Agenda packet, regular meeting, third session — Citrus Heights City Council Meetings, September 14, 2023 (part 1 of 2)

AGENDA
September 14, 2023

CITY OF CITRUS HEIGHTS CITY COUNCIL
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

The Mayor has the discretion to lengthen or shorted the allotted times. Alternatively, you may submit your comment by 4:00 p.m. on the meeting day to by completion of an online Speaker Card at https://www.citrusheights.net/FormCenter/City - Council - Meetings - Speaker - Card - 30. Written public comments shall be limited to 250 words or less. Each comment will be read aloud by the City Clerk.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection during normal business hours at City Hall, located at 6360 Fountain Square Drive. Audio / Visual presentation material must be provided to the City Clerk's Office at least 48 hours prior to the meeting.

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

If you need a disability - related modification or accommodation, to participate in this meeting, please contact the City Clerk ’s Office 916- 725- 2448, [email protected], or City Hall 6360 Fountain Square Drive at least 48 hours prior to the meeting. TDD: California Relay Service 7 - 1- 1.

September 14, 2023 City Council Meeting Agenda Packet
9-14-23 REGULAR COUNCIL AGENDA PACKET.PDF

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski -Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming September 2023 As "Deaf And Hard Of Hearing Awareness Month"

5. Proclamation Of The City Of Citrus Heights Recognizing September 2023 As "Prostate Cancer Awareness Month"

6. Proclamation Of The City Of Citrus Heights Proclaiming September 17-23, 2023, As “National Forensic Science Week ”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

7. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of August 10, 2023

8. SUBJECT: Second Reading – Citrus Heights Ordinance Amendments Regarding Penalty Provisions To Sections 50-507, 50-605, 78-53 And 98-132 STAFF REPORT: J. Russo / R. Jones
RECOMMENDATION: Adopt Ordinance No. 2023 - 004 an Ordinance of the City of Citrus Heights Amending Sections 50 - 507, 50 - 605, 78 - 53 and 98 - 132 of the Citrus Heights Municipal Code

9. SUBJECT: Request The Renewal Of The City’s Microsoft Enterprise Agreement STAFF REPORT: S. Talwar / R. Miller
RECOMMENDATION: Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Contract with Microsoft for the Renewal of the City ’s Microsoft Enterprise Agreement

10. SUBJECT: Roseville Road / Butternut Drive And Systemic Signalized Intersection Improvements Project – HSIPSL-5475(050) Award Of Professional Engineering Services Agreement
STAFF REPORT: R. Cave / L. Blomquist / D. Kehrer
RECOMMENDATION: Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute an Agreement for Professional Services with Kimley - Horn and Associates, Inc. for the Roseville Road / Butternut Drive and Systemic Signalized Intersection Improvements Project

11. SUBJECT: Arcade-Cripple Creek Trail Project Finding Of Necessity Pursuant To Public Contract Code Section 4109
STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION: Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California, Determining the Addition of a Subcontractor to the Arcade - Cripple Creek Trail Project is a “Public Necessity ” Under Public Contract Code 4109

12. SUBJECT: Police Fleet Acquisition
STAFF REPORT: A. Turcotte / K. Frey / C. Kinnan
RECOMMENDATION: Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the Acquisition of Police Fleet Vehicles

REGULAR CALENDAR

13. SUBJECT: Resolution Authorizing The City Manager To Execute A Memorandum Of Understanding Between The Sacramento County Department Of Homeless Services And Housing And The City Of Citrus Heights
STAFF REPORT: C Kempenaar / N. Piva / A. Turcotte / J. Russo RECOMMENDATION: Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Memorandum of Understanding Between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights

14. SUBJECT: Allocation Of Fiscal Year 2023/2024 Community Support Funding STAFF REPORT: M. Huber / C. Riddle
RECOMMENDATION: Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California Approving Community Support Funding Award Allocations for Fiscal Year 2023/2024

15. SUBJECT: Adoption Of Objective Design And Development Standards For The Auburn Boulevard Special Planning Area
STAFF REPORT: C. Kempenaar / A. Bermudez
RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution Adopting Objective Design Standards for the Review of Qualifying Multi-family and Residential Mixed-use Development within the Boulevard Plan Area and finding the Guidelines are exempt from the California Environmental Quality Act (CEQA) under Section 15061(b) (3)

DEPARTMENT REPORTS

16. SUBJECT: Update On The Sunday Funday Event To Be Held On September 24, 2023
DEPARTMENT: General Services

17. SUBJECT: Fleet Status Update
DEPARTMENT: Police Department

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

ADJOURNMENT
Documents:

AGENDA
September 14, 2023

CITY OF CITRUS HEIGHTS CITY COUNCIL
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

September 14, 2023 City Council Meeting Agenda Packet
9-14-23 REGULAR COUNCIL AGENDA PACKET.PDF

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski -Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming September 2023 As "Deaf And Hard Of Hearing Awareness Month"

5. Proclamation Of The City Of Citrus Heights Recognizing September 2023 As "Prostate Cancer Awareness Month"

6. Proclamation Of The City Of Citrus Heights Proclaiming September 17-23, 2023, As “National Forensic Science Week ”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

7. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of August 10, 2023

REGULAR CALENDAR

DEPARTMENT REPORTS

16. SUBJECT: Update On The Sunday Funday Event To Be Held On September 24, 2023
DEPARTMENT: General Services

17. SUBJECT: Fleet Status Update
DEPARTMENT: Police Department

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

ADJOURNMENT
Documents:

AGENDA
September 14, 2023

CITY OF CITRUS HEIGHTS CITY COUNCIL
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

September 14, 2023 City Council Meeting Agenda Packet
9-14-23 REGULAR COUNCIL AGENDA PACKET.PDF

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski -Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming September 2023 As "Deaf And Hard Of Hearing Awareness Month"

5. Proclamation Of The City Of Citrus Heights Recognizing September 2023 As "Prostate Cancer Awareness Month"

6. Proclamation Of The City Of Citrus Heights Proclaiming September 17-23, 2023, As “National Forensic Science Week ”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

7. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of August 10, 2023

REGULAR CALENDAR

DEPARTMENT REPORTS

16. SUBJECT: Update On The Sunday Funday Event To Be Held On September 24, 2023
DEPARTMENT: General Services

17. SUBJECT: Fleet Status Update
DEPARTMENT: Police Department

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

ADJOURNMENT
Documents:

AGENDA
September 14, 2023

CITY OF CITRUS HEIGHTS CITY COUNCIL
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

September 14, 2023 City Council Meeting Agenda Packet
9-14-23 REGULAR COUNCIL AGENDA PACKET.PDF

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski -Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming September 2023 As "Deaf And Hard Of Hearing Awareness Month"

5. Proclamation Of The City Of Citrus Heights Recognizing September 2023 As "Prostate Cancer Awareness Month"

6. Proclamation Of The City Of Citrus Heights Proclaiming September 17-23, 2023, As “National Forensic Science Week ”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

7. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of August 10, 2023

REGULAR CALENDAR

DEPARTMENT REPORTS

16. SUBJECT: Update On The Sunday Funday Event To Be Held On September 24, 2023
DEPARTMENT: General Services

17. SUBJECT: Fleet Status Update
DEPARTMENT: Police Department

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

ADJOURNMENT
Documents:

Printed on Recycled Paper
City Council meetings take place in
the City Hall Council Chambers.

Tim Schaefer, Mayor
Bret Daniels, Vice Mayor
Jayna Karpinski-Costa, Council Member
MariJane Lopez-Taff, Council Member
Porsche Middleton, Council Member

CITY OF CITRUS HEIGHTS

CITY COUNCIL
Regular Meeting of Thursday, September 14, 2023
City Hall Council Chambers, 6360 Fountain Square Dr., Citrus Heights, CA Regular Meeting 6:00 p.m.

HOW TO PARTICIPATE:

The City of Citrus Heights welcomes your interest and involvement in the City’s legislative process. The Council may take up any agenda item at any time, regardless of the order listed. If you wish to address the Council during the meeting, please fill out a Speaker Identification Sheet and give it to the City Clerk. When you are called upon to speak, step forward to the podium and state your name for the record. Normally, speakers are limited to five minutes each with 30 minutes being allowed for all comments. Any public comments beyond the initial 30 minutes may be heard at the conclusion of the agenda. The Mayor has the discretion to lengthen or shorten the allotted times. Alternatively, you may submit your comment by 4:00 p.m. on the meeting day by completion of an online Speaker Card at https://www.citrusheights.net/FormCenter/City-Council-Meetings-Speaker-Card-30 . Written public comments
shall be limited to 250 words or less. Each comment will be read aloud by the City Clerk.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection during normal business hours at City Hall, located at 6360 Fountain Square Drive. Audio/Visual presentation material must be provided to the City Clerk’s Office at least 48 hours prior to the meeting. Email subscriptions of the agenda are available online by signing up with the City’s Notify
Me service.

The City provides three ways to watch a City Council meeting.

IN PERSON ONLINE ON TELEVISION

If you need a disability-related modification or accommodation, to participate in this meeting, please contact the City Clerk’s Office 916-725-2448, [email protected], or City Hall 6360 Fountain Square Drive at least 48 hours prior to the meeting. TDD: California Relay Service 7-1-1.

September 8, 2023
_______________________
Amy Van, City Clerk
Watch the livestream and replay past
meetings on the City website.

Watch live and replays of meetings
on Sac Metro Cable, Channel 14.

Agenda Packet Page 1
Citrus Heights City Council Thursday, September 14, 2023

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Printed on Recycled Paper

REGULAR CITY COUNCIL MEETING
6:00 PM

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski-Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation of the City of Citrus Heights Proclaiming September 2023 as “Deaf and Hard of Hearing Awareness Month”

5. Proclamation of the City of Citrus Heights Recognizing September 2023 as “Prostate Cancer Awareness Month”

6. Proclamation of the City of Citrus Heights Proclaiming September 17-23, 2023, as “National Forensic Science Week”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

7. SUBJECT: Approval of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of August 10, 2023

8. SUBJECT: Second Reading – Citrus Heights Ordinance Amendments Regarding Penalty Provisions to Sections 50-507, 50-605, 78-53 and 98-132 STAFF REPORT: J. Russo / R. Jones
RECOMMENDATION: Adopt Ordinance No. 2023-004 an Ordinance of the City of Citrus Heights Amending Sections 50-507, 50-605, 78-53 and 98-132 of the Citrus Heights Municipal Code

9. SUBJECT: Request the Renewal of the City’s Microsoft Enterprise Agreement STAFF REPORT: S. Talwar / R. Miller
RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Contract with Microsoft for the Renewal of the City’s Microsoft Enterprise Agreement Agenda Packet Page 2
Citrus Heights City Council Thursday, September 14, 2023

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Printed on Recycled Paper

10. SUBJECT: Roseville Road / Butternut Drive and Systemic Signalized Intersection Improvements Project – HSIPSL-5475(050) Award of Professional Engineering Services Agreement STAFF REPORT: R. Cave / L. Blomquist / D. Kehrer
RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute an Agreement for Professional Services with Kimley-Horn and Associates, Inc. for the Roseville Road / Butternut Drive and Systemic Signalized Intersection Improvements Project

11. SUBJECT: Arcade-Cripple Creek Trail Project Finding of Necessity Pursuant to Public Contract Code Section 4109
STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Determining the Addition of a Subcontractor to the Arcade- Cripple Creek Trail Project is a “Public Necessity” Under Public Contract Code 4109

12. SUBJECT: Police Fleet Acquisition
STAFF REPORT: A. Turcotte / K. Frey / C. Kinnan
RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the Acquisition of Police Fleet Vehicles

REGULAR CALENDAR

13. SUBJECT: Resolution Authorizing the City Manager to Execute a Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights
STAFF REPORT: C Kempenaar / N. Piva / A. Turcotte / J. Russo RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Memorandum of Understanding Between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights

14. SUBJECT: Allocation of Fiscal Year 2023/2024 Community Support Funding STAFF REPORT: M. Huber / C. Riddle
RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California Approving Community Support Funding Award Allocations for Fiscal Year 2023/2024

15. SUBJECT: Adoption of Objective Design and Development Standards for the Auburn Boulevard Special Planning Area
STAFF REPORT: C. Kempenaar / A. Bermudez
RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution Adopting Objective Design Standards for the Review of Qualifying Multi-family and Residential Mixed-use Development within the Boulevard Plan Area and finding the Guidelines are exempt from the California Environmental Quality Act (CEQA) under Section 15061(b)(3)

Agenda Packet Page 3
Citrus Heights City Council Thursday, September 14, 2023

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Printed on Recycled Paper

DEPARTMENT REPORTS

16. SUBJECT: Update on the Sunday Funday Event to be held on September 24, 2023 DEPARTMENT: General Services

17. SUBJECT: Fleet Status Update
DEPARTMENT: Police Department

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS/ FUTURE AGENDA ITEMS

ADJOURNMENT
Agenda Packet Page 4

CITY OF CITRUS HEIGHTS

CITY COUNCIL

MINUTES
Regular Meeting of Thursday, August 10, 2023
City Hall Council Chambers
6360 Fountain Square Dive, Citrus Heights, CA

CALL REGULAR MEETING TO ORDER
The r
egular meeting was called to order at 6:00 p.m. by Mayor Schaefer.

1. The F
lag Salute was led by Vice Mayor Daniels.

2. Roll Ca
ll: Council Members present: Karpinski-Costa, Lopez-Taff, Middleton, Daniels, Schaefer Council Members absent: None
Staff present: Feeney, Jones, Russo, Turcotte, Van and department directors.

3. The v
ideo statement was read by City Clerk Van.

APPROVAL OF AGENDA
ACTION: On a motion by Council Member Karpinski-Costa, seconded by Council Member Middleton, the City Council approved the agenda.

AYES:

Karpinski-Costa, Lopez-Taff, Middleton, Daniels, Schaefer NOES: None
ABSENT: None

PUBLIC COMMENT
Ci
ty Clerk Van read the following written public comment submitted by Rick Hodgkins, “I want to start off my comments by saying that I have Covid and therefore could not make it to tonight‘s meeting so I wish that this was being streamed on zoom. My comments are the following. About five days ago, back on Saturday, August 5, I was crossing eastbound on sunrise to go to Leatherby‘s to use my free Sunday coupon I collected from last months, city scoop, that which I may not be able to attend this month. As I was crossing east on sunrise, a driver in a white BMW had the nerve to block the crosswalk at the other end of it. Me being a blind person, he’s lucky I wasn’t angry enough to smack his windshield with my cane! Instead, someone else saw the whole thing, and that they were able to come in help me out. But that this should not be happening. There needs to be something at the intersection, even if lights are out, to tell drivers to yield , outside of a crosswalk before they enter it! Furthermore, as a person that is blind, I would take note and report, Orange Grove Avenue as well as an El Camino Ave. in Juan Avenue, that they have a talking signal, that, when pressed on an arrow button, it will say, “wait to cross college Oak Drive at Orange Grove Avenue.” the pedestrian control signals on El Camino near watt do the same thing. And then the chirping signal is very loud and loud enough so blind person like myself can hear it. Thank you, that is all.”
Anj
ani Amladi addressed the Council regarding a neighbor that parks their vehicle in a no parking zone, which obstructs the view of the road and oncoming traffic, thus creating a safety issue. She stated she spoke with City staff and thanked them for responding to her concerns.

ITEM 7
Agenda Packet Page 5
Citrus Heights City Council Minutes Thursday, August 10, 2023

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PRESENTATIONS

4. Proclamation Honoring Chris Myers on the Occasion of His Retirement from the City of Citrus Heights

Council Member Middleton read the proclamation. Chris Myers was unable to attend the meeting to accept the proclamation.

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

Council Member Karpinski-Costa provided a report from the Sacramento Transportation Authority Board meeting. She participated in National Night Out. She attended the Elected Officials Reception hosted by the Citrus Heights Chamber of Commerce. She provided an update from the Sacramento-Yolo Mosquito and Vector Control District.

Council Member Middleton reminded residents to be mindful of the speed limit in school zones. She also noted SMUD is holding a public hearing regarding proposed rate increases.

Council Member Lopez-Taff attended the grand opening for NewSongs. She participated in National Night Out.

She provided a report from the Homeless Policy Commission meeting. She attended a five Chamber of Commerce luncheon, a partnership with the Citrus Heights Chamber and other neighboring local chambers.

She also attended the Sunrise MarketPlace Board meeting.

Vice Mayor Daniels reminded residents to be careful as children are returning to school. He attended the Citrus Heights Chamber of Commerce luncheon. He attended the Sunrise MarketPlace Board meeting. He participated in National Night Out. He attended the grand opening for NewSongs. He announced the next City Scoop event will be held on August 16, 6:30 p.m. at the Sylvan Community Center.

Mayor Schaefer participated in National Night Out. He attended the grand opening for Miller’s Ace Hardware.

He provided an update from the Sacramento Area Council of Governments Policy and Innovation Committee meeting. He stated the Sacramento Valley Manufacturing Alliance has a new competency-based apprenticeship program. He reminded the public the next City Scoop event will be held on August 16, 6:30 p.m. at the Sylvan Community Center.

CONSENT CALENDAR

5. SUBJECT
: Approval of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of July 27, 2023

6. SUBJECT: Quarterly Treasurer’s Report
STAFF REPORT: S. Talwar / A. Preciado
RECOMMENDATION: Receive and file the Quarterly Treasurer’s Report for the quarter ending June 30, 2023

7. SUBJECT: Various Signalized Intersection Safety Improvements Project – Final Acceptance and Notice of Completion – City PN 20-17-003
STAFF REPORT: R. Cave / L. Blomquist
ITEM 7
Agenda Packet Page 6
Citrus Heights City Council Minutes Thursday, August 10, 2023

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RECOMMENDATION: Adopt Resolution No. 2023-078, a Resolution of the City Council of the City of Citrus Heights, California, Accepting the Various Signalized Intersection Safety Improvements Project as Complete and Authorizing the City Engineer to Record a Notice of Completion

ACTION
: On a motion by Council Member Karpinski-Costa, seconded by Vice Mayor Daniels, the City Council adopted Consent Calendar Items 5, 6 and 7.

AYES: Karpinski-Costa, Lopez-Taff, Middleton, Daniels, Schaefer NOES: None
ABSENT: None

REGULAR CALENDAR

8. SUBJECT
: Police Officers Assigned to Schools Discussion
STAFF REPORT: A. Turcotte / C. Kinnan
RECOMMENDATION: Receive staff presentation and provide further direction if needed

Police Chief Turcotte reported in March 2023, Council requested staff research the feasibility and cost of returning school resource officers to the two high schools in Citrus Heights. The overall start-up costs to return two officers to the high schools is approximately $250,000 for equipment and officers. The annual cost would be approximately $340,000 for salary, equipment and maintenance.

Mike Jones, Director of Safe Schools for the San Juan Unified School District presented an overview of the District’s Safe Schools program. The program objectives include supporting development of comprehensive school safety plans, providing critical response in areas of threat assessment and critical incident management, and assisting with student behavior crisis, violations of rules/policies and disruptions affecting the safety of the site. He explained the District has Community Safety Specialists assigned to zones and Citrus Heights has one primary Specialist acting as the lead for all 12 school sites that is supported by two additional safety specialists.

Daniel Thigpen, Executive Director of Labor and Government Affairs for the San Juan Unified School District reported 24 schools in the District have had their fencing updated and 12 additional school sites have been identified for fencing in Fiscal Year 2023-24. Additional safety measures include the purchase and installation of door locking mechanisms and other safety related items. The District has allocated approximately $833,000 to create 10.1 new full-time positions in Citrus Heights schools.

Council questions and comments followed.

Vice Mayor Daniels recommended that a discussion item be brought back at a future Council meeting for consideration to fund two police officers, one at each high school in Citrus Heights, and that the Council consider funding with General Fund dollars.

Mayor Schaefer seconded Vice Mayor Daniel’s recommendation.

9. SUBJECT
: Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual Conference
STAFF REPORT: A. Van
ITEM 7
Agenda Packet Page 7
Citrus Heights City Council Minutes Thursday, August 10, 2023

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RECOMMENDATION: Make a motion to designate a voting delegate and alternate(s) to participate at the Annual Business Meeting on September 22, 2023 during the Cal Cities Annual Conference

City Clerk Van presented the staff report.

ACTION: On a motion by Vice Mayor Daniels, seconded by Mayor Schaefer, the City Council appointed Council Member MariJane Lopez-Taff as the voting delegate and Mayor Tim Schaefer as the alternate voting delegate.

AYES: Karpinski-Costa, Lopez-Taff, Middleton, Daniels, Schaefer NOES: None
ABSENT: None

10. SUBJECT: Citrus Heights Ordinance Amendments Regarding Penalty Provisions to Sections 50-507, 50-605, 78-53 and 98-132
STAFF REPORT: J. Russo / R. Jones
RECOMMENDATION: Introduce for a First Reading, read by title only, and waive the full reading of Ordinance No. 2023-___ An Ordinance of the City Council of the City of Citrus Heights Amending Sections 50-507, 50-605, 78-53 and 98-132 of the Citrus Heights Municipal Code

Police Commander Russo reported the item is to amend various sections of the Municipal Code to provide the City with an alternative avenue to hold people accountable for some violations of the City’s Code and also make them consistent with other sections of the Code. The modifications provide the option to reduce certain violations to an infraction or a civil action, rather than just a misdemeanor.

ACTION
: On a motion by Vice Mayor Daniels, seconded by Council Member Lopez-Taff, the City Council introduced for a First Reading, read by title only, and waive the full reading of Ordinance No. 2023-___ An Ordinance of the City Council of the City of Citrus Heights Amending Sections 50-507, 50-605, 78-53 and 98- 132 of the Citrus Heights Municipal Code.

AYES: Karpinski-Costa, Lopez-Taff, Middleton, Daniels, Schaefer NOES: None
ABSENT: None

DEPARTMENT REPORTS

None

CITY MANAGER ITEMS

City Manager Feeney announced the City has shared information on social media and the website regarding the hiring of new Metro Fire Chief Adam House. He provided highlights from National Night Out. He announced the next City Scoop event will be held on August 16, 6:30 p.m. at the Sylvan Community Center. He also announced the Sunday Funday event to be held on September 24, from 11 a.m. to 3 p.m. at Rusch Park. He commented on the Police Department’s Oath of Office Ceremony held on August 8. He acknowledged the loss of Police Dispatcher Katie Vryheid who passed away unexpectedly on August 3, 2023.

