Agenda packet, regular meeting, third session — Citrus Heights City Council Meetings, June 22, 2023 (part 2 of 2)

Work Plan & Schedule

EDGECLIFF / CRIPPLE CREEK OP EN SPACE BANK RESTORATION Task A – Project Management
Task A.1 – Project Management
Dokken’s Project Manager will plan, organize, direct, and monitor project work and will plan activities and resources in accordance with contracted scope, schedule, and budget and will report to the City’s Project Manager.

This task includes performing ongoing general project management with the client, subconsultants, and stakeholders, including preparing contract paperwork, memos, letters, and email, making phon e calls, and maintaining project files.

Dokken will prepare progress reports to record the progress of the project and as supporting data for invoices presented monthly to the City. The progress report will include recently accomplished tasks, anticipated progress for the next month, pending issues, and schedule completion target dates. The progress
report will consist of a brief (1 page) summary of work, and a more detailed description of project status.

The detailed project status will include progress status and budget status for each task. This activity commences with receiving the Notice‐To‐Proceed, continues through submittal of th e key final project deliverables, and concludes when the project is advertised for construction. This task assumes a 17‐month duration.

TASK A.1 DELIVERABLES
 Budget Management and Invoicing
 Project File Management
 Monthly Schedule Updates
Task A.2 – Meetings and Coordination
The project team meetings will serve as the primary forum for reviewing the status of the project and identifying and resolving project issues. Attendees will include Dokken’s Project Manager, designers as needed, City staff and other stakeholders, as necessary. This task assumes one monthly project team meeting for a 17‐month duration.

TASK A.2 DELIVERABLES
 Meetings Agendas and Minutes (Kick‐off and Progress)
 Communications with Stakeholders
Task A.3 – QA/QC
Dokken’s QA/QC manager will prepare a Quality Control Plan and provide independent reviews of the preliminary and construction documents. Quality control reviews will be performed for the following deliverables as part of the task for said deliverables:

TASK A.3 DELIVERABLES
 65% Project Plans and Estimates
 95% Plans, Specifications, and Estimates
 Final Plans, Specifications, and Estimates
Task A.4 – Grant Support
Dokken will support the preparation of up to two grant applications in support of the project at the behest of the City. This effort includes data gathering, document preparation, and draft and final application packages support.

TASK A.4 DELIVERABLES
 Draft and Final Grant Application support
Task B – Base Mapping/Topographic Surveys
Task B.1 – Surveying and Base Mapping
Topographic Surveying ‐ UNICO will perform topographic field surveys and develop base mapping at the project location. A detailed, design level topographic strip survey of the project limits will be performed utilizing conventional (non‐aerial) field surveying methods along the project creek channel areas. Within the strip, UNICO will locate, at a minimum, top of ban k, bottom of bank, flowline, existing trees (6 inches or greater), improvement features, pavement, concrete, slopes, grade breaks, drainage features (size and inverts), signs, structures, fencing, and visible utilities. UNICO will survey cross‐sections for hydraulic analyses at 100’ ITEM 7

Page 141 ends

PROPOSAL FOR THE
Cripple Creek Repairs Project
intervals as directed by the design team. Base Mapping will include full mapping, 1’ contours and digital surface at 1”=20’ scale that will be provided in an AutoCAD based drawing. UNICO will set durable control points to be preserved for utilization of surveys and for future construction control. UNICO will base its survey on current National Geodeti c Surveys (NGS) published NAD83 and NAVD88 datums.

Boundary Mapping ‐ UNICO will research mapping, deed documents, records of survey, parcel maps, and subdivision maps to resolve the property boundaries along the project limits. UNICO will search for and survey right of way and property monuments to resolve the property bo
undaries. All survey monuments discovered that may be compromised by the project will be surveyed and noted.

TASK B.1 DELIVERABLES
 AutoCAD Base File
 Raw Point Files
 Maps and Deed Documents
Task B.2 – Easement Acquisition Coordination
Task B.2.1 – Right of Way Management and Coordination Services To eliminate any unforeseen issues, Dokken will work closely with applicable funding sources to ensure all changes regarding certification, documentation, and procedures are implemented. Dokken Engineering ensures that all the current documentation and procedures are used for all right of way efforts for local public agency projects.

Dokken will maintain a right of way tracking table and ensure that it is sent to the City on the regularly requested schedule. This table will outline milestones and include completion dates, comments, and any additional information the Client may request.

It is assumed that there are no right of way needs associated with parcels 224‐ 0490‐010, 224‐0490‐011 and 224‐0490‐012. All project construction will take place within existing right of way and APN 224‐0490‐001.

Dokken Engineering will do the following services, as needed, for the project:
 Attain title reports
 Review title reports and implement solutions for
items that may affect title or cause a delay in
escrow
 Attain executed 17‐EX‐8 Acknowledgement for
Donations from the Park District
 Coordinate recording of signed and accepted
easement with the Sacramento County Recorder
 Provide original copy of easement coordination
file to the Client
TASK B.2.1 DELIVERABLES
 Project Tracking Table
Task B.2.2 Obtain Title Report/Title Research
Dokken will obtain one (1) title report for parcel 224‐0490‐001. Dokken will perform all necessary research for the parcel being acquired and will resolve or oversee resolution of problems relating to unusual circumstances regarding title or ownership and uncover any flaws, noting any exceptions pertaining to property such as liens, restrictions, easements, and rights of way.

TASK B.2.2 DELIVERABLES
 Preliminary Title Report (1)
ITEM 7

Page 142 ends

Task B.2.3 Easement Coordination
This project will require the acquisition of a permanent easement from APN 224‐0490‐001, owned by Sunrise Recreation & Park District. The District has indicated they are in support of the project and will be donating the easement to the City. Dokken will provide all required donation documentation, coordinate execution of docu mentation, and recording of the easement.

TASK B.2.3 DELIVERABLES
 Donation Agreement, Form 17‐EX‐8 Acknowledgement for Donations, Grant of Easement Deed, Diaries  Escrow Documents and Closing Statements, Original Acquisition File Task B.3 – Plats and Legals
UNICO will prepare plats and legal descriptions as necessary for the project. It is expected that a permanent easement will be required along Cripple Creek at Location 1, within the Sunrise Park and Recreation parcels. UNICO will prepare preliminary plats, legal descriptions and closure calculations for review. Upon approval, UNICO will prepare final signed and stam ped PDF plats and legal descriptions.

TASK B.3 DELIVERABLES
Plats and Legal Descriptions (1 Total)
Task C – Geotechnical Analysis
Dokken’s subconsultant Crawford & Associates will provide geotechnical analysis for this project.

Task C.1 – Project Coordination
 Coordinate with the design team to review the preliminary plans and discuss the project design needs, goals, and schedule.  Review available record documents, existing geotechnical data/reports, preliminary project data, and mapping pertaining to site geology in the area.
 Visit the site to determine access, potential right‐of‐entry requirements, and mark our borin g locations for Underground Services Alert (USA) North 811.
 Obtain necessary boring permits for fieldwork.

Task C.2 – Field Exploration
For the erosion along the banks of Cripple Creek, Crawford proposes to complete 2 to 3 test borings to depths of 15 to 40 ft. Due to limited access near the flanks of the failed area, the use of a portable drill rig and/or hand‐operated dynamic cone penetrometers (DCP) equipment will likely be required. We expect the site earth materials to be drillabl e with power‐auger equipment and site access will be via Newbridge Way. Additionally, Crawford will supplement the sampled boring data with shallow soil probes and/or 2 to 3 hand‐operated DCP tests along the toe of the failed slope ( depending on water levels in the creek) to help correlate near‐ surface soils and evaluate foundation support conditions.

