Form Rev 9/30/2025
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING CITY COUNCIL POLICY 112-01 -
THE RECORDS AND INFORMATION MANAGEMENT
PROGRAM
WHEREAS, Council Policy No. 112-01, Records and Information Management Program (formerly titled the City -wide Records Management Program), was originally adopted by Resolution No. 17577 on August 2, 1994, and subsequently adopted and updated by Resolution No. 2022-214 on October 4, 2022; and
WHEREAS, the City Council Policy previous ly adopted no longer reflects current operational practices, technological advancements, and legal requirements, and therefore requires modernization to ensure effective and compliant records and information management; and
WHEREAS, the revised City Council Policy updates and modernizes the City’s framework by expanding definitions; clarifying ownership, classification, and repository requirements; establishing governance and management guidance for email and collaborative messaging platforms; st rengthening security, privacy, legal hold, and disaster recovery provisions; and formalizing roles and administrative authority to ensure compliant, defensible, and sustainable management of City records in both physical and digital environments;
WHEREAS, the purpose of the City Council Policy is to establish policies and procedures under a Records and Information Management Program to control the orderly creation, utilization, maintenance, retention, preservation, and disposition of City records, consiste nt with State law , including the California Public Records Act, Government Code 7920.00 et seq.; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it does hereby amend City Council Policy 112 -01 – Records and Information Management Program as set forth in Exhibit 1 to this resolution with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk.
Presented by Approved as to form by
Kerry K. Bigelow, MMC Marco A. Verdugo
City Clerk City Attorney