ITEM 7
Agenda Packet Page 8
Citrus Heights City Council Minutes Thursday, August 10, 2023

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ITEMS REQUESTED BY COUNCIL MEMBERS/ FUTURE AGENDA ITEMS

None

ADJOURNMENT

Mayor Schaefer adjourned the regular meeting at 7:25 p.m. in honor of Citrus Heights Police Dispatcher Katie Vryheid.

Respectfully submitted,

__________________________
Amy Van, City Clerk
ITEM 7
Agenda Packet Page 9
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM

DATE: September 14, 2023

TO: Mayor and City Council Members
Ashley J. Feeney, City Manager

FROM: Jason Russo, Police Commander
Ryan Jones, City Attorney

SUBJECT: Second Reading – Citrus Heights Ordinance Amendments Regarding Penalty Provisions to Sections 50-507, 50-605, 78-53 and 98-132

Summary and Recommendation

On August 10, 2023, the City Council introduced, read by title only, and waived the first full reading of an Ordinance amending Sections 50-507, 50-605, 78-53 and 98-132 of the Citrus Heights Municipal Code. We are recommending the language under penalties or enforcement in several municipal code sections be amended to the following:

Any person who violates the provisions of this section may be subject to any of the following legal enforcement remedy, including but not limited to: Criminal Prosecution of a misdemeanor or infraction, civil action, including injunctive relief, administrative enforcement actions, including administrative citation, and/or revocation of a use permit, if applicable.

These remedies shall be in addition to any other remedy authorized by law.

By amending this language in certain Sections of the Citrus Heights Municipal Code, it provides available options to reduce certain violations to infractions or administrative action when appropriate.

The background materials associated with this item are contained in the August 10, 2023 City
Council Meeting Staff Report, available on the City’s website.

Staff recommends the City Council adopt Ordinance No. 2023-004, an Ordinance of the City Council of the City of Citrus Heights Amending Sections 50-507, 50-605, 78-53 and 98-132 of the Citrus Heights Municipal Code.

Fiscal Impact

There is no fiscal impact associated with this item.

ITEM 8
Agenda Packet Page 10
Subject: Ordinance Amendments and Updates
Date: September 14, 2023

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Attachments

(1) Ordinance No. 2023-004 Amendments to Citrus Heights Municipal Code

ITEM 8
Agenda Packet Page 11
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ORDINANCE NO. 2023-004

AN ORDI
NANCE OF THE CITY OF CITRUS HEIGHTS AMENDING SECTIONS 50-507, 50- 605, 78-53 AND 98-132 OF THE CITRUS HEIGHTS MUNICIPAL CODE WH
EREAS, safety and security are a community and City Council priority and the City desires to maintain order, and entice economic development; and WH
EREAS, the City has developed a “Citrus Heights Cares” campaign and community collaboration with “See Click Fix”, and the Beatification Crew WH
EREAS, the proposed amendments to the municipal code provide consistent language for nuisance related violations
WH
EREAS, the penalties for amended Citrus Heights Municipal Codes will provide additional avenues to hold those violating the Municipal Code accountable NOW
THEREFORE, the City Council of the City of Citrus Heights does ordain as follows:

The
provisions of Chapter 50 “Nuisances” of the City of Citrus Heights Code are amended, as follows:

SE
CTION 1. Amendment. Section 50-507 of the Citrus Heights Code is hereby amended to read as set forth below:
50-507
PENALTY. Any person who violates this article is guilty of a misdemeanor, punishable by a fine of not more than $500.00 and/or imprisonment not to exceed six months.

This article may also be enforced via administrative or civil actions as authorized by the Municipal Code.

These remedies shall be in addition to any other remedy authorized by law.

SE
CTION 2. Amendment. Section 50-605 of the Citrus Heights Code is hereby amended to read as set forth below:
50-605 P
ENALTY. Violation of this article is a misdemeanor, punishable by a fine of not more than $500.00 and/or imprisonment not to exceed six months. This article may also be enforced via administrative or civil actions as authorized by the Municipal Code.

These remedies shall be in addition to any other remedy authorized by law.

The
provisions of Chapter 78 “Streets, Sidewalks, and Other Public Places” of the City of Citrus Heights Code are amended, as follows:

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Agenda Packet Page 12
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SECTION 3. Amendment. Section 78-53 of the Citrus Heights Code is hereby amended to read as set forth below:

78-53 PENALTY. (a)Violation of this article is a misdemeanor.

(b)Nothing in this article in any way limits or precludes the enforcement of any other applicable laws, or any other remedy that may be available to the city for violations of this article.

These remedies shall be in addition to any other remedy authorized by law.

The provisions of Chapter 98 “Utilities” of the City of Citrus Heights Code are amended, as follows:

SECTION 4. Amendment. Section 98-132 of the Citrus Heights Code is hereby amended to read as set forth below:

78-53 PENALTY. Any person violating this article is guilty of a misdemeanor and, upon conviction thereof, shall be punished as provided in section 1-21.

These remedies shall be in addition to any other remedy authorized by law.

SECTION 5. Severability. If any section, subdivision, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

SECTION 6. Effective Date and N otice. This Ordinance shall take effect thirty (30) days after its adoption, provided it is published in full or in summary within fifteen (15) days after its passage, in a newspaper of general circulation and circulated in the City of Citrus Heights.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights this 14 th day of
September 2023 by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:

Tim Schaefer, Mayor

ITEM 8
Agenda Packet Page 13
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ATTEST:

Amy Van, City Clerk

ITEM 8
Agenda Packet Page 14

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM

DATE: September 14, 2023

TO: Mayor and City Council Members
Ashley J. Feeney, City Manager

FROM: Susan Talwar, Administrative Services Director
Robert Miller, Information Technology Manager

SUBJECT: Request the Renewal of the City’s Microsoft Enterprise Agreement

Summary and Recommendation

The City’s current Microsoft Enterprise Agreement (EA) expired on July 31, 2023, and needs renewal. The proposed Microsoft EA migrates the City to an Office 365 subscription-based software, away from the legacy Microsoft Office on-premise licensing model.

Staff recommends that the City Council adopt Resolution No. 2023______ a resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute a contract with Microsoft for the renewal of the City’s Microsoft Enterprise Agreement.

Fiscal Impact

There is no additional fiscal impact as the annual payment of $139,989.57 is included in the FY 2023/24 and FY 2024/25 budget in Information Technology (I.T.).

Background and Analysis

A Microsoft Enterprise Agreement (EA) governs the City’s use of Microsoft products. These products range from Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) to various behind-the-scenes software like SQL and Windows Server. Every day, City staff rely upon these products to accomplish their work on behalf of Citrus Heights residents and businesses.

Over the last decade, Microsoft has moved the Microsoft Office product line to a cloud-based subscription, focusing less and less on its on-premise solution. As part of the City’s efforts to modernize its computing infrastructure, improve collaboration with local agencies/partners, reduce software redundancy, and improve security, the City will be moving from its on-premise Microsoft Office licensing to a Microsoft 365 E3 with G5 Security subscription. Attachment 1 ITEM 9
Agenda Packet Page 15
Subject: Request the Renewal of the City’s Microsoft Enterprise Agreement Date: September 14, 2023

Page 2 of 3 ends

provides a broad overview of the products and services included in this subscription.

Summarized below are a few benefits this plan will bring to the City’s technology landscape.

Collaboration
Collaboration has changed; it's no longer just emailing a document and tracking changes. Users expect to share information with partners and vendors as quickly as they would with co-workers.

Microsoft Office 365 enables this type of collaboration through the following services and features:

• Microsoft OneDrive

Allows staff to share files with other staff, external agencies, and citizens.

• Microsoft Teams
Application that allows real-time collaboration, organization chat, and online meetings.

• SharePoint Online
Online portals to share and manage organizational and/or team-based information.

In addition to collaboration, the Microsoft Azure Government tenet allows us to access external and internal systems using single sign-on, making access to these systems easier to access, maintain, and secure.

Security
Every day, we hear of government agencies becoming victims of ransomware attacks. This year alone, experts expect cyber-attacks to occur every 11 seconds. While the City has already taken necessary steps to protect itself through a layered system of security measures, it is essential that we continuously improve our security posture. The Microsoft 365 subscription includes several features that enhance the security of City systems. Some of the improvements include:

• Microsoft Defender for Office 365

A cloud-based tool that helps protect our email and internal systems from malware, phishing, and other cybersecurity attacks.

• Azure Identity Protection
A tool that detects identity-based risks, such as compromised staff accounts, and helps the City mitigate security threats and provides conditional access policies and detailed information around security-related incidents.

• Security Training Tools

An application that helps the City provide information security awareness and training to City staff. Allows I.T. to simulate phishing attacks and test staff’s knowledge.

Modernization
Keeping technology current is a struggle every agency faces, and it becomes more challenging every year. By moving to the Microsoft Cloud, the City will realize the following benefits:

ITEM 9
Agenda Packet Page 16
Subject: Request the Renewal of the City’s Microsoft Enterprise Agreement Date: September 14, 2023

Page 3 of 3 ends

• Budgeting for hardware replacements of the City Exchange (email) and SharePoint servers is a thing of the past.

• Office 365 offers all users 100 GB of email storage, whereas the City’s current infrastructure allows 5 GB. This saves on storage costs associated with email.

• I.T. can focus on other essential tasks versus maintaining hardware and software associated with Microsoft Exchange and SharePoint.

In addition to these savings, Microsoft Office software will be updated regularly, and new features will be introduced automatically versus waiting for I.T. to perform upgrades.

Some of the features offered by Microsoft 365 could overlay existing systems with similar functionality, providing a redundant level of protection, but in other instances, may replace an existing system, potentially creating operational savings. Staff plans to evaluate the new Microsoft 365 products carefully once they’re in place to determine how best to deploy these resources economically.

Attachments

1. Microsoft 365 Features Overview

2. Microsoft Enterprise Agreement Contact

3. Microsoft Enterprise Agreement Quote

4. Resolution No. 2023______ a resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute a contract with Microsoft for the renewal of the City’s Microsoft Enterprise Agreement

ITEM 9
Agenda Packet Page 17
Microsoft 365 E3Microsoft 365 E3
Microsoft 365 E3Microsoft 365 E3
Office 365 E3Office 365 E3 Windows Enterprise E3Windows Enterprise E3Enterprise Mobility + Security E3 (EMS E3)
Enterprise Mobility + Security E3
(EMS E3)
Office 365 E3Office 365 E3 Windows Enterprise E3Windows Enterprise E3Enterprise Mobility + Security E3 (EMS E3)
Enterprise Mobility + Security E3
(EMS E3)
Microsoft 365 E3Microsoft 365 E3
July 2023
m365maps.comm365maps.com
Defender for Endpoint Plan 1Defender for Endpoint Plan 1 Enhanced
ASR
Enhanced
ASR
Tamper
Protection
Tamper
Protection
Block at
First Sight
Block at
First Sight
Web Content
Filtering
Web Content
Filtering
Cross-
Platform
Support
Cross-
Platform
Support
Centralized
Management
Centralized
Management
Manual
Response
Actions
Manual
Response
Actions
Attack
Surface
Reduction
Attack
Surface
Reduction
Windows
Conditional
Access
Windows
Conditional
Access
Windows
Information
Protection
(retiring)
Windows
Information
Protection
(retiring)
Windows
Update for
Business
Windows
Update for
Business
Windows
Hello for
Business
Windows
Hello for
Business
CortanaCortana
Application
Guard
Application
Guard
Domain JoinDomain JoinDefender
Antivirus
Defender
Antivirus
AppLockerAppLocker
Windows
Virtualization
Rights
Windows
Virtualization
Rights
DirectAccessDirectAccess
BranchCacheBranchCache
MDOP
(retiring)
MDOP
(retiring)
Credential
Guard
Credential
Guard
Long Term
Servicing
Channel
Long Term
Servicing
Channel
Always On
VPN
Always On
VPN
Universal
Print
Universal
Print
App AssureApp Assure
BitLockerBitLocker
Windows
Firewall
Windows
Firewall
Application
Control
Application
Control
Resilient File
System
(ReFS)
Resilient File
System
(ReFS)
SMB DirectSMB Direct Unified Write
Filter
Unified Write
Filter
Persistent
Memory
Persistent
Memory
Manage by
MDM
Manage by
MDM
Power
Automate
Attended
Desktop Flows
Power
Automate
Attended
Desktop Flows
Windows
Autopatch
Windows
Autopatch
Edge for
Business
Edge for
Business
Custom
Logon
Custom
Logon
Keyboard
Filter
Keyboard
Filter
Custom
Shell
Custom
Shell
Unbranded
Boot
Unbranded
Boot
36 months
support for
Windows 11
36 months
support for
Windows 11
Assigned
Access
Assigned
Access
Entra ID JoinEntra ID Join
BitLocker to
Go
BitLocker to
Go
Mobile
Threat
Defence
Mobile
Threat
Defence
Microsoft
365 Apps for
Enterprise
Microsoft
365 Apps for
Enterprise
PlannerPlanner
Live EventsLive Events
Viva Insights
- Personal
(basic)
Viva Insights
- Personal
(basic)
WebinarsWebinars
Microsoft
Teams
Microsoft
Teams
Stream for
Office 365
Stream for
Office 365
SharePoint
Online
Plan 2
SharePoint
Online
Plan 2
OneDrive for
Business
Plan 2
OneDrive for
Business
Plan 2
SwaySway
Microsoft
Forms
Microsoft
Forms
Data Loss
Prevention
Data Loss
Prevention
Retention
Labels
Retention
Labels
Exchange
Online
Protection
Exchange
Online
Protection
eDiscovery
(standard)
eDiscovery
(standard)
Kaizala Pro
(retiring)
Kaizala Pro
(retiring)
Exchange
Online
Plan 2
Exchange
Online
Plan 2
Microsoft
Dataverse
for Teams
Microsoft
Dataverse
for Teams
Microsoft
Lists
Microsoft
Lists
BookingsBookings
InfoPath
App
InfoPath
App
Audit
(standard)
Audit
(standard)
Alert
Policies
Alert
Policies
Microsoft
Whiteboard
Microsoft
Whiteboard
Microsoft
To Do
Microsoft
To Do
Power Virtual
Agents for
Teams
Power Virtual
Agents for
Teams
Microsoft
365 Mobile
App
Microsoft
365 Mobile
App
Office
for the Web
(incl Visio)
Office
for the Web
(incl Visio)
Basic
Mobility &
Security
Basic
Mobility &
Security
Entra ID for
Office 365
Entra ID for
Office 365
Information
Protection
for M365
Information
Protection
for M365
Audio
Conferencing
(free add-on)
Audio
Conferencing
(free add-on)
Message
Encryption
(basic)
Message
Encryption
(basic)
Viva
Connections
Viva
Connections
Viva
Learning
(basic)
Viva
Learning
(basic)
Productivity
Server CAL
Productivity
Server CAL
Project &
Roadmap
View Access
Project &
Roadmap
View Access
Viva
Engage
Viva
Engage
DelveDelveCompliance
Manager
Compliance
Manager
Secure
Score
Secure
Score
Adoption
Score
Adoption
Score
Activity
Reports
Activity
Reports
Briefing
Email
Briefing
Email
Microsoft
Search
Microsoft
Search
Power Apps
for
Office 365
Power Apps
for
Office 365
Power
Automate for
Office 365
Power
Automate for
Office 365
Retention
Policies
Retention
Policies
Advanced
Threat
Analytics
(retiring)
Advanced
Threat
Analytics
(retiring)
Information
Protection
Information
Protection
Windows
Server CAL
Rights
Windows
Server CAL
Rights
Config
Manager
Endpoint
Protection
Config
Manager
Endpoint
Protection
Active
Directory
RMS
Active
Directory
RMS
Azure
RMS
Azure
RMS
Intune Plan 1Intune Plan 1
Application
Management
Application
Management
Device
Management
Device
Management
Config
Manager
Config
Manager
Endpoint
Analytics
Endpoint
Analytics
Next Gen
Protection
Next Gen
Protection
Defender for
Cloud Apps
Integration
Defender for
Cloud Apps
Integration
Entra ID Plan 1Entra ID Plan 1
Advanced
Security
Reports &
Alerts
Advanced
Security
Reports &
Alerts
Single-Sign-
On to other
SaaS
Single-Sign-
On to other
SaaS
App Proxy,
including
PingAccess
App Proxy,
including
PingAccess
Multi-Factor
Auth (MFA)
Multi-Factor
Auth (MFA)
Entra ID
Connect
Health
Entra ID
Connect
Health
Cloud App
Discovery
Cloud App
Discovery
Shared
Account
Password
Roll-Over
Shared
Account
Password
Roll-Over
Self-Service
Password
Reset in AD
Self-Service
Password
Reset in AD
Self-Service
Group
Management
Self-Service
Group
Management
Conditional
Access
Conditional
Access
External IDExternal ID
Enterprise
State
Roaming
Enterprise
State
Roaming
Terms of
Use
Terms of
Use
Password
Protection
Password
Protection
Microsoft
Identity
Manager
Microsoft
Identity
Manager
3rd Party
MFA
Integration
3rd Party
MFA
Integration
Administrative
Units
Administrative
Units
Dynamic
Groups
Dynamic
Groups
SMS Sign-InSMS Sign-In Temporary
Access Pass
Temporary
Access Pass
Customized
Sign-In Page
Customized
Sign-In Page
Self-Service
Activity
Reports
Self-Service
Activity
Reports
Service
Level
Agreement
Service
Level
Agreement
Custom
Security
Attributes
Custom
Security
Attributes
Passwordless
Authentication
Passwordless
Authentication
Verified IDVerified ID

LAPSLAPS
Content
Search
Content
Search
Windows
Autopilot
Windows
Autopilot
ITEM 9
Agenda Packet Page 18
m365maps.com
Enterprise Mobility + Security E5
(EMS E5)
Enterprise Mobility + Security E5
(EMS E5)
Entra ID Plan 2Entra ID Plan 2
Access
Reviews
Access
Reviews
ID ProtectionID ProtectionEntitlement
Management
Entitlement
Management
Risk-Based
Conditional
Access
Risk-Based
Conditional
Access
Privileged
Identity
Management
Privileged
Identity
Management
MFA
Registration
Policy
MFA
Registration
Policy
Advanced
Threat
Analytics
(retiring)
Advanced
Threat
Analytics
(retiring)
Information
Protection
Information
Protection
Windows
Server CAL
Rights
Windows
Server CAL
Rights
Config
Manager
Endpoint
Protection
Config
Manager
Endpoint
Protection
Active
Directory
RMS
Active
Directory
RMS
Azure
RMS
Azure
RMS
Defender for
Cloud Apps
Defender for
Cloud Apps
Rules-Based
Classification
(Client &
Scanner)
Rules-Based
Classification
(Client &
Scanner)
Defender for
Identity
Defender for
Identity
Intune Plan 1Intune Plan 1
Application
Management
Application
Management
Device
Management
Device
Management
Config
Manager
Config
Manager
Endpoint
Analytics
Endpoint
Analytics
Azure
RMS
Azure
RMS
Advanced
Security
Reports &
Alerts
Advanced
Security
Reports &
Alerts
Single-Sign-
On to other
SaaS
Single-Sign-
On to other
SaaS
App Proxy,
including
PingAccess
App Proxy,
including
PingAccess
Multi-Factor
Auth (MFA)
Multi-Factor
Auth (MFA)
Entra ID
Connect
Health
Entra ID
Connect
Health
Cloud App
Discovery
Cloud App
Discovery
Shared
Account
Password
Roll-Over
Shared
Account
Password
Roll-Over
Self-Service
Password
Reset in AD
Self-Service
Password
Reset in AD
Self-Service
Group
Management
Self-Service
Group
Management
Conditional
Access
Conditional
Access
External IDExternal ID
Enterprise
State
Roaming
Enterprise
State
Roaming
Terms of
Use
Terms of
Use
Password
Protection
Password
Protection
Microsoft
Identity
Manager
Microsoft
Identity
Manager
3rd Party
MFA
Integration
3rd Party
MFA
Integration
Administrative
Units
Administrative
Units
Dynamic
Groups
Dynamic
Groups
SMS Sign-InSMS Sign-In Temporary
Access Pass
Temporary
Access Pass
Customized
Sign-In Page
Customized
Sign-In Page
Self-Service
Activity
Reports
Self-Service
Activity
Reports
Service
Level
Agreement
Service
Level
Agreement
Custom
Security
Attributes
Custom
Security
Attributes
Passwordless
Authentication
Passwordless
Authentication
Verified IDVerified ID
App
Governance
App
Governance
Windows
Autopilot
Windows
Autopilot
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Quote
Ship To :

Robert Miller
City Of Citrus Heights
6360 FOUNTAIN SQUARE DR
CITRUS HEIGHTS, CA 95621
Bill To:

Robert Miller
City Of Citrus Heights
6360 FOUNTAIN SQUARE DR

CITRUS HEIGHTS CA
95621
Quote Prepared For Robert Miller
City Of Citrus Heights
Phone: 916-727-4735
Email: [email protected]
Quote Sent By Braeden Carr
[email protected]
Phone: (312) 260-9890
Fax:

Anniversary Date
Authorization Number
Agreement End Date
Comments
SLG EA - Renewal - Year 1 of 3 - BUDGETARY
Utilizing Riverside County Master Agreement
Microsoft EA Master#: 8084445

Item # Mfg SKU # Description Qty Billing
Frequency
Start
Date
End
Date
Usage
Country
License
Type Unit Price Extended
Price
2000410786 AAD-34700 M365 E3 FromSA GCC Unified ShrdSvr ALNG 280 Upfront 01-Aug- 2023
31-Jul-
2024
United
States
Subscription $317.49 $88,897.20
2000662202 8ZZ-00001 M365 G5 SECURITY GCC SUBSVL PER USER 280 Upfront 01-Aug- 2023
31-Jul-
2024
United
States
Subscription $128.69 $36,033.20
Quote Q-1500823
Date 30-Aug-2023
Softchoice Corporation
314 W Superior St #400
Chicago,
IL 60654
Sales/Order desk
Phone: (800) 268-7638
Fax: (800) 268-7639
ITEM 9
Agenda Packet Page 37

Page 2 of 3 ends

2000410277 7MS-00001 Project Plan3 GCC Shared All Lng Subs VL 10 Upfront 01-Aug- 2023
31-Jul-
2024
United
States
Subscription $271.87 $2,718.70
2000674814 NYH-00001 AUDIO CONFERENCING SELECT DIAL OUT

GCC SUB ADD-ON
280 Upfront 01-Aug-
2023
31-Jul-
2024
United
States
Subscription $0.00 $0.00
2000410572 9K4-00003 VisioPlan2FrmSAGCC ShrdSvr ALNG SubsVL M
6 Upfront 01-Aug-
2023
31-Jul-
2024
United
States
Subscription $111.39 $668.34
2000410645 P3U-00001 VisioPlan2GCC ShrdSvr ALNG SubsVL MVL Pe
10 Upfront 01-Aug-
2023
31-Jul-
2024
United
States
Subscription $136.37 $1,363.70
2000401799 359-00792 SQLCAL ALNG SA MVL DvcCAL 10 Upfront 01-Aug- 2023
31-Jul-
2024
United
States
Maintenance $36.08 $360.80
2000401785 228-04433 SQLSvrStd ALNG SA MVL 1 Upfront 01-Aug- 2023
31-Jul-
2024
United
States
Maintenance $155.19 $155.19
2000401901 7NQ-00292 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic 6 Upfront 01-Aug- 2023
31-Jul-
2024
United
States
Maintenance $621.97 $3,731.82
2000401914 9EA-00278 WinSvrDCCore ALNG SA MVL 2Lic CoreLic 34 Upfront 01-Aug- 2023
31-Jul-
2024
United
States
Maintenance $121.39 $4,127.26
2000401920 9EM-00270 WinSvrSTDCore ALNG SA MVL 2Lic CoreLic 104 Upfront 01-Aug- 2023
31-Jul-
2024
United
States
Maintenance $18.59 $1,933.36
GROUP TOTAL $139,989.57

SUBTOTAL
DELIVERY: Ground - 3 to 5 days
State Tax
$139,989.57
$0.00
$0.00
ITEM 9
Agenda Packet Page 38

Page 3 of 3 ends

Local Tax $0.00
All currency in this quote is in (USD). TOTAL
$139,989.57
$0.00
$0.00
$0.00
$139,989.57

Payment options are only available in listed currency and not billable in other currencies. Pricing, availability, and special offers are subject to change at any time.

