Printed on Recycled Paper
COMMITTEE COMPOSITION:
The CHEC is proposed to be comprised of seven (7) seats as follows: one (1) appointee by each Councilmember (does not need to reside in their Council District), and two (2) at-large committee members.
TIMELINE:
If approved the selection process and work program timeline are proposed as follows:
DATE ACTION
April 28 Application released and posted on the City’s website; conduct community outreach
May 12 Applications due to the City
May 15 Applications would be sent to Council for review May 25 Council Mtg. Committee members appointed by City Council June – October Committee meetings to be held over a five-month period, or other schedule as determined by the City Council
November 9 Council Mtg. The Committee’s work program is expected to culminate in a policy recommendation to Council in November.
Attachment 1 includes the proposed application questions as recommended by the City Council 2x2 Committee.
Fiscal Impact
The fiscal impact of a committee would involve staff time assisting to coordinate scheduling for meetings and other administrative support. The City Manager’s office would seek to contract with a consultant to assist with the facilitation of the CHEC similar to what was done with the exploration of forming a city police department. If there is a desire to move beyond the CHEC’s examination assignment, projected costs associated with any future recommended actions (such as moving ahead with formation actions) will be identified and estimated as part of the report prepared by the CHEC.
Attachments
1. Citrus Heights Education Advisory Committee Application and Questionnaire
ITEM 12
Agenda Packet 147
City of Citrus Heights
Application for Citrus Heights
Education Committee
Sta
tement of Purpose:
Th
e City Council is creating a Citrus Heights Education Committee (CHEC) for the purpose of examining the feasibility of creating a new Citrus Heights school district.
Co
mmittee Activities:
• Ana
lyze schools within the city boundaries of Citrus Heights inclusive of test scores, attendance records, athletic and extracurricular school activity opportunities and participation levels, and capacity at Citrus Heights schools versus actual enrollment • Research the steps and process of becoming a school district • Provide examples of other similar school district formations (in-process or recent action) • Assess the capability of the City to create a school district • Assess the budgetary needs and available resources to pursue school district formation • Report Progress
• Recommendations
Ti
me Requirements:
It i
s anticipated that the CHEC will be conducting its Work Program primarily between June and October 2023. The CHEC will develop a meeting schedule; some or all of the meetings will be held on weeknight evenings.
Di
rections:
Pl
ease fill out the following information and answer the questions as completely as possible. If you have received this document electronically, you may email your completed form by Friday, May 12, 2023 by 5:00 p.m. to: [email protected], or you can deliver your application to the Amy Van, City Clerk, Citrus Heights City Hall, 6360 Fountain Square Drive, Citrus Heights.
Selec
tion Process:
• App
lications are due by Friday, May 12, 2023 by 5:00 PM.
• Co
uncil Members will review each application and the appointment of CHEC members will be placed on the May 25, 2023 Council meeting agenda.
ITEM 12
Agenda Packet 148
CITY OF CITRUS HEIGHTS (916) 725-2448
6360 Fountain Square Drive (916) 725-5799 Fax
Citrus Heights, CA 95621 www.citrusheights.net
APPLICATION FOR APPOINTMENT
NOTE: Your application/biographical information will be copied for the City Council and made available to the press and public.
PERSONAL DATA
NAME: PHONE:
EMAIL ADDRESS:
ADDRESS: CITY: STATE: ZIP:
HOW LONG HAVE YOU LIVED IN CITRUS HEIGHTS?
ARE YOU PRESENTLY SERVING ON A CITY COMMISSION OR BOARD?
YES NO
IF YES, WHICH COMMISSION OR BOARD?
EMPLOYMENT/EXPERIENCE
EMPLOYER:
OCCUPATION (If retired, please indicate former occupation or profession):
EDUCATION:
WHAT SKILLS, TRAINING, OR EXPERIENCES DO YOU FEEL YOU HAVE THAT WOULD BENEFIT THIS BOARD OR COMMISSION?
ITEM 12
Agenda Packet 149
Application Information Questions (Please limit your answers to the space provided)
1. Have you or a close family member worked or volunteered for the San Juan Unified School District or School, or any other School District or School? If so, please explain your professional and/or volunteer role and experience in the School District or School.