Task C.3 – Laboratory Testing
Crawford will perform the following laboratory tests, as appropriate, on selected soil samples retrieved from the test borings.  Moisture content and unit weight for soil classification and bearing capacity  Unconfined compression and/or direct shear for axial and lateral bearing capacity  Sieve analysis and plasticity index for soil classification, bearing capa city, and liquefaction assessment  Resistivity, pH, sulfate content and chloride content for soil corrosivity analysis Task C.4 – Preliminary and Final Geotechnical Memorandum Based on the results of the subsurface explorations, the Dokken team will complete engineering evaluation and analysis to develop and provide preliminary recommendations in a Preliminary Geotechnical Memorandum (memo) for each project location. For Location 1, potentially viable repair options, such as gravity wall systems (gabion, block, concrete retaining walls, etc.), reconstructed/reinforced em
bankments, rock buttressing, and a soldier pile wall will be evaluated based on right of way location, geometric site constraints, depth to bearing material, etc. The findings from the Gingerblossom location will be included in the same report.

Based on the evaluation/analysis and discussions with the design team, Crawford will prepare a Geotechnical Memo for each location describing the subsurface earth materials encountered; present all field and laboratory test results; and provide geotechnical recommendations for selected permanent repair at the site locations.

ITEM 7

Page 143 ends

PROPOSAL FOR THE
Cripple Creek Repairs Project

The memos will include the following:
 Scope of Work
 Site description
 Project description
 Site Geology Summary
 Summary of subsurface exploration & subsurface conditions  Laboratory test results
 CBC seismic design parameters (if needed)
 Liquefaction and seismic settlement
 Corrosion Evaluation
 Infiltration rates for Location 2
 Geotechnical re
commendations and considerations for the selected repair alternatives for Location 1, including cross‐ sections sketches based on surveying
 Recommendations for grading and construction, including ground preparation, materials excavation, stability and placement  Risk management and limitations
 Vicinity Map
 Site Plan with exploration locations
 Geologic and fa ult maps
 Boring and/or DCP logs with laboratory test results
TASK C.4 DELIVERABLES
 Preliminary and Final Geotechnical Memorandum

Task D – Preliminary Alternatives Analysis
Task D.1 – Site Investigations
Dokken will perform field visits to understand channel morphology and erosion limits, and review potential construction access paths. Exhibits will be prepared documenting our findings which will be the basis of the repairs. The existing culvert will also be inspected and reviewed for potential replacement or rehabilitation.

TASK D.1 DELIVERABLES
 Site Visits and Photo Documentation
Task D.2 – Hydrologic and Hydraulic Analysis
The existing recent HEC‐RAS model of Cripple Creek will be used for hydraulic and hydraulic analysis. This effort with some supplemental location specific data. Each alternative in the preliminary analysis will be developed as a proposed condition in the hydraulic model to understand the hydraulic impacts of each alternative.

Task D.3 – Alternatives Analysis and Hydraulics Memorandum Based upon the three identified alternatives from the proposal phase, Dokken will prepare preliminary design, engineer’s estimate, and separate hydraulic analysis of each alterative. A memorandum and exhibits of each alternative with constraints and benefits will be prepared for discussion with the City. Included in the memorandum will be a No Net Rise Certification for the preferred alternative.

TASK D.3 DELIVERABLES
 Preliminary Alternatives Analysis and Hydraulics Memorandum Task E – Environmental Technical Studies and Permitting Task E.1 Biological Technical Memorandum
Dokken will complete a field survey to document biological resources within the project footprint. Survey results and the results from background research will be synthesized in a biological resources report that will determine project impacts to sensitive species and habitats as well as develop suitable mitigation for those impacts.

ITEM 7

Page 144 ends

TASK E.1 DELIVERABLES
 Biological Resource Report
Task E.2 Jurisdictional Delineation
Dokken will complete a jurisdictional delineation to identify and map the horizontal and vertical boundary of the ordinary high‐water mark to accurately quantify waters impacts. Results will be documented in an Aquatic Resources Delineation Report (ARDR) following the U.S. Army Corps of Engineers standards. The ARDR is a requirement for 404 permitting and will be included in the pre‐ construction notification package that is provided to the U.S. Army Corps of Engineers.

TASK E.2 DELIVERABLES
 Aquatic Resources Delineation Report
Task E.3 Cultural Resources Memorandum
Dokken will conduct cultural record searches from the North Central Information Center (NCIC) and the Native American Heritage Commission Sacred Lands File, notify the local Native American Tribes under Section 106 and AB‐52, complete a pedestrian survey of the areas in an effort to identify any cultural or tribal resources that may be affe cted by the projects. The results of these data collection efforts will be compiled into a Cultural Resources Report. This scope of work includes an “other direct cost” to cover the cost of obtaining record searches from the NCIC.

TASK E.3 DELIVERABLES
 Cultural Resources Memorandum
Task E.4 Native American Consultation
Dokken will assist the City with Native American Consultation efforts. This will include preparing project notification letters, conducting follow up consultation under Section 106, preparing for/attending all consultation meetings, and generating a consultation log detailing all efforts and conclusions. Dokken will also assist the City in determining appropriate avoidance and minimization measures, in coordination with interested Nati ve American tribes.

TASK E.4 DELIVERABLES
 Consultation Letters & Native American Consultation Log Task E.5 CEQA Document Draft IS/MND
Based on preliminary research, Dokken has determined that all potentially significant environmental impacts resulting from this project can be mitigated to a less than significant level and an Initial Study with Mitigated Negative Declaration (IS/MND) is the appropriate level of documentation under CEQA. The City will be the CEQA lead agency for the projec t and Dokken will prepare all CEQA Documentation to be consistent with City templates and thresholds of significance. The Draft IS/MND will be provided to the City for review and comment.

TASK E.5 DELIVERABLES
 Draft IS/MND for City review
Task E.6 Public Circulation
Once the draft IS/MND has been approved by the City, it will be circulated for public review for a period of 30 days. Dokken will coordinate the preparation of the distribution list with the City. Pursuant to CEQA requirements, Dokken will prepare a Notice of Availability and Notice of Intent to Adopt th e Draft IS/MND. This notice, along with the draft IS/MND, will be made available at City Hall during the 30‐day public circulation and review period. In addition, local residents will be notified of the public circulation and invited to comment on the project. Dokken will complete the uploading and circulation th rough the State Clearinghouse CEQA Submit website. This scope of work does not include a public meeting during circulation.

TASK E.6 DELIVERABLES
 Public notices and document uploaded through CEQA Submit Task E.7 Final IS/MND
Following public review of the draft IS/MND, Dokken will meet with City staff to review any comments on the IS/MND that were received, and to discuss potential responses to these comments. Dokken will then formulate responses to the comments on the IS/MND in a Response to Public Comments matrix that will be included as an a ppendix to the Final IS/MND. Once draft responses to comments are completed, they will be submitted to City staff for review and comment. Once approved, Dokken will incorporate the comments and final mitigation measures into the Final IS/MND. To complete the CEQA Process, Dokken will file a Notice of ITEM 7

Page 145 ends

PROPOSAL FOR THE
Cripple Creek Repairs Project

Determination with the Sacramento County Recorder’s Office within 5‐days of City adoption of the IS/MND. This scope assumes the City will be responsible for paying the CEQA filing Fee.

TASK E.7 DELIVERABLES
 Final IS/MND, Mitigation Monitoring and Reporting Program, and Notice of Determination Task E.8 §1600 Streambed Alteration Agreement
The proposed repair project exceeds the size limits specified in the RMA and a stand alone §1600 Streambed Alteration Agreement from the California Department of Fish and Wildlife is required. Dokken will prepare the necessary Notification materials for submittal to CDFW through the Electronic Permit Information Management System (EPIMS). Dokken will coordinate direct ly with CDFW’s admin department to link our EPIMS account to the City so that we may prepare the notification on behalf of the City. This scope of work assumes that the City would be responsible for paying any permit fees to CDFW.

TASK E.8 DELIVERABLES
 §1600 Notification through EPIMS, Streambed Alteration Agreement Task E.9 §401 Water Quality Certification
The project is expected to be consistent with a non‐notifying Nationwide Permit 3 and coordination with the USACE under Section 404 of the Clean Water Act is not expected to be required. However, a 401 Water Quality Certification from the Central Valley Regional Water Quality Control Board (Regional Board) will be required. Dokken will pr epare an application for a Clean Water Certification under §401 of the Clean Water Act. Under the September 2020 Final Rule, a pre‐application meeting is required prior to submitting the permit application. Dokken will coordinate with the Regional Board before, during, and after submittal of the application to ensure consiste
nt communication with the Regional Board and minimal permitting delays. This scope assumes that the City will be responsible for paying the permit application fee and the project fee that will be assessed by the Regional Board.