This document and the transaction(s) to which it pertains are governed by Softchoice's online terms of sale, unless a separate purchase agreement was signed by both your company and Softchoice, in which case, that separate agreement will govern. Softchoice's terms of sale can be found http://www.softchoice.com/softchoice-terms-and-conditions- for-products
As noted in the Microsoft Enterprise Agreement, any online subscription services within this quote will automatically renew annually unless Softchoice is notified in writing at least 30 days prior to your anniversary. If you are within the final year of your agreement the previous statement does not apply; new products and quantities will be reviewed in your renewal process.

Signature
:{{Sig_es_:signer1:signature}}
Name :{{Name1_es_:fullname}}
Title :{{Ttl1_es_:title}}
Date :{{Dte_es_:signer1:date}}
PO# : {{PO_es_:signer1}}
ITEM 9
Agenda Packet Page 39
RESOLUTION NO. 2023- ___
A RES

OLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH MICROSOFT FOR THE RENEWAL OF THE CITY’S MICROSOFT ENTERPRISE

AGREEMENT
WHEREAS, the City’s existing Microsoft Enterprise Agreement expired on July 31, 2023; WHEREAS, t he City’s staff utilize Microsoft products on behalf of the City’s residents and businesses;
WH
EREAS, the City desires to move to a Microsoft 365 subscription model from the legacy on-premise licensing solution;
WH
EREAS, the City desires to improve its computing infrastructure, improve collaboration, reduce software redundancy and improve its cybersecurity posture; NOW
THEREFORE BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights authorizes the City Manager to execute a contract with Microsoft for the renewal of the City’s Microsoft Enterprise Agreement.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of
original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of September 2023 by the following vote, to wit:

AYES
: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor
ATTES
T:

Amy Van, City Clerk
ITEM 9
Agenda Packet Page 40
Printed on Recycled Paper

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: September 14, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
Leslie Blomquist, City Engineer
Daniel Kehrer, Senior Civil Engineer
SU
BJECT: Roseville Road/Butternut Drive and Systemic Signalized Intersection Improvements Project – HSIPSL-5475(050)
Award of Professional Engineering Services Agreement
Summary and Recommendation
On April 20, 2023, staff issued a Request for Proposals (RFP) for preliminary engineering, environmental documentation, right-of-way, final design, and construction support services for the Roseville Road/Butternut Drive Intersection Improvements and Systemic Signalized Intersection Improvements Project (Project).

In accordance with required Caltrans federal standard practices governing consultant selection, Kimley-Horn and Associates, Inc. (Kimley-Horn) was determined to be the most qualified consultant to provide the desired services for the Project. Staff opened the budget proposal and completed negotiations to agree upon the final scope of work and budget.

Staff recommends the City Council approve Resolution No. 2023-___, a Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an agreement for professional services with Kimley-Horn for the Roseville Road/Butternut Drive and Systemic Signalized Intersection Improvements Project.

City Council Strategic Goal/Objective
Th
is item aligns with the Citrus Heights City Council Strategic Plan Objective to “Maintain Public Infrastructure and Enhance Alternative Modes of Transportation.” Fiscal Impact
Approval of this agreement represents no additional fiscal impact to the approved Fiscal Years (FY’s) 23/24 and 24/25 budget. Funding for engineering design, environmental documentation, and right-of-way services are included in the adopted Capital Improvement Program (CIP). The contract with Kimley-Horn is for an amount not to exceed $159,619.81 and will be paid for from the budgeted sources as follows:

ITEM 10
Agenda Packet Page 41
Subject: Roseville Road/Butternut Drive and Systemic Signalized Intersection Improvements Project – Award of Professional Engineering Services Agreement
Date: September 14, 2023

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Source Fund Fund No. Total Funding
Amount
HSIP Grant

$143,657.83
Measure A – Bike/Ped Safety 311 $15,961.98
Totals $159,619.81

Background and Analysis
On July 22, 2021, the City Council approved the Citrus Heights Local Roadway Safety Plan (LRSP) which provided recommended roadway safety improvements/countermeasures and an implementation plan for identified projects, including grant funding opportunities. A copy of the approved plan is available for viewing on the City’s website at http://www.citrusheights.net/DocumentCenter/View/16617/20210722-APPROVED-LRSP- Final?bidId.

In September 2022, the City submitted a Highway Safety Improvement Program (HSIP) grant application for two of the identified countermeasures from the LRSP. The safety countermeasures included in the successful HSIP application and incorporated into the scope of this Project include:
• Install yellow retroreflective backplates at 36 signalized intersections throughout the City • Roseville Road/Butternut Drive intersection safety improvements including:
o Sidewalk/corner bulb-outs
o ADA compliant curb ramps
o High-visibility pedestrian crossings and enhanced pavement markings o Pavement widening to provide a southbound left-turn pocket on Roseville Road

ITEM 10
Agenda Packet Page 42
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The City issued an RFP in April 2023 and received three proposals on May 18, 2023 from Kimley-Horn, TJKM Transportation Consultants, and Dokken Engineering, Inc. The City used a qualifications based selection process consistent with Caltrans grant funded requirements and procedures. Interviews of the three consultant teams were conducted on July 18, 2023. Proposals and interviews were evaluated based on the criteria specified in the RFP. As a result of the process, Kimley-Horn was determined to be the most qualified consultant as they provided an in- depth and detailed proposal, introduced a highly qualified team and demonstrated a clear understanding of the work involved in the design and approval strategies of the grant funded project.

Staff and the top ranked consultant have fine-tuned the scope and cost for work associated with the Project to ensure that the services to be provided meet the City’s needs and that the work will be done cost effectively.

While the recommended Kimley-Horn contract is for all consultant services to be performed as part of the Project, Caltrans has only authorized preliminary engineering (PE) funds for expenditure at this time. Staff will not authorize the consultant to begin reimbursable work on future phases until additional Caltrans approvals are obtained.

Attachments

1. Resolution No. 2023-_______ a Resolution of the City of Citrus Heights, California, Authorizing the City Manager to execute a professional services agreement with Kimley- Horn and Associates, Inc. to provide professional engineering services for the Roseville Road/Butternut Drive and Systemic Signalized Intersection Improvements Project.

2. Professional Services Agreement between the City of Citrus Heights and Kimley-Horn and Associates, Inc. for the Roseville Road/Butternut Drive Intersection Improvements and Systemic Signalized Intersection Improvements Project.

ITEM 10
Agenda Packet Page 43

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RESOLUTION NO. 2023-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT FOR PROFESSIONAL SERVICES WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR THE ROSEVILLE ROAD/BUTTERNUT DRIVE AND

SYSTEMIC SIGNALIZED INTERSECTION IMPROVEMENTS PROJECT

WHEREAS, on July 22, 2021, the City Council of the City of Citrus Heights adopted the City’s Local Roadway Safety Plan;

WHEREAS, in September 2022, the City submitted a successful Caltrans Highway Safety Improvement Plan (HSIP) grant application requesting funding to complete the design, right of way, and construction of the Roseville Road/Butternut Drive and Systemic Signalized Intersection Improvements Project (Project);

WHEREAS, on May 31, 2023, Caltrans authorized the City to proceed with the preliminary engineering and environmental documentation phase of the project;

WHEREAS, the City circulated a request for proposals in accordance with Caltrans standard procedures for selection of the most qualified consultant, and Kimley-Horn and Associates, Inc. was found to be the most qualified firm to provide the required services;

WHEREAS, the City now desires to enter into a Professional Services Agreement with Kimley-Horn and Associates, Inc. in an amount not to exceed $159,619.81; and

WHEREAS, the proposed professional services will be paid for with HSIP (State only) grant funds, and Measure A Bike/Ped Safety funds (Fund 311).

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights that the City Manager is hereby authorized to execute a contract with Kimley- Horn and Associates, Inc. to provide professional engineering services for the Roseville Road/Butternut Drive and Systemic Signalized Intersection Improvements Project in a form approved by the City Attorney.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of September, 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

ATTEST:

Tim Schaefer, Mayor
_________________________________
Amy Van, City Clerk
ITEM 10
Agenda Packet Page 44
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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Caltrans May 2023
Citrus Heights September 2023 (State-Only Funds)

EXHIBIT 10-R
Consulting Services Agreement between the
City of Citrus Heights and Kimley-Horn and Associates, Inc.

Professional Engineering Services for the
Roseville Rd/Butternut Dr Intersection Improvements &
Systemic Signalized Intersection Improvements Project

TABLE OF CONTENTS

Page
ARTICLE I INTRODUCTION .................................................................................................................... 3 ARTICLE II CONSULTANT’S REPORTS OR MEETINGS ...................................................................... 4 ARTICLE III STATEMENT OF WORK ..................................................................................................... 4 ARTICLE IV PERFORMANCE PERIOD .................................................................................................. 6 ARTICLE V ALLOWABLE COSTS AND PAYMENTS ............................................................................ 6 ARTICLE VI TERMINATION .................................................................................................................. 10 ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS ................................... 11 ARTICLE VIII RETENTION OF RECORD/AUDITS ............................................................................... 11 ARTICLE IX AUDIT REVIEW PROCEDURES ....................................................................................... 12 ARTICLE X SUBCONTRACTING .......................................................................................................... 13 ARTICLE XI EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES ............................. 15 ARTICLE XII STATE PREVAILING WAGE RATES .............................................................................. 16 ARTICLE XIII CONFLICT OF INTEREST .............................................................................................. 19 ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION ........................ 19

ARTICLE XV PROHIBITION OF EXPENDING LOCAL AGENCY, STATE, OR FEDERAL FUNDS FOR LOBBYING .................................................................................................................................... 20 ARTICLE XVI NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE ................... 20 ARTICLE XVII DEBARMENT AND SUSPENSION CERTIFICATION ................................................... 21 ARTICLE XVIII DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION .................. 22 ARTICLE XIX INSURANCE ................................................................................................................... 28 ARTICLE XX FUNDING REQUIREMENTS ........................................................................................... 29 ARTICLE XXI CHANGE IN TERMS ....................................................................................................... 29 ITEM 10
Agenda Packet Page 45
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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ARTICLE XXII CONTINGENT FEE ........................................................................................................ 29 ARTICLE XXIII DISPUTES .................................................................................................................... 30 ARTICLE XXIV INSPECTION OF WORK .............................................................................................. 30 ARTICLE XXV SAFETY ......................................................................................................................... 30 ARTICLE XXVI OWNERSHIP OF DATA ............................................................................................... 31 ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION CONTRACTOR ............. 31 ARTICLE XXVIII CONFIDENTIALITY OF DATA ................................................................................... 32 ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION ..................................... 32 ARTICLE XXX EVALUATION OF CONSULTANT ................................................................................ 33 ARTICLE XXXI PROMPT PAYMENT .................................................................................................... 33 ARTICLE XXXII TITLE VI ASSURANCES ............................................................................................. 33 ARTICLE XXXIII NOTIFICATION ........................................................................................................... 38 ARTICLE XXXIV CONTRACT ................................................................................................................ 38 ARTICLE XXXV SIGNATURES ............................................................................................................. 39 ITEM 10
Agenda Packet Page 46
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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Citrus Heights September 2023 (State-Only Funds)

ARTICLE I INTRODUCTION
This AGREEMENT is between the following named, hereinafter referred to as, CONSULTANT and the following named, hereinafter referred to as, LOCAL AGENCY:

The name of the “CONSULTANT” is as follows:

Kimley Horn and Associates, Inc.

Incorporated in the State of California

The Project Manager for the “CONSULTANT” will be Robert Paderna

The name of the “LOCAL AGENCY” is as follows:

City of Citrus Heights

The Contract Administrator for LOCAL AGENCY will be Leslie Blomquist A. The work to be performed under this AGREEMENT is described in Article III Statement of Work and the approved CONSULTANT’s Cost Proposal dated 8/30/2023. The approved CONSULTANT’s Cost Proposal is attached hereto (Attachment 1) and incorporated by reference. If there is any conflict between the approved Cost Proposal and this AGREEMENT, this AGREEMENT shall take precedence.

B. CONSULTANT agrees to the fullest extent permi tted by law, to indemnify, protect, defend, and hold harmless LOCAL AGENCY, its officers, officials, agents, employees and volunteers from and against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation, court costs and reasonable attorneys’ and expert witness fees, arising out of any failure to comply with applicable law, any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise arising out of the performance of the work described herein, to the extent caused by a negligent act or negligent failure to act, errors, omissions, recklessness or willful misconduct incident to the performance of this AGREEMENT on the part of CONSULTANT, except such loss or damage which was caused by the sole negligence, or willful misconduct of LOCAL AGENCY, as determined by a Court of competent jurisdiction. The provisions of this section shall survive termination or suspension of this AGREEMENT.

C. CONSULTANT in the performance of this AGRE EMENT, shall act in an independent capacity. It is understood and agreed that CONSULTANT (including CONSULTANT's employees) is an independent contractor and that no relationship of employer-employee exists between the Parties hereto. CONSULTANT's assigned personnel shall not be entitled to any benefits payable to employees of City.

D. LOCAL AGENCY is not required to make any deductions or withholdings from the compensation payable to CONSULTANT under the provisions of the AGREEMENT, and is not required to issue W-2 Forms for income and employment tax purposes for any of CONSULTANT's assigned personnel. CONSULTANT, in the performance of its obligation hereunder, is only subject to the control or direction of the LOCAL AGENCY as to the designation of tasks to be performed and the results to be accomplished.

E. Any third party person(s) employed by CONSULTANT shall be entirely and exclusively under the direction, supervision, and control of CONSULTANT. CONSULTANT hereby indemnifies and holds LOCAL AGENCY harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this AGREEMENT.

ITEM 10
Agenda Packet Page 47
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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F. Except as expressly authorized herein, CONSULTANT's obligations under this AGREEMENT are not assignable or transferable, and CONSULTANT shall not subcontract any work, without the prior written approval of the LOCAL AGENCY. However, claims for money due or which become due to CONSULTANT from City under this AGREEMENT may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the LOCAL AGENCY.

G. CONSULTANT shall be as fully responsible to the LOCAL AGENCY for the negligent acts and omissions of its contractors and subcontractors or subconsultants, and of persons either directly or indirectly employed by them, in the same manner as persons directly employed by CONSULTANT.

H. No alteration or variation of the terms of this AGREEMENT shall be valid, unless made in writing and signed by the parties authorized to bind the parties; and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

I. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of CONSULTANT’s expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided.

ARTICLE II CONSULTANT’S REPORTS OR MEETINGS
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the LOCAL AGENCY’s Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed.

B. CONSULTANT’s Project Manager shall meet with LOCAL AGENCY’s Contract Administrator, as needed, to discuss progress on the AGREEMENT.

ARTICLE III STATEMENT OF WORK
A. CONSULTANT Services
Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to CITY the services described in the Scope of Work attached as Attachment No. 2, and incorporated herein, at the time and place and in the manner specified therein.

CONSULTANT shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, requests in writing the reassignment of any such persons to ensure CONSULTANT performs services in accordance with the Standard of Performance, CONSULTANT shall, immediately upon receiving CITY’s request, reassign such persons.

ARTICLE IV PERFORMANCE PERIOD
A. This AGREEMENT shall go into effect on September 19, 2023, contingent upon approval by LOCAL AGENCY, and CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY’S Contract Administrator. The AGREEMENT shall end on April 30, 2025, unless extended by AGREEMENT amendment.

B. CONSULTANT is advised that any recomm endation for AGREEMENT award is not binding on LOCAL AGENCY until the AGREEMENT is fully executed and approved by LOCAL AGENCY ITEM 10
Agenda Packet Page 48
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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which may include a vote by the City Council.

ARTICLE V ALLOWABLE COSTS AND PAYMENTS
A. The method of payment for this AGREEMENT will be based on actual cost plus a fixed fee. LOCAL AGENCY will reimburse CONSULTANT for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs) incurred by CONSULTANT in performance of the work. CONSULTANT will not be reimbursed for actual costs that exceed the estimated wage rates, employee benefits, travel, equipment rental, overhead, and other estimated costs set forth in the approved CONSULTANT’S Cost Proposal, unless additional reimbursement is provided for by AGREEMENT amendment. In no event, will CONSULTANT be reimbursed for overhead costs at a rate that exceeds LOCAL AGENCY’s approved overhead rate set forth in the Cost Proposal. In the event, that LOCAL AGENCY determines that a change to the work from that specified in the Cost Proposal and AGREEMENT is required, the AGREEMENT time or actual costs reimbursable by LOCAL AGENCY shall be adjusted by AGREEMENT amendment to accommodate the changed work. The maximum total cost as specified in Paragraph “I” of this Article shall not be exceeded, unless authorized by AGREEMENT amendment.

B. The indirect cost rate established for this AGREEMENT is extended through the duration of this specific AGREEMENT. CONSULTANT’s agreement to the extension of the 1-year applicable period shall not be a condition or qualification to be considered for the work or AGREEMENT award.

C. In addition to the allowable incurred costs, LO CAL AGENCY will pay CONSULTANT a fixed fee of $12,316.52. The fixed fee is nonadjustable for the term of the AGREEMENT, except in the event of a significant change in the scope of work and such adjustment is made by AGREEMENT amendment.

D. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in the approved Cost Proposal.

E. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such cost estimate.

F. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs. A pro rata portion of CONSULTANT’s fixed fee will be included in the monthly progress payments. If CONSULTANT fails to submit the required deliverable items according to the schedule set forth in Article III Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this AGREEMENT.

G. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this AGREEMENT.

H. CONSULTANT will be reimbursed promptly according to California Regulations upon receipt by LOCAL AGENCY’s Contract Administrator of itemized invoices in duplicate. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this AGREEMENT number and project title. Final invoice must contain the final cost and all credits due LOCAL AGENCY including any equipment purchased under the provisions of Article XI Equipment Purchase. The final invoice should be submitted within sixty (60) calendar days after completion of CONSULTANT’s work. Invoices shall be mailed to LOCAL AGENCY’s Contract Administrator at the following address:

ITEM 10
Agenda Packet Page 49
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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Agency: City of Citrus Heights
Contract Administrator: Leslie Blomquist
6360 Fountain Square Drive, Citrus Heights 95621

I. The total amount payable by LOCAL AGENCY incl uding the fixed fee shall not exceed $159,619.81.

J. For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases, which are the direct result of changes in the prevailing wage rates are reimbursable.

ARTICLE VI TERMINATION
A. This AGREEMENT may be terminated by LOCAL AGENCY, provided that LOCAL AGENCY gives not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not.

B. LOCAL AGENCY may temporarily suspend this AGREEMENT, at no additional cost to LOCAL AGENCY, provided that CONSULTANT is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If LOCAL AGENCY gives such notice of temporary suspension, CONSULTANT shall immediately suspend its activities under this AGREEMENT. A temporary suspension may be issued concurrent with the notice of termination.

C. Notwithstanding any provisions of this AGREEMENT, CONSULTANT shall not be relieved of liability to LOCAL AGENCY for damages sustained by City by virtue of any breach of this AGREEMENT by CONSULTANT, and City may withhold any payments due to CONSULTANT until such time as the exact amount of damages, if any, due City from CONSULTANT is determined.

D. In the event of termination, CONSULTANT shall be compensated as provided for in this AGREEMENT. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not.

ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. The CONSULTANT agrees that 48 CFR 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.

B. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

C. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR 31 or 2 CFR 200 are subject to repayment by the CONSULTANT to LOCAL AGENCY.

D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.

ARTICLE VIII RETENTION OF RECORD/AUDITS
For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and LOCAL AGENCY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the AGREEMENT including, but not limited to, the costs of administering the AGREEMENT. All parties, including the CONSULTANT’s Independent CPA, shall make such ITEM 10
Agenda Packet Page 50
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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workpapers and materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years from the date of final payment under the AGREEMENT and records for real property and equipment acquired with federal funds must be retained for three (3) years after final disposition. LOCAL AGENCY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSULTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.

ARTICLE IX AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this AGREEMENT that is not disposed of by AGREEMENT, shall be reviewed by LOCAL AGENCY’S Chief Financial Officer.

B. Not later than thirty (30) calendar days after issuance of the final audit report, CONSULTANT may request a review by LOCAL AGENCY’S Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing.

C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this AGREEMENT.

D. CONSULTANT and subconsultant AGREEMENTs, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the AGREEMENT, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT’s responsibility to ensure federal, LOCAL AGENCY, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The AGREEMENT, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by LOCAL AGENCY Contract Administrator to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the AGREEMENT by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, LOCAL AGENCY or local governments have access to CPA work papers, will be considered a breach of AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

E. CONSULTANT’s Cost Proposal may be subject to a CPA ICR Audit Work Paper Review and/or audit by the Independent Office of Audits and Investigations (IOAI). IOAI, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Cost Proposal shall be adjusted by the CONSULTANT and approved by the LOCAL AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal by the CONSULTANT to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

1. During IOAI’s review of the ICR audit work papers created by the CONSULTANT’s independent CPA, IOAI will work with the CPA and/or CONSULTANT toward a resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If IOAI identifies significant issues during the review and is unable to issue a cognizant approval letter, LOCAL AGENCY will reimburse the CONSULTANT at an accepted ITEM 10
Agenda Packet Page 51
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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ICR until a FAR (Federal Acquisition Regulation) compliant ICR (e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines) is received and approved by IOAI.

