract ............................................................................................................... 59ProposalSecurityBond (Copy) .......................................................................................................... 60 5 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
EXECUTIVESUMMARY
ArborPro, Inc., establishedinMarch2003andheadquarteredinYorbaLinda, California, isanationallyrecognizedleaderinurbanforestryconsulting. Withovertwodecadesofexperience, ArborProhasearnedareputationfordeliveringinnovativeandcomprehensiveservices, includingurbantreeinventories, TreeManagementSoftwaresolutions, andUrbanForestryManagementPlans. BasedinSouthernCaliforniawehavecompletedover140similarprojectswithintheStateofCalifornia. OurclientbaseincludesprominentCaliforniamunicipalities, universities, andschooldistricts. WehavespecificallybeenselectedbymanymunicipalitiestocompletetheirprojectsfundedbytheInflationReductionAct, includingtheCityofKansasCity, MO, whichincludesaninventoryofover150,000trees. ArborPro, Inc. hascompletedsomeofthelargestmunicipaltreeinventoryandmanagementplanprojectsintheUnitedStatesoverthepast5years. HeadquarteredinYorbaLinda, southernCaliforniaisourhome, soourteamisveryfamiliarwithlocalspecies, pests, etc. TheCityshouldtakeintoconsiderationtheselectedcontractor’sexperienceinperforminglarge-scaletreeinventoryprojects; basedonourexperience, wehavedevelopedacomprehensivefieldArboristtrainingprogram, detailedQA/QCprocedures, andanoperationsplanthatwillresultinthehighestqualitydataavailableintheindustry. BelowisasmallsamplesetoflargetreeinventoryprojectswehavecompletedrecentlyintheStateofCalifornia.
Client TreeCount Client TreeCount
CityofSanFrancisco, CA 139,406 CityofLancaster, CA 57,740 CityofSanDiego, CA 100,110 CityofSimiValley, CA 43,306
CityofSanJose, CA 84,095 CityofVallejo, CA 60,330
CountyofLAPublicWorks (StreetTrees) 225,044 CityofLivermore, CA 55,694 CountyofLAParksandRecreation 224,221 LAUSD 118,698
Ourteamcomprises45dedicatedprofessionals, including26ISA-certifiedarborists, 12ofwhomholdTreeRiskAssessmentQualification (TRAQ) certificationforadvancedriskassessment. Thesearborists, alongsidetechnicalspecialistsinsoftwaredevelopment, IT, andGIS, collaborateseamlesslytoensureefficiency, accuracy, andexcellenceineveryproject. ArborPro’srobustGISconsultingcapabilitiesandcustomtreecanopyassessmentsenableustooffermunicipalitiesanintegratedapproachtourbanforestry, managingeveryprojectphaseinternally. ArborPro’sleadershipbringsauniqueblendofexpertiseinbothtreeinventoryandmunicipaltreemaintenance, settingusapartfromcompetitors. FounderKeithHennigpreviouslyownedTreeElements, Inc., atreemaintenancefirmthatservednumerousCaliforniamunicipalities. Thispracticalbackgroundiscomplementedbytheextensivefieldexperienceofourmanagementteam, includingOscarCorvera, TimClancy (RegisteredConsultingArborist), andMasonBurdick, whohavemanagedmunicipaltreecrewsandworkedcloselywithPublicWorksDepartments. Thisdualperspective—groundedintechnicalexpertiseandoperational 6 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment insight—ensuresacomprehensive, practical, andunbiasedapproachtourbanforestplanningandmaintenance. ArborProiscommittedtobringingthisdepthofexpertisetotheCityofChulaVista, providingatailoredUrbanForestManagementPlanthatmeetsthecommunity’suniqueneedsandensuresthehealthandsustainabilityofitsurbancanopyforyearstocome.
QUALIFICATIONS
ArborPro'sfull-timeprofessionalarboristshaveyearsofexperienceworkingtogetherasateam. Wefeelthattheexperienceofthisteamallowsustobemoreefficientandaccurateinourdatacollectionprocess, deliveringasuperiorproductbeforeanydeadline. Wealsohavetheresourcestoincreasethenumberofhighlytrainedarboriststomeetanymilestones, deadlines, ortimelines. ArborPro'sproprietaryGISTreeInventorySoftware, ArborProEnterprise2.0, isveryrobustinfeaturesandintegrateseasilywithotherplatforms. InventorydatacollectedwithEnterprisecanbeeasilyexportedforuseindifferentformatslikeArcGIS, geodatabase, ESRIshapefile, iTreeStreets, AutoCAD, ArcView, MicrosoftAccess, and/orMicrosoftExcel. OurprogramcanalsointegratedirectlywithArcGISproductsthroughanAPI. Inadditiontothefieldstaff, ourtechnicalteamconsistsofSoftwareDevelopers, ITSpecialists, andGISAnalyststosupportGISconsultinganddevelopment. GISservicesrangefromsimplemapassemblytocomplexUrbanTreeCanopyAssessments. TheinterdisciplinarymixoftheArborProteamroundsoutourcapabilitiestosatisfyallurbanforestmanagementdemands, whethertoaidinfutureplanningorcurrentmanagementortounderstandpastcomplicationsforpotentialopportunitydevelopment. Atreeinventoryisatimeandmoney-savingtoolthatwillbenefittheCityofChulaVistayearafteryear. Theliabilityfactorofdamagetopropertyandpeoplewillbesignificantlyreducedwhenhazardoustreesarelocatedandidentified. Treemaintenancecostswillbereducedwiththeabilitytocreateworkordersfortreecrews, makingtheirjobeasierandsavingtime. Withyourthirty-two-yearTreeCityUSAdesignation, yourCityandyourcommunityappreciatethebenefitsofinvestingintheirUrbanForest. AtArborPro, wesharethissamecommitmentandlookforwardtoworkingwithyou. 7 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Belowis asamplelisting of otherCaliforniaclientswhich whomwe haveprovidedsimilar services.
RelevantCAMunicipalProjects CAUniversities/SchoolDistricts/Other Cityof SanDiego Universityof California - SanDiego
Countyof LosAngeles CaliforniaStateUniversity - SanMarcos Cityof Malibu SanDiegoStateUniversity
Cityof SanJose UCLA
Cityof SanFrancisco LosAngelesUSD
Cityof WestHollywood CalTech
Countyof Ventura Universityof California - Berkeley
Cityof ThousandOaks StanfordUniversity
Cityof Temecula CalStateUniversity, SanJose
Cityof SantaClarita SanJoseCityCollege
Cityof SanMarino CalStateUniversity, SanFrancisco
Cityof SanClemente CaliforniaStateUniversity - Chico
Cityof PalmSprings Universityof California - Irvine
Cityof PalmDesert LongBeachCityCollege
Cityof Orange SouthOrangeCountyCommunityCollegeDistrict Cityof LakeForest ChapmanUniversity
Cityof LaQuinta OccidentalCollege
Cityof IndianWells Universityof SouthernCalifornia
Cityof HuntingtonPark CalPoly - SanLuisObispo
Cityof GrandTerrace CaliforniaStateUniversity - SanBernardino Cityof Goleta MountSaintMary'sUniversity
Cityof FountainValley PepperdineUniversity
Cityof Vallejo CaliforniaStateUniversity - LongBeach
Cityof Orangevale LoyolaMarymountUniversity
Cityof Newark Universityof California - Merced
Cityof MissionOaks PaloAltoUSD
Cityof Milpitas SanFranciscoUSD
Cityof Manteca BerkeleyUSD
Cityof Livermore PittsburgUnifiedSchoolDistrict
Cityof EastPaloAlto RedondoBeachUSD
Cityof Cupertino ParamountUnifiedSchoolDistrict
Cityof Colma SantaAnaUSD
Cityof Carmichael NorwalkLaMiradaUSD
Cityof Albany Friendsof CarmelForest
Cityof SimiValley BanningUSD
Cityof SanDimas OxnardSD
Cityof Lawndale SantaMonica - MalibuUSD
Cityof Lancaster HaywardUSD
Cityof FairOaks SantaClaraUniversity
8 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
METHODOLOGY & WORKPLAN
ArborPro, Inc. proposesacomprehensiveandefficientapproachtoconductingatreeandplantingsiteinventoryanddevelopingatailoredurbanforestmanagementplanfortheCityofChulaVista. OurISA-certifiedTRAQArboristswillcollectandanalyzetreedatatoaddressthecity’surbanforestrychallenges. UsingouradvancedArborProurbanforestmanagementsoftware, wewilldeliveradynamicandaccessibleinventorytoguideinformeddecision-makingandlong-termplanning. Ourworkplanemphasizesprecision, safety, andtransparency, ensuringthatChulaVistareceivesactionabledataandastrategicplantorestore, grow, anddiversifyitsurbantreecanopy. 9 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
KICK-OFFMEETINGS
ArborPro, Inc. wouldliketorequest3separatePreJob/Kick-OffMeetings.
Field Operations Pre-JobMeeting
ArborProstaffwillcoordinatewiththeCityofChulaVista’sProjectManagerandrepresentativesforakick-offmeeting. Thisinitialmeetingwillintroduceprojectstaff, andcoverkeyprojectelements, includingscope, rolesandresponsibilities, dailyoperatingprocedures, methodologies, andspecificattributedefinitions. Wewillreviewthedatacollectionprocessanddiscussthecommunicationplan. Wewillalsodiscusstheproject’sdesireddeliverables, schedule, andthedetailedprocessfordevelopingtheUrbanForestManagementPlantoensurealignmentandclarityonallprojectgoals. Thismeetingwillincludedataschemaandanattributelist.
Technical Pre-JobMeeting
ArborProstaffwillcoordinatewiththeCityofChulaVista’sITrepresentativetodiscusstheintegrationofArborProEnterprise2.0withtheCity’sdatabasesystem. Wewillalsodiscussdatadeliveryoptionsandstructure. Wewillinitiallyplantodeliverthedatamonthly, ourultimategoalistointegrateEnterprise2.0directlywithESRIiftheCitydesiresthisoption.
Management Plan Pre-JobMeeting
ArborProstaffwillcoordinatewiththeCityofChulaVista’sProjectManagerandappropriatestakeholderstodiscusstheplanandprocessforcompletingtheManagementPlan. Thismeetingwilltakeplaceonceourteamhascompletedapproximately50% ofthedatacollectionservices. Wewilldiscusstheplan'sgoals, setupanongoingmeetingschedule, andrequestinformationnecessarytocompletetheplan. TheplanwillbemanagedthroughMicrosoftprojectstomaintaincontinuity, achievegoals, andattaincompletionwithinthedesiredtimeframe. 10 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
TREEINVENTORYWORKPLAN
TREEINVENTORYFIELDDATACOLLECTION
OurISA-certifiedArboristswillperformaLevel2, 360° visualinspectionofthetreesatalldesignatedsitesasspecifiedintheRequestforProposal. UsingiPadsandthelatestGIStechnology, ArborPro’sarboristswillcollectandinputdatawithsub-meteraccuracy. WearecommittedtoprotectingtheCity’streesandpropertiesthroughanon-invasiveapproachduringtheassessmentprocess.
TECHNICALEQUIPMENT & PROFESSIONAL
APPEARANCE
ArborPro’sdatacollectorswillbeequippedwithiPadsforefficientdataentry, alongwithessentialtoolssuchasDBHtapes, clinometers, laserrangefinders, andGPSunitstoensureaccurateandprecisedatacollection. Ourteamisalsonowequippedwithsmalldronestoviewareasthatmaybeinaccessible. AllArborProstaffwillmaintainaprofessionalappearance, wearingcompany-brandedsafetyvests, shirts, andhats, alongwithworkbootsandallrequiredpersonalprotectiveequipment (PPE) forvisibilityandsafety. OurvehiclesareclearlymarkedwiththeArborPrologoandareequippedwithfirst-aidkits, fireextinguishers, andsafetycones, underscoringourcommitmenttosafetystandards. Inaddition, ArborProInventoryArboristsaretrainedtoengagepolitelyandprofessionallywiththepublic, respondingtoquestionsandensuringapositivecommunitypresence. Identificationbadgesandbusinesscardsareavailabletohelpassureresidentsofourprofessionalpurpose, and, withtheCity’sapproval, wecanprovidecontactinformationforadesignatedCityofficialtoaddressanyproject-specificinquiries. 11 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
DATASCHEMA
Ourteamunderstandsthatawell-structureddataschemaisessentialforeffectivetreeinventorymanagement. WewillincorporatethedataschemaprovidedbytheCityofChulaVista. AlldatafieldsanddefinitionscanbemodifiedpertheCityofChulaVista’srequestduringtheKick-Offmeeting. TheSummaryReportwillincludeaglossaryofinventorydefinitions. ArborProwillcollecttheinventorydatafieldsasoutlinedintheRFP. Wewillutilizecurrentlists (usedbytheCityofChulaVista), suchasspecieslist, tomaintaincontinuitywithcurrentCityofChulaVistadataintegritymodels. BelowisthelistofrequiredfieldspertheRFP; wehaveaddedourstandarddefinitionsforcertainfields, whichwillbediscussedaspartofthePre-JobMeeting. Our team will utilize the existing data set in order to maintain the tree ID field, which will allow the City to maintain any work history or other data sets that align with the tree ID field.