TASK E.9 DELIVERABLES
 §401 Application, Water Quality Certification
Task E.10 §404 Nationwide Permit
The proposed project is consistent with Nationwide Permit 13 and is expected to exceed the 1 cubic yard per linear foot thresholds for notification and coordination with the USACE. Dokken will prepare all necessary notifications for submittal to the USACE and follow up regularly during USACE’s review of the notification materials to ensure timely completion of this permitti ng task.

TASK E.10 DELIVERABLES
 §404 Notification Package, Nationwide 13 Authorization

Task F – Plans, Specifications, and Estimate
Task F.1 ‐ 65% Plans and Estimate (P&E)
Dokken will prepare 65% plans and estimates for the project.

Dokken will prepare an engineer’s estimate of construction costs, based on detailed quantity takeoffs and current unit prices. A reasonable upward adjustment shall be applied to all bid quantities that may vary during construction to allow for any necessary design adjustments. Quantities for all contr act items, including cost of lump sum items, shall be substantiated by calculations. All quantity calculations shall be independently checked and substantiated with independent calculations.

This task also includes the development of design alternatives for the repairs. While we have provided our preliminary approach, we will revisit the strategy as part of the development of the 65% construction package.

TASK F.1 DELIVERABLES
 65% Plans and Estimates
Task F.2 ‐ 95% Plans, Specifications, and Estimate (PS&E) Dokken will prepare 95% plans and estimates based on the 65% plans and review comments. Dokken will prepare a response to comments matrix with each comment received and response regarding how the comment was addressed/incorporated.

Page 146 ends

design adjustments. Quantities for all contract items, including cost of lump sum items, shall be substantiated by calculations.

Quantity calculations shall be neat and orderly and shall show all sketches, diagrams, and dimensions necessary to allow them to be independently used by field engineers. All quantity calculations shall be independently checked and substantiated with inde pendent calculations.

Dokken will prepare draft special provisions based on Caltrans, County, and City standard special provisions. The special provisions will include all environmental mitigation and permitting measures required for the project.

TASK F.2 DELIVERABLES
 95% Plans, Estimates, Specifications, and Response to Comment Matrix Task F.3 – Final Plans, Specifications, and Estimate (PS&E) Dokken will prepare final contract documents ready for advertisement. The final contract documents will incorporate comments received on the 95% PS&E.

TASK F.3 DELIVERABLES
 Final Plans, Specifications, Estimate, and Response to Comments Matrix Task G – Bidding Support Services
Task G.1 – Bid Support
Dokken will be available to assist the City with preparation of the bid package, project description for advertisement and provide responses to bidder inquiries either directly or through the City as determined by the City. Dokken will also be available to attend a Pre‐Bid Meeting, at the City’s discretion and will support the City giving an overview of the projec t to the bidders. Dokken will be available during bidding to respond to questions and request for information specifically related to the design plans and specifications and provide clarification when requested by the City. Dokken will be available to assist the City with preparations of Bid A
ddendum, if needed. Dokken will Review bids received for responsiveness and reasonableness.

TASK G.1 DELIVERABLE
 Attend Pre‐Bid meeting
 Respond to pre‐bid RFIs and draft bid addenda
 Compile and review bid results conformance with contract requirements, math checks, and review for inaccuracies and responsiveness

GINGERBLOSSOM CANAL
Task A – Project Management
Task A.1 – Project Management
Dokken’s Project Manager will plan, organize, direct, and monitor project work and will plan activities and resources in accordance with contracted scope, schedule, and budget and will report to the City’s Project Manager.

TASK A.1 DELIVERABLES
 Budget Management and Invoicing
 Project File Management
 Monthly Schedule Updates
Task A.2 – Meetings and Coordination
ITEM 7

Page 147 ends

PROPOSAL FOR THE
Cripple Creek Repairs Project

The project team meetings will serve as the primary forum for reviewing the status of the project and identifying and resolving project issues. Attendees will include Dokken’s Project Manager, designers as needed, City staff and other stakeholders, as necessary. This task assumes one monthly project team meeting for a 13‐month duration.

TASK A.2 DELIVERABLES
 Meetings Agendas and Minutes (Kick‐off and Progress)
 Communications with Stakeholders
Task A.3 – QA/QC
Dokken’s QA/QC manager will prepare a Quality Control Plan and provide independent reviews of the preliminary and construction documents. Quality Control reviews will be performed for the following deliverables as part of the task for said deliverables:

TASK A.3 DELIVERABLES
 65% Project Plans and Estimates
 95% Plans, Specifications, and Estimates
 Final Plans, Specifications, and Estimates

Task A.4 – Grant Support
Dokken will support the preparation of up to two grant applications in support of the project at the behest of the City. This effort includes data gathering, document preparation, and draft and final application packages support.

TASK A.4 DELIVERABLES
 Draft and Final Grant Application support

Task B – Base Mapping/Topographic Surveys
Task B.1 – Surveying and Base Mapping
Topographic Surveying ‐ UNICO will perform topographic field surveys and develop base mapping at the project location. A detailed, design level topographic strip survey of the project limits will be performed utilizing conventional (non‐aerial) field surveying methods along the project creek channel areas. Within the strip, UNICO will locate at a minimum, top of bank, bott om of bank, flowline, existing trees (6 inches or greater), improvement features, pavement, concrete, slopes, grade breaks, drainage features (size and inverts), signs, structures, fencing, and visible utilities. UNICO will survey cross‐sections for hydraulic analyses at 100’ intervals as directed by the design team. Base Mapping will include full mappin g, 1’ contours and digital surface at 1”=20’ scale that will be provided in an AutoCAD based drawing. UNICO will set durable control points to be preserved for utilization of surveys and for future construction control. UNICO will base its survey on current National Geodetic Surveys (NGS) published NAD 83 and NAVD88 datums.

Boundary Mapping ‐ UNICO will research mapping, deed documents, records of survey, parcel maps, and subdivision maps to resolve the property boundaries along the project limits. UNICO will search for and survey right of way and property monuments to resolve the property boundaries. All survey monuments that are discovered and may be compromised by the proje ct will be surveyed and noted.

TASK B.1 DELIVERABLES
 AutoCAD Base File
 Raw Point Files
 Maps and Deep Documents
Task C – Geotechnical Analysis
Dokken’s subconsultant Crawford & Associates will provide geotechnical analysis for this project provided by the following scope services.

ITEM 7

Page 148 ends

 Visit the site to determine access, potential right‐of‐entry requirements, and mark our boring locations for Underground Services Alert (USA) North 811.
 Obtain necessary boring permits for our fieldwork.

Task C.2 – Field Exploration
For the deterioration along the concrete lined canal, Crawford proposes a limited exploration 3 to 4 shallow hand augers up to 5 feet deep to evaluate near surface soil conditions along the canal bottom (where accessible) and/or canal banks. Following the completion of the subsurface exploration, Crawford will perform infiltration rate testing at 3 to 4 han d auger locations. The infiltration rate depths will be determined based on the proposed site grades and the soil conditions encountered in our subsurface exploration. For this proposal, we assume that the infiltration rate tests will be located approximately 5 ft below the existing grade of the ca nal bottom. An engineer from our office will perform the infiltration rate tests in the field using the constant or falling‐head test method.

Task C.3 – Laboratory Testing
Crawford will perform the following laboratory tests, as appropriate, on selected soil samples retrieved from the test borings.  Sieve analysis and plasticity index for soil classification, bearing capacity, and liquefaction assessment  Resistivity, pH, sulfate content and chloride content for soil corrosivity analysis Task C.4 – Preliminary and Final Geotechnical Memorandum Based on the results of the subsurface explorations, Crawford will complete engineering evaluation and analysis to develop and provide preliminary recommendations in a combined Preliminary Geotechnical Memorandum (memo) with the Edgecliff Park location.