Accepted rates will be as follows:
a. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate. b. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate.
c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.

2. If IOAI is unable to issue a cognizant letter per paragraph E.1. above, IOAI may require CONSULTANT to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter. IOAI will then have up to six (6) months to review the CONSULTANT’s and/or the independent CPA’s revisions.

3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if IOAI is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph E.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this AGREEMENT.

4. CONSULTANT may submit to LOCAL AGENCY fi nal invoice only when all of the following items have occurred: (1) IOAI accepts or adjusts the original or revised independent CPA audited ICR; (2) all work under this AGREEMENT has been completed to the satisfaction of LOCAL AGENCY; and, (3) IOAI has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO LOCAL AGENCY no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this AGREEMENT and all other agreements executed between LOCAL AGENCY and the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.

ARTICLE X SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the LOCAL AGENCY and any Subconsultants, and no subagreement shall relieve the CONSULTANT of its responsibilities and obligations hereunder. The CONSULTANT agrees to be as fully responsible to the LOCAL AGENCY for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the CONSULTANT. The CONSULTANT's obligation to pay its Subconsultants is an independent obligation from the LOCAL AGENCY's obligation to make payments to the CONSULTANT.

B. The CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the LOCAL AGENCY Contract Administrator, except that which is expressly identified in the CONSULTANT’s approved Cost Proposal.

ITEM 10
Agenda Packet Page 52
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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C. Any subagreement entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants unless otherwise noted.

D. CONSULTANT shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the CONSULTANT by the LOCAL AGENCY.

E. Any substitution of Subconsultants must be approved in writing by the LOCAL AGENCY Contract Administrator in advance of assigning work to a substitute Subconsultant.

F. Prompt Progress Payment
CONSULTANT or subconsultant shall pay to any subconsultant, not later than fifteen (15) days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed CONSULTANT on account of the work performed by the subconsultants, to the extent of each subconsultant’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from CONSULTANT or subconsultant to a subconsultant, CONSULTANT or subconsultant may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subconsultant, of 2 percent of the amount due per month for every month that payment is not made.

In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and non-DBE subconsultants.

G. Prompt Payment of Withheld Funds to Subconsultants
The LOCAL AGENCY may hold retainage from CONSULTANT and shall make prompt and regular incremental acceptances of portions, as determined by the LOCAL AGENCY, of the contract work, and pay retainage to CONSULTANT based on these acceptances. The LOCAL AGENCY shall designate one of the methods below in the contract to ensure prompt and full payment of any retainage kept by CONSULTANT or subconsultant to a subconsultant.

Method 2: No retainage will be held by the LOCAL AGENCY from progress payments due to CONSULTANT. Any retainage kept by CONSULTANT or by a subconsultant must be paid in full to the earning subconsultant within 15 days after the subconsultant’s work is satisfactorily completed. Any delay or postponement of payment may take place only for good cause and with the LOCAL AGENCY’s prior written approval. Any violation of these provisions shall subject the violating CONSULTANT or subconsultant to the penalties, sanctions, and remedies specified in Section 3321 of the California Civil Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by CONSULTANT, deficient subconsultant performance and/or noncompliance by a subconsultant. This clause applies to both DBE and non-DBE subconsultants.

Any violation of these provisions shall subject the violating CONSULTANT or subconsultant to the penalties, sanctions and other remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by CONSULTANT, deficient subcontract performance, or noncompliance by a subconsultant.

ARTICLE XI EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES A. Prior authorization in writing by LOCAL AGENCY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.

ITEM 10
Agenda Packet Page 53
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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B. For purchase of any item, service, or consulting work not covered in CONSULTANT’s approved Cost Proposal and exceeding five thousand dollars ($5,000), with prior authorization by LOCAL AGENCY’s Contract Administrator, three competitive quotations must be submitted with the request, or the absence of proposal must be adequately justified.

C. Any equipment purchased with funds provided under the terms of this AGREEMENT is subject to the following:

1. CONSULTANT shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the conclusion of the AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the equipment and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by LOCAL AGENCY.

2. Regulation 2 CFR 200 requires a credit to Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.

ARTICLE XII STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public work elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this AGREEMENT, including any subsequent amendments.

B. The CONSULTANT shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this AGREEMENT are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer (https://dot.ca.gov/programs/construction/labor-compliance).

These wage rates are made a specific part of this AGREEMENT by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site. Prevailing wages will be applicable to all inspection work performed at LOCAL AGENCY construction sites, at LOCAL AGENCY facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve LOCAL AGENCY projects. Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.

C. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations website at http://www.dir.ca.gov.

D. Payroll Records

1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the CONSULTANT or Subconsultant in connection with the public work. Each payroll record shall contain or be ITEM 10
Agenda Packet Page 54
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.

2. The payroll records enumerated under paragraph (1) above shall be certified as correct by the CONSULTANT under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by LOCAL AGENCY representatives at all reasonable hours at the principal office of the CONSULTANT. The CONSULTANT shall provide copies of certified payrolls or permit inspection of its records as follows:
a. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request. b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made available for inspection or furnished upon request to a representative of LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.

c. The public shall not be given access to certified payroll records by the CONSULTANT.

The CONSULTANT is required to forward any requests for certified payrolls to the LOCAL AGENCY Contract Administrator by both email and regular mail on the business day following receipt of the request.

3. Each CONSULTANT shall submit a certified copy of the records enumerated in paragraph (1) above, to the entity that requested the records within ten (10) calendar days after receipt of a written request.

4. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by LOCAL AGENCY shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name and address of the CONSULTANT or Subconsultant performing the work shall not be marked or obliterated.

5. The CONSULTANT shall inform LOCAL AGENCY of the location of the records enumerated under paragraph (1) above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.

6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to LOCAL AGENCY, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated.

Such penalties shall be withheld by LOCAL AGENCY from payments then due. CONSULTANT is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.

E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the LOCAL AGENCY Contract Administrator.

ITEM 10
Agenda Packet Page 55
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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F. Penalty

1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall forfeit to the LOCAL AGENCY a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the AGREEMENT by the CONSULTANT or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.

2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the CONSULTANT or Subconsultant in meeting their respective prevailing wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the CONSULTANT or Subconsultant had knowledge of the obligations under the Labor Code. The CONSULTANT is responsible for paying the appropriate rate, including any escalations that take place during the term of the AGREEMENT.

3. In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the CONSULTANT or Subconsultant.

4. If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the CONSULTANT of the project is not liable for the penalties described above unless the CONSULTANT had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of wages to those workers or unless the CONSULTANT fails to comply with all of the following requirements:
a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815. b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.
c. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the CONSULTANT shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project. d. Prior to making final payment to the Subconsultant for work performed on the public works project, the CONSULTANT shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.

5. Pursuant to Labor Code §1775, LOCAL AGENCY shall notify the CONSULTANT on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.

6. If LOCAL AGENCY determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if LOCAL AGENCY did not retain sufficient money under the AGREEMENT to pay those employees the balance of wages owed under the general ITEM 10
Agenda Packet Page 56
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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prevailing rate of per diem wages, the CONSULTANT shall withhold an amount of moneys due the Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by LOCAL AGENCY.

G. Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a penalty to the LOCAL AGENCY, twenty-five dollars ($25) for each worker employed in the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in §1815.

H. Employment of Apprentices

1. Where either the prime AGREEMENT or the subagreement exceeds thirty thousand dollars ($30,000), the CONSULTANT and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.

2. CONSULTANTs and subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, CONSULTANT and subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/, for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the AGREEMENT work. The CONSULTANT is responsible for all subconsultants’ compliance with these requirements.

Penalties are specified in Labor Code §1777.7.

ARTICLE XIII CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may have an impact upon the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project which will follow.

B. CONSULTANT certifies that it has disclosed to LOCAL AGENCY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this AGREEMENT. CONSULTANT agrees to advise LOCAL AGENCY of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this AGREEMENT. CONSULTANT further agrees to complete any statements of economic interest if required by either LOCAL AGENCY ordinance or State law.

C. The CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.

D. The CONSULTANT hereby certifies that the CONSULTANT or subconsultant and any firm affiliated with the CONSULTANT or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this AGREEMENT, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.

ITEM 10
Agenda Packet Page 57
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION The CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any LOCAL AGENCY employee.

For breach or violation of this warranty, LOCAL AGENCY shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the value of the work actually performed, or to deduct from this AGREEMENT price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

ARTICLE XV NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE A. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.

B. During the performance of this AGREEMENT, CONSULTANT and its subconsultants shall not deny the AGREEMENT’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2CCR §11000 et seq.), the provisions of Gov. Code §§11135-11139.5, and the regulations or standards adopted by LOCAL AGENCY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.

C. CONSULTANT shall permit access by representat ives of the Department of Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or LOCAL AGENCY shall require to ascertain compliance with this clause.

D. CONSULTANT and its subconsultant s shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

E. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.

F. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

ITEM 10
Agenda Packet Page 58
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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G. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.

H. CONSULTANT, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the LOCAL AGENCY components of the DBE Program Plan, CONSULTANT, subrecipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.

ARTICLE XVI DEBARMENT AND SUSPENSION CERTIFICATION
A. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:

1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;

2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;

3. Does not have a proposed debarment pending; and

4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.

B. Any exceptions to this certification must be disclosed to LOCAL AGENCY. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.

C. Exceptions to the Federal Government excluded parties (https://sam.gov/content/home) maintained by the U.S. General Services Administration are to be determined by FHWA.

ARTICLE XVIII DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION A. As the Project is funded with State-only funding, there is no DBE goal associated with this contract.

ARTICLE XVII INSURANCE
A. Before beginning any services under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant’s bid or proposal. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.
a. Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law.

The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Consultant is a sole ITEM 10
Agenda Packet Page 59
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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proprietor and does not have any employees and will not have any employees during the term of this Agreement.
b. Commercial General and Automobile Liability Insurance. i. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence and $4,000,000 aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement. ii. Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis.

Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and non-owned autos (Code 9). No endorsement shall be attached limiting the coverage.
iii. Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

1. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.

2. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased, hired, or borrowed by the Consultant. Coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01.

3. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant’s insurance and non-contributing.

4. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.

5. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount. c. Professional Liability Insurance.
i. General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $2,000,000 per occurrence or claim covering the Consultant’s errors and omissions. ii. Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:

ITEM 10
Agenda Packet Page 60
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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1. The retroactive date of the policy must be shown and must be before the date of the Agreement.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.

3. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five (5) years after completion of work under this Agreement.

4. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. d. All Policies Requirements.
i. Submittal Requirements. Consultant shall submit the following to City prior to beginning services:

1. Certificate of Liability Insurance in the amounts specified in this Agreement; and

2. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.
ii. Acceptability of Insurers. All insurance required by this Agreement is to be placed with insurers with a Bests' rating of no less than A:VII.
iii. Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than $100,000. iv. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
v. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss.

Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents, and subcontractors.
vi. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages. vii. Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

ITEM 10
Agenda Packet Page 61
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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e. Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 1) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 2) order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof; and/or 3) terminate this Agreement.

ARTICLE XVIII FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made.

B. This AGREEMENT is valid and enforceable only if sufficient funds are made available to LOCAL AGENCY for the purpose of this AGREEMENT. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this AGREEMENT in any manner.

C. It is mutually agreed that if sufficient funds are not appropriated, this AGREEMENT may be amended to reflect any reduction in funds.

D. LOCAL AGENCY has the option to terminate the AGREEMENT pursuant to Article VI Termination, or by mutual agreement to amend the AGREEMENT to reflect any reduction of funds.

ARTICLE XIX CHANGE IN TERMS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the parties.

B. CONSULTANT shall only commence work co vered by an amendment after the amendment is executed and notification to proceed has been provided by LOCAL AGENCY’s Contract Administrator.

C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Cost Proposal, which is a part of this AGREEMENT without prior written approval by LOCAL AGENCY’s Contract Administrator.

ARTICLE XX CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling agency has been employed, or retained, to solicit or secure this AGREEMENT upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing

business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this AGREEMENT without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

ARTICLE XXI DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other.

ITEM 10
Agenda Packet Page 62
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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Citrus Heights September 2023 (State-Only Funds)

A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY’s Contract Administrator and City Manager, who may consider written or verbal information submitted by CONSULTANT.

B. Not later than thirty (30) calendar days after completion of all deliverables necessary to complete the plans, specifications and estimate, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for review will be submitted in writing.

C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this AGREEMENT.

ARTICLE XXII INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the State, and the FHWA if federal participating funds are used in this AGREEMENT; to review and inspect the project activities and files at all reasonable times during the performance period of this AGREEMENT.

ARTICLE XXIII SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives.

CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site.

B. Pursuant to the authority contained in Vehicle Code §591, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic. CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code.

CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.

C. Any subcontract entered into as a result of this contract, shall contain all of the provisions of this Article.

ARTICLE XXIV OWNERSHIP OF DATA
A. It is mutually agreed that all materials prepared by CONSULTANT under this AGREEMENT shall become the property of City, and CONSULTANT shall have no property right therein whatsoever.

Immediately upon termination, City shall be entitled to, and CONSULTANT shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other such materials as may have been prepared or accumulated to date by CONSULTANT in performing this AGREEMENT which is not CONSULTANT’s privileged information, as defined by law, or CONSULTANT’s personnel information, along with all other property belonging exclusively to City which is in CONSULTANT’s possession. Publication of the information derived from work performed or data obtained in connection with services rendered under this AGREEMENT must be approved in writing by City.

B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.

C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the ITEM 10
Agenda Packet Page 63
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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Citrus Heights September 2023 (State-Only Funds)

work product is suitable in any way for any other project except the one detailed in this Contract.

Any reuse by City for another project or project location shall be at City’s sole risk.

D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federal- aid contracts).

E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.

ARTICLE XXV CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION CONTRACTOR A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.

B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY.

Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.

C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.

ARTICLE XXVI CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.

B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.

C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.

D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.

E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.

F. All information related to the construction estimate is confidential, and shall not be disclosed by ITEM 10
Agenda Packet Page 64
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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Citrus Heights September 2023 (State-Only Funds)

CONSULTANT to any entity, other than LOCAL AGENCY, Caltrans, and/or FHWA. All of the materials prepared or assembled by CONSULTANT pursuant to performance of this Contract are confidential and CONSULTANT agrees that they shall not be made available to any individual or organization without the prior written approval of City or except by court order. If CONSULTANT or any of its officers, employees, or subcontractors does voluntarily provide information in violation of this Contract, City has the right to reimbursement and indemnity from CONSULTANT for any damages caused by CONSULTANT releasing the information, including, but not limited to, City’s attorney’s fees and disbursements, including without limitation experts’ fees and disbursements.

ARTICLE XXVII NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.

ARTICLE XXVIII EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.

ARTICLE XXIX PROMPT PAYMENT
A. PROMPT PAYMENT FROM LOCAL AGENCY TO CONSULTANT
The LOCAL AGENCY shall make all project progress payment within 30 days after receipt of an undisputed and properly submitted payment request from CONSULTANT on a professional service contract. If the LOCAL AGENCY fails to pay promptly, the LOCAL AGENCY shall pay interest to the CONSULTANT, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied and pro-rated as necessary. Upon receipt of the payment request, the LOCAL AGENCY shall act in accordance with both of the following:
(1) The LOCAL AGENCY shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.
(2) The LOCAL AGENCY must return any payment request deemed improper by the LOCAL AGENCY to the CONSULTANT as soon as feasible, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.

B. PROMPT PAYMENT CERTIFICATION
For projects awarded on or after September 1, 2023: the CONSULTANT must now submit Exhibit 9-P to the LOCAL AGENCY administering the contract by the 15th of the month following the month of any payment(s). If the CONSULTANT does not make any payments to subconsultants, supplier(s), and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

The LOCAL AGENCY must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and non-DBE firms, and address any shortfalls to the DBE commitment and prompt payment issues until the end of the project. The LOCAL AGENCY must email a copy of Exhibit 9-P to [email protected] before the end of the month after receiving the Exhibit 9-P from the CONSULTANT.

ITEM 10
Agenda Packet Page 65
Exhibit 10-R
Professional Engineering Services for the Roseville Rd/Butternut Dr. Intersection Improvements & Systemic Signalized Intersection Improvements

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Citrus Heights September 2023 (State-Only Funds)

ARTICLE XXX NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this AGREEMENT and changes thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows:

CONSULTANT:

Kimley-Horn and Associates, Inc.

Robert Padema, Project Manager

555 Capitol Mall, Suite 300

Sacramento, Ca 95814

LOCAL AGENCY:

City of Citrus Heights

Leslie Blomquist, Contract Administrator

6360 Fountain Square Dr.

Citrus Heights, Ca 95621

ARTICLE XXXI CONTRACT
The two parties to this AGREEMENT, who are the before named CONSULTANT and the before named LOCAL AGENCY, hereby agree that this AGREEMENT constitutes the entire AGREEMENT which is made and concluded in duplicate between the two parties. Both of these parties for and in consideration of the payments to be made, conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this AGREEMENT as evidenced by the signatures below.

Signature page follows
ITEM 10
Agenda Packet Page 66

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Citrus Heights September 2023 (State-Only Funds)

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

ARTICLE XXXII SIGNATURES

CITY OF CITRUS HEIGHTS KIMLEY-HORN AND ASSOCIATES, INC.

Ashley J. Feeney,
City Manager

Matthew D. Weir, Vice
President
Date:

Date:

Attest: Approved as to Form:

Amy Van, City Clerk Ryan R. Jones, City Attorney

ITEM 10
Agenda Packet Page 67
191.24% Overhead% Name
Robert
Paderna
Matthew
Weir
Brandi
Childress
Alex
Jewell
Daniel
Carley
Molly
Tremblay
190.79% Overhead% w/o FCCM Category/Title Project Manager Principal-in- Charge Task Lead Task Lead Task Lead Task Lead
10% Fee% Direct Rate 84.86 99.42 99.04 85.24 74.76 54.44 110.03 99.87 85.34 74.73 57.39 49.96 43.11 32.37 Overhead 162.29 190.13 189.40 163.01 142.97 104.11 210.42 190.99 163.20 142.91 109.75 95.54 82.44 61.90 Fee* 24.98 29.27 29.16 25.09 22.01 16.03 32.39 29.40 25.12 22.00 16.89 14.71 12.69 9.53 Billing Rate $271.82 $318.46 $317.24 $273.04 $239.47 $174.38 $352.45 $319.90 $273.36 $239.37 $183.83 $160.03 $138.09 $103.69 Task 1 22 84 1 4 2 8 1 2 0000000 1 4 1 02 $ 23,868.70

1.1 12 4 4 4 12 12 48 $ 11,863.08

1.2 14 14 $ 1,451.62

1.3 10 4 10 16 40 $ 10,554.00
Task 2 6000 1 2 2 0 00000 3 6 2 0 0 9 4 $ 16,515.14

2.1 22 2 6 $ 1,371.35

2.2 24 61 2 $ 2,136.66

2.3 24 10 16 $ 2,776.78

2.4 46 10 20 20 60 $ 10,230.35
Task 3 00 2 0 00 2 0 00000 2 0 00 6 0 $ 13,033.14

3.1 20 20 20 60 $ 13,033.14
Task 4 00080000000 2 0 00 2 8 $ 5,384.95

4.1 2 16 18 $ 3,106.58

4.2 6 41 0 $ 2,278.36
Task 5 24 000 2 0 3 0 00000 8 0 1 10 0 2 64 $ 44,536.96

5.1 16 14 20 60 80 190 $ 31,838.43

5.2 86 10 20 30 74 $ 12,698.53
Task 6 10 000 1 0 000000000 2 0 $ 5,112.93

6.1 10 10 20 $ 5,112.93
Task 7 4000 1 8 1 8 00000080 4 8 $ 9,641.35

7.1 12 2 5 $ 1,099.53

7.2 12 2 5 $ 1,099.53

7.3 16 10 82 5 $ 4,557.18

7.4 18 4 13 $ 2,885.11

7.5 0 $ ‐
Task 8 20 000 2 0 00000 4 0 000 8 0 $ 17,579.11

8.1 20 20 40 80 $        17,579.11
66 8 2 4 2 2 8 8 1 00 00000 1 56 1 38 1 4 6 16
$17,940.30 $2,547.69 $7,613.85 $6,006.88 $21,073.40 $17,438.17 $0.00 $0.00 $0.00 $0.00 $0.00 $24,964.89 $19,056.35 $1,451.62 $     135,672.27 $       23,947.54
$             400.00
$          8,681.79
$        14,865.75
117,533.60$
24,507.10$
$       17,579.11
$  159,619.81
*Kimley-Horn's overhead rate contains 0.45% FCCM. Fee is not charged on the FCCM portion of Kimley-Horn's overhead rate Design Services During Construction
Design Services During Construction
PRELIMINARY ENGINEERING (PE) PHASE SUBTOTAL (Tasks 1‐6) RIGHT OF WAY (ROW) PHASE SUBTOTAL (Task 7)
CONSTRUCTION (CON) PHASE SUBTOTAL (Task 8)
TOTAL COST:

Topographic Survey (UNICO) - Task 2
ROW Mapping & Plats and Legal (UNICO) - Task 7
Other Direct Costs
Outside Printing
Utility Coordination and Certification
Right of Way Documentation and Certification

TOTAL HOURS
Subtotal Labor:

Plats and Legal Descriptions
Bidding Support
Bidding Assistance
Right of Way Engineering
Right of Way
Final PS&E
Environmental
CEQA Compliance
Environmental Meetings and Coordination
Plans, Specifications, and Estimate (PS&E)
95% PS&E
QC/QA
Preliminary Engineering and Research
Preliminary Assessment
Topographic Survey and Right-of-Way Mapping
Utility Location and Facility Mapping
Preliminary Engineering
Public Outreach and Engagement
Public Outreach and Engagement
Project Administration

CITRUS HEIGHTS
Roseville Rd/Butternut Dr Intersection Improvements & Systemic Signalized Intersection Improvements State Project No. HSIPSL-5475 (050)
Kimley-Horn and Associates, Inc.

Sr.

Professional III
Sr.

Professional II
Sr.