Datacollectedduringtheinventorywillincludebutarenotlimitedtothefollowingfields:
Tree Asset Information
Side Type
Address No
On Street
Tree Number
FromStreet/ ToStreet
Subdivision
Location
Botanical Name
Common Name
DBH
Stems
Observations
Clearance
Hardscape Damage
Recommendations
Utility
Grow Space
SpaceSize
Notes
Tree Condition
EstValue
Required Maintenance
GPSCoordinates
12 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
TREEHEALTH & RISKASSESSMENT
ThegeneralconditionofeachtreewillbeevaluatedfollowingtheInternationalSocietyofArboricultureratingsystem. TheTreeRiskAssessmentwillbebasedontheANSIA300Part9standards.
Tree Condition Rating
Excellent (
ISARating100%)
Treesinthisclassarejudgedtobeexceptionaltreespossessingthebestqualitiesofthespecies. Theyhaveexcellentform, veryminormaintenanceissues, withvirtuallynodeadbranches, deformities, ornutritionalproblems. Thesetreesareinanacceptablelocationandcanbeexpectedtoachieveafullmatureshapeandlifeexpectancy.
Good (
ISARating80%)
Treesinthisclassarejudgedtobedesirableand, withpropermaintenance, canbereturnedtoexcellentclassification. Theymaybeinterferingwithutilitylines, plantedinanovercrowdedlocation, orhaveminorinsect, pathogen, ornutritionaldeficiencies.
Fair (
ISARating60%)
Treesinthiscategoryhavesomeorallofthefollowingproblems: largedeadlimbsrepresentinglessthanone-thirdofthecanopy, largecavitiesinthetrunk, majordeformities, girdingroots, obviousinsect, pathogen, ornutritionalproblems.
Poor (
ISARating40%)
Treesinthisgroupareindegradedconditionwithirreversibleproblems. Thesecanincludedeadbranchesrepresenting50% ormoreofthecanopy, drasticdeformities, multipletrunkcavities, andsevereinsect, pathogen, ornutritionalproblems.
Removal (
ISAratingof <40%)
Treesinthiscategoryareeitheralreadydeadorinsuchpoorconditionthatremovalisrequired. Thesetreeshaveover90% deadbranchesand/orhavecompletelysuccumbedtoinsects, pathogens, ornutritionaldeficiencies. 13 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
TREECAREMAINTENANCE
MaintenancePriority
Priority 1
Removal
Defectivetrees, deadtrees, hazardoustreesthatmustberemovedimmediately.
Priority 2
Removal
Treesthatshouldberemoved, butdonotasgreatofaliabilityasPriorityOneTreeRemovals.
Priority 3
Removal
Treesthatshouldberemovedbutposeminimalliabilitytopersonsorproperty (i.e. smalldeadtrees, failedtransplants, largetreesthatarepoorlysitedorinferiorqualityandposeminimalthreattocommunity) Priority 1
Prune
Treesthatrequireremovalofhazardousdeadwood, hangers, brokenbranches, dead, dyingordiseasedlimbsgreaterthan4inchesindiameter.
Priority 2
Prune
Treesthathavedead, dying, diseasedorweakenedbranchesbetween2and4inchesindiameter.
MaintenanceRecommendations
Routine
Prune
Large
Treesthatrequireroutinehorticulturalpruningtocorrectstructuralproblemsorgrowthpatternobstructingtrafficorinterferingwithutilitywiresorbuildings. Treesinthiscategoryhavecharacteristicsthatcouldbecomerisksifnotcorrected.
Routine
Prune
Small
Treesthataresmallgrowing (20feetorlessinheight), matureandcanbeevaluatedandprunedfromtheground.
Training
Pruning
Youngtreesthatareunder20feetinheightthatmustbeprunedtocorrectoreliminateweak, interferingorobjectionablebranchesinordertominimizefuturemaintenancerequirements.
Plant Locationofvacantplantingsites.
Tree
Stump
Removal
Locationoftreestumps. Treesidentifiedintotwosizecategories: 0” -6” 7” or > 14 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
PROJECTOPERATIONSPLAN
EveryprojectperformedbyArborPro, Inc. ismanagedonagrid-by-gridbasis. WewillutilizepredeterminedneighborhoodsorCitygridstomanagetheproject. IftheCitydoesnotutilizeasetgeographicgridsystemwewillcreateourownGridsystem. Bysegregatingoutalarge-scaleprojectintosmallermanageableunits, wecanproperlymanagetheproject. ThisholdsArboristsaccountablefortheworkintheirassignedarea. Wewillnotmisstreesorpotentialvacantsites, andwewillcompletetheprojectwithanorganizedandproactiveapproach. EachArboristwillcompletetheneighborhoodassigned; wewillperformallQA/QCproceduresonthegrid, andthendeliverthedatatotheclient. BelowisasamplemapoftheClevelandneighborhoodsweareproposingtouseforthatinventoryproject. TheCityofChulaVistawillhavereal-timeaccesstoArborProEnterprise2.0forthedurationoftheproject; thisprovidestheabilityfortheclienttoreviewdataforoversightreviewandtracking. 15 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Thissystematicapproachpreventsmissedtreesandmaintainsdataquality. Anyissueswithinagridcanbeefficientlyresolvedatasmallerscale. Hazardoustreesidentifiedduringtheinventorywillbetaggedon-siteforpromptfollow-up. Uponcompletionofeachneighborhood, ArborProwillprovidetheCitywithsummaryreportsandcomprehensivemaps.
WEEKLYPROCESSANDREVIEW
EveryArborPro, Inc. clientreceivesatreeinventorysummaryreportonaweeklybasis. Thisreportincludesadetailedsummaryofareascompleted, characteristicssummaryandcharts, speciesfrequencyreport, etc. Totherightisthecoversheet ofatreeinventorysummaryreportrecentlysenttoNewRochelle, NY. ThisreportissenttoeachclientonTuesdayofeachweek, itincludesalltheworkcompletedontheprojectthroughthepreviousweek. Thereisalinkhighlightedyellow, thisisthelinktoourCommunityViewer. Byclickingonthislink, theCitystaffcanaccessthedatathrougharead-onlyaccessportal. Thislinkcanbesharedthroughouttheclient'steamorwiththepublicifdesired.
BelowisascreenshotoftheCommunityViewerfromtheSummaryReportlinkabove. 16 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
CLIENTPROJECTREVIEW
Oursuccess, especiallyinregardstolarge-scalemunicipaltreeinventoryprojects, isbasedonconstantreviewandclientcommunication. Withthisinmind, wesharedatawithourclientsonanongoingandreal-timebasis. WehaveshownintheprevioussectionhowwedeliverweeklysummaryreportstotheclientincludingalinktotheCommunityViewer. Followingtheinitialtwoweeksofdatacollection, wewillprovidetheCitywithallcollecteddata. Wewillplanafieldmeetingtoreviewthedataregardingspeciesidentification, conditionassessments, maintenancerecommendations, etc. Whileweplantomeetweeklythroughouttheproject, thisfirstreviewmeetingwillensurethatourstaffisonthesamepageastheCity’sexpectations. TheCityofChulaVistawillhavefullaccesstotheArborProEnterprise2.0systemfortheentiretyoftheproject. Citystaff, selectedbytheCity'sprimarystakeholders, willreceivefullaccesslicensestoArborProEnterprise2.0fromdayoneoftheproject. Wewilltraintheteamtoutilizetheprogramforreviewingourdataset. ArborPro, Inc. believesthemorecommunicationandcollaborationwehavewiththeappropriateclientstaffresultsinthehighestqualityproduct. Wepromoteclientaccesstoourstaffanddatathroughouttheproject. WewouldlikeCitystafftoreviewthedata, especiallyinthefirstfewweeks, tomakesurethatourassessmentsmeetthestandardsoftheCityofChulaVista. Wehavefoundthatcertainclientsmayhavedifferentopinionsonright-of-waydeterminations, conditionassessments, maintenancerecommendations, etc. Iftheclientreviewsthedataatthebeginningoftheproject, wewillcreateanopenlineofcommunicationandprovidetheCitywiththedesiredresults. 17 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
QUALITYASSURANCE
WithovertwodecadesofexperienceprovidingGIS-basedtreeinventoriesformunicipalitiesusingtheArborProSoftwareSuite, wehavedevelopedarobustQualityControlPlan. Recently, ArborPro, Inc. hassignificantlyenhanceditsQA/QCprogramtoensurethehighestdataintegrity. OurProgramincludesamulti-layeredapproach, developedexplicitlywithredundanciestoidentifyerrorsinourdatacollectionprocess. Theprocessincludesongoingtraining; whenerrorsareidentified, wediscusstheerrorswithfieldstaffsothatwelearnfromourmistakesanddonotcontinuetomakethesamemistakes. ThefirststageofourQA/QCprocessinvolvesthefieldArboristreviewingtheirdatadaily. Ourprogram, ArborProEnterprise2.0, hasbuilt-incomplexqueriestoreviewdata. TheArborist, attheendofeachworkday, runsaseriesofqueriestoidentifymissedfields, specieserrors, etc. Identifyingerrorsonthedaythedataiscollectedallowsustocatchthemajorityoferrors, manyofwhicharedataentry-relatederrors. SomeofthequeriesutilizedbytheArboristincludebutarenotlimitedto:
Condition vs. Recommended Maintenance (e.g., verifyingnodiscrepanciesbetweentreeconditionandpriorityrecommendations) No Duplicate Addresses
SpeciesReview – confirmingallspeciesareregionallyappropriate Height vs. DBH Checks
Null Data Fields
ThesecondstageofourprogramisperformedbyourQCdatamanager. Sheconductsdailyreviewsof100% ofcollecteddata, identifyinganyentryerrorsoranomalies. Herreviewincludesright-of-wayconcerns, addressingreviews, andadditionalspeciesreviews, amongotherproject-specificreviews. Basedonherfindings, shecreatesworkordersforitemsneedingfurtherfieldreview, whicharethensenttotheProjectManagerorQCFieldManagerforresolution. BelowisasamplemapofaQCreviewreportfortheCityofKansasCityproject. 18 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment OurQCDataManagerprovidesthemanagementteamwithaweeklyQCreportthatincludesanarboristscorecardwitherrorsidentifiedbyerrortype. BelowisaQCreportfortheKansasCityprojectfromtheweekending02/01/25.