2. Please explain your reasons for your interest in participating in the Education Committee.
ITEM 12
Agenda Packet 150
3. Describe your professional and/or personal background that you believe would be relevant for your participation on the Education Committee.
4. Have you ever had any direct experience with education/school district in Citrus Heights? If so, do you think your experience may influence your participation on the Education Committee? Please explain.
ITEM 12
Agenda Packet 151
5. Do you volunteer with any other organizations that you think might conflict with your ability to be available to serve on the Education Committee?
6. Is there any other information you would like to share that will assist the City Council to consider your application for selection to the Education Committee?
ITEM 12
Agenda Packet 152
I DECLARE, UNDER PENALTY OF PERJURY, THAT ALL STATEMENTS IN THIS APPLICATION ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND BELIEF.
_____________________________________________
Signature of Applicant Date
Please return application to:
City of Citrus Heights
City Clerk’s Office
6360 Fountain Square Drive
Citrus Heights, CA 95621
ITEM 12
Agenda Packet 153
Printed on Recycled Paper
CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE
: April 27, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Meghan Huber, Economic Development &
Community Engagement Director
SU
BJECT: Approval of Sunrise MarketPlace Property-Based Improvement District 2022 Annual Report
Summary and Recommendation
Th
e Sunrise MarketPlace Property-Based Improvement District (PBID) is required by law to provide an annual report to the City Council. The PBID Board of Directors approved the 2022 Sunrise MarketPlace Annual Report on April 13, 2023, and are ready to present this report to the City Council.
Sta
ff recommends the City Council adopt Resolution No. 2023-____ a Resolution of the City Council of the City of Citrus Heights approving the Sunrise MarketPlace 2022 Annual Report.
Fiscal Impact
Th
ere is no fiscal impact associated with this action.
Background and Analysis
The
City Council approved the formation of the Sunrise MarketPlace PBID in 1999 and the most recent renewal in July 2021. Sunrise MarketPlace is an important partner of the City to achieve shared economic development goals.
Su
mmary of Sunrise MarketPlace (SMP) Accomplishments
• Eighteen new businesses opened in 2022, with five additional businesses scheduled to open in 2023
• Received $100,000 in American Rescue Plan funds from the County • The City of Citrus Heights awarded $5,000 from the public art grant • Secured two grants from SMUD totaling $35,000
ITEM 13
Agenda Packet 154
Subject: Approval of Sunrise MarketPlace Property and Business Improvement District 2022 Annual Report Date: April 27, 2023
Printed on Recycled Paper
• Clean & Safety Programs accounted for 474 bags of trash removal • Social media increased to 13,118 Facebook Followers and 2,046 Instagram Followers • Newsletter subscribers increased to 10,153, and Business subscriptions increased to 416 • Community events such as Brews in the Burbs and others increased overall awareness of the marketplace
• Supported local Citrus Heights organizations and programs that improve our community including a Thanksgiving Day Food Drive
The PBID is required to prepare an annual report and present it to the City Council for review and approval. The Sunrise MarketPlace Board of Directors approved the 2022 Annual Report at their board meeting on April 13, 2023. The meeting was noticed and held in accordance with the Brown Act.
Attachments
1. Resolution 2023-___, a Resolution of the City Council of the City of Citrus Heights approving the Sunrise MarketPlace 2022 Annual Report
a. Sunrise MarketPlace 2022 Annual Report
ITEM 13
Agenda Packet 155
Printed on Recycled Paper
RESOLUTION NO. 2023- ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, APPROVING THE SUNRISE MARKETPLACE 2022 ANNUAL REPORT
WHEREAS, The City Council approved the formation of the Sunrise MarketPlace PBID in 1999 and the most recent renewal in July 2021;
WHEREAS, the Sunrise MarketPlace Board of Directors approved the Sunrise MarketPlace 2022 Annual Report on April 13, 2023; and
WHEREAS, the Sunrise MarketPlace 2022 Annual Report is incorporated as part of this Resolution and is on file with the City Clerk.