Professional I Professional II Professional I Analyst II Analyst I Project Support
TOTAL
HOURS TOTAL COST
Project Management and Coordination
Monthly Project Coordination Meetings
ITEM 10
Agenda Packet Page 68

SAMPLE COST PROPOSAL
Sample Only - Required Cost Proposal Template To Be Determined By Agency Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 8/30/2023

DIRECT LABOR
Hours
86 8
24 22
108
100
0 0
0 0
40 156
138
14 LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases
(see Anticpated Salary Increases page for calculation)
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] 42,355.36$

INDIRECT COSTS
d) Fringe Benefits ( Rate: 0.00% ) e) Total Fringe Benefits [(c) x (d)] -$ f) FCCM ( Rate: 0.45% ) 190.60 $
h) Overhead ( Rate: 190.79% ) i) Overhead [(c) x (h)] 80,809.79$ j) TOTAL INDIRET COSTS [(e) + (g) + (i)] 81,000.39$
FIXED FEE k) TOTAL FIXED FEE [(c) + (e) + (i)* fixed fee 10% ] 12,316.52$ Quatity Unit
l) TOTAL OTHER DIRECT COSTS 400.00$
Subconsultant 1: 23,547.54$
Subconsultant 2: $
Subconsultant 3: $
Subconsultant 4: $
23,547.54$
23,947.54$
159,619.81$
SAMPLE COST PROPOSAL 1

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Kimley-Horn and Associates, Inc.

Project Manager Paderna, Robert V. $84.86 7,297.96 $
Principal-in-Charge Weir, Matthew D. $99.42 795.36 $
Classification/Title Name Actual Hourly Rate Total
Task Lead Carley, Daniel C. $74.76 8,074.08 $
Task Lead Tremblay, Molly $54.44 5,444.00 $
Task Lead Childress, Brandi M. $99.04 2,376.96$
Task Lead Jewell, Alex H. $85.24 1,875.28$
Sr. Professional I TBD $85.34 -$
Professional II TBD $74.73 -$
Sr. Professional III TBD $110.03 -$
Sr. Professional II TBD $99.87 -$
Analyst I TBD $43.11 5,949.18$
Project Support TBD $32.37 453.18$
Professional I TBD $57.39 2,295.60$
Analyst II TBD $49.96 7,793.76$
Outside Printing $0.00 400.00$
$0.00 -$
42,355.36$
-$
g) FCCM [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE
Description of Item Unit Cost Total
m) SUBCONSULTANTS' COSTS
UNICO
(m) TOTAL SUBCONSULTANS' COSTS
$0.00 -$
$0.00 -$
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]
Prime Consultant
Subconsultant
2nd Tier Subconsultant

Page 1 of 3 ends

ITEM 10
Agenda Packet Page 69

SAMPLE COST PROPOSAL
Sample Only - Required Cost Proposal Template To Be Determined By Agency

1. Calculate average hourly rate for 1st year of the contract (Direct Labor Subtotal divided b y total hours) Direct Labor
Subtotal
per Cost
Proposal
Total Hours
per Cost
Proposal
Avg Hourly
Rate
$ 42,355.36 / 696 = $60.86 Year 1 Avg Hourly Rate

2. Calculate hourly rate for all periods (Increase the Average hourly rate for a period by proposed escalation %) Avg Hourly
Rate
Proposed
Escalation
Year 1 $60.86 + 5% = $63.90
Year 2 $63.90 + 5% = $67.09
Year 3 $67.09 + 5% = $70.45 Year 4 Avg Hourly Rate
Year 4 $70.45 + 5% = $73.97 Year 5 Avg Hourly Rate
Estimated %
Completed
Each Period
Total Hours
per Cost
Proposal
Total Hours
per Period
Year 1 100.00% * 696 = 696 Estimated Hours Year 1
Year 2 0.00% * 696 = 0 Estimated Hours Year 2
Year 3 0.00% * 696 = 0 Estimated Hours Year 3
Year 4 0.00% * 696 = 0 Estimated Hours Year 4
Year 5 0.00% * 696 = 0 Estimated Hours Year 5
Total 100% Total = 696

4. Calculate Total Costs includin
g Escalation (Multiply average hourly rate by the number of hours) Avg Hourly
Rate
Estimated
Hours
(calculated
above)
(calculated
above)
Year 1 $60.86 * 696 = $42,355.36 Estimated Hours Year 1 Year 2 $63.90 * 0 = $0.00 Estimated Hours Year 2
Year 3 $67.09 * 0 = $0.00 Estimated Hours Year 3
Year 4 $70.45 * 0 = $0.00 Estimated Hours Year 4
Year 5 $73.97 * 0 = $0.00 Estimated Hours Year 5
= $42,355.36
= $42,355.36
= $0.00 Transfer to Page 1
Period 1 = Contract inception through 6/30/23 Period 2 = 7/1/23 through 6/30/24 Period 3 = 7/1/24 through 6/30/25 Period 4 = 7/1/25 through 6/30/26 Period 5 = 7/1/26 through 6/30/27 (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
5 Year
Contract Duration
Year 2 Avg Hourly Rate
SAMPLE COST PROPOSAL 1

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS Cost
Per Period
Total Direct Labor Cost with Escalation
Year 3 Avg Hourly Rate

3. Calculate estimated hours per year (Multiply estimate % each period by total ho Direct Labor Subtotal before escalation
Estimated total of Direct Labor Salary

Page 2 of 3 ends

ITEM 10
Agenda Packet Page 70

SAMPLE COST PROPOSAL
Sample Only - Required Cost Proposal Template To Be Determined By Agency Name: Title*:

Signature: Date of Certification (mm/dd/yyyy): 8/30/ 2023 Email: Phone Number:

Address:

List services the consultant is providing under the proposed contract:

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

SAMPLE COST PROPOSAL 1
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in

1. Generally Accepted Accounting Principles (GAAP)
555 Capitol Mall, Suite 300, Sacramento, CA 95814
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Engineering services
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Prime Consultant or Subconsultant Certifying:

Anthony Podegracz Vice President
[email protected] 916-858-5800

Page 3 of 3 ends

ITEM 10
Agenda Packet Page 71
City of Citrus Heights
Roseville Road/Butternut Drive Intersection Improvements and Systemic Signalized Intersection Improvements
Project No. HSIPSL‐5475 (050)

Scope Of Services

PRELIMINARY ENGINEERING (PE) PHASE

Task 1: Project Management and Coordination
Upon receipt of Notice to Proceed, Kimley‐Horn will coordinate and attend an in‐person project kick‐off meeting. The primary purpose of this coordination meeting will be to review scope of services and grant requirements, discuss proposed safety countermeasures, and to establish a mutually acceptable project schedule which considers the City’s timeline for submit tal to CTC.

This task includes general project administration, including management of project staff, quality control, and project accounting. Kimley‐Horn will attend monthly project coordination meetings (assumed to be virtual via Microsoft Teams or Zoom) to discuss the project, present design options, review alternatives, schedule updates, and cost considerations.

Deliverables:
 Project schedule and updates
 Meeting agendas and minutes for all design and coordination meetings

Task 2: Preliminary Engineering and Research
Kimley‐Horn will develop the design of the improvements identified in coordination with the City through Task 2.1. We assume the preliminary design task will occur over three (3) months, and we anticipate preparing the following sheets for the construction plans at the final bid set submittal:

Cover 1 sheet
Layout Plans 2 sheets
Construction Details 4 sheets
Drainage and Utility Plans and Details 3 sheets
Signing and Striping Plans 2 sheets
Signal Modification Plans and Quantity Schedules
(36 locations)
2 sheets
Total 14 sheets

We assume twenty‐one (21) total sheets. We assume that curb return ADA ramp upgrades and/or new ramps (6 total) will be required at the following locations:

 Villaview Drive, south (2 curb ramp)
 Villaview Drive, north (2 curb ramps, including bulb‐outs)  Roseville Road (2 curb ramps, including bulb‐outs)

We assume the City will provide sufficient design information on the storm drain infrastructure within the project area, and we will include this information with the project PS&E.

ITEM 10
Agenda Packet Page 72
Roseville Rd/Butternut Dr Intersection Improvements and Systemic Signalized Intersection Improvements Scope of Services, Page 2

Task 2.1: Preliminary Assessment
The Kimley‐Horn team will review the available grant application material and re‐familiarize ourselves with all aspects of the work conducted to date. In coordination with the City, Kimley‐Horn will conduct a preliminary assessment to analyze the project areas for potential issues such as right‐of‐way constraints, vehicular and pedestrian/cyclist a
ccessibility, and drainage. The preliminary assessment will also be used to inform the environmental review.

Kimley‐Horn assumes geotechnical services are not required for this project, and a pavement section will be determined through discussions with the City during the preliminary assessment.

Task 2.2: Topographic Survey
Land surveying will include research, horizontal and vertical control, boundary and right‐of‐way surveying, along with topographic surveying and mapping. UNICO will coordinate with the City and Sacramento County to attain the necessary mapping, documentation and permitting required for this project. UNICO will also provide regular survey status updates and schedul e. All survey work will be performed under the direction of a California Licensed Land Surveyor.

UNICO will perform detailed (non‐aerial) topographic surveys utilizing local National Geodetic Survey (NGS) NAD83 and NAVD88 datums, derived from the California State Plane Coordinate System and Sacramento County benchmarks. UNICO will perform design surveys along an approximately 800 foot portion of Roseville Road from Adagio Way to a point northeasterly of the intersection of Roseville Road and Bu
tternut Drive. UNICO will also perform topographic surveying and mapping along Butternut Drive from the intersection of Roseville Road to the intersection of Villaview Drive. The survey will extend 15’ beyond the existing right‐of‐way where accessible and 25’ beyond all curb returns on intersecting streets. UNIC
O will measure downs to relevant sewer and drain structures will be performed to include depth, approximate size and flow direction. Special attention to conforms, driveways, ADA access and ADA curb ramps will be given. UNICO will locate any pre‐marked USA markings (by others). USA and utility information will be mapped into the topographic base file. UNICO will map all topographic
features in AutoCAD format to include 1’ contours and 3D surface. UNICO will set durable project control along the corridor for future surveys and construction control.

Deliverables:
 Topographic AutoCAD Base File
 Survey Control Table and Diagram
 Point Files

Task 2.3: Utility Location and Facility Mapping
Kimley‐Horn will prepare and distribute utility A, B, and C letters, as appropriate, to all potentially affected agencies and utilities to receive their facility record maps and for their review and comment on the proposed improvements. We will i
nclude the information received on our plans, and we anticipate only minor surface adjustments of facilities will be required. Utility design and potholing services are not included in this scope of work but could be provided for additional scope and fee if requested by the City.

In
addition to our coordination with the City, Kimley‐Horn will coordinate with Citrus Heights Police, Fire, and the County for their review and comments on the proposed improvements. We assume the City will provide the appropriate contact information for the impacted agencies.

ITEM 10
Agenda Packet Page 73
Roseville Rd/Butternut Dr Intersection Improvements and Systemic Signalized Intersection Improvements Scope of Services, Page 3
Deliverables:
• Utility Information and coordination letters
• Meeting notes from coordination with Police, Fire, and County

Task 2.4: Preliminary Engineering
The 50% plans will include the sheets above with limited details and vertical design information. Kimley‐ Horn will perform truck turning analysis so that the bulb‐out on the south side of Butternut Drive/ Roseville Road does not obstruct the access driveway to Cal American (CalAM) Water’s facilities; design vehicle will be de
termined through coordination with CalAM. The construction detail sheets for the proposed curb ramp designs will provide limited vertical design information. Proposed drainage infrastructure horizontal layout (as needed) will be provided at this design level.

Traffic signal modification plans for the 36 signalized intersections will include a citywide map with project traffic signals, detail sheets, and a quantity schedule sheet presenting the locations and number of traffic signal head backplate replacements required.

Deliverables:
 50% Plans (PDF and three (3) hardcopies, 11”x17”, bond)  50% Engineer’s Opinion of Probable Construction Cost (OPCC) (PDF and three (3) hardcopies, 11”x17”, bond)

Task 3: Public Outreach and Engagement
Community outreach and engagement may be requested as the project is adjacent to existing residential homes. Kimley‐Horn will consider the nature and type of outreach to best meet the needs of the City. The scope of work will include typical public outreach and engagement methods and services in accordance with the following:

• Coordinate and participate in appropriate public engagement and project coordination meetings regarding the design of the project and environmental review process • Meet with adjacent private property owners to discuss project design and improvements, including coordinating with Cal American Water regarding access to their property on the south side of Butternut Drive at Roseville Road
• Develop specific proper
ty owner exhibits with special provisions for each property along the corridor detailing the work adjacent to the properties (only applicable to properties with significant impacts). It is anticipated that these exhibits will be the same utilized for any Permission to Enter and Construct (PTEC) docum ents discussed in the Right‐of‐Way Services task should a PTEC be necessary.

Assumptions:
• The City will be responsible for developing the project webpage content and updates and that no special graphics will be needed from the team for the website above and beyond what may be created for other reports
or tasks outlined elsewhere in the RFP
• Kimley‐Horn will handle fees related to printing and distributing materials, postage, advertisements, and obtaining mailing addresses

Deliverables:
• Coordinate and implement public engagement efforts at the request of the City • Meeting agendas and minutes for all engagement meetings • Property owner exhibits and special provisions

ITEM 10
Agenda Packet Page 74
Roseville Rd/Butternut Dr Intersection Improvements and Systemic Signalized Intersection Improvements Scope of Services, Page 4
Task 4: Environmental
Kimley‐Horn will conduct an environmental review in compliance with the California Environmental Quality Act (CEQA) and process the required documentation through final approval by the City. As the project is funded with state‐only funding, compliance with the National Environmental Protection Act (NEPA) will not be needed.

Task 4.1 CEQA Compliance
Kimley‐Horn will prepare a Notice of Exemption (NOE) form and memo for improvements proposed for the project area. The City will be the lead agency for the NOE. The form and memo will be provided to City Staff for review. This scope includes one round of revisions on the NOE for m and memo. Kimley‐ Horn will coordinate with City staff to file the NOE with State Clearinghouse.

Task 4.2: Environmental Meetings and Coordination
Kimley‐Horn will provide project management oversight of team’s activity and coordinate with City staff throughout the project’s duration. Kimley‐Horn project management and task leads will supervise, coordinate, and monitor the planning and design of the Project for conformance with standards and policies established between City staff and Kimley‐Horn at the beginning of the project.

Kimley‐Horn will attend a kick‐off meeting and one (1) additional review meeting with City staff. The goal of the kick‐off meeting is to finalize the project schedule and establish a plan for a successful project. No public meeting or hearings are included in this scope.

Deliverables:
• One (1) PDF copy of the Draft and Final NOE for City review and approval

Task 5: Plans, Specifications, and Estimate (PS&E)

Task 5.1: 95% PS&E
Based on one set of non‐conflicting City 50% review comments, Kimley‐Horn will advance the design and plans to the 95% design level. Significant design or plan changes will be considered additional scope and can be performed for additional fee.

We will prepare project technical specifications following Caltrans 2022 format.

We will develop a tentative construction schedule utilizing a high‐level working day analysis.

Deliverables:
• 95% Plans (PDF, three (3) hardcopies, 11”x17”, bond)
• 95% Specifications (PDF, three (3) hardcopies)
• 95% Engineer’s OPCC (PDF, three (3) hardcopies)
• Responses to City’s review comments on 50% submittal with return markups • Tentative Construction Schedule/Assumed Working Days

Task 5.2: Final PS&E
Based on one set of non‐conflicting City 95% review comments with only minor changes to the plans, Kimley‐Horn will advance the design and plans to the final/bid design level. Significant design or plan changes will be considered additional scope and can be performed for additional fee.

ITEM 10
Agenda Packet Page 75
Roseville Rd/Butternut Dr Intersection Improvements and Systemic Signalized Intersection Improvements Scope of Services, Page 5
Deliverables:
• Bid Plans (PDF, one (1) signed hardcopy, 24”x36”, bond) • Bid Specifications (PDF, one (1) single‐sided hardcopy with signed technical specifications) • Final Project Schedule (PDF, one (1) hardcopy)
• Final OPCC (PDF, one (1) hardcopy)
• Responses to City’s review comments on 95% submittal with return markups

Task 6: Bidding Support

The Kimley‐Horn team will provide support to the City during the bidding phase by attendance by one (1) staff at the pre‐bid meeting (assumes teleconference), reviewing and responding to bidders’ questions and RFIs, providing addenda to the construction documents, as needed, and reviewing bids for responsiveness and reasonableness subject to the allocate d budget for this task. Our scope includes up to 20 hours for bidding support. We assume the bidding support task to occur over two months.

Deliverables:
• Attendance at pre‐bid meeting (teleconference)
• Responses to RFIs and preparation of addenda (if needed) • Review bids for responsiveness and reasonableness

RIGHT OF WAY (ROW) PHASE

Task 7: Right of Way Engineering

Task 7.1 Right‐of‐Way
UNICO will research record mapping and deed documents for the determination of the existing right‐of‐ way and parcel boundaries along the project corridor. UNICO will perform field surveying of record right‐of‐way and property monuments to resolve the right‐of‐way and parcel boundaries.

UNICO will resolve the boundaries from record and field information and create an overall right‐of‐way base map. It is expected that the City will provide current title reports for all adjacent parcels to confirm right‐of‐way and easement constraints. UNICO will prepare a right‐of‐way and boundary LANDNET base file showing all right‐of‐way, easements, ownership details, and Parcel Id entification APN’s.

Task 7.2 Plats and Legal Descriptions
UNICO will prepare plats and legal descriptions for right‐of‐way acquisition, easements and temporary construction easement (TCE) as needed for the project. The exact location and needs will be determined during the design. For this proposal, UNICO will assume that a total of 8 plats and legal d escriptions will be necessary. UNICO will prepare preliminary plats, legal descriptions and closure calculations for right‐ of‐way, easement or TCE. Upon approval, UNICO will prepare final signed and stamped PDF plats and legal descriptions.

Deliverables:
 Right‐of‐Way and Boundary Base File
 Copies of Maps and Deeds if Requested
 Plats and Legal Descriptions (8)

ITEM 10
Agenda Packet Page 76
Roseville Rd/Butternut Dr Intersection Improvements and Systemic Signalized Intersection Improvements Scope of Services, Page 6
Task 7.3 – Utility Coordination and Certification
Kimley‐Horn will coordinate with known utility owners within the Project limits and will prepare the Project plans in accordance with the Caltrans Local Assistance Procedures Manual (LAPM). The plans will follow the requirements of the LAPM relating to display of existing utilities.

Kimley‐Horn will prepare and sign the Utility Certification and the Utility Matrix as stipulated in the LAPM in support of the Right‐of‐Way Certification included in Task 7.4.

Kimley‐Horn assumes the existing gas valve at the south corner of Roseville Rd and Butternut Dr will be adjusted to grade at the owner’s (PG&E) cost upon completion of their liability determination. We assume a Report of Investigation (ROI) and Notice to Owner (NTO) will be required per the LAPM process. We will prepare the draft ROI and NTO an
d submit to Caltrans for review, and we assume one
revision will be required. Final ROI and NTO documents will be packaged with the liability determination letter and relocation plans prepared by PG&E for final submittal to Caltrans for approval. Should additional utilities require adjustment or relocation, utility owner packages can be prepared as an additional service.

We assume up to 25 hours of staff effort is included in this task.

Deliverables:
 Signed Utility Policy Certification (PDF) and Utility Matrix (Excel and PDF)  Draft and Final ROI and NTO to PG&E (PDF)

Task 7.4 – Right‐of‐Way Documentation and Certification The Kimley‐Horn team assumes up to two (2) properties will be impacted by the proposed project improvements. We will support the City with owner coordination to obtain the required right of way agreements (assume Permit to Enter and Construct or similar) to complete the Right of Way Certification for the project.

We will draft the Right of Way Certification and work with Caltrans on any required revisions to obtain the final approval of the Right of Way Certification.

We assume right of way appraisal, negotiations, and acquisition are not included in this Scope of Services.

We assume up to 13 hours of staff effort is included in this task.

Deliverables:
 Draft Right of Way Certification (PDF)
 Final Right of Way Certification (PDF)

CONSTRUCTION (CON) PHASE

Task 8: Design Services During Construction (DSDC)
The Kimley‐Horn team will coordinate with and provide support to the City during construction and we assume this task to occur over nine months.

ITEM 10
Agenda Packet Page 77
Roseville Rd/Butternut Dr Intersection Improvements and Systemic Signalized Intersection Improvements Scope of Services, Page 7
The following list of services may be provided:

1. Attend and prepare information for the pre‐construction meeting (assume teleconference)

2. Review and response to appropriate RFIs, which may include revisions and clarifications of design details and specifications

3. Review and response to material submittals

4. Review and response to proposed substitutions, if any, for conformance to the construction documents

5. Attend periodic construction progress meetings as directed by the City

6. Review and response to proposed changes to the contract (Request for Quotations and Contract Change Orders)

7. Prepare Record Drawings based upon red‐lines provided by the contractor and field reviews performed by the City construction man
agement team. Kimley‐Horn will not inspect the
contractor’s work.

Limitation of Responsibilities. Kimley‐Horn will not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing the work. Kimley‐Horn will not have the authority or responsibility to stop the work of any Contractor.

Deliverables:
• Responses to RFIs, submittals, and revised details, plans, or specifications • Record drawings prepared in PDF

ITEM 10
Agenda Packet Page 78
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM

DATE: September 14, 2023

TO: Mayor and City Council Members
Ashley J. Feeney, City Manager

FROM: Regina Cave, General Services Director
Leslie Blomquist, City Engineer

SUBJECT: Arcade-Cripple Creek Trail Project
Finding of Necessity Pursuant to Public Contract Code Section 4109

Summary and Recommendation

On August 11, 2022, the City Council awarded a contract to Central Valley Engineering & Asphalt, Inc (CVEA) for construction of the Arcade-Cripple Creek Trail Project. At the time of bid submittal, CVEA intended to self-perform the pile driving work associated with this project.

However; due to uncertainties in material acquisition timelines and qualified staff availability, CVEA now proposes to perform this work with a subcontractor.

Pursuant to Public Contract Code §4109, “Subletting or subcontracting of any portion of the work in excess of one-half of 1 percent of the prime contractor’s total bid as to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the awarding authority setting forth the facts constituting the emergency or necessity".

Staff recommends the City Council approve Resolution No. 2023-___, a Resolution of the City Council of the City of Citrus Heights, California, determining the addition of a subcontractor to the Arcade-Cripple Creek Trail Project as a “public necessity” under Public Contract Code §4109.