Name Accuracy
QC
Points
Total
Error
Other
Error
Location
Error
SizeError Recmaint
Error
Minor
Error
Species
Need
Review
BryanLehnig 96.8% 311 10 10 0 0 0 0 25
ChrisMayer 100.0% 192 0 0 0 0 0 0 0
ShaneJones 100.0% 312 0 0 0 0 0 0 5
DakotaBlankenship 96.4% 1029 37 10 22 0 1 8 32
MichaelDupont 78.8% 325 69 7 62 1 0 3 39
JoshuaMcFadden 98.7% 684 9 4 1 0 4 0 2
RichardSulley 100.0% 2 0 0 0 0 0 0 0
RichardwasperformingQConotherArboristlocations
ElizabethPerkins 93.7% 524 33 3 29 0 1 0 1
ThaddaeausAikenhead 97.8% 1114 25 6 15 2 4 0 0
DustinLaRue 96.5% 517 18 5 5 3 8 0 20
Total 96.06% 5098 201 45 134 6 18 11 124
Speciesidentifiedrequirereviewarenotconfirmederrors
QCReportWE02-01 - KansasCity, MO
CollectorReport
Ourgoalistoreacha98% accuracylevelforeachproject. Ifanemployeeinanygivenweekhasanaccuracyscorelowerthan95% wewillreviewallofthedatafromthatemployeeforthepreviousweek. Often, therearetrendsthatareeasilyidentifiedandcanbecorrected; wealsoapplyaweightfactortothetypeoferror. Forexample, species, condition, andrecommendedmaintenancedeterminationsareconsideredmoresignificanterrorsthanlocationerrors, whichmaybeparkwaysize, etc. Allerrorsaresignificantandmustbecorrected, butcertaincharacteristicsdataarescoredhigherthanwhatmaybeconsideredalowerconcernerror. OurQCFieldManagerandSpeciesSpecialistspendsthefirstfewweeksofeverynewprojectwiththedatacollectionteam. HehasacomprehensiveknowledgebaseoftheUSDAHardinessZonewhereChulaVistaislocated. HeprovidestheentireteamwithaspeciesreviewforeachnewprojectpriortotheArboristsbeginningaproject. Eventhoughourteamwillbefamiliarwiththelocalspecies, wefindthateachlocalehasspecificspecies, inmanycasescultivarsthatthedatacollectorshavenotseenbefore. Thisproactiveapproachalleviatesmanypotentialspecieserrors. Competitorsthathavenotcompletedlarge-scaleprojectssimilartothisprojectwilloftennotproperlypreparetheirteamwithregardstolocalspeciesandpests; thiswillresultinalowerqualityproductfortheclient. 19 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Field Review
TheQCManageralsowillperformrandomfieldreviewsofthedatacollectionareasforthefirst30-60daysofalarge-scaleproject. Wetypicallytakearandomsampleof20% ofeachArborist’sdatatoidentifyanyfielderrors. HewillidentifytrendsifanyArboristseemstohavechallengeswithcertaindatafieldsorspeciesandwillworkwithhim/hertoremediatetheissues. OurqualitycontrolteammeetswithfieldteamseveryTuesdayandThursdaytoreviewprojectupdates, addressfieldissues, anddiscusssafetyprotocols. Thesesessionsprovideanopportunityforteammemberstoshareinsights, raiseconcerns, andreinforceprojectgoals. Additionally, theProjectManagerholdsfocusgroupmeetingstoaddressspecificprojectchallengesandoutlinetheworkplanforthecomingweek.
BelowistheChulaVistainventorythatwehaveuploadedintoArborProtoreview. 20 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Daily Project Monitoring
ArborProtrackseachdatacollector’sdailyprogressonacentralizedtrackingsheet, recordingthenumberoftreessurveyedandmaintainingacumulativecountastheprojectadvances. Thistrackingdataissharedwiththeclientweekly, providingaclearviewofdailyandoverallprogress. Wecanalsoprovidedailystartinglocationsforallarboristsifneeded, alongwithanyissuesidentifiedinthefieldfromthepreviousday. Thislevelofcommunicationensuresaccuracy, supportsbudgetplanning, andallowsforimmediateresolutionofanyconcerns, ensuringhigh-qualityresults.
Communication Plan
EffectivecommunicationiscriticaltothesuccessfulexecutionoftheCityofChulaVista’streeinventoryproject. Ourteamwillimplementastructuredcommunicationframeworktoensuretransparency, alignment, andtimelydecision-makingthroughouttheprojectlifecycle.
1. Primary Points of Contact
Project Manager Mason Burdick, responsibleforoverallprojectcoordination, deliverables, andclientcommunication.
City of Chula Vista Urban Forestry Lead: Wewillrequestthecontactinformationfortheprimarycityliaisonoverseeingprojectprogressandintegration.
GIS/IT Coordinator: Brice Zoungrana , responsibleforensuringcompatibilitywithESRIArcGIS.
Field Crew Supervisor: RichardSulley, ensuringdailydatacollectionupdatesandqualitycontrol.
2. Communication Methods & Frequency
ProjectKickoffMeetingEstablishobjectives, workflow, andexpectationsOneTimeCityStaff & ArborPro TeamWeeklyProgressMeetingsStatusupdates, issueresolution, andcoordination, TreeInventorySummaryReportreview EveryWeekCityStaff & ArborPro TeamGIS/DataIntegrationCheck-insEnsuresmoothtransitionintoESRIArcGIS & CityWorksMonthlyBriceZoungrana & CityITTeam FieldTeamDailyReportsIfRequestedourArboristTeamwillemailourstartinglocationforeachArborist, andalsonotateanyissuesfromthepreviousday DailyArboristTeam & PrimaryCleveland ContactQuarterlyPresentationsShareprojectprogress, challenges, andkeyinsightsQuarterlyArborProManagementTeam & CityLeadership, StakeholdersFinalReviewMeetingPresentfinaldataset, findings, andrecommendationsAtProjectCompletionArborProManagementTeam & CityLeadership, Stakeholders
3. Data Sharing & Reporting
ArborPro Enterprise 2.0 Access: Thecitywillhavereal-timeaccesstothedataatalltimes.
Interim Data Deliverables: Periodicdatasetuploadsinagreedformats (Shapefiles, CSV, orGeoJSON). Wehavefoundthatmonthlyupdatesworkwell. 21 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
4. Issue Resolution & Escalation Protocol
First Level: FieldCrewSupervisorresolvesminorissues
SecondLevel: ProjectManagerreviewsandmakesoperationaldecisions.
Third Level: CityofChulaVistarepresentativesareengagedforhigh-impactdecisions. Bymaintainingclearandconsistentcommunication, weensureaseamlessworkflow, efficientproblem-solving, andsuccessfulintegrationintoChulaVista’surbanforestrysystems.
Tree Inventory Data Deliverables
TheCityofChulaVistacanaccesstheinventoryonArborProEnterprise, ourcloud-basedinventorymanagementsoftware, whichisaccessibleonanyweb-enableddeviceviaawebbrowser. ThetreeinventorydatabasewillbedeliveredtotheCityinaGISgeodatabaselayer(s) foruploadintotheCity’sEsriArcGISplatform. Deliverablesarealsoavailableinthefollowingformats: ESRIShapefile, MicrosoftAccess, XML, GoogleEarth’sKML, MicrosoftAccess, andExcel.
Metadata Compliance and Documentation
OurteamwillprovideacomprehensivemetadatareferenceforalldelivereddatainaccordancewiththeFederalGeographicDataCommittee (FGDC) standards. ThemetadatawillbestructuredtoensurethattheCityofChulaVistacanseamlesslyintegrate, interpret, andmanagethedatasetwithinESRIArcGIS, CityWorks, andotherGISplatforms.
Metadata Structure & Compliance
WewillcompilemetadatafollowingthelatestFGDC-endorsedstandards, specificallytheContentStandardforDigitalGeospatialMetadata (CSDGM) v2orthemorerecentISO19115standard, asrequired. Themetadatawillinclude: 1. Identification Information o Title, description, andpurposeofthedataset
o Geographicextent (boundingcoordinates)
o Keywordsandthemes (e.g., urbanforestry, treeinventory, canopyassessment) o Datasourcesandacquisitionmethods2. Data Quality Information o Accuracyoflocation (GPSprecisionandcoordinatereferencesystem) o Attributeaccuracy (treespecies, condition, maintenanceneeds, etc.) o Datacollectiondateandmethodology3. Spatial Reference Information o Coordinatesystemandprojection
o Horizontalandverticaldatum4. Entity and Attribute Information o Definitionsanddescriptionsofeachdatafield (species, DBH, condition, etc.) o Codedvaluesanddomainswhereapplicable
22 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
5. Distribution and AccessInformation
o Dataformat (Shapefiles, GeoJSON, FGDB, orotherrequestedformats) o Datasharingprotocolsandaccesspermissions6. Metadata Maintenance & Update Process o Versioningandupdatehistory
o Contactinformationforfutureinquiries
Metadata Deliverables
Attheconclusionoftheproject, thefollowingwillbeprovidedtotheCityofChulaVista: ComprehensiveFGDC-compliantmetadatafileinXML, HTML, orTXTformatMetadataembeddedwithinESRIArcGISdatasetsfordirectaccessibilityMetadatareportdocumentsummarizingkeyattributes, methodology, andcompliancedetailsByadheringtoFGDCstandards, weensurethatthedatasetisfullydocumented, interoperable, andmeetsthehighestgeospatialdataqualitystandardsforlong-termurbanforestmanagement. 23 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
URBANFORESTRYMANAGEMENTPLANDEVELOPMENT
Asaleadingurbantreeinventoryandconsultingfirm, ArborProrecognizestheimportanceofintegratingtheUrbanForestryManagementPlan (UFMP) withbroaderclimate-basedinitiatives, ifcurrentlyinplace. WearecommittedtocollaboratingwiththeCityofChulaVista'svariousdepartmentstoensureourworkalignswithexistingstrategiesandenhancesregionalpartnerships. TheRFPspecificallyrefersto theUCSDManagementPlanasanexample; we are currently completing a ManagementPlan for UCLAbasedon the UCSDplan. We are extremelyfamiliar with this plan andaremoresuitedto providetheCitywith this data setbased on the fact weare currently utilizing that examplefor a client.
Uponcompletionofthetreeinventory, ArborProwillcreateacomprehensiveUrbanForestManagementPlan (UFMP) groundedinthefindingsfromourdetailedtreeinventory, thatencompassesalltrees, stumps, andpotentialplantingsiteswithinthepublicrights-of-wayintheCityofChulaVista. OurobjectivewiththisplanistoalignwiththeCity’svisionofrestoring, growing, anddiversifyingtheurbantreecanopywhileeffectivelymanaginghazardous, diseased, andinvasivetrees. ThisplanwillprovideactionableupdatesandrecommendationstosupporttheCity’slong-termvisionforahealthy, resilienturbancanopy. Withdecadesofexperienceintreemaintenanceoperations, ourkeystaff—includingOscarCorveraandTimClancy—bringdeepexpertiseinmunicipaltreecare, drawingontheirhands-onexperiencerunningtreecrewsandimplementingsafe, effectivemaintenancestrategies. ThisexperienceandinsightwillbeinstrumentalincreatingtailoredmaintenancepoliciesforChulaVista’surbanforest. Ouranalysisofurbanforestswillencompasscriticalfactorslikewaterandairquality, thereductionofurbanheatislands, energysavings, stormwatermanagement, carbonsequestration, andhumanhealthimpacts, therebydemonstratingthecomprehensiveenvironmentalbenefitsofurbantrees. Additionally, wearededicatedtodevelopingandimplementinganongoingmaintenanceprocessfortheurbanforestryinventory. Thisincludescreatinganeasy-to-useinterface, comprehensivetrainingmaterials, andthoroughdocumentationtosupportconsistentupdates. Inourcommunity-informedsectionsofthemanagementplan, wewillprovideatransparentlistofindividualsandgroupsconsultedfortheirexpertise. Thiswillincludestakeholders, citypartners, localorganizations, businesses, andcommunitymemberswhohelpedshapetheplan. Finally, weprioritizeeffectivecommunicationandengagement. Allnon-operationalreports, dashboards, andplanscreatedbyArborProwillbetailoredtobeaccessibleandmeaningfulfordiverseaudiences, localstakeholders, residentstheMayorandcouncilmembers. 24 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
MANAGEMENTPLANOUTLINE
Ataminimum, ourUFMPwillcoverthefollowingkeyareas:
Executive Summary
WewillbeginwithaconciseexecutivesummarythathighlightstheUrbanForestManagementPlan'sprimarygoalsandobjectives.
Introduction
Ourintroductionwilloffercontextabouturbanforestry'scriticalroleinurbanplanningandsustainability, aligningwiththeinterestsofChulaVista.
Historical Overview
WewillprovideathoroughoverviewofChulaVista'smunicipalcodeandexistingurbanforestpolicies, aswellasanyhistoricalcontextthatmayinfluencecurrentpractices.
Statement of Purpose
ThepurposeoftheUrbanForestManagementPlanwillbeclearandfocused, emphasizingourcommitmenttopreservingandenhancingChulaVista’surbanforest.
Synopsis of Benefits
WewilldetailthevariousbenefitsthatChulaVista’surbanforestprovides, fromecologicaladvantagestosocialandeconomicimpacts.
Safeguarding Life and Property
Ourplanwillincludestrategiesforensuringthesafetyofresidentsandpropertythrougheffectivetreemanagementpractices.
Program Administration
WewilloutlineaclearadministrativestructuretofacilitateefficientmanagementandoperationsoftheUrbanForestManagementPlan.
Strategic Tree Resource Enhancement
Ourstrategiesforenhancingtreeresourceswillprioritizesustainability, diversity, andresilienceagainstpestsanddiseases.