NOW THEREFORE BE IT RESOLVED AND ORDERED The City Council of the City of Citrus Heights does approve the Sunrise MarketPlace 2022 Annual Report.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 27th day of April, 2023 by the following vote, to wit:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
Tim Schaefer, Mayor
ATTEST:
Amy Van, City Clerk
Attachment
Sunrise MarketPlace 2022 Annual Report
ITEM 13
Agenda Packet 156
8095 Greenback Lane Suite D
Citrus Heights, CA 95610
PRSRT STD
U.S. POSTAGE
PAID
SACRAMENTO, CA
PERMIT NO. 586
OPENED
IN 2022
Adventure Oak School - Greenfaire Village
Burger King
Citrus Heights Cafe & Grill
Chuze Fitness - MarketPlace at Birdcage
Folsom Palace
Firehouse Subs - Sunrise Village
Headies Smoke & Vape Shop
Jersey Mike’s Subs
JoAnn relocated/ remodeled
Naija Cuisine - Sunrise Mall
Popeyes Louisiana Kitchen
Raising Cane’s Chicken Fingers
Royal Stage Christian Performing
Arts - Sunrise Mall
Smart T ech Ready - Sunrise Mall
Starbucks - Sunrise Village
T&Z T oys - Sunrise Mall
T oys R Us - Inside Macy’s
OPENED OR
COMING SOON
IN 2023
CSL Plasma - Former Dimple Records Building
Fitness Center - Sunrise Village
National Vision Center
Grocer - Sunrise Village
Pet Food Express - Marketplace at Birdcage
STAFF
Kathilynn Carpenter
Executive Director
[email protected]
Lisa Cordell
Marketing & Special Projects Manager
[email protected]
Mikhaila Freas
Marketing Assistant
[email protected]
CITY COUNCIL LIAISONS
Bret Daniels
Vice Mayor
Jane Lopez-T aft
Councilmember
2022 BOARD OF DIRECTORS
OFFICERS
Tiffany Clement
Chair
Merlone Geier
Sunrise Village
Don T ollefson
Treasurer
Batteries Plus
Kimberly Kelley
Secretary
InterCal Real Estate
Greg Bazarnik
Macy’s
Brooke Boldin-Mallory
Namdar Realty
Sunrise Mall
Christy DeCelle
Beach Hut Deli
Andy Gianulias
Greenback Associates
T ed Mitchell
Property Owner
Colby Y oung
Gerrity Group
Marketplace at Bir
dcage
Wayne Wasulko
7920 Alta Sunrise Office Bldg.
ITEM 13
Agenda Packet 157
SHOP DINE DO PLAY
SMP MOVES INTO NEW OFFICE
MESSAGE FROM THE CHAIR
Most of our businesses survived the pandemic with assistance from the government and Sunrise MarketPlace (SMP). One result of the pandemic has been an increase in crime and property-related vandalism. T wo challenges make it difficult to deal with these issues. One, Prop 47 reduced some crimes from felonies to misdemeanors. Shoplifters know to keep it under $950. T wo, the City of Citrus Heights does not manage the justice system, nor does it operate its own jail. The County Jail system is currently under a consent decree for overcrowding and substandard living conditions. Currently, we are unable to arrest for misdemeanors such as shoplifting below $950, trespassing, property damage, etc.
The County prioritizes felonies and will not take these arrests. This is understandable but leaves us to deal with these issues that so negatively impact our businesses. The police department is operating under the same constraints. While we have no control over the County or the jail system, we can do our best to manage the environment in the District. More than $300,000 of the District’s budget is devoted to making sure the area is clean, safe, and attractive. For more information on our security and maintenance programs see pages two and three of this report. SMP also continues to create awareness and bring consumers to the District through advertising, special events, promotions, and public art.
BY TIFFANY CLEMENT
Chair - Sunrise MarketPlace board of directors
Property Manager - Merlone Geier / Sunrise Village
2022 ANNUAL REPORT
SMP’s office has been located inside Sunrise Mall since 2010.
Having outgrown the small office, a new space was secured at the Greenfaire Village Center at the NW corner of Fair Oaks and Greenback. The new office features a well-equipped conference room that businesses are welcome to utilize. The room can host 20- 25 people. We will be hosting seminars throughout the year on issues relevant and helpful to businesses including sessions with Officer Schouten. T o schedule conference space contact Mikhaila Freas at: [email protected]
SMP LEVERAGES
ASSESSMENT FOR
ADDITIONAL
FUNDING
The District is funded through a portion of property taxes equaling $836,000. Staff leveraged this assessment
to obtain grants. In 2022, SMP received $100,000 in
American Rescue Plan funds from the County and a
$5,000 public art grant from the City of Citrus Heights.
