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February 10, 2026
ITEM TITLE
Grant Administration: Authorize Agents to Act on Behalf of the City for Purposes of Obtaining and Administering State or Federal Assistance Through California Governor’s Office of Emergency Services Programs
Report Number: 26-0046
Location: No specific geographic location
Department: Police
G.C. § 84308 Regulations Apply: No
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution designating the City Manager and the Direct or of Finance as authorized agents to act on behalf of the City for purposes of obtaining and administering state or federal assistance through California Governor’s Office of Emergency Services programs.
SUMMARY
The City of Chula Vista regularly s eeks grant funding through California Governor’s Office of Emergency Services (“Cal OES”) grant programs to support law enforcement operations, forensic services, and public safety initiatives. Cal OES requires applicants, as a condition of eligibility for certain grant programs, to designate authorized agents by resolution of the governing body. To meet Cal OES requirements, the City Manager and the Director of Finance have been identified as appropriate individuals to serve as designated agents authorized to act on behalf of the City of Chula Vista for purposes of obtaining and administering grant funding through Cal OES programs.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; P a g e | 2
therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The City of Chula Vista regularly seeks state and federal assistance administered through California Governor’s Office of Emergency Services (“Cal OES”) grant programs to support law enforcement operations, forensic services, and public safety initiatives. Examples of these programs include, but are not limited to, the Law Enforcement Specialized Units Program and the Paul Coverdell Forensic Science Improvement Program.
Cal OES requires applicants to designate, by resolution of the governing body, one or more authorized agents with written authority to execute, submit, and manage program-related documents on behalf of the City. This designation is a mandatory prerequisite for submitting applications and administering awar ded funds for certain Cal OES programs.
Staff recommends designating the City Manager and the Director of Finance as authorized agents to act on behalf of the City. The City’s authorized agents will execute and file applications, agreements, amendments, certifications, assurances, claims, and other program -related documents, and will administer Cal OES programs in compliance with all applicable City, state, and federal laws and requirements. This approach aligns with Cal OES standard authorized agent resolu tion templates and ensures continuity, flexibility, and timely processing of program-related documents.
Adoption of this resolution will comply with Cal OES program eligibility requirements, identify the City Manager and the Director of Finance as the Ci ty’s authorized agents, streamline application and award management, and help ensure the City remains eligible for current and future Cal OES-administered funding opportunities.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act. (Gov. Code, § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no direct fiscal impact associated with adoption of this resolution. Approval enables the City to apply for and receive Cal OES grant funding, which will offset expenditures that support public safety programs.
Any grant funds received will be incorporated into the budget through future City Council action, as required.
ONGOING FISCAL IMPACT
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There is no ongoing fiscal impact as a result of this action.
ATTACHMENTS
None.
Staff Contact: Chief Roxana Kennedy, Police Department Administrative Services Manager Jonathan Alegre, Police Department