Program Management and Monitoring
Wewilldevelopspecifictasksandactionsforongoingprogrammanagementandeffectivemonitoringprocessestoensureadherencetoplanobjectives.
Forest Conservation Policies
Ourpolicieswillreflectcommitmenttoconservation, biodiversity, andtheprotectionofnativespecieswithintheurbanforest. 25 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Tree Inventory
Wewillconductacomprehensivereviewofthetreeinventory, whichwillallowustoassesscurrenttreeconditions, speciesdiversity, andoverallforesthealth.
Tree Pruning and Removal
Wewillestablishclearguidelinesfortreepruningandremovaltomaintainsafetyandpromotehealthygrowth.
Trees’ SecondLife
Weplantoincorporateinnovativesolutionsforsalvagingurbanwoodandrecyclingitforcommunityuse.
Capital Improvement Projects
Wewillguidetheplanninganddesignphasesofcapitalimprovementprojectstointegratetreepreservationbyoutliningpre-constructionrequirements.
Protection During Construction
Ourmanagementstrategieswillemphasizerigorousprotectionprotocolsfortreesduringconstructionanddemolitionactivities.
Tree Maintenance
Wewillensuremaintenancepracticesareinplacetosupporttreehealththroughoutconstruction.
Damage Reporting
Wewillimplementclearproceduresforreportingtreeinjuries, ensuringtimelyandeffectiveresponses.
Contractor Accountability
Wewillclarifyresponsibilitiesandpenaltiesforcontractorstoenforcecompliancewithtreepreservationstandards.
Urban Forest Restocking and Planting
Ourplanwillincludestrategiesforurbanforestrestocking, effectivetreeplantingguidelines, andcarefulselectionofspeciessuitedtothelocalenvironment.
Appendices
Wewillcompileessentialdefinitions, treelists, andabibliographytosupportourfindingsandrecommendations.
Community Engagement
Wearecommittedtoenhancingcommunityinvolvementthroughsurveysandtownhallmeetings. EngagingChulaVistaconstituentswillensuretheirvoicesareheardandincorporatedintothemanagementplan. 26 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Project Duration
WefullyunderstandthetimelineexpectationsandwilldedicateoureffortstocompletethetreeinventoryandplandevelopmentwithinninemonthsoftheNoticetoProceed, wellbeforethespecifiedtwo-yearperiod. AtArborPro, ourmissionistoempowercommunitiesthrougheffectiveurbanforestmanagementthatbalancesgrowthwithenvironmentalstewardship. WelookforwardtothepossibilityofworkingtogethertoenhanceChulaVista’surbanforest.
Additional Areas to Address: WestronglyadvisethattheCityconsiderenhancingtheManagementPlantoincludeamorecomprehensiveanalysisofthedataandtheUrbanForesttoformalizeastrongManagementPlanfortheCityforyearstocome. WiththefundingfromtheInflationReductionActmanyCitiesareutilizingthefundstochangetheirUrbanForestManagementProgramfundamentally. WiththeassistanceofArborPro, ourtechnology, tools, andexperience, wecanprovidetheCityofChulaVistawitharoadmapforasustainableandcomprehensivelong-termplan. Someotherkeypointswewouldsuggesttoaddressiffundsallowinclude: UrbanTreeCanopyAssessmentReviewofCurrentOrdinancesRFPandMaintenanceContractReviewforoutsourcingCommunityEngagementProgramPublicAccesstoTreeInventoryCompleteEcoBenefitsAnalysis5-YearTreeMaintenanceBudget Thesearejustrecommendations. WewillfirstmeetwiththeCityStakeholderstodeterminethesectionsthatyouwouldlikeustoaddress.
Plan Implementation
ToensurethesuccessfulexecutionoftheUrbanForestMaintenancePlan, ArborProwillworkwithChulaVista’sCitystafftodesignaclearandefficientteamstructure. Thisstructurewillidentifykeymanagementroles, defineresponsibilities, andoutlinetheworkflowrequiredforimplementingtheplan’srecommendations. InputfromChulaVista’sCitystaffwillbeintegraltotailoringthisstructuretoexistingresourcesanddepartmentalcapacities. ArborProwillalsoprovidetrainingforallrelevantCitystaff, includingfieldcrewtrainingondataentryandtreecareprocedures, administrativetrainingforreportgenerationanddatamanagement, andpublicengagementstrategiestofostercommunitysupport. ByequippingCitystaffwiththeskillsandresourcesneeded, ArborProaimstoensuretheplan’sgoalsaremetwithhighstandardsofqualityandconsistency. 27 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment WeutilizeMicrosoftProjectstoscheduleandimplementourmunicipalManagementPlans. WewillprovidethenecessaryCitystaffwithaccesstoourprojectdocuments. BelowareacoupleofscreenshotsoftheCityofHermistonProjectsplancurrentlyinuse.
Community Outreach
Ifdesired, wewillworkwiththeCityPublicRelationsstafftoreleasestatementsandinfographicsupdatingthepublicontheprogressofthereport. ThesecanbesharedontheCitywebsiteorthroughsocialmediaoutlets. ThefollowingisaninfographicthattheCityofNewRochelle, NewYork, willpostonitssocialmediaplatforms. 28 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Deliverables
Initially, wewillprepareadraftUrbanForestManagementPlanfortheCity’sreviewandfeedback. Tofacilitateacollaborativeprocess, ourteamwillthenconductameetingwithCityrepresentativestopresentasummaryoftheplan, discussitscontents, andgathervaluableinsightsandfeedback. Followingthismeeting, wewillmakethenecessaryupdatestotheTreeManagementPlanbasedontheinputreceived. Next, ArborProwillhostandfacilitateastakeholderreviewofallthepreviousupdates.
Final Plan
ArborProunderstandsthattheUrbanForestManagementPlanwillundergorevisionsbasedonfeedbackfromCitystaff, theCityCouncil, andcommunitygroups. Wearecommittedtoaninteractivedevelopmentprocess, workingcloselywithChulaVistarepresentativestoincorporatefeedbackateachstage. Revisedcopiesoftheplanwillbeprovidedinatimelymanner, allowingforreviewandinputastheplanevolves. Ourgoalistodeliverafinal, comprehensiveplanthatequipstheCitywiththetools, documentation, andactionablestrategiesneededtoeffectivelymanageandenhancetheurbanforest. ThisplanwillserveasafoundationaldocumentforChulaVista, ensuringthattheCity’surbanforestremainshealthy, safe, andsustainableforyearstocome. WeareexcitedtopartnerwiththeCityofChulaVistatoenhanceitsurbanforestandcontributetoagreener, healthiercommunity. 29 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
ADDITIONALSERVICES - EMERGINGTECHNOLOGIES
ArborPro, Inc. ismaintainingitsmissiontostayattheforefrontoftechnologydrivensolutionsforUrbanForests. Weareutilizingdroneswithlidar, multispectralandgeothermaltechnologytoassistourclientswithdetailedaerialassessmentsandurbantreecanopyassessments. OurteamalsohasasonictomographytoolthatcanprovideourclientswithanMRIofthetreetrunk. Werecentlyperformedacomprehensivesurvey, includingsonictomographyreadingsforanEucalyptusgroveatUCBerkeley. Below, isasamplereadoutfromsomeofthetreesassessed. WecanutilizethesetoolsandtechniquestoassisttheCityofChulaVistawiththefuturemanagementoftheUrbanForest.
Withourfleetofdrones, wecanprovidetheCitywithanamazingarrayoftechnology-drivensolutionsforthelong-termmaintenanceoftheUrbanForest. WearecurrentlyworkingwiththeCityofAsheville, NCwhichwasrecentlydevastatedbyHurricaneHelene. Withourdrones, theArborProsoftwaresuiteandAItechnologieswearehelpingtheCityassessthedamagetotheUrbanForestandalsodomodelingandprogressionstatisticstoidentifyareasthatwillneedtobeaddressedandthebestlongtermsolutionsfortheCity. 30 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment 2D Imageof Holt AvenueNeighborhood
3D Imageof Holt AvenueNeighborhood
31 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
TREECANOPYASSESSMENT
WhilenotrequiredintheRFPwewouldliketoofferaTreeCanopyAssessment. WehaveincludedalineiteminoptionalservicesintheCostsectionofthisresponse. ArborProwillassesstheextentoftreecoverandpinpointareaswheretreeplantingorconservationeffortsareneededtoenhanceecosystemhealth, reduceurbanheatislandeffects, andimproveresidents' qualityoflife. Wewillevaluatethecostsandbenefitsofthetreecanopy, consideringitsimpactonshadeequity, urbanheat, environmentalhealth, socialfactors, andeconomicindicators. ArborProwillutilizehigh-resolutionaerialmultispectralimagingandLiDARpointcloudtechnologytocarryoutadetailedtop-downtreecanopyassessmentandlandcoverclassificationintheCityofHayward. Thecanopyassessmentoffersvaluableinsightsintothedistribution, density, speciescomposition, andoverallhealthofthetreecanopywithinadefinedarea, suchasacity, park, orforest. Thisdataisinstrumentalforurbanplanning, environmentalmonitoring, conservationprojects, andguidinglanduseanddevelopmentdecisions. Themethodologyfordeterminingtreecanopycoverandlanduseclasseswillinvolveseveralkeysteps: segmentingtheaerialimagery, trainingmachinelearningalgorithmstoidentifyrelevantfeatures, andapplyingthesealgorithmsacrosstheentirecityforfeaturedetectionandimageclassification. Additionally, avegetationmaskwillbecreatedtoeffectivelydifferentiatebetweenvegetationandnon-vegetation. AcanopyheightmodelwillbegeneratedfromLiDARdatasets, andLiDARandaerialimageryproductswillbeintegratedtoenhancetheaccuracyofthetreecanopycoverassessment (FigureA). AccuracywillbeevaluatedusingaconfusionmatrixandaKappacoefficient. Theconfusionmatrixisatablethatcomparesmodelpredictionswithactualdatasetvalues, providinginsightsintotheperformanceoftheclassificationalgorithm. Groundtruthingwillbeconductedduringtheinventoryprocessandincorporatedintotheaccuracyassessment. Tofurthervalidatetheresults, theKappacoefficient, astatisticalmeasureofagreementbetweenratersorvariables, willbeused. Theexpectedaccuracyisanticipatedtoexceed95%. 32 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment FigureA: Illustrationof theTop-Down Workflow for UrbanTreeCanopyAssessment Additionally, abottom-upassessmentconductedduringtheinventoryprocesswilldocumenttreecharacteristicsandbespatiallylinkedtothetop-downassessment. AllspatialdatasetswillbeprovidedwithFGDC-compliantmetadata. Weprioritizemakingthisdataaccessibletoallstakeholders. TheinformationfromourresourceassessmentwillbeavailableinGISformat, ensuringeasyaccess. Additionally, wewillofferapubliclyaccessibledisplayplatformthroughArborPro’sTreeManagementSoftwareCommunityViewer, allowinguserstointeractwiththedatawithoutrequiringGISsoftware. Pleaserefertothesoftwaresectionformoredetails. Ourgoalistoensurethisinformationisreadilyavailabletosupportinformeddecision-makingandfostercommunityengagement. BelowaresomescreenshotsshowingtheTreeCanopydatainArborPro, thefirstscreenshotshowsthepolygonareasbasedonCensusdatablocks. ThesecondscreenshotshowsamoredetailedbreakdownoftheCanopycoveragebyindividualtreepointsandothernoncityownedtreesandvegetation. Thedatacanberepresentedandchangedbytheuserbasedonthecolorcodingordesiredrepresentationofthedatasets. 33 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
ANALYSISANDREPORTS
UponcompletionoftheUrbanTreeInventoryandTreeCanopyAssessment, ArborProwillestimateandreportonthecanopycoveragefortheurbanareasoftheCity, providingadetailedbreakdownoftheproportionofcanopybyspecies. WewillutilizeArborPro’sSoftwareeconomicanalysistooltoevaluatethecompletedinventory, summarizingtheeconomicandecosystembenefitsoftheurbanforest. Thiswillincludefactorslikecarbonavoidancethroughshadingofbuildings, carbonsequestration, forestfragmentation, and, iffeasible, historicalcanopychanges. WewillcreateanannualinventoryanalysisreporttemplatetailoredtotheCity’squeryandreportingpreferencesandwillconductananalysisreporttoreflectthecurrentstatusoftheurbanforest. Basedonidentifiedmaintenanceneeds, wewilldeveloprecommendationsforfutureactions. ArborProwillcollaboratecloselywithCitystafftoprepareandpresentacomprehensiveoverviewofourfindings, illustratingthedynamicsoftheurbanforest, itsvalue, anditsfutureneeds. Allanalyses, theannualreporttemplate, andtheworkplanwillbecompiledintoasinglecohesivereportdocumentforeasyreference. TheUrbanTreeCanopyAssessmentwillanalyzeandmapthecurrentTreeCanopyinconjunctionwiththeAssessmentfortheareaandprovidepercentagestatisticsonexistinglandcoverutilizingclassificationsinTask2. Wewillrecordweb-basedtrainingsessionsandmaketheserecordingsavailableuponrequestforfurthereducationandunderstanding. Aplantingplanwillbedevelopedbasedonourcanopyequityanalysis, urbanheatmapping, aswellaslandcoverandtreecanopycoverageassessments. OurProjectReportwillincludeaclearformatforthefinalreport, featuringresultingdata, analyses, anddescriptionsthataresuitablefortheCity’sUrbanForestManagementTeam, municipalleadership, andthegeneralpublic. Thereportwillbedesignedtobeconciseandeasilyreadableforallcitizens. Wewillprioritizetheuseofgraphics, tables, charts, informationalboxes, andbulletliststoconveymessageseffectivelywhileminimizinglengthyparagraphsandcomplexsentences. Whilethereportwillcontainthenecessaryinformation, weaimforittobefewerpageswithanunclutteredappearanceforoptimalreaderengagement. Thereportwillcomprehensivelyaddresstheassessmentandanalysisoutlinedintheprevioussectionsofthisscope. ArborProwillprovidearoughdraftforreviewandfeedbackfromCitystaff, ensuringthatanyeditsmadealignwiththeCity’sexpectationsforthefinalprojectreport.