In 2023, SMP secured two grants from SMUD totaling
$35,000. Staff is applying for a grant from the County as well as an Economic Development grant from the City.
$ $$
ITEM 13
Agenda Packet 158
PROGRAMS & SERVICES
CLEAN & SAFE PROGRAMS
SMP CONTINUES TO STEP UP SECURITY
Why Security?
SMP has primarily been a marketing and event-oriented District. During and post- pandemic, SMP has experienced an increase in crime, especially property damage, trespassing, and theft. At the same time, the police department has fewer officers on patrol. While the County jail issues make arrests difficult, we can keep them from establishing camps in the District by moving them from private property.
The Program
SMP has contracts with the Citrus Heights Police Department for a dedicated, full-time officer. Officer Jeff Schouten patrols the District T uesday through Friday 10:00 AM to 8:00 PM. T o fill in gaps, when Officer Schouten is off, SMP also contracts with NorCal Security for armed, private security. While days and hours for NorCal vary depending on need, they currently patrol the District 5-6 days a week including Saturday and Sunday. It is important to note that this program is not meant to replace center or business security and should not be viewed as a business’s sole source of security.
The Results
LogicT ree IT, located in SMP, developed a special app for SMP that allows NorCal to track locations and types of incidents. This data allows us to track the types of incidents and proactively strategize solutions. In 2022, security officers responded to 1,008 incidents including more than 600 transient interactions.
Other incidents included:
• Theft prevention
• Calling in theft activity
• Stolen vehicles
• Spotting suspicious vehicles & persons
• Notifying owners of abandoned vehicles
• Transient related activity &trespassing
• Business clearing
vac
ant buildings & removing transients
• Drug-related calls
• Disturbances
• Juvenile activity
• Arson
CHPD Officer Schouten:
While Nor-Cal focuses on dealing
with our regular transient population
and other incidents, Officer Schouten
focuses on theft and other larger
crimes. He works with asset
protection professionals to improve
their effectiveness and their report
writing skills which will lead to more
air-tight convictions. Officer Schouten
participates in the CHP Organized
Retail Theft T ask Force which is
working on solutions to mitigate
boosters and other large, organized
theft in California.
Nor-Cal also executed several “burns”, visiting businesses and patrolling parking lots to deter theft. They have recovered thousands of dollars in merchandise. Nor-Cal assists our maintenance porter in removing homeless camps, calling in graffiti, illegal dumping, and other property damage. Nor-Cal and Officer Schouten also provide valuable customer service such as medical and car assistance.
New Ordinance:
SMP requested CHPD review semi-truck and trailer parking on commercial roads in the District after receiving complaints from businesses about signage and lane blockage.
City Council approved the ordinance which prohibits commercial vehicle parking on public streets.
Jeff Schouten
Citrus Heights Police Officer
916.709.6418
T uesday - Friday 10 AM - 8 PM
ITEM 13
Agenda Packet 159
KEEPING THE DISTRICT CLEAN
City Wide Property Services continues to provide clean-up services to better maintain the public right-of-way. The Porter removes illegally dumped items, homeless camps, abandoned shopping carts, cleans graffiti, and picks up trash. An assigned porter patrols the District Monday through Friday, four hours per day.
T o report dumping, graffiti, or trash clean up phone or text Kathilynn Carpenter (916) 769-5615.
CITY OF CITRUS HEIGHTS BEAUTIFICATION CREW
For debris in the public right away not on private property businesses can call:
General Services at 916.727.4770
Email: [email protected]
Online: citrusheights.net/381/Service-Requests or
T ext: “Service Request” to 844.92.HELLO
APRIL – DECEMBER 2022
BAGS OF TRASH
REMOVED474
8 HAZARDOUS MATERIALS
REMOVED
141 GRAFFITTI REMOVAL
902 SHOPPING CARTS
REMOVED
175 MISCELANIOUS ITEMS
REMOVED
14 FURNITURE & MATTRESSES
REMOVED
ITEM 13
Agenda Packet 160
MARKETING & EVENTS
SOCIAL MEDIA
SMP continues to utilize its social media platforms to promote the businesses in the District as well as events, contests, and other topics of importance. The consumer-facing platforms bring attention to the District in an attempt to draw more individuals to shop, dine, do, and play.