City Council Strategic Goal/Objective

This item aligns with the Citrus Heights City Council Strategic Plan Objective to “Maintain Public Infrastructure and Enhance Alternative Modes of Transportation.”

Fiscal Impact

There is no fiscal impact associated with this action. The previously authorized construction amount of $9,289,361.12 will remain unchanged.

ITEM 11
Agenda Packet Page 79
Subject: Arcade Cripple Creek Trail Project – Finding of Necessity Pursuant to Public Contract Code §4109 Date: September 14, 2023

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Background and Analysis

On August 11, 2022, the City Council awarded a contract to CVEA for the Arcade-Cripple Creek Trail Project (Project). Subsequently, the Notice to Proceed was issued on September 10, 2022, with a start date of September 26, 2022.

The bid documents for this project did not include any reference to subcontractors being utilized for the pile driving portion of work required with the Project. Rather, CVEA intended to self- perform this item of work. Pile driving is one of the first items of work associated with construction of the two project bridge structures. However, due to uncertainty in the bridge delivery schedule, pile driving has been on hold as this item of work requires closure of an existing, heavily traveled, recreational trail within the Sundance Natural Area. Recently, the bridge delivery schedule was confirmed with the structural subcontractor and pile driving is now required to keep the project construction on schedule and to minimize impacts to the traveling public. Pile driving operations are a specialty trade and due to the amount of time between submittal of bid proposals, acquisition of materials necessary for pile driving, and scheduling of bridge construction, the personnel that were anticipated to be assigned to the Project are no longer available for reasons beyond the control of CVEA.

With the current construction season coming to a close within the next two months, it is not likely that CVEA will be able to obtain the specialty services of personnel skilled in the trade of pile driving within the time necessary to complete bridge construction before start of the official rainy season. If the Project were to be delayed further, it would cause construction of the two bridges to be delayed until at least late spring of 2024, and possibly further due to wet conditions for the anticipated El Nino weather pattern and environmental concerns of raptors and other migratory birds that are known to nest and hatch their offspring in the vicinity of both bridges during the spring and early summer months.

Additional and avoidable delays to the project would continue to cause a hardship to members of the community with ongoing construction and a discontinuous pedestrian trail network, as well as to create a barrier to public safety response due to the absence of bridges that are not present to facilitate safe and efficient passage across the creeks.

On August 29, 2023, staff received a written request from CVEA to allow addition of a pile driving subcontractor to this Project with the associated equipment and trained staff who specialize in this item of work. This letter has been included as an attachment to this report.

Staff have reviewed this request and recommend the City Council make a Finding of Necessity, pursuant to Public Contract Code §4109, based on the following:

ITEM 11
Agenda Packet Page 80
Subject: Arcade Cripple Creek Trail Project – Finding of Necessity Pursuant to Public Contract Code §4109 Date: September 14, 2023

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• Subsequent to the acceptance of the bid, CVEA no longer has access to employees skilled at pile driving due to circumstances beyond their control. • The time necessary for CVEA to acquire employees with the skills and training necessary to perform the pile driving portion of the Project would cause completion of the bridges to be delayed until spring or summer of 2024. • Avoidable delays to the project prevent the public from utilizing the safe and accessible pedestrian facilities that the trail will provide. • Avoidable delays continue the barriers that currently exist to public safety response across the creek at both bridge locations.

By making a Finding of Necessity for CVEA as part of the Arcade-Cripple Creek Trail Project, the requirements of Public Contract Code §4109 as it relates to the aforementioned finding of necessity will have been satisfied.

Attachments
1) Written request from CVEA
2) Resolution No. 2023-___, a Resolution of the City Council of the City of Citrus Heights, California, determining the addition of a subcontractor to the Arcade-Cripple Creek Trail Project as a “public necessity” under Public Contract Code 4109.

ITEM 11
Agenda Packet Page 81

General Engineering Contractor License No. 773404
216 Kenroy Lane, Roseville, California 95678
phone (916) 791-1609 fax (916) 791-6424

August 29, 2023
Re: Arcade-Cripple Creek Trail
Subject: Subcontractor Request

Central Valley Engineering & Asphalt, Inc. is requesting to subcontract the pile driving portion of work on the Arcade-Cripple Creek Trial Project to Lassen Pile to assist with the construction of the bridge foundations. The personnel and equipment that were assigned to this project at time of bid are no longer available due to circumstances beyond our control. The addition of Lassen Pile will expedite the project completion to Fall of this year as opposed to Spring/ Summer of 2024.

Rob Hannah, Project Manager
Central Valley Engineering & Asphalt, Inc.

ITEM 11
Agenda Packet Page 82
RESOLUTION NO. 2023-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, DETERMINING THE ADDITION OF A SUBCONTRACTOR TO THE

ARCADE-CRIPPLE CREEK TRAIL PROJECT IS A
“PUBLIC NECESSITY” UNDER PUBLIC CONTRACT CODE 4109

WHEREAS, on August 11, 2022, the City Council of the City of Citrus Heights, California, authorized the award of a construction contract to Central Valley Engineering & Asphalt, Inc. (CVEA) to perform the Arcade-Cripple Creek Trail Project (Project);

WHEREAS, the City issued a written notice to proceed with the Project with a commencement date of September 26, 2022;

WHEREAS, at the time of bid submittal, CVEA anticipated performing pile driving operations using CVEA personnel;

WHEREAS, the project baseline schedule included pile driving for both bridges in May 2023;

WHEREAS, supply chain and fabrication challenges have caused the anticipated delivery of bridge decks to be delayed until October 1, 2023;

WHEREAS, CVEA resources originally assigned to the project for pile driving operations are no longer available;

WHEREAS, pile driving is a specialty construction trade that is in high demand;

WHEREAS, CVEA is not able to recruit and hire adequate staff with the skills and training necessary to perform pile driving operations on the Project without adversely affecting project delivery schedule until summer 2024;

WHEREAS, CVEA has proposed to subcontract with Lassen Pile to facilitate completion of the bridges in October 2023;

WHEREAS, Public Contract Code §4109 authorizes an owner to permit an unlisted subcontractor to perform work only “in cases of public emergency or necessity,” and then only after a finding reduced to writing as a public record of the awarding authority setting forth the facts constituting the emergency or necessity; and

WHEREAS, to prevent further delay to the Project, the Contractor has proposed hiring an unlisted subcontractor, Lassen Pile, to perform the pile driving work. Commencing the work immediately is critical to advancing ahead of anticipated weather conditions later in the season.

Moreover, time is of the essence as delays to the project would prevent the public from utilizing the safe and accessible pedestrian facilities that the trail will provide, and delays would prolong existing barriers to public safety response across the creek at both bridge locations.

NOW THEREFORE BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights determines that the addition of subcontractor Lassen Pile to assist in performing the Work is a “public necessity” under Public Contract Code §4109.

ITEM 11
Agenda Packet Page 83
The
City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of September, 2023 by the following vote, to wit:

AYES
: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor
ATTEST:

Amy Van, City Clerk
ITEM 11
Agenda Packet Page 84
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: September 14, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Alexander A. Turcotte, Chief of Police
Kristopher Frey, Commander
Cassandra Kinnan, Senior Management Analyst
SU
BJECT: Police Fleet Acquisition
Summary and Recommendation
Staff recommends the City Council adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the Acquisition of Police Fleet Vehicles.

City Council Strategic Goal/Objective
This staff report aligns with the following Citrus Heights City Council Strategic Plan Objectives:

Go
al: Preserve and enhance public safety
Fiscal Impact
The fiscal impact will be approximately $470,000 from the Vehicle Replacement Fund (331-21- 190-80060), which is within the Capital Replacement Fund. This expenditure includes the acquisition of the vehicles as well as installation of all police specific equipment. Funding for this purchase was planned for and is included in the FY 2023/24 budget and does not represent an additional impact to the budget.

Background and Analysis
Police emergency response vehicles must be maintained to operate safely and reliably under emergency driving conditions such as vehicle pursuits or response to life threatening calls for service. This requires vehicles to be “pursuit rated” from the manufacturer and maintained to a high standard of safety performance. Non-emergency response vehicles such as code enforcement or community services vehicles do not require special certification and are maintained to standard safety and performance levels. Fleet vehicles are ascribed a replacement schedule based on the specific role of that vehicle. These schedules are based on industry best practices and manufacturer recommendations.

ITEM 12
Agenda Packet Page 85
Police Fleet Acquisition
September 14, 2022

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A police patrol vehicle should be replaced within 6 years or 100,000 miles whereas a Community Service pickup truck should be replaced after 10 years or 100,000 miles. Significant mechanical failure or other vehicle damage may require a vehicle be replaced sooner than the prescribed schedule. The police department routinely conducts an analysis of the police fleet and projected replacement needs for a ten year period. An analysis conducted by the police department in 2022 determined that 22 vehicles are in need of replacement by FY 2022-23. The police department brought forward this need at the June 23, 2022 City Council meeting. Council agreed and authorized the department to purchase 22 vehicles with the use of ARPA funding.

Falling too far beyond on the replacement cycle causes increases in safety concerns and is detrimental as vehicles cannot be quickly replaced in the event they are no longer useable. In the past year, vehicle manufactures have only opened up the ordering of police vehicles once a year and once those quotas are met, ordering is closed for another year. This limits our ability to order when vehicles are totaled or repair costs exceed the vehicle’s value.

To ensure the department does not fall too far behind in the next year with replacements, staff recommends the City purchase five police vehicles utilizing the City’s Purchasing Policy, to use the State of California contract in lieu of the competitive bid process.

The new vehicles will have full factory bumper to bumper warranty coverage. The replacement of these vehicles will also have a positive impact on projected repair costs for at least two to three years.

Attachments

1. Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the Acquisition of Police Fleet Vehicles.

ITEM 12
Agenda Packet Page 86
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RESOLUTION NO. 2023- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE ACQUISITION OF POLICE FLEET VEHICLES

WHEREAS, due to the high frequency of use and the constant demanding conditions for which police vehicles are used, they typically have a four to five year life cycle;

WHEREAS, the Police Department has conducted analysis of the police fleet and has determined that five vehicles are in need of replacement;

WHEREAS, the City is able to purchase five vehicles utilizing the available State of California contracts; and

WHEREAS, the Police Department will utilize the Vehicle Replacement Fund to purchase the vehicles.

NOW THEREFORE BE IT RESOLVED AND ORDERED that the City of Citrus Heights does hereby authorize the City Manager to acquire five police vehicles and purchase and install the necessary police equipment in the amount not to exceed $470,000.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of September 2023, by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor

ATTEST:

Amy Van, City Clerk

ITEM 12
Agenda Packet Page 87
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: September 14, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Casey Kempenaar, Community Development Director
Nicole Piva, Housing & Human Services Program Coordinator Alex Turcotte, Chief of Police
Jason Russo, Commander
SU
BJECT: Resolution Authorizing the City Manager to Execute a Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights Summary and Recommendation
St
aff has developed a proposed partnership with the Sacramento County Department of Housing and Homeless Services (DHSH) to provide homeless outreach and navigation services to unsheltered individuals living in a state of homelessness within the City of Citrus Heights.

DH
SH has an existing agreement with the non-profit Sacramento Covered for outreach and navigation services for unsheltered homeless populations living in the American River Parkway and unincorporated Sacramento County. Sacramento Covered employs Community Health Workers (CHWs) who connect unsheltered individuals living in a state of homelessness to supportive services, emergency shelter, interim and permanent housing; and who establish positive relationships with local community organizations, residents, and businesses in order to foster supportive coalitions for homeless individuals within the identified service areas.

Af
ter the dissolution of Sacramento Self-Help Housing, City staff evaluated various opportunities to continue the Homeless Navigator Program. Based on review of available alternative providers, it was evident that the DHSH program in collaboration with Sacramento Covered would be the best fit for the City. City staff reached out to County staff and DHSH have agreed to expand outreach and navigation services in Citrus Heights; to deliver the Community Based Navigation Program.

On A
ugust 22, 2023 the Sacramento County Board of Supervisors authorized a Memorandum of Understanding (MOU) with the City of Citrus Heights to provide these services. Authorization for execution of the MOU requires a resolution from the City Council.

ITEM 13
Agenda Packet Page 88
Subject: Resolution Authorizing the City Manager to Execute a Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights Date: September 14, 2023

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Staff recommends the following motion:

Motion: Move to adopt Resolution 2023- _____ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute the Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights.

City Council Strategic Goal/Objective

This staff report aligns with the following Citrus Heights City Council Strategic Plan Objectives:

Goal: Preserve & Enhance Public Safety
Objective: Resolve Navigator contract issues and present report to City Council

Fiscal Impact

Approval of the proposed MOU results in a positive Fiscal Impact through December 31, 2025.

Previously, the Housing Counseling & Navigator Program was previously funded with a combination of Community Development Block Grant (CDBG) and Permanent Local Housing Allocation (PLHA) funds and the program was administered by City staff. This program will be funded through an American Rescue Plan Act (ARPA) district-directed funding allocation for District 4, Supervisor Sue Frost that allows the City to allocate previous funding towards other critical programs.

Through this collaboration, ARPA funding will be directed to DHSH to fund a 1.0 FTE Community Health Worker, client assistance support and associated administrative costs for the benefit of the City of Citrus Heights. DHSH will utilize these funds to expand the existing outreach and navigation services to the City’s jurisdiction through December 31, 2025. The City is responsible for the funding and continuation of services effective January 1, 2026.

On August 22, 2023, DHSH received board approval to accept $344,836 in an ARPA district- directed funding allocation for District 4; to execute an agreement with Sacramento Covered to provide the equivalent of one (1.0) FTE CHW dedicated to serve individuals living unsheltered within the city limits of Citrus Heights. Program services will begin once the MOU is executed and will be provided through December 31, 2025. Staff is exploring other long-term sustainable funding.

FY 23/24 FY 24/25 FY 25/26 Total
Funding Amounts $137,918 $137,918 $69,000* $344,836
*FY 25/26 total reflects funding through December 31, 2025

ITEM 13
Agenda Packet Page 89
Subject: Resolution Authorizing the City Manager to Execute a Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights Date: September 14, 2023

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Background and Analysis

The City of Citrus Heights previously funded and administered a contract with Sacramento Self- Help Housing (SSHH) to fund 1.5 Full Time Equivalent (FTE) staff in response to the need for outreach services within the city limits. This program, known a Housing Counseling and Navigator Program, provided services to the clients in Citrus Heights, which included, but was not limited to: information and connections for mainstream benefits and homeless services; referrals and connections to sheltering for housing and services; assistance to obtain documents necessary for housing services; referral for food and clothing; and transportation assistance.

In early 2023, SSHH filed for bankruptcy and, consequently, the agency closed in early June 2023, resulting in the loss of staffing for Housing Counseling & Navigator Program. The City sought to contract with similar nonprofits to ensure continuity of homeless services within the limits but were unable to identify a subsequent provider. The City reached out to County of Sacramento for a possible expansion of services of the county’s existing Community Based Outreach Program within their jurisdiction.

In May 2023, DHSH and the City began discussions to explore opportunities for partnership to build on recent county efforts for outreach and navigation services provided by Sacramento Covered. DHSH currently contracts with Sacramento Covered to provide outreach and rehousing services for unsheltered homeless population in the American River Parkway and County- identified service areas and jurisdictions. Sacramento Covered employs Community Health Workers (CHWs) who connect individuals living unsheltered to supportive services, emergency shelter, interim and permanent housing; and establish a positive relationship with local community organizations, residents and businesses in order to foster a supportive coalition for homeless individuals with the identified service areas. Supportive services are, but not limited to:

CalFresh, CalWorks, General Assistance, Foster Care, Medi-Cal, Social Security Income and Veteran Services. The CHWs assist homeless individuals to obtain documents required to receive these services and obtain emergency shelter, interim and permanent housing.

Through this collaboration and ARPA district-directed funding allocations from Sacramento County District 4 Supervisor Sue Frost, funding will be directed to DHSH to support a 1.0 FTE Community Health Worker, client assistance supports and associated administrative costs for the City. DHSH will administer the Community Based Outreach Program and utilize these funds to expand the existing outreach and navigation services to Citrus Heights through December 31, 2025. The City would be responsible for the funding continuation of services effective January 1, 2026.

ITEM 13
Agenda Packet Page 90
Subject: Resolution Authorizing the City Manager to Execute a Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights Date: September 14, 2023

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Attachments

1. Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights

2. Resolution No. 2023____ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Memorandum of Understanding Between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights
ITEM 13
Agenda Packet Page 91

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Citrus Heights Navigation

DHSH MOU XX-XX-XX
Draft Version

MEMORANDUM OF UNDERSTANDING

BETWEEN THE SACRAMENTO COUNTY

DEPARTMENT OF HOMELESS SERVICES AND HOUSING AND

THE CITY OF CITRUS HEIGHTS

THIS MEMORANDUM OF UNDERSTANDING hereinafter referred to as “MOU” is made and entered into as of this day of , 2023, by and between the SACRAMENTO COUNTY DEPARTMENT OF HOMELESS SERVICES AND HOUSING, hereinafter referred to as "DHSH", and the CITY OF CITRUS HEIGHTS, hereinafter referred to as "CH".

W I T N E S S E T H

WHEREAS, DHSH is a department of the County of Sacramento and is overseen by the Sacramento County Board of Supervisors; and,

WHEREAS, CH is seeking to partner with DHSH in order to provide homeless outreach and navigation services to unsheltered individuals living in a state of homelessness within the City of Citrus Heights; and

WHEREAS, DHSH has an existing agreement with Sacramento Covered for outreach and navigation services for unsheltered homeless populations living in the American River Parkway and Unincorporated County; and

WHEREAS, Sacramento Covered employs Community Health Workers who connect unsheltered individuals living in a state of homelessness to supportive services, emergency shelter, interim and permanent housing; and who establish positive relationships with local community organizations, residents and businesses in order to foster supportive coalitions for homeless individuals within identified service areas; and

WHEREAS, DHSH and CH have agreed to partner to deliver the Community Based Navigation Program within the City of Citrus Heights; and

WHEREAS, DHSH will execute an agreement with the contracted county outreach provider to expand outreach and navigation services in Citrus Heights, through funds made available by a district-directed funding allocation of American Rescue Plan Act (ARPA) funding for District 4; and

WHEREAS, CH will collaborate with DHSH and the identified provider for the provision of services to ensure alignment with the approved funding source for this activity; to include data and additional funding requirements.

NOW, THEREFORE, in consideration of the mutual promises set forth, the parties hereto agree as follows:

I. TERM
This MOU shall be for the period commencing July 1, 2023 and ending December 31, 2025. Amendments to this agreement may be made with a mutual written agreement from both parties. CH will be responsible for the continuation of services and funding beyond the term of this MOU.

II. RESPONSIBILITIES
A. DHSH shall be responsible for the following:

1. Execute a contract with the selected service provider(s) to provide a Community Health Worker (CHW) for the City of Citrus Heights.

2. Monitor service provider(s) to ensure that services are being provided.

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Page 2 of 2 ends

B. CH shall be responsible for the following:

1. Support the CHW assigned to the City of Citrus Heights to locate, identify and access participants.

2. Ensure participant eligibility and adherence to funding requirements.

3. Provide any relevant training to the identified DHSH and contracted staff as necessary.

C. Mutual Responsibilities

1. DHSH and CH agree that they will establish mutually satisfactory methods for the exchange of information as may be necessary to enable each party to perform its duties.

III. TERMINATION
Either party may terminate this MOU without cause upon thirty (30) days written notice served upon the other party.

IV. NOTICES
Any notice, demand, request, consent, or approval that either party hereto may or is required to give the other pursuant to this MOU shall be in writing and shall be either personally delivered or sent by mail, addressed as follows:

DHSH CH
Director
Department of Homeless Services and Housing
700 H Street, Suite 5720
Sacramento, CA 95814
City Manager
City of Citrus Heights
6360 Fountain Square Drive
Citrus Heights, CA 95621

IN WITNESS WHEREOF , the parties hereto have executed this Agreement as of the day and year first above written.

COUNTY OF SACRAMENTO

DEPARTMENT OF HOMELESS SERVICES

AND HOUSING

CITY OF CITRUS HEIGHTS
a political Subdivision of the State of California

By
Emily Halcon, Director
Department of Homeless Services and Housing
Designee as per S.C.C. 2.61.012(h)

Date
a political Subdivision of the State of California

By
Ashley Feeney, City Manager
City of Citrus Heights
Designee as per S.C.C. 2.61.012(h)

Date

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Agenda Packet Page 93
Printed on Recycled Paper
RESOLUTION NO. 2023- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM

OF UNDERSTANDING BETWEEN THE SACRAMENTO COUNTY DEPARTMENT OF

HOMELESS SERVICES AND HOUSING AND THE CITY OF CITRUS HEIGHTS

WHEREAS, Department of Homeless Services and Housing (DHSH) is a department of the County of Sacramento and is overseen by the Sacramento County Board of Supervisors;

WHEREAS, the City is par tnering with DHSH in order to provide homeless outreach and navigation services to unsheltered individuals living in a state of homelessness within the City of Citrus Heights;

WHEREAS , DHSH has an existing agreement with Sacramento Covered for outreach and navigation services for unsheltered homeless populations living in the American River Parkway and Unincorporated County;

WHEREAS, Sacramento Covered employs Community Health Workers (CHWs) who connect unsheltered individuals living in a state of homelessness to supportive services, emergency shelter, interim and permanent housing; and who establish positive relationships with local community organizations, residents and businesses in order to foster supportive coalitions for homeless individuals within identified service areas;

WHEREAS, DHSH and the City have agreed to partner to deliver the Community Based Navigation Program within the City of Citrus Heights; and

WHEREAS, DHSH will execute an agreement with Sacramento Covered to expand outreach and navigation services in Citrus Heights, through funds made available by a district-directed funding allocation of American Rescue Plan Act (ARPA) funding for District 4 through Supervisor Sue Frost; and

WHEREAS, the City will collaborate with DHSH and Sacramento Covered for the provision of services to ensure alignment with the approved funding source for this activity; to include data and additional funding requirements.

NOW THEREFORE BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights does hereby authorize the City Manager to execute the Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights,

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

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Agenda Packet Page 94

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of September 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor
ATTEST:

Amy Van, City Clerk

Attachment:

1. Memorandum of Understanding between the Sacramento County Department of Homeless Services and Housing and the City of Citrus Heights

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Agenda Packet Page 95

DATE: September 14, 2023

TO: Mayor and City Council Members
Ashley J. Feeney, City Manager

FROM: Meghan Huber, Economic Development & Community Engagement Director
Courtney Riddle, Management Analyst II

SUBJECT: Allocation of F iscal Year 2023/2024 Community Support Funding

Summary and Recommendation

The City of Citrus Heights offers limited one -time funding for non- profit organizations that provide services to residents of the Citrus Heights community through the Community Support program.