PROJECTSCHEDULE
ArborPro, Inc. willcompletethetreeinventorydatacollectionfortheCityofChulaVistawithin6monthsofthestartdateoftheproject. TheManagementPlanwilltakeanadditional3monthstocomplete. Theentireprojectwillbecompletedwithin9monthsofthenoticetoproceedwellbeforetheduedataprovidedintheRFP. 34 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
PROJECTSTAFF
ArborPro, Inc., isdedicatedtodeliveringthehighest-qualityresultsbyrelyingonourin-houseteam. ArborProensurescompletecontroloverqualityanddataconsistencyensuringaseamlessfinalproduct. While the RFPrequests at least one ISACertified Arborist on the project, ArborPro will have all data collected by ISACertified Arborists.
Ourteamoffull-timeprofessionalarboristshasyearsofexperienceworkingtogetheronlarge-scaleurbanforestryprojects, ArborProhasthecapacitytoexpandourfieldteamwithadditionalhighlytrainedarborists, ensuringallprojecttimelinesaremet. Forthedurationofthisproject, allArborProdatacollectorswillbebasedlocallyinChulaVistatofacilitatetimelyprogressanddedicatedservice.
OSCARCORVERA, OPERATIONSMANAGER
Certified Arborist No. WE8225AUM, Certified Municipal Arborist, Certified Utility Specialist, TRAQ Certified
OscarR. CorverawillserveastheOperationsManagerfortheCityofChulaVistaproject, ensuringitssuccessthroughhands-onoversightandstrategicmanagement. Oscarwilloverseeallaspectsofprojectexecution, maintainingthehigheststandardsofqualityandintegrity. HewillparticipateinallmeetingswiththeCity, conductweeklyreviewsofQA/QCreports, andcloselymonitorprojectmilestonesandprogresstoensuretimelycompletion. OscarwillbetheleadontheManagementPlanandwillworkwithProjectManager, MasonBurdick, toassurethetreeintentoryprojectiscompletedontimewiththehighestlevelofqualityassurance. Oscarisahighlyskilledprofessionalwithover23yearsofexpertiseinArboriculture, VegetationManagement, andtheLandscapeIndustry. Hisextensivebackgroundspansoperationsmanagement, businessstrategy, large-scalemobilization, utilityvegetationmanagement, andthedevelopmentofstrategicpartnerships. Hebringsawealthofknowledgeinprojectleadership, withaproventrackrecordinsuccessfullymanagingcomplex, high-stakesprojects. CertifiedasanISAArboristforover20years, OscarholdsadditionalcertificationsasaUtilityArborist, MunicipalArborist, andTreeRiskAssessor. Hiscomprehensiveskillsetisfurthercomplementedbyover20yearsofexperienceasaCPR/FirstAidInstructorandinstructorcertificationsinScubaDivingandmaritimeactivities. Throughouthiscareer, Oscarhascollaboratedwithmorethan300publicagencies, municipalities, andprivateentitiesacrosstheUnitedStates. Hisexperienceincludesleadinglarge-scaleprojects, suchastheHurricaneKatrinaClean-UpandRecoveryEfforts, wherehe 35 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment managedover500contractorsanddirectlysupervised150fieldmanagersandsupervisors, ensuringefficientcoordinationandsuccessfuloutcomesoveratwo-yearperiod.
MASONBURDICK – PROJECTMANAGER
ISA CertifiedArborist & DataCollector, ISA CERT # WE-13457ATRAQ, Utility Specialist MasonBurdickisadynamicprofessionalwithaBachelorofScienceinEarthSciences, specializinginEnvironmentalGeology, fromtheUniversityofCaliforniaSantaCruz. SincejoiningArborProinJune2018, Masonhasdemonstratedexceptionalgrowth, startingasaVegetationManagementPre-InspectorandTreeInventoryDataCollectorandsteadilyadvancingtoleadershiproles. WithakeenproficiencyinG.I.S. datacollectionsoftwareandaCertifiedArboristdesignationsince2021, Masonbringsawealthofexpertiseintreeinventorymanagementandriskassessmenttoeveryproject.
Professional Experience:
InitiatedasaVegetationManagementPre-InspectorandTreeInventoryDataCollector, progressingtoleadingprojects. Completedover60municipalanduniversitytreeinventoriesManagedalltreeinventoryprojectsforArborProforthelasttwoyears, includingbutnotlimitedtoKansasCityMO, NewAlbanyIN, SanJoseCA, UCBerkeley, Colma, AlbanyCA, UCLAandLACountyParks. ObtainedTreeRiskAssessmentQualificationinFebruary2022, enhancingexpertiseinassessingandmitigatingtree-relatedrisks.
Education:
BachelorofScienceinEarthSciences, ConcentrationinEnvironmentalGeology, UniversityofCaliforniaSantaCruz, 2016 Skills:
ProficientinmultipleG.I.S. datacollectionsoftwareplatforms, ensuringaccurateandefficientdatacollection. Comprehensiveunderstandingoftreeinventorymanagementprinciplesandbestpractices. 36 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment RICHARDSULLEY – INVENTORYSPECIALIST/RISKASSESSOR/FIELDSUPERVISOR ISACertifiedArborist (CERT# NY-6548A), TRAQ
RichardSulleyisadedicatedprofessionalwithextensivearboricultureandurbanforestryexpertise. CertifiedbytheInternationalSocietyofArboricultureandholdingthedesignationofCertifiedConsultingUrbanForester, Richardbringsawealthofknowledgeandexperiencetoeveryproject. WithasolidacademicbackgroundinEcologyandAppliedEnvironmentalScience, Richardhashonedhisskillsthroughpracticalexperienceandleadershiproles, deliveringsuccessfulclientoutcomes.
Professional Experience:
ArborPro, Inc., CertifiedArborist (June2018 - Present) CertifiedbytheInternationalSocietyofArboriculture (April2021) andholdsthedesignationofCertifiedConsultingUrbanForester. Hascompleted50+ municipal, university, andfederalgovernmenttreeinventoryprojectsoverthelastsixyears. Fiveyearsofexperienceintreespeciesidentificationandmanagement, contributingtothesuccessofvariousprojectsundertakenbyArborPro.
Education:
BachelorofScienceinEcology, StateUniversityofNewYork (SUNY), December2014CertificationinAppliedEnvironmentalScience, PlattsburghCollege, NewYork Certifications:
CertifiedArborist, InternationalSocietyofArboriculture (ISA), April2021TreeRiskAssessmentQualified, ISA (TRAQ) December2023CertifiedConsultingUrbanForester Skills:
Proficientintreespeciesidentificationandmanagementtechniquesacquiredthroughfiveyearsofpracticalexperience. Strongunderstandingofarboricultureprinciplesandbestpractices, ensuringthesuccessfulexecutionoftreeinventoryprojects. Excellentleadershipandteamworkabilities, demonstratedthroughsuccessfulprojectmanagementandcollaborationwithdiverseteams. Effectivecommunicationandproblem-solvingskillsessentialforliaisingwithclientsandstakeholdersandresolvingcomplexissues. 37 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment KENGREBY –SPECIESIDSPECIALIST, QCMANAGER
I.S.A. CertifiedArborist ISA CERT # WC 0550TRAQ
KenGrebyisaseasonedprofessionalwithalifelongpassionforplantsandtrees. Withoverthreedecadesofexperienceinhorticultureandarboriculture, Kenbringsawealthofknowledgeandexpertisetoeveryproject. Certifiedasanarboristsince1998, Kenhasaproventrackrecordofsuccessinconductingtreeinventoriesandprovidingspecializedinstructionontreeidentificationandcare. Asthecompany’sspeciesspecialistandQA/QCFieldSupervisor, Kenisdedicatedtoensuringaccuratedatacollectionandsharinghisexpertisewithcitypersonnelandresidents.
Professional Experience:
ArborPro, Inc., SpeciesSpecialist | CertifiedArborist (2005 - Present) GraduatedwithaBachelorofScienceinHorticultureandaminorinBotanyfromCaliforniaPolytechnicUniversity, Pomona, in1987. Certifiedasanarboristsince1998, withafocusontreespeciesidentificationandmanagement. Ledover250municipaltreeinventoryprojects. VolunteersatArboretums, conductinginstructionalclassesforcitypersonnelandresidentsontreeidentificationandcare. Kenwasoneoftheoriginalauthorsofthebook: RecommendedStreetTreesforSouthernCalifornia Education:
BachelorofScienceinHorticulture, MinorinBotany, CaliforniaPolytechnicUniversity, Pomona, 1987 Skills:
Extensiveexperienceintreespeciesidentificationandmanagement, acquiredthroughyearsofpracticalexperience. Proficientinconductingtreeinventoriesandprovidingspecializedinstructionontreecareandmaintenance. Strongcommitmenttovolunteerismandcommunityoutreach, demonstratedthroughinstructionalclassesconductedatArboretums. Excellentcommunicationandinterpersonalskills, essentialforeffectivelysharingknowledgewithcitypersonnelandresidents. PrimaryAuthoroftheRecommendedStreetTreesforSouthernCalifornia. 38 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment BRYANLEHNIG – DATACOLLECTOR
ISACertifiedArborist & DataCollector, ISACERT # WE-14502A, 6000SeriesGPSCertifiedDedicatedDataCollectorwithextensiveexperienceinGPSandGIStechnologies, specializinginprecisetreeassessmentdatacollection. Hehasdemonstratedhisabilitytooptimizeprojecttimelinesthroughin-depthknowledgeoflocalspeciesandgeographicareas. Committedtoleveragingskillsinenvironmentalstudiestocontributeeffectivelytoconservationinitiatives. Bryan’scombinationofacademiccredentialsandhands-onexperiencepositionshimasavaluableassettoanyenvironmentalprojectteam.
Professional Experience:
ArborPro, Inc., Inventory Arborist CertifiedArborist (September2021 - Present) ResponsibleforensuringtheaccuracyoftreeassessmentdatausingtheArborProdatacollectionsuite. Contributingfull-timeexpertisetothesuccessfulcompletionofvariousprojects. BryanhasworkedonprojectsforArborProthroughouttheUnitedStates, includingbutnotlimitedtoSanFranciscoCA, LancasterCA, LosAngelesCounty, MauiHI, SanJose, CA.
PMGVegetation Control GISSpecialist
AssistedinthedevelopmentofaGISprototypeapplicationsystem, enhancingvegetationmanagementprocesses.