Task D – Preliminary Alternatives Analysis
Task D.1 – Site Investigations
Dokken will perform field visits to understand channel morphology and erosion limits and review potential construction access paths. Exhibits will be prepared documenting our findings which will be the basis of the repairs. The existing culverts will also be inspected and reviewed for potential replacement or rehabilitation.

TASK D.1 DELIVERABLES
 Site Visits and Photo Documentation
Task D.2 – Hydrologic and Hydraulic Analysis
Dokken’s water resources staff will prepare a Memorandum summarizing the no net impact the repairs will have on the channel.

The existing recent HEC‐RAS model of the Gingerblossom Canal/Cripple Creek will be used for this effort with some supplemental location specific data. Each alternative in the preliminary analysis will be developed as a proposed condition in the hydraulic model to understand the hydraulic impacts of each alternative.

TASK D.3 DELIVERABLES
 Preliminary Alternatives Analysis and Hydraulics Memorandum

ITEM 7

Page 149 ends

PROPOSAL FOR THE
Cripple Creek Repairs Project

Task E – Environmental Technical Studies and Permitting Task E.1 Biological Technical Memorandum
Dokken will complete a general biological survey to document existing biological conditions on site. The results of the survey will be complied into a Biological Resources Memorandum that will assess impacts to biological resources. The Biological Report will be used as supporting documentation for the regulatory permitting.

TASK E.1 DELIVERABLES
 Biological Resource Memorandum
Task E.2 Cultural Resources Memorandum
Dokken’s archaeologists will obtain cultural record searches from the North Central Information Center (NCIC) and the Native American Heritage Commission Sacred Lands File and notify the local Native American Tribes of the project to identify any previously surveyed cultural or tribal resources that may be affected by the projects. Dokken’s archaeologists will then complete a pedestrian survey of the areas to search for surface evidence of archaeological resources. The results of these data collection efforts will be compiled into an Archaeological Resources Memorandum. This scope does not include formal AB‐52 consultation with Native American tribes as the project is covered under an existing CEQA Do cument. This scope of work includes an ODC to cover the cost of obtaining record searches from the NCIC.

TASK E.2 DELIVERABLES
 Cultural Resources Memorandum
Task E.3 §1600 Routine Maintenance VRF
The project is consistent with the h) Repair of Facilities project type listed in the City’s existing Routine Maintenance Agreement (RMA) and a Verification Request Form (VRF) is required to fully document project features and verify compliance with permit conditions listed in the RMA. A standalone §1600 permit is not expected to be required but is included as an opt ional task in case the City decides to incorporate additional improvements. The VRF will include a project description with attached engineering plans and the Biological Technical Memorandum.

TASK E.3 DELIVERABLES
 Verification Request Form
Task E.4 §401 Water Quality Certification
The Gingerblossom Canal is a realigned natural tributary to Cripple Creek and is considered a jurisdictional water of the U.S. and State. The project is expected to be consistent with a non‐notifying nationwide permit 3 and coordination with the U.S. Army Corps of Engineers under Section 404 of the Clean Water Act is not expecte d to be required; however, the City will be required to obtain a 401 Water Quality Certification from the Central Valley Regional Water Quality Control Board (Regional Board). Dokken will prepare an application for a Clean Water Certification under §401 of the Clean Water Act. Under the September 20 20 Final Rule, a pre‐ application meeting is required prior to submitting the permit application. Dokken will coordinate with the Regional Board before, during, and after submittal of the application to ensure consistent communication with the Regional Board and minimal permitting delays. This scope assumes that the City will be responsible for payin g the permit application fee and the project fee that will be assessed by the Regional Board.

TASK E.4 DELIVERABLES
 §401 Application, Water Quality Certification
Task F – Plans, Specifications, and Estimate
Task F.1 ‐ 65% Plans and Estimate (P&E)
Dokken will prepare 65% plans and estimate for the project.

ITEM 7

Page 150 ends

Dokken will prepare an engineer’s estimate of construction costs, based on detailed quantity takeoffs and current unit prices. A reasonable upward adjustment shall be applied to all bid quantities that may vary during construction to allow for any necessary design adjustments. Quantities for all contract items, including cost of lump sum items, shall be substantiated by calculations.

Quantity calculations shall be neat and orderly and shall show all sketches, diagrams, and dimensions necessary to al low them to be independently used by field engineers. All quantity calculations shall be independently checked and substantiated with independent calculations.

TASK F.2 DELIVERABLES
 95% Plans, Estimates, Specifications, Response to Comment Matrix Task F.3 – Final Plans, Specifications, and Estimate (PS&E) Dokken will prepare final contract documents ready for advertisement. The final contract documents will incorporate comments received on the 95% PS&E.

TASK F.3 DELIVERABLES
 Final Plans, Specifications, Estimates, and Response to Comments Matrix

Task G – Bidding Support Services
Task G.1 – Bid Support
Dokken will be available to assist the City with preparation of the bid package, project description for advertisement and provide responses to bidder inquiries either directly or through the City as determined by the City. Dokken will also be available to attend a Pre‐Bid Meeting, at the City’s discretion and will support the City giving an overview of the projec t to the bidders. Dokken will be available during bidding to respond to questions and request for information specifically related to the design plans and specifications and provide clarification when requested by the City. Dokken will be available to assist the City with preparations of Bid A
ddendum, if needed. Dokken will Review bids received for responsiveness and reasonableness.

ITEM 7

Page 151 ends

COST PROPOSAL ‐ HOURS BREAKDOWN BY TASK
CITY OF CITRUS HEIGHTS
CRIPPLE CREEK REPAIRS
June 13, 2023
Principal in Charge /
QA/QC Manager
Ashley Orsaba‐Finders,
PE, QSD/P*
Project Manager
Daniel Saechao, PE*
Project Engineer
Senior Engineer 2
Senior Engineer 1
Associate Engineer 1
Assistant Engineer 2
Assistant Engineer 1
Environmental Manager
Senior Environmental
Planner
Associate
Environmental Planner
Environmental Planner
Right of Way Manager
Senior Right of Way
Agent
Right of Way Agent
Principal
Senior Project Manager
Project Manager
Seni
or Engineer
Project Engineer II
Project Engineer I
Staff Engineer
Administrative Assistant
Field Technician (PW)
BILLING RATES* $320 $215 $175 $255 $215 $165 $145 $125 $245 $175 $135 $110 $210 $170 $110 $250 $210 $190 $170 $150 $140 $135 $110 $147 EDGECLIFF/CRIPPLE CREEK OPEN SPACE BANK RESTORATION
Task A – Project Management 20 64 10 8 16 4 8 130 $28,330 A.1 – Project Management 30 30 $6,450
A.2 – Meetings and Coordination 30 10 4 8 52 $10,580
A.3 – QA/QC 20 20 $6,400
A.4 – Grant Support 48 16 28 $4,900
Task B – Base Mapping/Topographic Surveys 4 8 17 19 10 58 $1,500 $11,660 B.1 – Surveying and Base Mapping 2 4 6 $1,130
B.2 – Easement Acquisition Coordination 13 19 10 42 $1,500 $8,560 B.2.1 Right of Way Management and Coordination Servi ces 6 3 3 12 $2,100 B.2.2 Obtain Title Report/Title Research 1 4 2 7 $1,500 $2,610 B.2.3 Easement Coordination 6 12 5 23 $3,850
B.3 – Plats and Legals 24 4 10 $1,970
Task C – Geotechnical Analysis 1 8 4 1 3 $ 2 , 4 7 57864 3 0 3 1 2 22 1 4 1 2 4 $ 2 1 , 0 6 1 $ 4 0 , 3 9 9 Task D – Preliminary Alternatives Analysis 2 4 36 30 20 108 80 280 $43,210 D.1 – Site Investigations 22 0 6 82 0 56 $8,880
D.2 ‐ H&H Analysis 20 20 60 100 $16,300
D.3 – Alternatives Analysis and Hydraulics Memorandum 2 2 16 4 40 60 124 $18,030 Task E – Environmental Documents & Permitting 26 177 170 271 644 $500 $90,605 E.1 ‐ Biological Technica l Memorandum 1 8 19 31 59 $7,620 E.2 ‐ Jurisdictional Delineation 5 18 18 41 $5,285
E.3 ‐ Cultural Resources Memorandum 1 48 8 57 $500 $10,025 E.4 ‐ Native American Consultation 25 8 33 $5,255
E.5 ‐ Draft Initial Study w/ Mitigated Negative Declaration 10 36 40 62 148 $20,970 E.6 ‐ Public Circulation 3 5 10 18 36 $4,940
E.7 ‐ Final Initial Study w/ Mitigated Negative Declaration 51 31 83 2 6 8 $ 9 , 4 5 0 E.8 ‐ §1600 Streambed Alteration Agreement 21 32 13 0 6 6 $ 8 , 9 0 0 E.9 ‐ §401 Water Quality Certification 21 42 43 4 7 4 $ 9 , 9 2 0 E.10 §404 Nationwide Permit 13 21 02 03 0 6 2 $ 8 , 2 4 0 Task F – Plans, S pecifications, and Estimate 6 90 58 56 210 420 $63,880 F.1 – 65% P&E 2 40 12 30 130 214 $30,610
F.2 – 95% PS&E 23 0 4 0 1 66 0 148 $24,100
F.3 – Final PS&E 2 20 6 10 20 58 $9,170
Task G – Bidding Support S e r v i c e s 21 0 2 81 0 32 $5,020 TOTAL H O U R S 2 2 8 1 1 6 2 8 9 4 2 0 1 7 2 3 1 6 3 0 1 8 5 1 7 0 2 7 1 1 7 1 9 1 0 1 , 5 7 7 7864 3 0 3 1 2 22 1 4 1 2 4 TOTAL COST $7,040 $17,415 $28,350 $2,040 $20,210 $3,300 $24,940 $39,500 $7,350 $32,375 $22,950 $29,810 $3,570 $3,230 $1,100 $2,000 $245,180 $1,750 $1,680 $1,140 $680 $4,500 $4,340 $2,970 $220 $2,058 $21,061 $40,399 *Billing Rates will be adjusted in January of each Calendar year by 5%, rounded to the nearest multiple of $5.