There is $180,000 available in Community Support Funding for Fiscal Year 2023/2024. The application period opened on July 24, 2023, and six (6) applications were received by the August 18, 2023 closing deadline.

The Finance Committee reviewed the Community Support Fund applications on August 24, 2023.

The Committee had additional questions , and staff sent letters to the applicants on August 28, 2023, requesting clarification on the Finance Committee’s comments. Bas ed on that additional information, the Finance Committee recommended funding applications for a total of $149,863.

Staff recommends the City Council approve Resolution No. 2023- ___ a Resolution of the City Council of the City of Citrus Heights, California Approving Community Support Funding Award Allocations for Fiscal Year 2023/2024.

Fiscal Impact

Total annual funding for the program is $180,000, and the Finance Committee has recommended dispersing $149,863 to applicants, leaving $30,137 in f unding available for other Economic Development and Community Engagement Grant Programs in Fiscal Year 2023/2024. These programs include the Economic Development Support suite of grants, the Neighborhood Improvement Partnership Program, and the History and Arts Grant Program.

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
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Agenda Packet Page 96
Background and Analysis

The City of Citrus Heights offers limited one -time funding for non- profit organizations that provide services to residents of the Citrus Heights community through the Community Support program. The program is administered on an annual basis through an application process. Program applications detail the proposed project description and schedule, number of residents served by the project, cost, the ability to be self -sustaining, and the leveraging of other funding sources , as well as performance indicators. Staff aggregates and reviews applications for completeness and presents them to the City Council Finance Committee . The Finance Committee reviews the mix of applications and makes grant amount recommendations for City Council consideration.

There is $180,000 available in Community Support for Fiscal Year 2023/2024. The application period opened July 24, 2023, and six (6) applications were received by the closing deadline of August 18, 2023:

NON PROFIT PROJECT DESCRIPTION REQUESTED

FUNDING

COMMITTEE

RECOMMENDATION
Campus Life
Connection
(Sayonara Center)
Sayonara Center operations
and after-school programs
$20,000 $20,000
Citrus Heights
Marching Band
Instructional Staff
compensation, equipment, and
materials, Howl’O Ween
Parade traffic control;
$20,000 $20,000 with the condition
that the City be listed as a
sponsor of the
Howl O’Ween Parade
Community Link
Capital Region
Home delivery of meals using
an existing partnership with
DoorDash to deliver food
pantry items from Sunrise
Christian Food Ministry
$2,498 $2,498
Meals on Wheels Meal provision for 185
unduplicated seniors in Citrus
Heights
$82,000 $82,000 with the condition
that the Citrus Heights
waiting list of 20 people be
eliminated and those clients
supported with the approved
funding.

Single Mom
Strong
Increase existing programs
and services to support single-
parent families
$25,365 $25,365
Sunrise Christian
Food Ministry
Daily redistribution of
recovered food from local
grocery stores to those
experiencing food insecurity
$21,600 $0; Not recommended. The
committee wants a more
significant focus on Citrus
Heights residents.

TOTAL $171,463 $149,863

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Attachments

(1) Original Community Support Fund Applications
(2) Council Finance Committee Comment Letters
(3) Resolution 2023-___ a Resolution of the City Council of the City of Citrus Heights, California Approving Community Support Funding Award Allocations for Fiscal Year 2023/2024.

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Agenda Packet Page 98
Application for Community Support Funding – FY 2023/2024

Background
The City of Citrus Heights offers limited one-time funding for non-profit organizations that provide services to residents of the Citrus Heights community. This application form is intended only for non-profit organizations requesting Community Support Funding. Requests for Community Development Block Grant Funding (CDBG) or other non-Community Support Funding require a separate application form. Please contact the City’s Housing and Grants Division for information about the CDBG application process and funding schedule at (916) 727-4752 or [email protected].

Eligibility
Non-profit organizations that provide services to residents of Citrus Heights can apply for Community Support Funding. Submission of an application is not a guarantee of funding.

Applicants must submit a copy of the organization’s IRS 501(c)(3) Designation Letter with the Community Support Funding Application for the City to process the application.

Application Submission
Eligible non-profit organizations may submit Community Support Funding Applications during the annual funding cycle by emailing [email protected]. Applicants must answer all questions and provide adequate documentation to support their application. Applications are due on August 18, 2023, at 4:00 pm, and applicants will be notified of receipt via email by Monday, August 21, 2023.

Requests $2,500 and Above
The City Council will make all funding decisions for requests of $2,500 or more. The City Council may elect to fund all or a portion of the amount requested by the applicant. If an application submitted for Community Support Funds is better suited for other funding sources (e.g., federal CDBG funds), the Council may defer action and refer the applicant to the alternative funding source.

Requests under $2,500
The City Manager will review Community Support Funding requests of less than $2,500. The City Manager can determine whether to fund all or a portion of the requested amount after reviewing the project application or refer the matter for formal Council action.

Additional Application Considerations
An incomplete or late application may disqualify the application from consideration. If funding is approved, a City representative will contact the applicant. City funding may not be used to provide stipends or any other benefit to elected officials. Please refer all questions regarding this application to Courtney Riddle at (916) 727-4807 or [email protected].

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APPLICATION FOR COMMUNITY SUPPORT FUNDING

Part One – General Information

Project Name: Citrus Heights Community Marching Band
Organization Name: CHCMB Incorporated 501(c)(3) Number: 81-0907808

Address: 8436 Jewel Way Phone: 916-879-6979
Citrus Heights CA Fax:
95610 Website: www.chcmb.org
Directors: Kody Tickner, Sarah Hendricks Phone: 916-879-6979 Email: [email protected],
[email protected]
Contact Person: Kody Tickner, Sarah Hendricks Phone: 916-879-6979 Email: [email protected],
[email protected]
Amount of Funding Requested: $20,000.00

Part Two – Project Specifics

Please answer the following questions in the space provided below.

1) PROJECT DESCRIPTION. Provide a brief and clear description of your project. List all Community Support Funding the City of Citrus Heights has awarded your organization in the past five (5) years. For each Community Support Funding allocation you received in the past five (5) years, indicate the date of application, the name of the project, and the dollar amount(s) disbursed.

The Citrus Heights Community Marching Band is a nonprofit organization originally created for the entertainment of the citizens of the City of Citrus Heights and surrounding neighborhoods, as well as the education and enrichment of amateur musicians of all ages and backgrounds within our community through pageantry and performing arts.

The City of Citrus Heights has been a longtime supporter of the CHCMB. The City of Citrus Heights has continuously supported us in past years due to our constant productivity and improvement of the services we provide to our community.

Like all other nonprofits, the year 2020 crippled the Citrus Heights Community Marching Band. Four major fundraising events were reduced to just one, and 18 performances were reduced, also to just one. The CHCMB established itself as a leader in our community by being the first recreational program to open during the global pandemic. We did so by displaying a commitment to the safety of our members, and our audience.

The death of our founder Kathy Cook in August of 2021 also dealt the CHCMB a tremendous blow. The void of Kathy’s leadership and dedication has forced the band to reduce operations and postpone expenditures such as instrument/uniform repairs and upgrades.

Despite the challenges of the past few years, we have been able to continue to offer our membership completely free of charge to our members. We also have been able to maintain a scholarship fund for our younger members to have free professional lessons, supported entirely by past public donations.

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2) NUMBER OF CITRUS HEIGHTS RESIDENTS SERVED BY THE PROJECT. Provide documentation detailing the number of residents your organization would serve with the requested funds. Describe your process for collecting and maintaining accurate records of the number of Citrus Heights residents you would serve if awarded the requested funds.

Approximately 110 individuals participate in the CHCMB as performers or volunteers, the vast majority of which are residents of the City of Citrus Heights. The remaining individuals from surrounding communities are frequent guests of Citrus Heights to patronize our vast array of dining and shopping venues. Our goal is to enhance and strengthen our organization to support a larger number of performing members and volunteers, in a manner which will create a more rewarding experience.

3) PROJECT COST. What is the total project cost? How much of the total project cost is your organization requesting the City to pay? What is the cost per Citrus Heights resident your organization will serve if awarded the requested funds?

For 2023, CHCMB Incorporated is requesting $10,000 for use by the Citrus Heights Community Marching Band for the purpose of compensating instructional staff, providing proper equipment and materials for our members to use (at no cost to them) and other costs which we incur with multiple public events per year.

We are also requesting an additional $10,000 to facilitate the road closure for our 2023 Howl O’ Ween Parade, to be held on Saturday, October 21st, 2023.

4) ABILITY TO BECOME SELF-SUSTAINING. The City’s Community Support Funding grants are intended to be a one-time allocation and should not be considered an annual funding source. Although submission of a Community Support Funding Application does not prohibit an organization from submitting Comm unity Support Applications in subsequent years, annual funding is not guaranteed. Describe your plan to fund the proposed project in future years.

The Citrus Heights Community Marching Band begins its eighteenth year in 2023, and has proven itself as a versatile and beneficial charity to the community of Citrus Heights and surrounding neighborhoods. Although providing entertainment at public events was our creating focus, we have grown to host our own events which have drawn thousands of guests to venues including the Citrus Heights Community Center and Rusch Park.

Although the CHCMB is able to perform its basic functions on its own, we feel that our best service to the community would take place in continued partnership with the City of Citrus Heights.

5) LEVERAGING OF FUNDS. Does your organization have any other funds or funding commitments to assist in financing the project? Have other agencies been asked to provide support? If so, please list the organizations/agencies names, contact name(s), telephone number(s) and the amount of funding requested and/or committed.

The CHCMB is funded, in part, by private donations often earmarked for specific purposes such as a piece of musical equipment, or to help with a specific performance or event. We hold no corporate commitments of any kind, and proudly maintain our organization within our performing membership.

6) FUNDING FAIR SHARE. If the program serves residents outside of the city of Citrus Heights, describe how the funding will be prorated so the City only pays for the number of Citrus Heights residents the project will serve if funded.

The CHCMB proudly represents the City and Community of Citrus Heights. The vast majority of our membership are residents here, and the few who reside in surrounding areas consistently visit Citrus Heights outside of their participation in the CHCMB to patronize our local businesses, attend our schools, and enjoy our amenities.

As such, the overall focus of the program is to serve and represent the City of Citrus Heights, so we have not considered asking other communities for support.

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7) COST DOCUMENTATION. Provide a detailed budget of the estimated project cost using the form below.

We invite you to review our detailed Budget, as prepared by our Band Manager and Treasurer, Sarah Hendricks

8) PERFORMANCE INDICATORS. Are there measurable results/benchmarks to evaluate the success of the proposed project? If so, please summarize below.

The CHCMB was created by Kathy Cook in the spring of 2005 to fill the void of available marching bands for the Citrus Heights Red, White, and Blue Parade. The CHCMB’s first performance was the following summer, and has set this annual event as the pinnacle of each year of our existence.

In addition to the exciting performances delivered by the CHCMB, our organization has proven proficiency in hosting successful fundraising events which are focused towards welcoming everyone in our community. Our annual Spaghetti Feed hosts over 700 guests per year, and our "Howl - O - Ween" Parade and Harvest Festival hosted over 50 entries in our parade along Auburn Blvd, and an estimated 2500 guests at the Harvest Festival at Rusch Park.

We hope to continue this vast growth in partnership with the City of Citrus Heights.

9) PROJECT HISTORY. Describe the project history if there is one. Has the project been successful in serving the projected number of Citrus Heights residents? List the estimated and actual number of Citrus Heights residents served by prior Citrus Heights Community Support Funding allocations your organization received in the past five (5) years.

The CHCMB began in 2005 as a "one shot deal" to perform in the Citrus Heights Red White and Blue Parade. From 2005-2010 the band had a compliment of roughly 30-40 members at a time, coming together to prepare for 3-4 events per year. In 2011, the CHCMB took a major step forward in performing ability by adding a schedule of high school football games and band competitions, which attracted more members, bringing our membership as high as 86 performers in 2012.

10) PROJECT SCHEDULE. Provide a project schedule listing the following dates: (1) when your organization needs the funding; (2) project start; (3) project milestones; and (4) project completion.

1. The City Support Grant will support the CHCMB from July 2023-June 2024.

2. Our "project" began in 2005, and has ran continuously and successfully since its inception

3. Our milestones are far too vast to be included on this document. A separate page has been included

4. On December 20th 2015, CHCMB leaders, with the assistance of Citrus Heights Mayor Jeannie Bruins, we able to form a new Non-Profit corporation called CHCMB Inc. which will secure our existence for years and years to come.

11) LOCAL AFFILIATION. Does your organization have advisory or board members who are residents of Citrus Heights or have other ties to the City (employment/business connections)?

The CHCMB has 8 members of its Board of Directors, 5 of which are longtime residents of Citrus Heights.

By signing this document, I certify that I will only use the City funds for what has been outlined in this application.

Kody A Tickner July 24th, 2023
______________________________________________________ ______________________________ Signature Date
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City of Citrus Heights
6360 Fountain Square Drive
Citrus Heights, CA 95621
916.727.4807 | [email protected]

FY 2023-2024 Application for Community Support Funding
$180,000 in Total Funding Available for Public Services

Eligibility
Non-profit organizations that provide services to residents of Citrus Heights can apply for Community Support Funding. Submission of an application is not a guarantee of funding. Applicants must submit a copy of the organization’s IRS 501(c)(3) Designation Letter with the Community Support Funding Application for the City to process the application.

Please refer all questions regarding this application to Courtney Riddle at (916) 727-4807 or [email protected].

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Agenda Packet Page 103

APPLICATION SUBMITTAL PROCESS
There are multiple options for submittal: (1) Electronic: must be submitted as a PDF file and e-mailed to [email protected] (2) Deliver to City of Citrus Heights City Hall no later than August 18, 2023, by 4:00 PM.

PLEASE NOTE
This application is ONLY for non-profit organizations that provide services to residents of the Citrus Heights community.

APPLICATION REVIEW
Once the final application date and time have passed, applications may not be amended or substituted unless the city staff has requested or permitted the amendment. City staff reserves the right to contact an applicant if additional information is required. City staff can provide technical assistance before the application due date.

City staff will review applications to determine whether the proposed activities meet eligibility criteria. Suggested activities will be evaluated based on their benefit to the community and feasibility for successful and timely implementation.

APPLICATION TIPS AND INSTRUCTIONS:

• Staff is available until the application deadline to answer questions about the application requirements or process. • Submit
o One (1) electronic copy. The electronic copy must be submitted as a PDF. Electronic copies must be submitted via email to [email protected]. Or o Deliver a hard copy to the City of Citrus Heights, 6360 Fountain Square Drive, Citrus Heights, CA 95621, Attention: Courtney Riddle, by 4:00 pm on August 18, 2023. • The application must be completed and submitted in its entirety. Check carefully to ensure that you have answered all applicable questions. Do not delete questions that do not apply to your organization’s project.

GRANT SCHEDULE
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

July 24, 2023 Application period opens

August 18, 2023
Applications are Due by 4:00 PM
Email Applications to [email protected].

Mail or Drop off: Citrus Heights City Hall, 6360 Fountain Square Drive, Citrus Heights, CA 95621

September 8, 2023
Applicants will be notified via e-mail of the status
of their application and the next steps
September 14, 2023 City Council meeting to consider recommendations and award funding ITEM 14
Agenda Packet Page 104
City of Citrus Heights
6360 Fountain Square Drive
Citrus Heights, CA 95621
916.727.4807 | [email protected]

APPLICATION FOR FY 2023/2024 COMMUNITY SUPPORT FUNDING
Part One – General Information

Project Name: Sayonara Center After-School Program
Organization Name: Campus Life Connection 501(c)(3) Number: (Must include a copy of the letter with the application)
68-0279554
Address: PO Box 156, West Sacramento, CA 95691 Phone: (916) 857-0660 Website: www.campuslifeconnection.org
Director: Ed Kaczmarek Phone:

Email: [email protected]
Contact Person: Mike Edwards, Business Manager Phone: (916) 857-0660 Email: [email protected]
Amount of Funding Requested: $20,000.00

Part Two – Project/Program Specifics
Please answer the following questions in the space provided below.

Since 2004, the Sayonara Center has made a tremendously positive impact on hundreds of students who live on Sayonara Drive and in the surrounding community. The Sayonara Center is a free, after-school center that provides 105 underserved, vulnerable, low-income, and at-risk youth in 1st through 12th grade each year, offering sports opportunities and recreational activities; one-on-one mentoring; tutoring, homework assistance, and educational activities and games; a technology center for students to complete school assignments; daily, nutritious snacks and meals; life-skills classes (e.g., biweekly cooking and baking classes); opportunities to participate in day trips and camps; and monthly bi-lingual parenting support dinners and classes to help equip parents/guardians of Sayonara Center students.

The mission of the Sayonara Center is to teach vulnerable youth character, confidence, and responsibility and to raise up leaders from within this challenged community who will affect long-term change.

Students receive help with their homework, which propels many of them on to greater academic achievements, including better attendance records, improved grades, and a greater chance of graduation. Staff and volunteers break into small groups with the attending students to practice reading out loud; to work on addition, subtraction and multiplication; and to finish up their homework for the night, if needed. This extra tutoring has become part of the ITEM 14
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students’ lives and routines. Students are also given the opportunities to play educational games that build on, refine, and reinforce academic concepts. The students look forward to receiving this extra educational assistance, and their parents appreciate knowing that their children are in a safe environment, are learning, and will return home with their homework and school projects completed.

We have also partnered with Sylvan Oaks Library to help students work on educational projects. The library brought in supplies for the Sayonara Center students to do STEM projects, and the library purchased new books for the students to read, which has greatly enhanced the students’ literacy.

Besides the learning aspects, the students have formed special bonds with Sayonara Center staff and our 18 volunteers. Sayonara Center staff and volunteers fulfill many roles—tutor, mentor, advisor, food preparer, taxi driver, coach, and friend. Their commitment to making the Sayonara Center a safe place for children to learn and grow is what has made the Sayonara Center such a catalyst for change—on a personal level and throughout the community it serves. Our volunteers read to students, help them with homework, work on flash cards, check in on students, bake them treats, plan lessons and crafts, and play games to help make the Sayonara Center a place students feel wanted and welcomed. The students recognize that they are cared for and the Sayonara Center staff and volunteers pour into the students’ lives through the friendships and mentorships they have formed at the Sayonara Center.

The most powerful part of all of those pieces is the genuine care given by the Sayonara Center staff, volunteers, and community partners. When students are given assistance with homework, play a game, or receive help learning sight words or math concepts, it is done so with care—with the student’s well-being and future in mind. The students are cheered on, lifted up, and exhorted when necessary to help them become the best they can be.

Beyond the daily Sayonara Center activities, the community’s love for the Sayonara Center youth has provided rich recreational opportunities that many students would not have otherwise—including participation in the mid-week activities; field trips; the Citrus Heights Police Activities League (P.A.L.); an 8-week Crossover Basketball league for middle-school and high-school students, coached by two Sayonara Center high-school students, which will be repeated this fall; and a number of activities during the summer including camps, swimming lessons, and arts and crafts.

Each afternoon, students receive a healthy meal and snacks through our generous donors, such as Sunrise Community Church and Sunrise Christian Food Ministry. For many of our students, the afternoon meal they receive at the Sayonara Center is the last nutritious meal they will have for the day. During the school year, the Sayonara Center feeds an average of 50 students daily after school. During the summer months, the majority of Sayonara Center students do not have daily meals as they are not in school to receive free lunches. Through this grant project, we will continue to increase our offering of meals by providing our 105 students with meals during the summer whenever an activity is offered. We will also continue to allow students to take extra food from the Sayonara Center’s daily meals home to their families to help supplement nutritional gaps.

The Sayonara Center offers biweekly cooking and baking classes, held by a retired culinary teacher, to teach the students about nutrition and to give them skills to prepare healthy meals for themselves and their families.

Behind each word used to describe the Sayonara Center and what we do is a caring staff, an army of volunteers, and a tremendous amount of love and concern for the well-being of each and every student that motivates us to continue on and to do better each year—and is often a catalyst to help children grow to become strong, participating members of their community and has the potential to raise up leaders from within this community and create long-term change.

The City of Citrus Heights has funded this project several times in the past, including financial gifts and providing the facility in which we meet.

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Agenda Packet Page 106

Date of Application Project Amount Received
2022 Sayonara After-School Center $15,000
2021* Sayonara After-School Center $15,000
2020 Sayonara After-School Center $11,000
2019 Sayonara After-School Center $11,000
2018 Sayonara After-School Center $11,000
2017 Sayonara After-School Center $11,000

*In 2021, we received $15,000 from the City of Citrus Heights’ CDBG-CV-3 Phase I (FY 21/22 Formerly CSF).

The Sayonara Center will serve approximately more than 300 Citrus Heights residents. Registration is held at the Sayonara Center at the start of each school year. The parent(s)/guardian(s) of each child who participates must fill out a registration form noting name, address, number of people in household and ages, schools attended by their children, income, race, ethnicity, and household characteristics. Each time a new child begins to participate at the Sayonara Center during the school year, their parents are required to fill out the same form. This process allows us to accurately track the number of residents being assisted and provides the Sayonara Center with pertinent identification information including ethnicity, race, and household income data. This ensures that the participants at the Sayonara Center meet the objective of helping low- or moderate-income persons.

The Sayonara Center is well-known in the community as resource for academic help, as well as a fun place to participate in safe, after-school play; field trips; end-of-school-year BBQs; and summer camps. The reputation of the Sayonara Center allows other individuals to feel safe approaching us from time to time to ask for assistance. We help as many people as we can, as our resources allow. For example, since 2012, we’ve been offering Thanksgiving meal baskets to Sayonara Center families and neighboring residents as they otherwise would not be able to enjoy a traditional holiday meal. Each Christmas, we give a present to every Sayonara Center student, as well as to everyone in their household under age 18, and we go door-to-door in the Sayonara community to give out extra presents.

The number of people we assist outside of direct Sayonara Center participants and their families fluctuates. If we are able, we offer food or clothing, or we may refer individuals and families to another agency in the community that can provide the help they need.

We have been able to refer four Sayonara Center families to shop at the Underground Clothing Connection at the Sunrise Mall (which provides new and gently-used clothing to families, referred by the school district, at no cost, but with the experience of shopping at a mall), and will continue to refer more families. We have also nominated families for the Citrus Heights Police Department’s holiday referral program.

Additionally, we placed two Sayonara Center students into weekly counseling to provide them with needed emotional support as a result of the pandemic and past trauma. We’ve also connected families with the Citrus Heights’ Navigator, a nonprofit organization that helps families in transition find housing.