Education:
Bachelor’sinEnvironmentalStudieswithaminorinGeographicInformationSystemsGraduatedApril2021 Skills:
ProficientinGPSandGIStechnologiesExpertiseintreeassessmentanddatacollectionStrongunderstandingofecologicalsystemsandlocalspeciesExcellentprojectmanagementandproblem-solvingabilities 39 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment CHRISMAYER – INVENTORYSPECIALIST
ISACertifiedArborist, TRAQ, ISACERT # WE-14771A
Professional Experience:
ArborPro, Inc., Yorba Linda, CACertifiedArborist (2022- Present) CertifiedbytheInternationalSocietyofArboricultureHasworkedonover40municipal, treeinventoryprojectswithArborProincludingbutnotlimitedtoLAUSD, LosAngelesCounty, ThousandOaks, Malibu, CSUSanMarcos Summary of Qualifications:
DemonstratedforestryexperienceinthefieldbothworkingaloneandinteamsSkilledandexperiencedwithdataanalysisProficientwithMicrosoftOffice Certifications:
CertifiedArborist, InternationalSocietyofArboriculture (ISA) TRAQ Related Coursework:
Dendrology, Silviculture, TechnicalWriting, NaturalResourceLawandPolicy, NaturalResourceMeasurementsandSampling, ForestBiometrics, WatershedHydrology, andIntroductiontoSoils Education:
SUNYCollegeofEnvironmentalScienceandForestry (ESF), Syracuse, NYBachelorofScience: ForestEcosystemScienceMinorinAppliedStatistics Relevant Experience:
SeniorCapstoneProject: IntegratedResourceManagement, ESFStudentParticipantMay2020January-May2020 · UtilizedpriorknowledgeoftreespeciescharacteristicsandnaturalresourcemanagementtoformatatechnicalpaperandprepareapresentationonmyresearchConducteddataanalysistoformatresultsandfiguresusedinpaperandpresentationParticipatedactivelyinthepeerreviewprocesswithfellowstudents 40 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment THADDAEUSAIKENHEAD – INVENTORYSPECIALIST
ISACertifiedArborist, TRAQ, ISACERT # WE-8848A
Professional Experience:
ArborPro, Inc., Yorba Linda, CACertifiedArborist (2021- Present) CertifiedbytheInternationalSocietyofArboriculture (2019) Hasworkedon15municipal, treeinventoryprojectswithArborPro, mostlyintheMidwestincludingtheCityofKansasCityandNewAlbany, IN.
Work Experience:
Forepersonhealthytrees-CarsonCity, NVDecember2017toMay2020Consulting, Training, InternationalSocietyofArboricultureclimbingclassinstructor, fulltimecrewoperations, safetytrainingandjobacquisition. ManagerAmericanArborists-Reno, NVFebruary2015toNovember2017Mr. Aikenheadoversawmultiplecrewsoperations, safety, training, andproduction. Inadditiontothis, Iwasalsoresponsibleforbiddingnewjobsandprojectsaswellasconsulting, requiringtheexpertiseofacertifiedarborist. HazardCrewForepersonAsplundhTreeExpert, LLC-CarsonCity, NVApril2009toNovember2014Thaddaeusoversawcrewoperations, trainednewandadvancedclimbers, oversawsafety, andremovedhazardoustreeswithin10feetofenergizedconductors.
Education:
HighschooldiplomaElkoHighSchool - Elko, NVAugust2000toJune2004 Skills:
ClimbingTreeCareBucketTruckExperienceTreeTrimmingCablingRestorationIndustryExperienceMechanicalKnowledgeHorticulture Certifications and Licenses:
OSHA10CertifiedArboristPesticideApplicator’sLicenseAEDCertificationFirstAidCertificationCPRCertificationForkliftCertificationDriver'sLicense 41 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment TimClancy – CanopyAssessor & UrbanForestPlanAuthor
ISACertifiedArborist (CERT# WE-0806A), ISACertifiedTreeRiskAssessor (TRAQ), IndependentConsultingArborist, ASCATree & PlantAppraiserQualified, RegisteredConsultingArborist CardiffbytheSearesident, TimClancybringsovertwodecadesofexperiencemanagingtreeinventoriesanddevelopingcomprehensivemanagementplansandcanopyassessmentsforclientsacrosstheUnitedStates. HisexpertisespanshisearlyyearsinlandscapemaintenanceinupstateNewYorktohisprofessionalendeavorsinSouthernOntario, Canada. Timisrenownedforhisexceptionalcontributionstourbanforestrymanagement, evidencedbyhisrecentachievementsinauthoringUrbanForestManagementPlansandCanopyAssessmentsforprominentmunicipalities.
Professional Experience:
Managedover100treeinventoryprojectsandcraftedmanagementplansfor30municipalclientsnationwide. ReceivedaccoladesfromtheNewYorkDepartmentofEnvironmentalConservation (DEC) fortheexemplaryqualityoftheManagementPlan, nowutilizedasabenchmarkforothermunicipalitiesinNewYork.
Key Responsibilities:
ProvideafullassessmentandawarenessoftheurbantreecanopycompositionProvideandreviewtheinformationcollectedbyourteamofarboriststodeterminetheresourcesrequiredtomaintainthetreesinCityParksandrightofway. Createaplantingpaletteofrecommendedspeciesand, basedonfieldconditions, recommendspeciestoplantthroughouttheCityrightofwayandParks.
Skills:
Extensiveexperienceinmanagingtreeinventoriesanddevelopingmanagementplans. Proficientinanalyzingtreesurveydataandprovidingactionablerecommendations. Strongunderstandingofurbanforestrypractices, regulations, andbestpractices. Exceptionalattentiontodetailanddedicationtodeliveringhigh-qualityresults. Excellentcommunicationandcollaborationskills, essentialforliaisingwithclientsandstakeholders. 42 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
ADDITIONALFIELDARBORISTS
BelowisalistofadditionalfieldArboristsavailablefortheCityofChulaVistaprojectifneeded.
CertifiedArborists
Name Arborist # AdditionalCerts
AbigailSilva WE-14913A TRAQ
AndrewHan WE-13220A
BenjaminPierce WE-13512A TRAQ
BrianJohnson WE-14604A
CalebEmerson WE-14862A TRAQ
CarlosPerez WE-14303A
ChadHunt WE-14458AU TRAQ, Utility
Christopher
Cervantes WE-14520A TRAQ
DannyRodriguez WE-15432A
DavidRodriguez WE-15198A
JesusPerez WE-14590A TRAQ, Utility
KyleKohlbrenner WE-15487A
KyleWard WE-13835A
LaytonKikuchi WE-13325A TRAQ
MicahKikuchi WE-13413AU TRAQ, Utility
NicholasThornton WE-15590A
TylerHughes PN-9647A TRAQ
DavidHagyari FL-9998A
JoseMosqueda WE-11878A
43 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment BRICEZOUNGRANA –SENIORGISANALYST
SeniorGISAnalyst, TreeCanopyAssessorBriceZoungranaisanexperiencedGISAnalystadeptatmanaging, analyzing, andvisualizinggeospatialdatafromdiversesourcesincludingsatelliteimagery, LiDAR, GPS, surveys, anddatabases. Skilledinspatialanalysis, geodatabasedesign, andprojectmanagement. Collaborativeandcommittedtoexcellence, seekingachallengingGeospatialScientistroletoleverageexpertisefororganizationalgrowthandtransformation.
Professional Experience:
ArborPro, Inc., Yorba Linda, CA SeniorGISAnalyst (2024 - Present) Utilizedprojectmanagementanddronepilotingskillsingeospatialanalysisformappingandurbantreecanopyassessment.
Education:
GraduatedwithaDoctorateinGeography/GISfromOklahomaStateUniversityin2024. MasterofScienceinGeographyGISfromSouthDakotaStateUniversity2020MasterofScienceinGeomatics/ProjectManagementfromInsitutSuperierd’Etudes2016 Skills:
GISDataCreation/IntegrationGeospatialAnalysisVector & RasterModelingRemoteSensingCartographyGISProgrammingAdvancedGIS: ResourceManagementApplicationsGPSforFieldResearch Certificates:
UnmannedAircraftSystems (drones) SouthDakotaStateUniversity GraduateProfessionalDevelopmentSouthDakotaStateUniversity DrillingBasicsNational GroundWater Association
AgileProjectManagementGoogle
FoundationsofProjectManagementGoogle
ProjectInitiation: StartingaSuccessfulProjectGoogle
ProjectExecution: RunningtheProjectGoogle
ProjectPlanning: PuttingItAllTogetherGoogle
44 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment COST
BelowisthecosttoprovideallservicesasspecifiedintheRFP. Wehavecreatedaneasytouseandunderstandablepricingschedule. Thepricingbelowincludesallmeetings, schemaconfiguration, documentationmaterials, etc. Wearenotgoingtorequestanyadditionalcompensationforreimbursableitems, orhourlyservices, unlesstheCityrequestsadditionalservicesnotincludedintheRFPdocument. Wehaveincludedadditionalservicesratesforneedsthecomeupbeyondthecurrentscope.
FixedFees Unit Quantity Price Total
TreeInventory & AssessmentServices PerTree 35,000 $ 6.45 $ 225,750.00 UrbanForestryManagementPlan LumpSum $ 24,500.00 $ 24,500.00 SoftwareSubscriptionandTraining 1Year $ 0 $ 0.00
Total $ 250,250.00
WeunderstandthattheCityisnotnecessarilyconsideringusinganewGIStreeinventorysystemaspartofthisRFP. Withthatinmind, weareofferingtoprovideoursoftwarewithtotalaccessandunlimitedlicensesforthedurationoftheprojectatnocost. ThiswillprovidetheCitytheabilitytoreviewthedataasitiscollected, reportonprogress, printmaps, etc. Ourprogramincludesunlimitedlayers, photos, fileuploads, andtreepoints. Ourpriceproposalisbasedonatreecountof35,000. Ifthetree/vacantsitecountexceeds35,000trees, wewouldexpecttobepaidtheperunitpricefortheadditionalsites. ArborProcanprovidetheCityofChulaVistawithadditionalservicesthatcouldbeaddedbasedonbudgetaryconsiderations. TheseareservicesoutsideofthecurrentRFPscopeandshouldonlybeconsideredoptionsthatcanbeprovided.
FixedFees Unit Quantity Price Total
UrbanTreeCanopyAssessment LumpSum 1 $ 17,500.00 $ 17,500.00 Photoof EachTree PerTree 35,000 $ 0.75 $ 26,250.00
SoftwareSubscription (followingfreeyear) PerYear 1 $ 9,500.00 $ 9,500.00 GISAnalystServices PerHour $ 145.00
SoftwareDevelopmentServices PerHour $ 225
SonicTomorgraphy PerTree $ 1,500
DroneServices (Lidar, Multi Spectral, Geothermal) PerHour $ 225 ArboristConsultingServices PerHour $ 175
45 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
RFPSPECIFICCONSIDERATIONS
Contractors License
WithintheRFPdocumentthereisarequirementforaC27andD49licensetocompletethisproject. IntheQ/Aaddendum, itismentionedthatitispreferredbutnotrequired. HavingrespondedtoalmosteveryRFPinthepast10yearsfortheseexactsameservices, wehaveneverseentheselicensesrequiredforthework; however, manymunicipalitieswouldpreferthattheconsultingperformingthetreeinventoryandmanagementplannotbeatreetrimmingvendor. ThishasinherentconflictofinterestpotentialhavingthetreetrimmingvendorfortheCitydeterminingwhichtreesaretoberemoved, howmanytreesshouldbeplanted, etc. Furthermore, atreetrimmingcontractorcouldutilizetheManagementPlantoincreasetheiryearlycontractamountformaintenancethatmightnotbeinthebestinterestoftheCity.
Bid and Performance Bonds
TheRFPrequiresabidandperformancebondforthecontract. Wehaveneverseenaperformancebondrequiredforthistypeofservice, butwethinkittiesbacktotherequestforthecontractor'slicense. Whilewewillprovidethecashier'scheckforthebidrequirementandgetaperformancebondifrequired, wewouldrequestthattheCityreevaluatetheneedfortheperformancebondbasedonindustrystandardsandtheneedforthisrequirement. 46 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
SOFTWARE
ArborPro’sdatacollectorswillrecordallrequiredtreeattributesdirectlyintoourproprietaryArborProSoftwareSuite, whichleveragesadvancedGIS (GeographicInformationSystem) technologytoprovideuserswithanimmediate, visualrepresentationofanytree. Thissoftwareoffersadynamic, user-friendlyplatformforreal-timedataaccessandmanagement. MoreinformationaboutArborPro’ssoftwarecapabilitiescanbefoundatwww.arborprousa.com. ArborProwillprovidefulltrainingforChulaVistastaff, alongwithausermanualandongoingtechnicalsupporttoensuresmoothimplementation.