TASK DESCRIPTION
TOTAL
COST
TOTAL
HOURS
OTHER
DIRECT
COST
CRAWFORD & ASSOCIATES, INC.

TOTAL
HOURS
TOTAL
COST
DOKKEN ENGINEERING
OTHER
DIRECT
COST

Page 1 of 2 ends

ITEM 7

Page 152 ends

COST PROPOSAL ‐ HOURS BREAKDOWN BY TASK
CITY OF CITRUS HEIGHTS
CRIPPLE CREEK REPAIRS
June 13, 2023
BILLING RATES*
EDGECLIFF/CRIPPLE CREEK OPEN SPACE BANK RESTORATION
Task A – Project Management
A.1 – Project Management
A.2 – Meetings and Coordination
A.3 – QA/QC
A.4 – Grant Support
Task B – Base Mapping/Topographic Surveys
B.1 – Surveying and Base Mapping
B.2 – Easement Acquisition Coordination
B.2.1 Right of Way Management and Coordination Services B.2.2 Obtain Title Rep ort/Title Research
B.2.3 Easement Coordination
B.3 – Plats and Legals
Task C – Geotechnical Analysis
Task D – Preliminary Alternatives Analysis
D.1 – Site Investigations
D.2 ‐ H&H Analysis
D.3 – Alternatives Analysis and Hydraulics Memorandum
Task E – Environmental Documents & Permitting
E.1 ‐ Biological Technical Memorandum
E.2 ‐ Jurisdictional Delineation
E.3 ‐ Cultural Resources Memorandum
E.4 ‐ Native American Cons ultation
E.5 ‐ Draft Initial Study w/ Mitigated Negative Declaration E.6 ‐ Public Circulation
E.7 ‐ Final Initial Study w/ Mitigated Negative Declaration E.8 ‐ §1600 Streambed Alteration Agreement
E.9 ‐ §401 Water Quality Certification
E.10 §404 Nationwide Permit 13
Task F – Plans, Specifications, and Estimate
F.1 – 65% P&E
F.2 – 95% PS&E
F.3 – Final PS&E
Task G – Bidding S upport Services
TOTAL HOURS
TOTAL COST
*Billing Rates will be adjusted in January of each Calendar year by 5%, rounded to the nearest multip TASK DESCRIPTION
Rob Markes,Survey
Manager
Tim Pringle
Party Chief
Tony Perez
Rodman
Enrique Cacho
Survey Technician
Ryan Ming
Sr. Land Surveyor
Roy Porter
Land Surveyor
$207 $201 $192 $78 $174 $100
130 $28,330
30 $6,450
52 $10,580
20 $6,400
28 $4,900
4 52 40 44 16 12 168 $26,376 226 $1,500 $38,036
3 52 40 40 12 12 159 $25,161 165 $26,291
42 $1,500 $8,560
12 $2,100
7 $1,500 $2,610
23 $3,850
1 4 4 9 $1,215 19 $3,185
137 $21,061 $42,874
280 $43,210
56 $8,880
100 $16,300
124 $18,030
644 $500 $90,605
59 $7,620
41 $5,285
57 $500 $10,025
33 $5,255
148 $20,970
36 $4,940
68 $9,450
66 $8,900
74 $9,920
62 $8,240
420 $63,880
214 $30,610
148 $24,100
58 $9,170
32 $5,020
4 52 40 44 16 12 168 1,869
$828 $10,452 $7,680 $3,432 $2,784 $1,200 $26,376 $23,061 $311,955 GRAND
TOTAL
COSTS
OTHER
DIRECT
COSTS
GRAND
TOTAL
HOURS
UNICO ENGINEERING, INC.

TOTAL
HOURS
TOTAL
COST

Page 2 of 2 ends

ITEM 7

Page 153 ends

COST PROPOSAL ‐ HOURS BREAKDOWN BY TASK
CITY OF CITRUS HEIGHTS
GINGERBLOSSOM CANAL RESTORATION
June 13, 2023
Principal in Charge /
QA/QC Manager
Ashley Orsaba‐Finders,
PE, QSD/P*
Project Manager
Daniel Saechao, PE*
Project Engineer
Senior Engineer 2
Senior Engineer 1
Associate Engineer 1
Assistant Engineer 2
Assistant Engineer 1
Environmental Manager
Senior Environmental
Planner
Associate Environmental
Planner
Environmental Planner
Principal
Senior Project Manager
Project Manager
Senior Engineer
Project Engineer II
Project Engineer I
Staff Engineer
Administrative Assistant
Field Technician (P W)
BILLING RATES* $320 $215 $175 $255 $215 $165 $145 $125 $245 $175 $135 $110 $250 $210 $190 $170 $150 $140 $135 $110 $147 GINGERBLOSSOM CANAL RESTORATION
Task A – Project Management 12 44 8 8 16 88 $18,740
A.1 – Project Management 24 24 $5,160
A.2 – Meetings and Coordination 16 8 24 $4,840
A.3 – QA/QC 12 12 $3,840
A.4 – Grant Support 4 8 16 28 $4,900
Task B – Base Mapping/Topographic Surveys 4 4 $700
B.1 – Surveying and Base Mapping 4 4 $700
Task C – Geotechnical Analysis 14 5 $ 9 1 55634 2 38 1 12 1 2 7 4 $ 5 , 6 8 9 $ 1 7 , 4 8 8 Task D – Preliminary Alternatives Analysis 2 4 20 18 16 76 48 184 $28,530 D.1 – Site Investigations 2 8 10 8 28 $4,280
D.2 ‐ H&H Analysis 16 16 40 72 $11,880
D.3 – Alternatives Analysis and Hydraulics Memorandum 2 2 12 2 26 40 84 $12,370 Task E – Environmental Documents & Permitting 6 70 40 65 181 $26,270 E.1 ‐ Biological Technical Memorandum 10 10 20 40 $5,300 E.2 ‐ Cultural Resources Memorandum 4 40 44 $7,980
E.3 ‐ §1600 RMA Verification Request Form 5 5 10 20 $2,650 E.4 §401 Water Quality Certification 21 52 53 5 7 7 $ 1 0 , 3 4 0 Task F – Plans, Specifications, and Estimate 6 76 44 30 140 296 $45,900 F.1 – 65% PS&E 2 30 8 12 80 132 $19,140
F.2 – 95% PS&E 2 26 30 10 40 108 $17,880
F.3 – Final PS&E 2 20 6 8 20 56 $8,880
Task G – Bidding Support Services 2 8 2 8 8 28 $4,420
TOTAL H O U R S 1 4 5 7 1 2 0 8 6 4 1 6 1 1 4 2 1 2 6 7 0 4 0 6 5 7 8 6 5634 2 38 1 12 1 2 7 4 TOTAL COST $4,480 $12,255 $21,000 $2,040 $13,760 $2,640 $16,530 $26,500 $1,470 $12,250 $5,400 $7,150 $125,475 $1,250 $1,260 $570 $680 $3,450 $1,120 $1,485 $220 $1,764 $5,689 $17,488 *Billing Rates will be adjusted in January of each Calendar year by 5%, rounded to the nearest multiple of $5.