NEWSLETTERS
10,153 Consumer Subscribers
416 Business Subscribers
Distributed 29 Business and 33
Consumer newsletters
Visit shopsmp.com
to sign up for newsletters
Open Rate: 30%
(Outperformed Industry rate 21.33%)
Click Rate: 2.8%
(Outperformed Industry rate 1.33%)
T otal Open: 83,362
WEBSITE
ShopSMP.com continues to be a resource for our businesses and consumers.
Each business located in the District is represented in our Business Directory.
We encourage all of our businesses to check their listing and send us updates.
INSTAGRAM
2,046 Followers
+ 348 from last year’s 1698
23,351 Engagements
+ 11,729 from last year’s 11,622
FACEBOOK
13,118 Followers
+ 166 from last year’s 12,952
9,668 Engagements
- 6,451 from last year’s 16,119
ITEM 13
Agenda Packet 161
SPECIAL EVENTS IN THE DISTRICT
ART IN SMP
Three new murals popped up in the District as a part of the Wide Open Walls annual event. SMP worked to secure grant funding to assist with the cost of the three murals.
Contact Lisa Cordell at [email protected] if you are interested in a mural at your property.
BREWS IN THE BURBS
On Saturday, May 21, 2022, Sunrise MarketPlace transformed the Sunrise Mall parking lot into a backyard hangout to showcase the best Craft Beer and Wine in the Northern California area. The event featured craft beer tastings, live music from Thunder Cover, food trucks, a 98 Rock playground with backyard games, and activities provided by Flat Stick Pub. The 2022 Brews in the Burbs was successful, increasing all areas in comparison to the first event in 2019:
• Digital Campaign Impressions of over 400K
• Radio Campaign Delivered to over 500K Listeners
• Gross Ticket Sales increased by 79%
• Tickets Sold Increased by 25% over 1000 in attendance • At-the-door sales increased by 51 %
• Vendor Attendance increased by 25%
STRANGER THINGS SKATE
On November 10th, Sunrise MarketPlace teamed up with Sunrise Rollerland for a Stranger Things Skate Party. The night consisted of skating, Stranger Things theme music, costume contest, a glitter tattoo artist, photo booth, and games and prizes. Both skating sessions sold out selling over 200 tickets.
The event brought new customers to the rink.
EVENTS SMP SUPPORTED
• Citrus Height Farmers Market • MarketPlac e at Birdcage Makers Market • Citrus T own Center Funtopia Events • Sunrise Mall Back T o School E vent
• Cappuccino Cruisers Spring Fever Car Show benefiting Shriners Hospital
MAGICAL MOMENTS
• Laser Light Show - On November 18th, Sunrise MarketPlace brought back Magical Moments- Laser Light Show. The event consisted of three laser shows, laser tag bounce houses, classic car show, food trucks, and SMP booth giveaways attracting over 1000 attendees to the Sunrise Mall. • Nutcracker Ballet - On December 15th, Sunrise MarketPlace teamed up with the Sunrise Mall and the Sac Civic Ballet for the Nutcracker. The event had two magical showings of the classic tale, story time with Elf On A Shelf characters, Nutcracker characters, photobooth, and a Nutcracker book giveaway for the first 100 children. The event attracted over 200 guests to watch this magical show.
ITEM 13
Agenda Packet 162
COMMUNITY SUPPORT
CITY CORNER
SMP supported local Citrus Heights organizations and programs that improve our community.
ECONOMIC DEVELOPMENT
SMP will continue to work closely with property owners to secure tenants for vacancies. Being in the District is an added-value location.
Hundreds of thousands of dollars are allocated to marketing businesses and to providing clean and safe services.
THANKSGIVING FOOD DRIVE
On November 12th, SMP teamed up with
101.5 KHITS for our 3rd Annual T urkey &
Fixins Food Drive. We collected 677 items
for the Sunrise Christian Food Bank.
DEEP ROOTS OF UKRAINE
TACTICAL GEAR DRIVE
SMP teamed up with Deep Roots of Ukraine
for a tactical gear drive on April 16th and
was able to collect over 4000 items –
primarily medical supplies.