Easeof Use
DesignedbyateamofCertifiedArboristsandGISprofessionals, theArborProSoftwareSuitecombinesinputfromfieldcollectorsandofficemanagerstocreateacomprehensive, intuitiveGIS-basedtreeinventorysystemforeffectiveurbanforestmanagement. Withastraightforwardinterface, thesoftwarerequiresminimaltraining, makingitaccessibleforuserswithoutextensivetechnicalorcomputerexperience. Additionally, datacanbeseamlesslybelinkedtoanyothermanagementprogramorGISprogram.
Map View – IntegratedMappingComponent
ArborPro’smappingviewprovidesuserswithacomprehensivesuiteoftoolstomanageandanalyzetreedataefficiently. KeyfeaturesincludeFullExtent, ZoomIn, ZoomOut, SelectTrees, IdentifyTrees, CreateNewSites, MoveTrees, DrawPolygons, AddBaseLayers, andperformSpatialQueries. WiththeSelectTool, userscaneasilygrouptreestoaccessdetailedinformationorgenerateworkorders, streamliningmaintenanceplanninganddatamanagement. 47 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment DatabaseView
ThedatabaseviewfromArborProisaneasy, sortabledatasheet. Itprovidesaneasywaytofindanindividualorgroupoftreesinthedatabaseusinglocationattributes. Double-clicking, anindividualtreebringsupthetreedetailform.
TreeDetailForm – TreeSites
TheTreeDetailFormprovidescomprehensiveinformationforeachtree, includingattributedataandadirectlinktoGoogleStreetView (whenavailable). Alltreeattributedetailsarefullycustomizabletomeetspecificclientneeds. Fieldstaffcanattachadditionalphotosdirectlyfromtabletsorsmartphones, allowingthemtodocumenttreecharacteristicslikeflowercolororanyobserveddamage. Adedicatednotessectionenablesuserstorecordanytreedetailsnotcoveredbyexistingfields, andwithadministrativerights, userscanaddormodifydatafieldsatanytime, ensuringcompleteflexibility.
Work HistoryTab
TheWorkHistorytabstoresacompleterecordofallmaintenanceactivitiesandscheduledworkforeachtree. Anyproposedorplannedworkordersappearhere, allowinguserstoquicklyaccessandreviewthehistoryorstatusofongoingworkassociatedwitheachtree. Theinterfacealsofeaturesfourkeynavigationbuttonsatthetopoftheform: alinktoGoogleStreetView, aprintoptionfordetailedreports, a "MoreOptions" tabfordatasharingwithassociatesorthepublic, andalinktoGoogleMaps. ByselectingGoogleMaps, userscangetreal-timedirectionstothespecifictreeontheirsmartphones. BelowaresamplescreenshotsfromourTreeDetailForm. Thefirstimageshowsthetreedetails, thesecondhighlightstheattachedphotos, andthethirddisplaystheWorkHistorytab. ThefinalimagedemonstratestheGoogleStreetViewintegration. 48 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment 49 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment WORKORDERMANAGEMENT – WORKMANAGER
DevelopedbyCertifiedArborists, ArborPro’sworkordersystemisdesignedtosupportfieldcrewswithastreamlined, intuitiveinterfaceforcompletingtasksefficiently. Userscangenerateworkorderseitherthroughadatabasesearchorbyselectingpointsdirectlyonthemap. TheseworkordersareaccessibletoCitycrewsorcontractorsonanyweb-enableddevice, enablingeasyfieldaccess. Eachtreelocationontheworkorderisassignedauniqueworknumber, whichismatchedwithcorrespondinglocationnumbersonthemap. Thisnumberingsystemallowscrewstoquicklylocatetreesandperformassignedtasks. Fieldstaffcanupdatecompletedwork, includingcosts, directlyfromtheirphonesortablets, withtheoptiontouseamassupdatefeaturetoapplychangestomultiplelocationswithoneclick. Foraddedflexibility, theworkordersystemisaccessiblethroughanofflineapp, allowingcrewstorecordworkcompletionupdateseveninareaswithoutinternetorcellularservice. Thisensurescontinuousfunctionalityandseamlessupdatestotheworkorderdatabase. 50 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
COMMUNITYVIEWER
ArborPro’sCommunityViewerprovidestheCitywithaflexibletooltosharetreeinventorydatawiththepublicordesignatedgroups. TheAdminusercanselectspecifictreesanddatafieldstoshare, allowingforfullcontroloverwhatinformationisaccessible. Forinstance, iftheCitywishestoprovideacouncilmemberwithaccesstotreesinaspecificdistrict, theAdmincanfilterforthosetrees, selectrelevantdatafields, andgenerateashareablelinktothatdataset. ManyclientsalsocreateacompleteCommunityViewerlinkfortheirentiretreeinventorytoshareonpublicwebsites. ArborProrecentlyimplementedthisfeaturefortheCityofLosAngelesArboretumtreeinventory. VisitorscanscanaQRcodeuponentry, grantingthemaccesstoaninteractivemapthatshowstheirreal-timelocationwithintheArboretum. Astheyexplore, visitorscanclickontreestoviewselecteddatafields, suchasspeciesinformationandaGoogleStreetViewimage. Thisselectivesharingprovidesastreamlined, informativeexperienceforuserswhileallowingtheCitytocontroldatavisibility.
REPORTINGCAPABILITIES
ArborProoffersrobustanduser-friendlyreportingfeaturesthatallowuserstogeneratefullycustomizedreportstailoredtotheirneeds. Avarietyofchartsandgraphsareavailableforcleardatavisualization, andreportscanbeeasilyprintedorsavedasPDFs. Userscanalsoexportthecompletedataset—oranyselectedsubset—inExcelorCSVformat, includinglatitudeandlongitudecoordinates, forintegrationwithotherGISprograms. 51 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment E.C.O. Benefits ArborProutilizesthei-Treeenginetodeterminetheeco-benefitsprovidedbytheurbanforest. Usingthissystem, weapplytheU.S. industrystandardregardingEco-Benefitreporting. Allofthesedatafieldsareaccessiblethroughthedetailformonatree-by-treebasis. Youcanalsogetasummaryoftheeco-benefitsofgroupingtrees.
Customization TheCityofChulaVistacancustomize theprogram'sdatafieldsandanyreports. Weincludeacomplexqueryoptionthatallowsourclientstocreatecomplex queries and save them. Whilewehaveasimplequeryoption, forexample, searchalltreesofacertainspeciesbasedoncondition, etc. Theusersthatwouldliketocreatecomplexqueriesalsohavethatability.
Pricing Webelievethatallourclientsshouldhavefullaccesstoalloftheprogram’scapabilities. Therefore, wedonotcreateamenuofoptionsforourclients. Onceyoupurchaseourproduct, youreceiveallofthepowerofArborPro. Wehavenolimitonthenumberoftreesandhavenumerousclientswithwellover100,000treesintheirdatabase. OurOfflineprogramisincludedwithnolimitationsondownloadsandtreecounts. TheofflinesystemcanbedownloadedfromtheApplestorebyanyuser. 52 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment Public Access Aspreviouslydiscussed, ourCommunityViewerwillallowtheCityofSarasotatosharethedatapublicly. Importantly, youcansharethedatayouchoosetoshare, bethatthetreesorthedatasharedbyatree.
Training Ourall-in-onepriceincludesunlimitedtrainingforallusers. Wewillprovideanon-sitetrainingsessionasrequested. Followingthattrainingsession, wehaveavarietyoftrainingvideosaccessiblethroughtheprogram’sdashboard, wehaveaYouTubesitewithadditionaltrainingvideos. Web-basedtrainingsessionswillberecordedandavailabletotheCityuponrequest. WealsohaveCustomerServiceRepresentativesavailableviaphoneorthroughwebmeetingsforhands-ontrainingthroughouttheserviceterm.
Additional Layers OurprogramalsoallowsforaddinganyotherG.I.S. layers, includingparcels, centerline, aerialphotos, otherassetgroups, etc.
Import/ Export Ourprogramcanimportanydatasetrequestedbytheclient, andatanytime, youcandownloadeithertheentireinventoryoraselectedgroupingfromtheprogram.
Map Features Wearecurrentlyreleasingourmapfeaturesmodule, alsoknownasourassetmodule. Thisallowstheusertoaddanyotherassetgroup, suchasfirehydrants, streetlights, parkbenches, etc. Youwillbeabletoutilizeallthetoolsaccessibleforthetreeinventorywiththeotherassetgroups. TheseassetscanbecollectedusingArborProoruploadedintothesystemthroughashapefileorgeodatabase.
RFPP13-2025 January14, 2025
7 GENERALCONDITIONS
Evaluation
ThePurchasingAgentandtheDirectorof PublicWorksordesigneewill evaluateresponses. The Cityreservestherightto reject anyor all responsesandto waiveany irregularityor informality in anyresponsetothe extent permitted by law. All respondentsare responsiblefor readingthe attached specifications, terms and conditions, PerformanceStandards, GeneralConditions, andGeneralProvisions, whichareconsideredpart ofyourproposalandanycontractawarded.
Award
It is the City’s intent to award this contract to a singlecontractor basedon the primary services (as outlined on PlanetBids). However, the city retainsthe ability to utilizealternatecontractor/s in the eventthe awardedcontractor isunableto provideservicesin the time outlinedby the city. Theawardwill be made to the lowest, responsive, and responsibleproposal submitter who, in the City's solejudgement, hasthe necessaryexperience, skill, business standing, equipment, staffing, andfinancialstabilityto properlymaintainthe City'sproposal. Theextentto which the respondentproposesto subcontractwork will alsobe consideredin t h e d ecis ion to awa rd .
ThisRFPdoesnot commit the Cityto award a contract, to pay anycostsincurred in the preparationof the response to this request, or to procure or contract for servicesor supplies. TheCityreservesthe right to acceptor reject any or all proposalsreceivedas aresult of this request, to negotiate with any qualified source, or to cancelin part or entirely this RFP, if it is in the best interest of the Cityto do so. The City further reservesthe right to waive any technicalitiesor minor irregularitiesin proposalsreceived. TheCitymayrequirethe selectedrespondentto participate innegotiationsandto submitsuchprice, technicalor otherrevisionsoftheir proposalsasmayresultfromnegotiations.
TheCityshallbe the solejudge in determining award of contract.
PrevailingWage
In accordancewith Sections1773 and 1773.2 of the CaliforniaLaborCode, the City of ChulaVista has found and determinedthe generalprevailingratesof wagesin the localityin whichthe publicwork is to be performedarethose determined by the Director of Industrial Relations and available at https:// www.dir.ca.gov/OPRL/2022- 1/PWD/Southern.html. Copiesof the prevailingratesof wagesare maintainedwith the City’s principaloffice andare availableto any interestedparty on request. Contractorshallpost a copyof the prevailingrate of per diem wagesat eachjob site.
LocalBusinessConsideration
Accordingto the ChulaVista MunicipalCode, Chapter 2.56.090, letter G, In accordancewith Section1011of the Charter, in the eventtwo or more proposalsarereceivedwhich arefor the sametotal amount or unit price and in all other respects are equal, the contract shall be awarded to a localrespondent. In the event, however, that suchtie proposalsare all from vendors either wholly inside or all outside of the city, then the contract shallbe awardedby drawing lots in public. In evaluatingproposalsfor award, the Cityof ChulaVistaconsidersthe 1% sales tax allocatedbackto the Cityfromvendorslocated in ChulaVista.
FirmPrices
Pricesshallremainfirm for servicesspecificallylistedfor the durationof the projectandlife of the contract.
PUBLICDISCLOSURE
All proposalssubmittedin responseto this RFQbecomethe propertyof the Cityandpublicrecords, andassuchmaybe subjectto public review. Underthe CaliforniaPublicRecordsAct (CaliforniaGovernmentCodeSection6250et seq.) recordsin the custodyof a publicentity generallyhaveto bedisclosedunlessthe informationbeingsoughtfallsinto one or moreof the exemptionsto disclosuresetout in GovernmentCodeSections6254through6255.
RFPP13-2025 January14, 2025
8 A cover letter shouldbe providedwith the Requestfor Proposalcontaininga paragraphthat stateswhether or not Vendor believesthat its proposal does or does not contain information that falls into one of the exemptionsof GovernmentCodeSections6254through6255andwhetheror not Vendorconsiderssuchinformationto beconfidential.