TASK DESCRIPTION
DOKKEN ENGINEERING CRAWFORD & ASSOCIATES, INC.

TOTAL
HOURS
TOTAL
COST
TOTAL
HOURS
OTHER
DIRECT
COST
TOTAL
COST

Page 1 of 2 ends

ITEM 7

Page 154 ends

COST PROPOSAL ‐ HOURS BREAKDOWN BY TASK
CITY OF CITRUS HEIGHTS
GINGERBLOSSOM CANAL RESTORATION
June 13, 2023
BILLING RATES*
GINGERBLOSSOM CANAL RESTORATION
Task A – Project Management
A.1 – Project Management
A.2 – Meetings and Coordination
A.3 – QA/QC
A.4 – Grant Support
Task B – Base Mapping/Topographic Surveys
B.1 – Surveying and Base Mapping
Task C – Geotechnical Analysis
Task D – Preliminary Alternatives Analysis
D.1 – Site Investigations
D.2 ‐ H&H Analysis
D.3 – Alternatives Anal ysis and Hydraulics Memorandum
Task E – Environmental Documents & Permitting
E.1 ‐ Biological Technical Memorandum
E.2 ‐ Cultural Resources Memorandum
E.3 ‐ §1600 RMA Verification Request Form
E.4 §401 Water Quality Certification
Task F – Plans, Specifications, and Estimate
F.1 – 65% PS&E
F.2 – 95% PS&E
F.3 – Final PS&E
Task G – Bidding Support Services
TO
TAL HOURS
TOTAL COST
*Billing Rates will be adjusted in January of each Calendar year by 5%, rounded to the nearest multi TASK DESCRIPTION
Rob Markes,Survey
Manager
Tim Pringle
Party Chief
Tony Perez
Rodman
Enrique Cacho
Survey Technician
Ryan Ming
Sr. Land Surveyor
Roy Porter
Land Surveyor
$207 $201 $192 $78 $174 $100
88 $18,740
24 $5,160
24 $4,840
12 $3,840
28 $4,900
3 36 24 24 12 12 111 $17,625 115 $18,325
3 36 24 24 12 12 111 $17,625 115 $18,325
79 $5,689 $18,403
184 $28,530
28 $4,280
72 $11,880
84 $12,370
181 $26,270
40 $5,300
44 $7,980
20 $2,650
77 $10,340
296 $45,900
132 $19,140
108 $17,880
56 $8,880
28 $4,420
3 3 62 42 41 21 2 1 1 1 9 7 1
$621 $7,236 $4,608 $1,872 $2,088 $1,200 $17,625 $5,689 $160,588 OTHER
DIRECT
COSTS
GRAND
TOTAL
COSTS
UNICO ENGINEERING, INC.

GRAND
TOTAL

HOURSTOTAL
COST
TOTAL
HOURS

Page 2 of 2 ends

ITEM 7

Page 155 ends

Printed on Recycled Paper

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: June 22, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
Leslie Blomquist, City Engineer
SU
BJECT: 2022 Residential Street Resurfacing Project
Authorize Additional Work
Summary and Recommendation
On June 23, 2022, the City Council approved a resolution authorizing the City Manager to execute an agreement with All Phase Construction, Inc. (All Phase) for the 2022 Residential Street Resurfacing Project (Project) which includes resurfacing of 19 roadways. Additionally, at the same meeting, the City Council authorized the City Manager to execute a professional services agreement with Consor North America, Inc. (Consor), to provide construction management, inspection, and materials testing services for the Project.

Construction commenced in August 2022 and progressed quickly with the exception of a contract suspension during the winter months. With Project completion tentatively scheduled for July, the original Project scope is anticipated to be completed well under budget. In order to obtain the maximum amount of pavement restoration within the City as part of the Project, staff recommends allocating the remaining construction budget, and a supplemental budget, to complete pavement repairs and upgrade roadway striping on one additional street (Verner Ave).

Staff recommends the City Council adopt the following resolutions:

1. Adopt Resolution No. 2023-___ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Change Orders up to 17% of the contract amount with All Phase Construction, Inc. for the 2022 Residential Street Resurfacing Project and increasing the total authorized construction budget to $2,991,546.

ITEM 8

Page 156 ends

Subject: 2022 Residential Street Resurfacing Project – Authorization of Additional Work Date: June 22, 2023

Page 2 of 4 ends

Printed on Recycled Paper
City Council Strategic Goal/Objective
This item aligns with the Citrus Heights City Council Strategic Plan Objective to “Maintain Public Infrastructure and Enhance Alternative Modes of Transportation.” Fiscal Impact
Although not all funds are programmed in the current Capital Improvement Program (CIP), sufficient funds are available to supplement the programmed project funding and cover the additional project costs.

In addition to reallocating the remaining, previously authorized Project funds, the incorporation of additional pavement rehabilitation work on Verner Ave requires a nominal increase in the construction budget in the amount of $51,138. Furthermore, an amendment to the construction management, inspection, and materials testing services contract with Consor in an amount not to exceed $29,000 is necessary to ensure the construction is properly completed.

The full funding for the project is summarized in the following tables:

Table No 1. – Estimated Project Costs
Construction Component Estimated Cost
Originally Awarded Contract
(including Additive Alternate Items #1 – 3)
$2,756,877.00
Original Deductive Change Order, estimated (Wild Oak Drive)* -$200,000.00 Originally Authorized Contingency (15%) $383,531.00
Proposed Additional Funding to Complete Verner Avenue
Improvements (to be approved by Contract Change Order)
$51,138.00
Construction Subtotal $2,991,546.00
Construction Management/Inspection Component Estimated Cost Originally Awarded Contract $285,000.00
Proposed Additional Funding to Complete Verner Avenue $29,000.00 Construction Management/Inspection Sub Total $314,000.00 Construction Grand Total $3,305,546.00
*due to planned PG&E gas main work on Wild Oak Dr, removal of this street from the 2022 Residential Street Resurfacing Project was recommended at time of contract award.

