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June 2, 2026
ITEM TITLE
CIP Creation and Appropriation of Funds: Establish a New CIP Project (GGV0238), Amend the Fiscal Year 2025-26 Operating and Capital Improvement Program Budgets and Appropriate Funds, and Amend the Measure P Expenditure Plan
Report Number: 26-0168
Location: 1800 Maxwell Road
Department: Public Works
G.C. § 84308 Regulations Apply: Yes
Environmental Notice: The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities).
Recommended Action
Adopt a resolution, A) establishing a new Capital Improvement Project entitled “Public Works Roof” (GGV0238), B) amending the Fiscal Year 2025-26 Operating and Capital Improvement Program Budgets and appropriating funds, and C) amending the Measure P Infrastructure, Facilities, and Equipment Expenditure Plan (4/5 Vote Required).
SUMMARY
The Public Works Department is primarily housed at 1800 Maxwell Road – the Public Works Corp oration Yard. This property includes the main administrative building for the department as well as its Fleet facilities and storage yard. The administrative building is over twenty years old and in need of substantial repairs. The roof has reached end-of-life and requires replacement.
The Public Works Departments recommends the replacement of the roof of the administrative building at the Public Works Corp oration Yard. Adoption of this resolution authorizes the City to proceed with the project, appropriates and reallocates funds from the Measure P Fund for fiscal year 2025-26 to fund the project, and amends the Measure P Infrastructure, Facilities, and Equipment Expend iture Plan to allocate funds accordingly.
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ENVIRONMENTAL REVIEW
The proposed project has been reviewed for compliance with the California Environmental Quality Act (CEQA), and it has been determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities), because the proposed project would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway, or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
On May 14, 2026, the Measure P Citizens ’ Oversight Committee (COC) affirmed that the proposed amendments to the fiscal year 2025-26 budget for the Measure P Sales Tax Fund are in compliance with the City’s approved Infrastructure, Facilities, and Equipment Expenditure Plan.
DISCUSSION
The Public Works Department is responsible for providing and managing the City's infrastructure and open space through high quality operations, maintenance and construction to optimize mobility, public and environmental health and safety.
The Public Works Department is primarily housed at 1800 Maxwell Road – a property which includes th e main administrative building for the department as well as its Fleet facilities and storage yard. This facility is over twenty years old and in need of substantial re pairs. In particular, the roof of the administrative building has reached its end-of-life and requires replacement. There are significant leaks during rain events throughout the building that can no longer be repaired.
The City Council previously approved a contract with Garland DBS for roof replacement and maintenance ; that contract will be used for this project. The Public Works Department solicited a service proposal from Garland DBS and on January 23, 2026 received one for $1,861,126. This proposal’s Scope of Work includes removing and disposing of all existing (obsolete) solar paneling, tearing off the existing roof system to its structural deck, repairing that decking, installing new base sheeting, installing new curb and wall base flashings, installing new roof penetration coverings and installing new sheet metal ro ofing. The project’s proposed budget is $2,014,367, which encompasses all anticipated costs and contingencies.
Adoption of the resolution would 1) establish a new CIP Project “Public Works Roof” (GGV0238), 2) amend the Fiscal Year 2025-26 Operating and Capital Improvement Program Budgets to appropriate and reallocate funds accordingly, and 3) amend the Measure P Infrastructure, Facilities, and Equipment Expenditure Plan to include the following updates:
Allot $1,714,367 in unallocated Measure P funds for the replacement of the Public Works Corporation Yard Roof (GGV0238) in the Other Public Facilities Spending Category Reallocation $300,000 from Asset Management (GGV0222) to the Public Works Corp oration Yard Roof (GGV0238) project in the Other Public Facilities Spending Plan Category.
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DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property -related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for the purposes of the Political Reform Act (Cal. Gov’t Code §87100, et seq.).
Staff is not independently aware, and has not been informed by Council members, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution amends th e Fiscal Year 2025-26 Operating and Capital Improvement Projects Program Budget by the following:
Appropriating $1,714,367 from the available fund balance in the Measure P Fund to Project GGV0238 (Public Works Roof)
Reallocating $300,000 from the previously appropriated Asset Management project (GGV0222) to Project GGV0238 (Public Works Roof)
The total funding available for the Public Works Roof project will be $2,014,367.
ONGOING FISCAL IMPACT
Ongoing costs of the project will primarily consist of routine maintenance and periodic minor repairs necessary to preserve the roof’s condition and extend its useful life. These expenses will be incorporated into future budgets as part of the regular budget development process.
ATTACHMENTS
1. Updated Measure P Expenditure Plan for Fiscal Year 2025-26 as approved by the COC on May 14, 2026 Staff Contact: Angelica Aguilar, Director of Public Works