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January 6, 2026
ITEM TITLE
Equipment Purchase: Authorizing the Purchase of GapVax Trucks from Plumbers Depot, Inc in Accordance Product Pricing in Sourcewell Contract Number 101221-GPV and Appropriate Funds Report Number: 25-0293
Location: No specific geographic location
Department: Public Works
G.C. § 84308 Regulations Apply: Yes
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Council adopt a resolution authorizing the purchase of three (3) GapVax Trucks from Plumbers Depot, Inc, and appropriate funds in the amount of $1,750,000. (4/5 Vote Required)
SUMMARY
The Fleet Division of the City’s Public Works Department supports the delivery of City services to residents by ensuring fleet vehicles are ready when needed . Three (3) GapVax trucks have been identified for replacement. Staff is requesting authorization to utilize the pricing in the Sourcewell cooperative purchasing contract for the replacement of the three GapVax trucks. This will provide competitive pricing for the City and is not anticipated to impact local vendors.
ENVIRONMENTAL REVIEW
The proposed activity was reviewed for compliance with the California Environmental Quality Act (CEQA), and it was determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
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BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The Fleet Division of the City’s Public Works Department supports the delivery of City services to residents by ensuring Fire Department, Police Department and public services fleet vehicles are ready when needed.
The Fleet Division annually reviews the vehicle replacement schedule including the heavy-duty and specialized vehicle fleet to identify units requiring replacement. If these classes of vehicle exceed their planned replacement criteria it may result in increased down -time and impact the service delivery to residents.
Three (3) GapVax trucks within the Public Works Wastewater Division have been identified for replacement.
These trucks are critical to the Wastewater Division Sewer Maintenance Program. The main purpose of these trucks is to avoid sanitary sewer overflows that could harm the environment. They are also used to respond to pump station failures and for cleaning critical sewer lines throughout the City. The typical useful life for a GapVax truck is 5 -7 years. The GapVax trucks identified will all be over 6 six years old by the time the replacements are received as the lead time for receiving these trucks is over one year.
Staff recommends using Sourcewell Contract Number 101221-GPV (Attachment 1) for the purchase of these trucks. The estimated replacement cost for these 3 trucks totals $2,400,000. The Wastewater Fund currently has an available budget for this purpose of $650,000; an additional $1,750,000 appropriation is needed for the purchase of the trucks. The appropriation will be made from the available fund balance of the Wastewater Fund.
The City leverages the use of collaborative purchasing agreements in order to expedite purchasing and still obtain competitive pricing . Chula Vista Municipal Code section 2.56.140 allows for pu rchases through Cooperative Purchasing Agreements that the Purchasing Agent determines to be consistent with good purchasing practices. City Council approval is required if the purchase exceeds $2,000,000. The approval to utilize the Sourcewell cooperative purchasing contract for these trucks will streamline the procurement process by utilizing already developed request for proposals for national, competitive solicitations that meet or exceed City requirements. The rigorous process is continually refined to best meet member needs and allows the City to obtain exceptional products and services from nationally acclaimed vendors. Be nefits of using this process includes:
Save time and money by combining the buying power of more than 50,000 government, education, and nonprofit organizations. Sourcewell holds hundreds of competitively solicited cooperative contracts ready for use.
Sourcewell facilitates a competitive solicitation and awards process on behalf of its members’ needs and expectations throughout the U.S. and Canada.
The authorized dealer for GapVax for this region is Plumbers Depot, Inc as identified in the Sourcewell GapVax contract.
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DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The cost to purchase three GapVax Trucks totals $2,400,000 which will be funded by the Wastewater Fund.
The fiscal year 2025 -26 budget includes $650,000 for this purpose, and this action will appropriate an additional $1,750,000 from the available fund balance of the Wastewater Fund. Approval of this resolution has no net fiscal impact to the General Fund.
ONGOING FISCAL IMPACT
The ongoing fiscal impact associated with this purchase is for regular fleet maintenance charges. These costs will be budgeted in the Wastewater Fund and will be considered as part of the annual budget development process.
ATTACHMENTS
1. Sourcewell Contract Number 101221-GPV
2. Levine Act Disclosure
Staff Contact: Alicia M. Granados, Senior Management Analyst Angelica Aguilar, Interim Director of Public Works