Table No 2. – Project Funding
Construction Component Fund No. FY’s 21/22 and 22/23
Sacramento County Contribution (estimated) - $211,501.00 Stormwater Utility Fund 209 $184,000.00
Road Maintenance and Rehabilitation Account
(Revenues from SB-1)
206 $2,100,000.00
Community Development Block Grant (CDBG) 234 $390,000.00 Gas Tax 205 $54,907.00
ITEM 8

Page 157 ends

Subject: 2022 Residential Street Resurfacing Project – Authorization of Additional Work Date: June 22, 2023

Page 3 of 4 ends

Printed on Recycled Paper
Construction Component Fund No. FY’s 21/22 and 22/23
Gas Tax 205 $51,138.00
Construction Subtotal $2,991,546.00
Construction Management/Inspection Component Fund No. FY’s 21/22 and 22/23 Sacramento County Contribution - $19,900.00
Measure A Maintenance 210 $200,000.00
Gas Tax 205 $49,100.00
Stormwater Utility Fund 209 $16,000.00
Gas Tax 205 $29,000.00
Construction Management/Inspection Subtotal $314,000.00 Construction Grand Total $3,305,546.00
Background and Analysis
Streets are selected for resurfacing on a priority basis using the city’s computerized pavement management system and staff’s inspection of streets. The program coordinates and prioritizes various elements of pavement maintenance and types of resurfacing based on various factors including surface and structural condition, traffic volume, costs, and historic repairs. The 19 streets in this project were selected for resurfacing due to the level of deterioration in the existing pavement.

On June 23, 2022, the City Council authorized the City Manager to execute a construction contract with All Phase and to execute a professional services agreement with Consor to provide construction management, inspection, and materials testing services for the Project.

During the course of construction, staff evaluated and designed additional pavement repairs on Verner Avenue between Flaming Arrow Drive and Goldenwood Circle (near the City limits).

With the remaining construction budget able to support the majority of the additional work on Verner Avenue, staff recommends a nominal increase in the construction budget in the amount of $51,138 to allow additional rehabilitation and traffic safety work on Verner Avenue to occur.

Furthermore, an amendment to the construction management, inspection, and materials testing services contract with Consor in an amount not to exceed $29,000 is necessary to ensure the construction is properly completed.

Attachments

1. Adopt Resolution No. 2023-_____ A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute Change Orders up to 17% of the contract amount with All Phase Construction, Inc. for the 2022 Residential Street Resurfacing Project and increasing the total authorized construction budget to $2,991,546 ITEM 8

Page 158 ends

Subject: 2022 Residential Street Resurfacing Project – Authorization of Additional Work Date: June 22, 2023

Page 4 of 4 ends

Printed on Recycled Paper

2. Adopt Resolution No. 2023-_____ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 1 to the Agreement for Professional Services with Consor North America, Inc. (formerly Quincy Engineering, Inc.) for the 2022 Residential Street Resurfacing Project a. Amendment No. 1 to the Consulting Services Agreement between the City of Citrus Heights and Consor North America, Inc. for Construction Management, Inspection, and Materials Testing Services for the 2022 Residential Street Resurfacing Project

ITEM 8

Page 159 ends

Printed on Recycled Paper
RESOLUTION NO. 2023-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS UP TO 17% OF THE CONTRACT AMOUNT WITH ALL PHASE
CONSTRUCTION, INC. FOR CONSTRUCTION OF THE 2022 RESIDENTIAL

STREET RESURFACING PROJECT AND INCREASING THE TOTAL AUTHORIZED CONSTRUCTION BUDGET TO $2,991,546

WHEREAS, on June 23, 2022, the City Council of the City of Citrus Heights, California, authorized the City Manager to execute a construction contract with All Phase Construction, Inc. for the 2022 Residential Street Resurfacing Project (Project);

WHEREAS, the City wishes to perform pavement repairs on Verner Avenue to take advantage of favorable contractor pricing;

WHEREAS, the City wishes to increase the overall construction budget from $2,940,408.00 to $2,991,546.00 in order to fund the Contract Change Order(s);

WHEREAS, the City wishes to increase the City Manager’s authority to execute Contract Change Orders in an aggregate amount up to 17% of the contract amount; and

WHEREAS, sufficient Gas Tax (Fund 205) funds are included in the Fiscal Year 22/23 budget to cover this budget adjustment for the Project.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights, the City Manager is hereby authorized to execute Contract Change Order(s) up to 17% of the total contract with All Phase Construction, Inc. for the 2022 Residential Street Resurfacing Project.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 22nd day of June, 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor
ATTEST:

_________________________________
Amy Van, City Clerk
ITEM 8

Page 160 ends

Printed on Recycled Paper
RESOLUTION NO. 2023-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH CONSOR NORTH AMERICA, INC. (FORMERLY QUINCY ENGINEERING, INC.) FOR THE 2022 RESIDENTIAL STREET RESURFACING PROJECT

WHEREAS, on June 23, 2022, the City Council of the City of Citrus Heights, California authorized execution of an agreement with Consor North America, Inc. (formerly Quincy Engineering, Inc .) in the amount of $285,000 for Construction Management, Inspection and Materials Testing Services for the 2022 Residential Street Resurfacing Project;

WHEREAS, the City wishes to perform pavement repairs on Verner Avenue to take advantage of favorable contractor pricing, which work requires field inspection and construction management support;

WHEREAS, Amendment No. 1, in the amount of $29,000 will increase the total not- to- exceed contract fee to $314,000; and

WHEREAS, sufficient Gas Tax (Fund 205) funds are included in the Fiscal Year 22/23 budget to cover this budget adjustment for the Project.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights, the City Manager is hereby authorized to execute Contract Amendment No. 1 in the not-to-exceed amount of $29,000.00 for the Project.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 22nd day of June, 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor

ATTEST:

__________
_______________________
Amy Van, City Clerk
ITEM 8

Page 161 ends

Printed on Recycled Paper

Exhibit
A. Amendment No. 1
ITEM 8

Page 162 ends

Amendment 1 Page 1
2022 Residential Street Resurfacing Project Consor North America, Inc.

AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT

BETWEEN THE CITY OF CITRUS HEIGHTS AND
CONSOR NORTH AMERICA, INC. (FORMERLY QUINCY ENGINEERING, INC.)

FOR CONSTRUCTION MANAGEMENT, INSPECTION, AND MATERIALS TESTING

This Amendment No. 1 (the “Amendment”) is entered into by and between the CITY OF CITRUS HEIGHTS (“City”), a municipal corporation in the State of California, and CONSOR NORTH AMERICA, INC. (FORMERLY QUINCY ENGINEERING, INC.) (Consultant), as of June 22, 2023.

RECITALS

WHEREAS, the City and Consultant previously entered into that Contract for Professional Services for Construction Management, Inspection, and Materials Testing Services for the 2022 Residential Street Resurfacing Project (“Project”) dated June 23, 2022 (the “Agreement”);

WHEREAS, the City and Consultant now wish to execute Contract Amendment No. 1 to provide additional professional services for the Project (the “Additional Work”) and extend the duration of the agreement, terminating on June 30, 2024; and

WHEREAS, the City and Consultant also agree to increase the maximum compensation allowed under the Agreement by twenty-nine thousand dollars and zero cents ($29,000.00), for an amended not-to-exceed total compensation of three hundred fourteen thousand dollars and zero cents ($314,000.00).

NOW, THEREFORE, The City and Consultant agree as follows:

1. The City and Consultant agree to modify the Agreement to include the Additional Work.

Section 1, “Services,” is hereby amended to read as follows:

“Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A and A1, and incorporated herein, at the time and place and in the manner specified therein.”

2. The City and Consultant agree to modify the Agreement to extend the end date. Section

1.1, “Term of Services,” is hereby amended to read as follows

“The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024 or the date the Consultant completes the services specified in Exhibits A and A1, whichever occurs first, unless the term of the Agreement is otherwise terminated or extended, as referenced herein.”

3. The City and Consultant agree to modify the Agreement to include the Additional Work.

Section 2, “Compensation,” is hereby amended to read as follows:

“City hereby agrees to pay Consultant a sum not to exceed three hundred fourteen thousand dollars ($314,000.00), as set forth in Exhibit B and A1, attached hereto and incorporated herein for services to be performed and reimbursable expenses incurred under this Agreement. This dollar amount is not a guarantee that the City will pay that ITEM 8

Page 163 ends

Amendment 1 Page 2
2022 Residential Street Resurfacing Project Consor North America, Inc. full amount to the Consultant, but is merely a limit of potential City expenditures under this Agreement.”

