Council Policy:
Special Events
120-07
August 11, 2026
7 Policy Timeline
May 15, 2015 Council Adopted 102-07 – City of Chula Vista Special Events Sponsorship and Endorsement Policy
September 23, 2025 Council provided feedback on policy
July 28, 2026 Council provided direction to staff for policy modifications August 11, 2026 Revised and renamed policy presented to Council for consideration 7 Special Event Categories
SIGNA TURE CIVIC DEPARTMENT PARTNERED
SPONSORED SUPPORTED ENDORSED PERMITTED
7 State of the City Responsibilities
• Mayor retains authority over annual report content.
• Charter section 304(A)(1)…The Mayor shall have the power and duty: (1) to report to the City Council annually on the affairs of the City and to recommend for its consideration such matters as the Mayor deems appropriate. • The City Manager’s Office will assume operational responsibility of this Civic event which will feature the Mayor’s address.
7 Implementation Recommendation
• Policy effective upon adoption.
• Transition Signature Events to the City Manager’s Office effective October 1, 2026. Interim responsibilities for El Grito:
• City Manager’s Office – Communications and day-of event support. • Mayor’s Office – all other event logistics, including but not limited to scheduling of talent, vendor coordination, permits, décor, restroom, and audio/visual equipment. 7 Next Steps
• Event Protocol Guidebook
• Companion to Special Event Policy:
• Clear Guidance for City-hosted events involving elected officials • Ensure consistency across events
• Preferred protocol for non-city events
• City Attorney Guidance
• Councilmember Hosted Events and Community Meetings
• Mayor’s Ceremonial Duties
7 Recommended Action
Adopt a resolution revising City Council Policy 102-07 - City of Chula Vista Special Events Policy.