• Citrus Heights HART
• Single Mom Strong
•
Sacrament
o Self-Help Housing
• Citrus Heights Police Activities League (PAL)
•
Citrus Heights R
otary
• Citrus Heights Chamber of Commerce
•
Cit
y of Citrus Heights
• Sunrise Parks & Recreation
SMP ALSO SUPPORTED THESE ORGANIZATIONS:
SMP OVERLAY BAN
In 2022, the City placed restrictions on the types of businesses allowed in the District. The overlay zone (encompassing the entire District) prohibits auto-intense uses such as gas stations, car washes, auto repair, and similar uses.
More information is available on the City’s website/Planning Division at citrusheights.net/1183/Sunrise-MarketPlace-Overlay-Zone-Proposal
SHOPPING CART ORDINANCE
In December 2022, the City adopted an ordinance regulating abandoned shopping carts and the unauthorized use of shopping carts.
• The unauthorized possession of a shopping cart is a citable offense. • Each shopping cart shall be marked for identification. • Businesses with more than 5 carts must submit a Shopping Cart Plan to prevent theft.
The shopping cart application form can be found on the City’s website/Planning Division at:
citrusheights.net/1195/Shopping-Cart-Ordinance-Adopted
Sunrise MarketPlace will continue to pick up and return abandoned shopping carts. “We looked at several office buildings in the area, one of the reasons we purchased 7920 Alta Sunrise was due to being in the Sunrise MarketPlace; we see many advantages to the services they provide.” - Mark Cimino, CEO, of Cimino Care ITEM 13
Agenda Packet 163
FINANCIALS
10% Administration/
Advocacy/Operations
5% Economic Development/
PBID Renewal
37% Clean & Safe
20232022
2022 ACTUAL INCOME
Surplus/Deficit $356,179
Asses
sment Income $82
6,074
T otal As
sessment Income $1,182,
253
Grants/Sponsorships $72,
382
Other Income $47
5 In-Kind Contributions non-cash $50,
000
T otal Non-Assessment Income $72,85
7 TOTAL $1,255,
110
2022 ACTUAL EXPENSES 2021
A
dmin/ Advocacy/Operations $104,2
72 10%
Ec
onomic Development/PBID Renewal $47
,875 5%
Marketing & E
vents $47
5,495 48%
Clean & Saf
e $37
4,007 37%
C
ontingency - 0%
TO
TAL $1,00
1,649 100%
SURPLUS $253,46
1 2023 BUDGET - INCOME
Surplus/Deficit $253,46
1 Assessment Income $846,000
T
otal Assessment Income $1,099
,461
Grants/Sponsorships $186,7
40 Other Income $72
In-Kind C
ontributions non-cash -
T otal Non-
Assessment Income $186,812
TO
TAL $1,318,
152
2022 BUDGET - EXPENSES 202
2 Admin/ Advocacy/Maintenance $117,
952 10%
Ec
onomic Development/PBID Renewal $43,231 4%
Marketing & E
vents $534,050 47%
C
lean & Safe $420,
233 38%
Conting
ency $15,000 1%
TO
TAL $1,130
,466 100%
SURPLUS $155,807
FINANCIAL REPORT
10% Administration/
Advocacy/Operationsa
1% Contingency
4% Economic Development/
PBID Renewal
38% Clean & Safe
48%
Marketing
& Events
47%
Marketing
& Events
ITEM 13
Agenda Packet 164
Printed on Recycled Paper
CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE: April 27, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
SU
BJECT: Sound Wall Beautification – Proposed Locations and Recommendations Summary and Recommendation
At
the May 10, 2022 Strategic Planning Meeting, the City Council established an objective to evaluate options for sound wall beautification. In October 2022, the City Council directed staff to proceed with identifying and evaluating sound wall locations, determining best approach, and proceeding with a Request for Bids (RFB).
St
aff recommends the City Council adopt Resolution No. 2023____ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the General Services Department to Release a Request for Bids for Sound Wall Beautification and Approving the Allocation of $155,000 in American Rescue Plan Act (ARPA) Funds to Support this Project.
City Council Strategic Goal/Objective
Th
is staff report aligns with the following Citrus Heights City Council Strategic Plan Objective, and is incorporated into the City’s Focus Area Work Plan:
Go
al: Maintain Public Infrastructure and Enhance Alternative Modes of Transportation Objective: Present to City Council for consideration sound wall locations recommended for repainting; make recommendations on funding source and seek authorization to release an RFP.