4. The City and Consultant agree to modify the Agreement to integrate additional documents into the contract. Section 10.10, “Integration,” is hereby amended to read as follows:

“This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, A1 and B represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. To the extent there are any inconsistences between this Agreement, the Exhibits, and Consultant’s Proposal, the Agreement shall control. To the extent there are any inconsistences between the Exhibits and the Consultant’s Proposal, the Exhibits shall control.

Exhibit A Scope of Services
Exhibit B Compensation Schedule
Exhibit A1 Additional Scope of Services and Compensation

5. All other terms and conditions of the Agreement shall remain unchanged and in full force and effect, including but not limited to, the terms and conditions regarding timing of payment, insurance and indemnification, and standard of care.

CITY OF CITRUS HEIGHTS

By: Date:

Ashley J. Feeney, City Manager

Attest

Amy Van, City Clerk

Approved as to Form

Ryan R. Jones, City Attorney

CONSOR NORTH AMERICA, INC.

By: Date:

Title:

ITEM 8

Page 164 ends

11017 Cobblerock Drive, Suite 100
Rancho Cordova, CA, 95670
916.368.9181
www.consoreng.com
May 26, 2023
City of Citrus Heights
General Services Department
Attn: Hunter Young, PE, Principal Civil Engineer
6360 Fountain Square Drive
Citrus Heights, CA 95621
RE: Amendment 2 for Construction Management, Inspection, and Materials Testing for the 2022 Residential Street Resurfacing Project
Dear Mr. Young,
The 2022 Residential Street Resurfacing Project is approaching completion of the original list of streets to be rehabilitated. At the request of the
City, Consor is pleased to provide this proposal to provide additional construction management and inspection services to complete unforeseen work on Wachtel Way as well as the addition of new pavement rehabilitation on Verner Avenue. For Amendment No. 2, we request an additional $29,000 be authorized such that Consor can fully meet the City’s needs for completing the project.

If you have any questions, please contact me at (916) 368-9181, or my email at: [email protected] or on my cell phone at (916) 600-0452. We look forward to continuing our partnership on this important City project.

Sincerely,
Consor North America, Inc.

Leland Mason, PE, QSD
Principal Construction Manager
Office Number (916) 368-9181 | Cell Number (916) 600-0452 | [email protected] ITEM 8

Page 165 ends

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: J
une 22, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FRO
M: Amy Van, City Clerk
SUBJ
ECT: Appointments to the Citrus Heights Education Committee (CHEC) Summary and Recommendation
The City accepted applications for the limited term Citrus Heights Education Committee (CHEC) for a two-week period running from May 26, 2023 through June 9, 2023. The city received a total of 10 applications. Applications were distributed to the City Council for review on June 12, 2023.

Staf
f recommends the City Council:

1. Each Counc
il Member nominate their individual appointment to serve on the CHEC;

2. Nominate two at-large members to serve on the CHEC; and

3. Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Appointing Seven Members to the Citrus Heights Education Committee (CHEC).

Background and Analysis
On March 23, 2023, the City Council approved formation of the limited term CHEC to examine the feasibility of a Citrus Heights school district. On May 25, 2023, the City Council approved the CHEC work plan, timeframe, and composition. The CHEC is to be comprised of seven seats as follows: one appointee by each Councilmember (does not need to reside in their Council District), and two at-large committee members.

The f
ollowing individuals submitted an application for appointment:
• Jeannie Bruins
• Trish Dawson
• Jessica Fork
• John Kane
• Karen Mix
• Katherine Morash
• James Remick
• Thomas Scheeler
• Robin Stout
• Laura Wilbur
ITEM 9

Page 166 ends

NEXT STEPS:

The City Manager’s office will seek to contract with a consultant to assist with the facilitation of the CHEC over the next four months. The Committee will provide a policy recommendation to the City Council concerning the feasibility of a Citrus Heights school district.

DATE ACTION
July – October Committee meetings to be held over a four-month period, or other schedule as determined by the City Council
November 9 Council Mtg. The Committee’s work program is expected to culminate in a policy recommendation to Council in November.

Attachments

1. Resolution Appointing Members to the CHEC

2. Applications were distributed to the City Council under separate cover.

ITEM 9

Page 167 ends

RESOLUTION NO. 2023- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, APPOINTING SEVEN MEMBERS TO THE CITRUS HEIGHTS

EDUCATION COMMITTEE (CHEC)

WHEREAS, the City of Citrus Heights solicited applications for appointment on the Citrus Heights Education Committee (CHEC) between May 26, 2023 and June 9, 2023;

WHEREAS, the CHEC will serve as a limited-term advisory committee and will provide a policy recommendation to the Citrus Heights City Council concerning the feasibility of a Citrus Heights school district;

WHEREAS, the City received 10 completed applications for the CHEC; and

WHEREAS, each City Council member nominated an individual member, and the City Council further nominated two at-large members to serve on the CHEC.

NOW THEREFORE BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights hereby declares the seven community members attached herein are appointed to serve on the Citrus Heights Education Committee (CHEC).

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 22 day of June, 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor

ATTEST:

Amy Van, City Clerk

Exhibit

a. CHEC List of Appointees
ITEM 9

Page 168 ends

EXHIBIT A

Citrus Heights Education Committee (CHEC) List of Appointees

TBD
ITEM 9

Page 169 ends

Printed on Recycled Paper

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM

DATE: June 22, 2023

TO: Mayor and City Council Members
Ashley J. Feeney, City Manager

FROM: Casey Kempenaar, Community Development Director
Alison Bermudez, Senior Planner

SUBJECT: Overview and Discussion of Objective Design and Development Standards for the Auburn Boulevard Special Planning Area

Summary and Recommendation

Planning staff will provide the City Council with an overview and lead a discussion on the anticipated adoption of Objective Design and Development Standards (ODDS) for the Auburn Boulevard Specific Plan. The adoption of ODDS are necessary in order to comply with State housing legislation intended to streamline the construction of qualified housing projects.

This is a discussion only item and no formal action is being requested. Adoption of the ODDS applicable to housing projects within the Boulevard Plan Area is anticipated for the July 13 th City
Council meeting and ODDS applicable to all other areas in the City will be later this summer.

Fiscal Impact

There is no fiscal impact associated with this discussion item on the proposed ODDS. However, it should be noted the ODDS were created in partnership with Opticos Design, a consulting firm and the Opticos contract was funded through the City’s Regional Early Action Program (REAP) award. The funding of this award expires this fall and will require the submission of the adopted ODDS.

Background and Analysis

The City, along with a consultant, have developed objective design and development standards for the review of multi-family and mixed-use development applications proposed within the Boulevard Plan Area (Figure 1). While the existing (2005) Boulevard Plan contains subjective design standards for new development, only objective standards may be applied pursuant to state law.

ITEM 10

Page 170 ends

Subject: Overview and Discussion of ABSP ODDS
Date: June 22, 2023

Page 2 of 3 ends

Printed on Recycled Paper
Objective design and development standards are defined under State law as “standards that involve no personal or subjective judgement by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal” (California Government Code, Section 65913.4).

Objective design standards (ODDS) are intended to be a tool in the response to State housing laws that reduce local control of development, intended to streamline housing production. ODDS are required to remove subjectivity; however, can still provide objective standards to ensure that the appearance of new development is compatible with the City’s vision.

The proposed ODDS standards are not intended to materially change the overall design intent established within the existing Boulevard Plan; rather the intent is to transition the subjective standards found within the Boulevard Plan into ODDS to be consistent with state law.

At this meeting, staff and the consultant will provide information on ODDS including the legislative actions that led to the need for ODDS, information on the types of housing projects that qualify, and how the ODDS support the City’s current design and development standards.

Attachments

1. Figure 1 Map of Auburn Boulevard Planning Area

2. FAQs

ITEM 10

Page 171 ends

Subject: Overview and Discussion of ABSP ODDS
Date: June 22, 2023

Page 3 of 3 ends

Printed on Recycled Paper

Boulevard Plan Area
FIGURE 1
ITEM 10

Page 172 ends

Citrus Heights City Council MeetingsJune 22, 2023

Citrus Heights City Council Meetings
June 22, 2023