In the absenceof a declaration, the City may be obligated to disclosethe proposalto any party that requestsit.
Regardlessof assertionsof confidentiality, proposalcontentsmaystill be disclosedif City, or a court with jurisdiction, determinesthat suchproposalis a publicrecordrequiringdisclosure.
SkilledandTrainedWorkforce
Thework performedunderthis Requestfor Proposalshallrequirethe useof a skilledandtrainedworkforcepursuantto PublicContractCodeSections2600through2601whererequiredby Californialaw.
PaymentTerms
Promptpaymentdiscountsofferedfor lessthanfifteen (15) dayswill not beconsideredinevaluatingproposalsfor award.
However, discountsofferedof lessthan fifteen (15) dayswill betakenif paymentismadeby the Citywithin the discount period. In the absenceof terms, paymentshallbeNet Thirty (30) Days.
Terms: ________%_________Days
RetainageFunds
At anytimeduringthetermof thecontractfor thework subjectto thisRequestfor Proposal, thesuccessfulproposal submittermay, atits ownexpense, substitutesecuritiesfor fundsotherwisewithheldasretention (or theretained percentage) in accordancewith PublicContractCode § 22300.
Subcontractors
Pursuantto CaliforniaPublicContractsCodeSection4104, anysubcontractordoingwork in excessof one-half of one percent (1/2%) of thetotalproposalshallbedesignatedin theproposalsubmitter’sproposalandstatethelicensenumber of all licensedsubcontractors. Accordingly, list subcontractorsperformingmorethanhalf of onepercent (1/2%) of the totalproposalbelow:
PaymentMethod
TheCity’spreferredpaymentmethodis J.P. Morgan’sSingle-UseAccounts (SUA) virtual cardpaymentprogram **(see belowfor SUAbenefits), or EFT/ACH. Pleaseconfirmwhetheryour companyacceptstheseformsof paymentfor invoices.
SUA: Yes No EFT: Yes No
If SUAis not accepted, the Citywill makepaymentsthroughElectronicFundsTransfer (EFTor ACH) and will needthe informationbelow:
BankABA #________________________ BankAccount #_______________________ 2 10
N/A N/A
Upon Award Upon Award
FP P13-2025 January14, 2025
9 BankName______________________________
BankAddress________________________________________________________________ Checkingor SavingsAccount ____________________________________________________ Benefitsof SUAVirtual CardPaymentProgram
TherearemanybenefitswhenacceptingSUApayment, including:
acceleratedpaymentsthat will helpreducedayssalesoutstanding (DSO) a simplifiedprocessthat eliminatesthe costof processingchecks the ability to reduceadministrationexpenses, accountcollectionsandfollow-ups uponyour enrollmentin our SUAprogram, we will convertyour paymenttermsto Net 15days Enrollingin this initiativecanhelpstrengthenour businessrelationship, andwearestronglycommittedto achieving 100% participationfrom our valuedsuppliers.
PublicAgencyParticipation
Otherpublicagencies (e.g. city, county, publiccorporation, politicalsubdivision, schooldistrict, or water authority) may want to participatein anyawardasa resultof thisproposal. TheCityof ChulaVistashallincurno financialresponsibility in connectionwith anypurchaseby anotherpublicagency. Thepublicagencyshallacceptsoleresponsibilityfor placing ordersand makingpaymentsto the successfulrespondent. Thisoption will not be consideredin proposalevaluation.
Pleaseindicatewhetherthis will begranted.
Yes ________ No ________
BusinessLicense
ABusinessLicenseisrequiredasoutlinedin the ChulaVistaMunicipalCodeSection5.02.020, whichstates: It isunlawful for any person, or for any personas agent, clerk or employee, either for himselfor for any other person, within the corporatelimitsof theCity, to transact, engagein, or carryonanybusiness, show, exhibitionor gamehereinafterspecified without first havingprocureda license.
CaliforniaStateContractor'sLicense
C27andD49ContractorsLicensesarerequired.
LicenseNo.:___________; LicenseExpirationDate: ________; Classification___________ LicenseNo.:___________; LicenseExpirationDate: ________; Classification___________ DIRRegistrationNumberisrequired:
DIRRegistration #: IssueDate ExpirationDate
BusinessLicense
ABusinessLicenseisrequiredasoutlinedin the ChulaVistaMunicipalCodeSection5.02.020, whichstates: It isunlawful for any person, or for any personas agent, clerk or employee, either for himselfor for any other person, within the corporatelimitsof theCity, to transact, engagein, or carryonanybusiness, show, exhibitionor gamehereinafterspecified without first havingprocureda license.
Signature: ____________________ Date: ____________________ Thispagemustbecompletedandreturnedwith response.
1000047487
2/17/2025
6/30/202511/15/2023
Upon Award
Upon Award
Upon Award
N/A N/A N/A
N/A N/A N/A
FP P13-2025 January14, 2025
10 CONSULTANTLEVINEACTDISCLOSURE
CaliforniaGovernmentCodesection84308, commonlyreferred to asthe LevineAct, prohibits any Cityof ChulaVista Officer1 (“ Officer”) from taking part in decisionsrelated to a contract if the Officer receiveda political contribution totaling more than $250within the previoustwelve months, andfor twelve monthsfollowing the date a final decision concerningthe contracthasbeenmade, from the personor companyawardedthe contract. TheLevineActalsorequires disclosureof such contribution by a party to be awarded a specific contract. The LevineAct does not apply to competitivelyproposal, labor, or personalemploymentcontracts.
A. TheLevineAct (Govt. Code §84308) DOESNOTapplyto this Agreement.
B. TheLevineAct (Govt. Code §84308) doesapplyto this Agreementandthe requireddisclosureisasfollows:
CurrentOfficerscanbelocatedon the Cityof ChulaVista’swebsitesbelow:
Mayor & Council - https:// www.chulavistaca.gov/departments/mayor-council CityAttorney - https:// www.chulavistaca.gov/departments/city-attorney/about-us PlanningCommissioners – www.chulavistaca.gov/pc
Candidatefor ElectedOffice – www.chulavistaca.gov/elections
1. Haveyouor yourcompany, or anyagentonbehalfof youor yourcompany, madepoliticalcontributionstotalingmore than $250to anyOfficerin the 12monthsprecedingthe dateyousubmittedyourproposal, the dateyoucompletedthis form, or the anticipateddateof anyCouncilactionrelatedto this Agreement? YES: If yes, whichOfficer(s): Clickor tap hereto enter text.
NO:
2. Do you or your company, or any agent on behalf of you or your company, anticipate or plan to make political contributionstotalingmorethan $250to anyOfficerin the 12monthsfollowingthe finalizationof thisAgreementor any Councilactionrelatedto this Agreement?
YES: If yes, whichOfficer(s): Clickor tap hereto enter text.
NO:
Answeringyes to either question abovemay not precludethe City of ChulaVista from entering into or taking any subsequentactionrelatedto the Agreement. However, it mayprecludethe identifiedOfficer(s) from participatingin any actionsrelatedto the Agreement.
Company: _______________________ Date: ___________________________ Signature: _______________________ Title: ___________________________ 1 “Officer” meansanyelectedor appointedofficerof anagency, anyalternateto anelectedor appointedofficer of anagency, andanycandidatefor electiveofficein anagency. GC § 84308
ArborPro, Inc. 2/17/2025
President
RFPP13-2025 January14, 2025
11 PublicOfficialDisclosures
Pursuantto CityCouncilPolicy101-01, prior to anyactionon a matter that requiresdiscretionaryactionby the CityCouncil, PlanningCommissionor other officiallegislativebodyof the City, a statementof disclosure of certainownerships, financialinterests, payments, andcampaigncontributionsmustbefiled. The followinginformationmustbedisclosed:
Thispagemustbecompletedandreturnedwith proposal.
Cityof ChulaVista
DisclosureStatement
1. Listthe namesof all persons* havinga financialinterestin the projectthat isthe subjectof the application, projector contract (e.g. owner, applicant, contractor, subcontractor, materialsupplier).
2. If anyperson* identifiedin section1. isa corporationor partnership, list the namesof all individuals with aninvestmentof $2,000or more in the entity.
3. If anyperson* identifiedin section1. isa non-profit organizationor trust, list the namesof any personwho isthe directorof the non-profit organizationor the namesof the trustee, beneficiary, andtrustor of the trust.
4. Pleaseidentify everyperson,* includinganyagents, employees, consultants, or independent contractors, whomyouhaveauthorizedto representyoubeforethe Cityin this matter.
5. Hasanyperson* identifiedin 1., 2., 3., or 4., above, or otherwiseassociatedwith this contract, project or application, hadanyfinancialdealingswith anofficial** of the Cityof ChulaVistaasit relatesto this contract, projector applicationwithin the past12months? Yes____ No____ If Yes, briefly describethe natureof the financialinterestthe official** mayhavein this contract.
N/A
ArborPro, Inc. / Keith Hennig (Owner)
Keith Hennig
Keith Hennig
N/A
FP P13-2025 January14, 2025
12 6. Hasanyperson* identifiedin 1., 2., 3., or 4., above, or otherwiseassociatedwith this contract, projector application, madea campaigncontributionof morethan $250within the pasttwelve (12) monthsto anofficialof the Cityof ChulaVista? Yes______ No______ If yes, whichofficial?
7. Hasanyperson* identifiedin 1., 2., 3., or 4., above, or otherwiseassociatedwith this contract, project or application, providedmorethan $460 (or anitem of equivalentvalue) to anofficial** of the Cityof ChulaVistain the pasttwelve (12) months? (Thisincludesanypaymentthat confersa personalbenefit on the recipient, a rebateor discountin the priceof anythingof value, moneyto retire a legaldebt, gift, loan, etc.) Yes______ No______ If Yes, whichofficial** andwhat wasthe natureof item provided?
8. Hasanyperson* identifiedin 1., 2., 3., or 4., above, or otherwiseassociatedwith this contract, projector application, beena sourceof incomeof $500or moreto anofficial** of the Cityof Chula Vistain the pasttwelve (12) months?
Yes______ No_____
If Yes, identify the official** andthe natureof the incomeprovided? Date: _______________ ____________________________________ Signatureof Contractor/Applicant
Printor type nameof Contractor/Applicant
ThisDisclosureStatementmustbecompletedat the time the projectapplication, or contract, issubmitted to Citystaff for processing, andupdatedwithin oneweekprior to considerationby the legislativebody.
Personisdefinedas: anyindividual, firm, co-partnership, joint venture, association, socialclub, fraternal organization, corporation, estate, trust, receiver, syndicate, anyother county, city, municipality, district, or other politicalsubdivision, or anyother groupor combinationactingasa unit.
Officialincludes, but isnot limited to: Mayor, Councilmember, PlanningCommissioner, Memberof a Board, Commission, or Committeeof the City, andCityemployeesor staff members. 2/17/2025
Keith Hennig
FP P13-2025 January14, 2025
13 PROPOSAL & OFFERTOCONTRACT
Therespondent, hereinsometimescalledconsultant, contractor, vendor, or suppliersubmitsa proposalandoffersto enter into a contractwith the Cityof ChulaVista, hereincalledCity, this dayof _______________ ___________ asfollows:
ThisProposal & Offerto Contract, subjectto the specifications, termsandconditions, andGeneral Provisionsherein, whenduly acceptedby the City, shallconstitutea contractbetweenthe parties.
In considerationof the paymentsto beprovidedby the City, andin accordancewith the conditions expressedin the proposalformsandspecificationsattached, andby this referenceincorporated herein, Consultantagreesto furnishOpenSpaceLandscapeMaintenance.
CompanyName:__________________________________________________________________ Address:________________________________________________________________________ City:______________________________ State:___________________ Zip:________________ EmailAddress:___________________________________________________________________ Telephone:_______________________________ Fax:___________________________________ PrintName:______________________________ Title:___________________________________ Signature:_______________________________ Date:___________________________________ Cityof ChulaVista:
If required)
Approvedby: ___________________ Date: ________________ MariaV. Kachadoorian, CityManager
Approvedasto form andlegality:
MarcoVerdugo, CityAttorney
ArborPro, Inc.
22605 La Palma Ave #509
Yorba Linda California 92887
[email protected]
714-694-1924 N/A
Keith Hennig President
2/17/2025
18th February 2025
60 Cityof ChulaVista, California : TreeInventory & UrbanForestManagementPlanDevelopment
PROPOSALSECURITYBOND (COPY)
cknowledgment of Receipt of Addendum #1