Fiscal Impact
The
estimated total cost for this proposed project is approximately $155,000, including a contingency of 10%. Staff recommendation is to allocate ARPA funds to support this project, as the proposed improvements are for the greater good and provide benefits to the general public. None of the proposed project locations have committed funding sources or are included as part of the regular maintenance in any of the eleven existing Landscape Maintenance Assessment Districts. The project will commence in 2023 to allow sufficient time to de-obligate and reallocate any unused funds prior to December 2024, per the ARPA guidelines.
ITEM 14
Agenda Packet 165
Subject: Sound Wall Locations and Recommendations
Date: April 27, 2023
Printed on Recycled Paper
The
table below provides a history of ARPA allocations to date along with the remaining balance that is to be allocated by December 2024 with the expenditures occurring by December 2026:
ARPA FUNDING ALLOCATION SUMMARY
Total City Allocation $15,676,972
6/24/2021 Rehire public safety to pre-pandemic levels FY 2021/22 ($1,570,105) 6/24/2021 Rehire public safety to pre-pandemic levels FY 2022/23 ($2,811,775) 1/13/2022 Small Business COVID Recovery Grant ($281,111) 6/23/2022 Beautification Crew Pilot Program ($875,000)
6/23/2022 Community Block Party Trailer – Community Engagement ($50,000) 6/23/2022 Police Fleet Vehicles and Equipment ($1,400,00) 6/23/2022 Police Department Communications Center Critical Needs ($600,000) 9/22/2022 Community Projects Grant Program** ($50,000)
10/27/2022 ERP System and Technology Updates ($1,198,350) 12/8/2022 Infrastructure Financing Strategies for Sunrise Tomorrow ($40,000) 12/8/2022 REAP 2.0 Higher Impact Transformative Allocation* ($1,000,000) 1/26/2023 Patriotic Event ($80,000)
2/23/2023 Citrus Heights Cares Campaign – Beautification ($47,000) 3/23/2023 Business Attraction Incentive Program** ($1,000,000) 4/27/2023 Sound Wall Beautification ($155,000)
Total Allocation Remaining $4,673,631
* Dependent on successful award of grant
**Dependent on program subscription
Background and Analysis
At
the May 10, 2022 Strategic Planning Meeting, the City Council established an objective to evaluate options for sound wall repair and beautification. The complexities of sound walls within the City of Citrus Heights are that many are privately owned, surround multiple homes, and serve as entrance points to subdivisions where no HOA’s or assessment districts were created to maintain these walls.
Over the years, wear and tear, graffiti, and vehicle accidents have degraded the appearance of many walls that are visible from the public right of way. The poor appearance of these walls effect the aesthetics of neighboring properties, and often supports activity unfavorable to the positive image the Citrus Heights community is striving for as part of its Cares Campaign.
Ci
ty wide, staff have identified approximately 14,115 linear feet of sound walls at 18 locations along major and minor collectors that are fit for pressure washing and/or full repainting under this proposed project. While most of these proposed locations are privately owned, several are publicly owned, as noted in the chart below:
ITEM 14
Agenda Packet 166
Subject: Sound Wall Locations and Recommendations
Date: April 27, 2023
Printed on Recycled Paper
Proposed Locations Estimated
Linear Feet
1 Antelope Road at Deanton Court 200
2 Antelope Road - West of Rollingwood (NS) 200
3 *Auburn Blvd - Auburn Oaks to Sandalwood Dr (WS) 630
4 Auburn Blvd at Chivarly (SS) pressure wash only - city owned wall 350
5 Auburn Blvd - San Tomas Dr to Cobalt Way (NS) 640
6 Fair Oak Blvd - South of Old Auburn to South of Woodchuck Way (WS) 1,300
7 Fair Oaks Blvd and Treecrest Ave (WS) 500
8 Greenback Lane and Indian River (SS) pressure wash only 1,200 9 Madison Ave - Uplands Way to Mariposa Ave (NS) - city owned wall 1,200
10 Mariposa Ave - West of Dewey to Maidstone (NS) - city owned wall 300
11 Oak Ave and Wachtel - Menke to Menke 2,300
12 Old Auburn at Linda Vista 250
13 Old Auburn Road - Soquel to West of Fair Oaks (SS) 800 14 Sunrise Blvd - Arcade Lake Lane to Woodmore Oaks (ES) 2,000 15 Sunrise Blvd - McLin Way to Sungarden Dr (WS) 100
16 Sylvan Road - Woodside Drive (ES) 330
17 **Tupelo Dr - Stoneridge Way to Blackthorne Way - Cal Trans Wall 1,600
18 Van Maren Lane at Bridgemont (WS) 215
Approx. total linear feet of sound wall proposed: 14,115 (Letters in parenthesis refer to locations, e.g., WS-west side, SWC – south west corner)
The total approximation provided above is based on defined estimates per proposed location. Each location is unique in fabrication and material of the structures (textured block walls, smooth block walls, and precast panels), as well as physical locations and set-back to adjacent roadway which will dictate levels of effort required for traffic control measures. While many of the locations are proposed for painting, several locations are recommended for pressure washing only, as the exposed areas of the walls are limited due to existing wall covering, or the type of wall and existing condition does not support the application of paint. For proposed location 4 (Auburn Blvd at Chivalry), a reapplication of anti-graffiti coating would be included.
As previously mentioned, several of the proposed locations are publicly owned, with one identified location being the responsibility of Cal Trans (location 17, Tupelo Drive). Staff are exploring alternate grant funding options through Caltrans’ Clean California local grant program to support this location, and therefore this item will be listed as an additive alternate. This will allow flexibility in the event other funding is obtained, this location could be removed from this project and addressed separately as a standalone project. Additionally, it is important to note that proposed location 3 (Auburn Blvd – Auburn Oaks to Sandalwood) will also be listed as an additive alternate. This location of sound wall is ITEM 14
Agenda Packet 167
Subject: Sound Wall Locations and Recommendations
Date: April 27, 2023
Printed on Recycled Paper
within the Auburn Blvd Complete Streets (ABCS) Phase 2 project area and is scheduled for façade improvements as part of the project. The ABCS project is scheduled to begin construction in early 2024 and pending favorable bids and the proposed schedule for work, this location too could be removed from this action item.
Enha
ncement of sound walls along public facing corridors is a priority outlined in the City’s Focus Area Work Plan and is supported in the City Council’s Strategic Goals and Objectives. Upon approval by City Council to proceed, staff will issue communications to the effected property owners and tenants to advise of the planned project. Due to the total dollar amount of this proposed project, staff will be required to return to Council at a late date to award the contract.
Attachments
1. Resolution No. 2023- A Resolution of the City Council of the City of Citrus heights, California, Authorizing the General Services Department to Release a Request for Bids for Sound Wall Beautification and Approving the Allocation of $155,000 in American Rescue Plan Act Funds to Support this Project.
ITEM 14
Agenda Packet 168
Printed on Recycled Paper
RESOLUTION NO. 2023-______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,
CALIFORNIA, AUTHORIZING THE GENERAL SERVICES DEPARTMENT TO
RELEASE A REQUEST FOR BIDS FOR SOUND WALL BEAUTIFICATION AND APPROVING THE ALLOCATION OF $155,000 IN AMERICAN RESCUE PLAN ACT
FUNDS TO SUPPORT THIS PROJECT
WHEREAS, the City of Citrus Heights has strategic goals and a focus area work plan that identifies key areas to help improve the quality of life for our residents and businesses and aims to reinvest in the community to support public and private improvements; and
WHEREAS,
the Citrus Heights City Council specifically identified addressing the appearance of sound walls as a priority in support of improving the overall aesthetics of the community, and enhancing every day users surrounding environment along our various major and minor collectors; and
WHEREAS, General Services staff have identified various sound wall locations throughout the city that could benefit from cleaning and repainting to achieve greater uniformity throughout the community and helps to address blight, further supporting the City’s Cares Campaign efforts.
NOW THEREFORE BE IT RESOLVED AND ORDERED, by the City Council of the City of Citrus Heights that the General Services Department is authorized to proceed with issuing a Request for Bids for Sound Wall Beautification, and further approves allocating $155,000 in American Rescue Plan Act funds to support this project.
The City Clerk shall certify the passage and adoption of the Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 27 th day of April, 2023, by the following vote, to wit:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
Tim Schaefer, Mayor
ATTEST:
Amy Van, City Clerk
ITEM 14
Agenda Packet 169