In addition to those we help who are not regular Sayonara Center participants, the number we serve includes registered Sayonara Center participants, as well as the families of those children. Approximately 63% of the students with whom we work have non-English-speaking parents, who face great challenges to help their children academically due to the language barrier. To further support the parents of the Sayonara Center participants, we offer a monthly dinner and parenting class, in partnership with Kingswood K-8 School, to support and equip parents in our community, which have been extremely well received.

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The Sayonara Center offers a “store,” where students can purchase items such as small toys, snacks, beverages, etc. from tickets they earn from participation, homework completion, and good behavior. Our older students can earn tickets for helping younger students with their homework.

Recently, the Rob Maxey Legacy Foundation created a brand-new scholarship program, in partnership with the Sayonara Center and other Campus Life Connection programs, to benefit Sayonara Center students and other area students in need. The Foundation recently awarded a Sayonara Center graduate with a $1,500 scholarship to attend college.

We currently have 105 students registered at the Sayonara Center, so, based on Sayonara Center participants and their families alone, we serve approximately 300 people. Figuring in an unknown number of requests for help throughout the year, we estimate that we serve more than 300 people over the course of the year.

Partnering with nearby schools (Kingswood K-8 School and San Juan High School), the Sayonara Center’s services are made known to students and their families and students are easily recruited.

The cost to run the Sayonara Center is $212,360.26. We are requesting $20,000 from the City of Citrus Heights. This would be in addition to the $20,000 requested from the 2023/2024 City of Citrus Heights’ CDBG funds and the building provided by the City of Citrus Heights (
in-kind giving for rent—an additional $32,400 of the total estimated cost).

Based on 300 people per year, the per-resident cost to the City is approximately $67 per year, or about $5.58 per month. (Numbers for the City cost include General Fund money plus CDBG.)

4) ABILITY TO BECOME SELF-SUSTAINING. The City’s Community Support Funding grants are intended to be a one-time allocation and should not be considered an annual funding source. Although a Community Support Funding Application submission does not prohibit an organization from submitting Community Support Applications in subsequent years, annual funding is not guaranteed. Describe your plan to fund the proposed project in future years. Please detail known (current/existing) and anticipated funding sources.

Campus Life Connection continually seeks strategies and resources to work on self-sustainability. The Sayonara Center participates in organization-wide fundraisers, including luncheons, dinners, auctions, fireworks booths, and golf tournaments each year. All proceeds of donated items procured by Sayonara Center staff go toward funding the Sayonara Center.

Sayonara Center staff communicate monthly with hundreds of supporters, sharing stories of success and the Sayonara Center’s needs, through which more financial supporters are gained. Campus Life Connection staff are continually pursuing grant opportunities to help fund the Sayonara Center and our development staff continually pursue new avenues for raising funds through community agencies, businesses, and individuals.

The Sayonara Center was recently awarded a $10,000 grant from the Sacramento Association of Realtors Charitable Foundation to provide a new biweekly budgeting and financial management class, held by a financial planner, to provide the Sayonara Center’s middle- and high-school students with additional life skills and the opportunity to hear from a variety of business professionals.

Through community outreach, grant proposals, and individual networking, we continually pursue funding for self- sustainability.

5) LEVERAGING OF FUNDS. Does your organization have any other funds or funding commitments to assist in financing the project? Have other agencies been asked to provide support? If so, provide a list of the organizations/agencies, including ITEM 14
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names, contact name(s), telephone number(s), and the amount of funding requested and c ommitted.

Campus Life Connection has a strong base of supporters made up of individuals, businesses, and nonprofits in the area. The majority of these donors contribute on a monthly basis and several provide generous yearly gifts to help meet the financial needs of the Sayonara Center. Supporters of the Sayonara Center are engaged for special fundraisers throughout the year and asked to participate and garner the involvement of others to help raise funding through these special events/opportunities.

Status of Funds Recently Requested to Help Support the Sayonara Center:

City of Citrus Heights’ Community Development Block Grant – contact name: Nicole Piva, (916) 727-4752 Requested: $20,000; (Award status pending)

Sacramento Association of Realtors Charitable Association – contact name: Karen Berkovitz, (916) 607-7600 Requested: $10,000; Awarded: $10,000

We are continually researching and applying for grants suitable for the Sayonara Center.

6) FUNDING FAIR SHARE. If the program serves residents outside of Citrus Heights, describe how the funding will be prorated so the City only pays for the number of Citrus Heights residents the project will help if funded.

The Sayonara Center serves only residents of the City of Citrus Heights. Campus Life Connection keeps all programs segregated—funds are not comingled, so Citrus Heights money is not used in other programs.

7) COST DOCUMENTATION. Provide a detailed budget of the estimated project cost using the form below.

ITEM ESTIMATED COST
Sayonara Center Staffing Cost
(1 full-time staff and 2 part-time staff): $113,703/year

(Includes:

Salaries: $101,790
Taxes: $7,787
Benefits: $3,750
Workers’ Compensation: $376)

$20,000.00

TOTAL $20,000.00

8) PERFORMANCE INDICATORS. What measurable results/benchmarks will be used to evaluate the proposed project's success? Please describe in detail.

The success of our program can be measured in empirical and observational data. Empirical data is derived from tracking students’ attendance at the Sayonara Center, as well as from the measurement and tracking of students’ academic success through their online report cards. Students are rewarded for checking their grades online, and, at the end of each grading period, Sayonara Center staff are able to note in which academic areas students may be struggling and in which academic areas they are succeeding.

Empirical data also includes the graduation rate and college-attendance rate of the Sayonara Center’s senior high- school students. In the past four years, 22 senior high-school students of the Sayonara Center have graduated from college and half are attending community college. Some of the graduating students had attended the Sayonara Center their entire school lives, which speaks to the Sayonara Center’s impact on the lives of its participants.

The observational data continually affirms that programming at the Sayonara Center is successful for the students, their families, and the community. As our staff and volunteers work with students each day, they are able to notice ITEM 14
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the progress each student makes in reading, writing, math, and social studies skills. Students eagerly running up to our staff, proclaiming the good news of their improved grades or awards received is a recurring event at the Sayonara Center. Parents/guardians relay to our staff on a regular basis the improvements they see in their children and how grateful they are for the work being done at the Sayonara Center. And school staff providing feedback about students’ improvements, with their grades and their behavior, encourages us to continue the good work we do with the youth at the Sayonara Center.

The Sayonara Center continues to be more than an after-school program. People in the community come to us with questions and sometimes ask us for help as they have no one else to whom to turn. We provide the Sayonara community with advice; help with using a computer and printing documents; access to a bathroom, phone, snacks, diapers, water on a hot day; and more.

The ten (10) former youth of the Sayonara Center who have graduated and recently returned for the “Sayonara Center Reunion,” as well as the former Sayonara Center youth who volunteer at the Sayonara Center, are a further testament to the lasting impact the Sayonara Center has on the youth who participate.

Transcribed Text from a Parent’s Video of Support of the Sayonara Center:
“I’
m doing a video for the after-scho
ol homework club that my daughter attends. The leader of the after-school club is Julie and we absolutely adore and love the after-sch ool club. It has been such a beneficial group for my daughter.

Some of the reasons why are because it is a supervised environment and keeps the kids safe.

“We live in a low-inc ome neighborhood and there’s not a lot of adult involvement and so this reassures me that, having a daughter in this world, I have a lot more peace and it makes me feel that I have a community, which is important and positive for our mental health.

“Also, there’s positive role models of problem solving if there’s conflicts between the kids and because there’s a smaller ratio of adults to children, I feel the adults are able to be more involved and actually role-mod el problem
solving, which is a much-nee
ded skill today.

“I’m grateful that the kids have snacks and food after school and they can fellowship with their peers; that’s definitely good for my daughter’s mental health and my mental health.

“Also, the Parenting Class and the parenting-mom s fellowship…just feels like I have a community and connection, which is good for my mental health, also my children’s mental health, seeing me have relationships with other adults especially because most of my family doesn’t live in the city [that] I live in, so my children don’t get to see me fellowship with other adults very often, so that’s a good added benefit, too, and good for mental health.

“One of the biggest things that I appreciate is my child and other children watching positive interaction between myself and other adults at the after-sch
ool club, especially because we have a high-con
flict relationship with the
public school system and my daughter sees me having a lot of highly-cha rged conversations with teachers and public-
sch
ool staff just trying to get access to educational needs.

“My daughter doesn’t get to really count my relationship with the public school system as a positive relationship.

“Knowing that after school, I get to have a conversation with Julie and we get to talk about how my daughter’s day was and what the upcoming plans are, and ways that I can volunteer, or things that she’s noticing that my daughter is growing in or relationships that my daughter’s having…we just talk back and forth and just knowing that my daughter gets to see me role model what a positive, healthy relationship with other adults looks like is definitely good for my mental health, good for my daughter’s mental health, good for role -mod
eling good, healthy relationships.

“Thanks for letting me share my story and why I’m grateful for the after-sch ool club.” ‐Parent of Sayonara Center participant
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9) PROJECT HISTORY. Describe the project history if there is one. Has the project successfully served the projected number of Citrus Heights residents? List the estimated and actual number of Citrus Heights residents served by prior Citrus Heights Community Support Funding allocations your organization received in the past five (5) years. If this is the first time your organization has applied for Community Support Funding, please describe your background and experience delivering the proposed project or service.

Campus Life Connection (CLC)’s flagship Lerwick Community Center opened its doors in 2001 and served 30-45 youth weekly in a neighborhood overwhelmed with high crime, drugs, and gang activity. Positive quantitative outcomes such as increased academic performance by participating youth and a decrease in the high crime, drugs, and gang activity were evidenced regularly.

Due to the Lerwick Community Center’s success, a City of Citrus Heights councilmember approached CLC, asking if CLC could replicate the program in Citrus Heights. The City of Citrus Heights designated funding to start CLC’s after-school community center in a two-bedroom apartment on Sayonara Drive. The Sayonara After-School Program (Sayonara Community Center) opened its doors in Citrus Heights in 2004, serving 25 youth.

The Sayonara Community Center quickly outgrew the two-bedroom apartment provided by the City of Citrus Heights, so CLC rented two units and combined them by removing a wall, which worked temporarily. Because of the increased number of youth attending and the tremendous success of the Sayonara Community Center in reducing the rate of crime, drugs, and gang activity on Sayonara Drive, upon reviewing the program, the City Manager realized the City of Citrus Heights needed to build a facility in which to house the Sayonara Community Center.

In 2011, the City of Citrus Heights constructed the Citrus Heights Children and Youth Center and generously provided the facility for the Sayonara Community Center (Sayonara Center).

The Sayonara Center has been highly successful in serving Citrus Heights residents. When we opened in 2004, we served approximately 25-30 students and their families. In 2017, we served approximately 100 students and their families; in 2018, we served over 100 students and their families; in 2019, we served over 100 students and their families; in 2020, we served 108 students and their families; in 2021, despite all of the challenges caused by COVID and the subsequent restrictions, we served over 85 students. We saw an increase of enrollment in 2022 with over 95 students enrolled, and, in 2023, we have 105 students enrolled.

This increase from 2004 can be attributed to many factors—the great need in the area due to family dynamics and language barriers, integral partnerships with the City of Citrus Heights and many other community partners, and the consistency and value of the services offered. The increase speaks volumes about the true value of the services offered and the care with which they are given.

It should be noted also that the Sayonara Center originally was founded to serve Sayonara Drive residents, but, over the years, as the reputation of the Sayonara Center has grown favorably, we expanded to serve the surrounding neighborhood. Through continual collaboration with the City of Citrus Heights, the Sayonara Center’s presence has positively impacted the community by helping to decrease the crime rate, increase services for low-income families, instill confidence in children and youth, and improve students’ academic performance.

10) PROJECT SCHEDULE. Provide a project schedule listing the following dates: (1) project start; (2) project milestones: please describe performance indicators used to measure the success of your program and anticipated dates that progress will be achieved; and (3) project completion.

1. The funds will be needed beginning September 15, 2023 on a monthly or quarterly basis through June 30, 2024.

2. Project milestones include open registration in August and special programming throughout the year (e.g., ITEM 14
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sports leagues, spring break camp, week-long summer camps, Thanksgiving and Christmas events, etc.).

Performance indicators used to measure the success of the Sayonara Center include attendance records and feedback from participants and their parents.

3. The project is ongoing, running throughout the school year, with special programming during the holidays and summer.

11) LOCAL AFFILIATION. Does your organization have advisory or board members who are residents of Citrus Heights or have other ties to the City (employment/business connections)?

Campus Life Connection’s Board Chairman operates a business in Citrus Heights:

• Tim LeFever (Board Chairman), LeFever/Mattson Property Management, 6359 Auburn Boulevard, Citrus Heights, CA 95621

By signing this document, I(We) certify that the funding will be utilized only for the purposes outlined in this application.

8/10/23
Signature Date
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Sayonara Center
2023
Jul Aug Sep Oct Nov Dec
Income
Grant Income, Foundation 0.00 0.00 0.00 0.00 0.00 70,000.00 Grant Income, Gov. 2,916.67 2,916.67 2,916.67 2,916.67 2,916.67 2,916.67 Inkind Donation from City 2,700.00 2,700.00 2,700.00 2,700.00 2,700.00 2,700.00 Sponsor 4,325.00 4,325.00 4,325.00 4,325.00 4,325.00 14,325.00 Total Income 9,941.67 9,941.67 9,941.67 9,941.67 9,941.67 89,941.67 Expenses
Activity Expense 2,250.00 380.00 380.00 380.00 380.00 380.00 After School Lunch 50.00 200.00 1,700.00 1,700.00 1,700.00 1,700.00 Alarm 57.00 57.00 57.00 57.00 57.00 57.00
Background Check 0.00 0.00 0.00 49.95 39.00 0.00
Building Time 180.00 180.00 180.00 180.00 180.00 180.00 Community Collaboration 435.00 435.00 435.00 435.00 435.00 435.00 Credit Card Fee 36.00 36.00 36.00 36.00 36.00 136.00
Donor Appreciation 0.00 0.00 0.00 0.00 500.00 500.00
Facility Lease 2,700.00 2,700.00 2,700.00 2,700.00 2,700.00 2,700.00 Food Pantry 0.00 0.00 0.00 0.00 1,882.45 0.00
Gas 900.00 200.00 200.00 200.00 200.00 200.00
Maintenance 79.00 0.00 79.00 0.00 79.00 0.00
Office Supplies 50.00 50.00 50.00 50.00 50.00 50.00
Parent Meeting 0.00 0.00 0.00 0.00 0.00 0.00
Phone 52.00 52.00 52.00 52.00 52.00 52.00
Program Supplies 800.00 800.00 800.00 800.00 800.00 800.00 Property Insurance 243.00 243.00 243.00 243.00 243.00 243.00 Site Supplies 260.00 260.00 260.00 260.00 260.00 260.00 Small Group 10.00 10.00 10.00 10.00 10.00 10.00
Staffing Habeeb 6,491.59 6,491.59 6,491.59 6,491.59 6,491.59 6,491.59 Staffing Maynard 1,794.17 1,794.17 1,794.17 1,794.17 1,794.17 1,794.17 Staffing McCarty 1,189.53 1,189.53 1,189.53 1,189.53 1,189.53 1,189.53 Utilities 360.00 360.00 360.00 360.00 360.00 360.00
Vehicle Exp. 175.00 175.00 175.00 175.00 175.00 175.00
Volunteer Appreciation 140.00 140.00 140.00 140.00 140.00 140.00 Total Expenses 18,252.29 15,753.29 17,332.29 17,303.24 19,753.74 17,853.29 Net Income -8,310.62 -5,811.62 -7,390.62 -7,361.57 -9,812.07 72,088.38 ITEM 14
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2024
Jan Feb Mar Apr May Jun Total

0.00 0.00 0.00 0.00 0.00 0.00 70,000.00
2,916.67 2,916.67 2,916.67 2,916.67 2,916.67 2,916.67 35,000.00 2,700.00 2,700.00 2,700.00 2,700.00 2,700.00 2,700.00 32,400.00 4,325.00 4,325.00 4,325.00 4,325.00 4,325.00 4,325.00 61,900.00 9,941.67 9,941.67 9,941.67 9,941.67 9,941.67 9,941.67 199,300.00 380.00 380.00 380.00 380.00 380.00 1,500.00 7,550.00
1,700.00 1,700.00 1,700.00 1,700.00 1,700.00 1,700.00 17,250.00

57.00 57.00 57.00 57.00 57.00 57.00 684.00

0.00 0.00 0.00 50.00 25.00 0.00 163.95
180.00 180.00 180.00 180.00 180.00 180.00 2,160.00
435.00 435.00 435.00 435.00 435.00 435.00 5,220.00

36.00 36.00 36.00 36.00 36.00 36.00 532.00

0.00 0.00 0.00 0.00 0.00 0.00 1,000.00
2,700.00 2,700.00 2,700.00 2,700.00 2,700.00 2,700.00 32,400.00 960.42 0.00 0.00 0.00 0.00 0.00 2,842.87
200.00 200.00 200.00 200.00 200.00 200.00 3,100.00

79.00 0.00 79.00 0.00 79.00 0.00 474.00

50.00 50.00 50.00 50.00 50.00 50.00 600.00
200.00 0.00 0.00 0.00 0.00 0.00 200.00

52.00 52.00 52.00 52.00 52.00 52.00 624.00
800.00 800.00 800.00 800.00 800.00 800.00 9,600.00
243.00 243.00 243.00 243.00 243.00 243.00 2,916.00
260.00 260.00 260.00 260.00 260.00 260.00 3,120.00

10.00 10.00 10.00 10.00 10.00 10.00 120.00
6,491.59 6,491.59 6,491.59 6,491.59 6,491.59 6,491.59 77,899.05 1,794.17 1,794.17 1,794.17 1,794.17 1,794.17 1,794.17 21,530.00 1,189.53 1,189.53 1,189.53 1,189.53 1,189.53 1,189.53 14,274.39 360.00 360.00 360.00 360.00 360.00 360.00 4,320.00
175.00 175.00 175.00 175.00 175.00 175.00 2,100.00
140.00 140.00 140.00 140.00 140.00 140.00 1,680.00
18,492.71 17,253.29 17,332.29 17,303.29 17,357.29 18,373.29 212,360.26 -8,551.04 -7,311.62 -7,390.62 -7,361.62 -7,415.62 -8,431.62 -13,060.26 ITEM 14
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Sayonara Center Photos

Sayonara Center reunion
Sayonara Center community service projects
Sayonara Center students
Sayonara Center students
ITEM 14
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Exploring the beautiful trails during free time at camp. Staff took students out to watch the sunrise and fish
and everyone caught a
fish. For many, it was their
first time fishing!
Fishing at summer
camp. A new hobby
for the students!
In-N-Out after swim
lessons!
Summer Blast! Picnic at a park after Summer Blast!
Celebrating Sayonara students’ graduations
Summer Camp
Sayonara Center students
Sayonara students
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Back-to-School Registration! The
students come in excited for the
school year and that they get to
pick out a new backpack.

Celebrating
students’ birthdays! Cold Stone trip after
the Center one night!
Roller skating trip!
Golf Clinic at Foothill Golf Course. Some
students decided to wear their new boots,
donated by Bearpaw, during lessons.

Working on puzzles has been
a favorite activity lately!
Sayonara Center students
Surviving the Dixon Corn
Maze!
Trunk or Treat at Citrus Heights Police Station
The students were able to
sit on a police motorcycle,
go in a firetruck, and they
got lots of candy. They had
a great time!
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Police parade down Sayonara Drive
“Shop with a Cop” event
Making gingerbread houses
Our second year hosting a Pumpkin Carving night for the students and their families! Our new artificial turf—our
favorite spot to hang out
outside of the Center during
the heat! Students enjoy 9
Square, catch, volleyball,
badminton & picnics.

ITEM 14
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Just some of our many amazing volunteers helping Sayonara Center students….

A volunteer teaching the students
how to plant. They each got a
succulent to take home.

Two of our amazing volunteers plan a
weekly craft for the students!
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I/'dl IRS Doll)lU"ltnCIII Ol£ Illol Tn:lIsury ,. Internal IhVl.'IUlt Sl'r¥lc:c In reply refer to: 4077550286
OGDEN UT 84201-0029 June 17, 2015 LTR 4168C 0
94-1201196 000000 00
00035726
BODC: TE

COMMUNITY LINK CAPITAL REGION
2020 HURLEY WAY STE 420
SACRAMENTO CA 95825-3214
m
026755
Employer Identification Number: 94-1201196
Person to Contact: HS SINGLETON
Toll Free Telephone Number: 1-877-829-550D
Dear Taxpayer:

This is in response to your May 27, 2015, request for information regarding your tax-exempt status.

Our records indicate that you were recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in DECEMBER 1964.

Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because yOU are described in section(s) 509(a)(1) and 170(b)(I)(A)(vi).

Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to yoU or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.

Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations requireo to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 2011.

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City of Citrus Heights
6360 Fountain Square Drive
Citrus Heights, CA 95621
916.727.4807 | [email protected]

FY 2023-2024 Application for Community Support Funding
$180,000 in Total Funding Available for Public Services

Additional App
lication Considerations
An incomplete or late application may disqualify the application from consideration. If funding is approved, a City representative will contact the applicant. City funding may not be used to provide stipends or any other benefit to elected officials.

Please refer all questions regarding this application to Courtney Riddle at (916) 727-4807 or [email protected].

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APPLICATION SUBMITTAL PROCESS
There are multiple options for submittal: (1) Electronic: must be submitted as a PDF file and e-mailed to [email protected] (2) Deliver to Cit y of Citrus Heights City Hall no later than August 18, 2023, by 4:00 PM.

PLEASE NOTE
This application is ONLY for non-profit organizations that provide services to residents of the Citrus Heights community.

APPLICATION TIPS AND INSTRUCTIONS:

GRANT SCHEDULE
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

July 24, 2023 Application period opens

August 18, 2023
Applications are Due by 4:00 PM
Email Applications to [email protected].

Mail or Drop off: Citrus Heights City Hall, 6360 Fountain Square Drive, Citrus Heights, CA 95621

September 8, 2023
Applicants will be notified via e-mail of the status
of their application and the next steps
September 14, 2023 City Council meeting to consider recommendations and award funding ITEM 14
Agenda Packet Page 147
City of Citrus Heights
6360 Fountain Square Drive
Citrus Heights, CA 95621
916.727.4807 | [email protected]

APPLICATION FOR FY 2023/2024 COMMUNITY SUPPORT FUNDING
Part One – General Information

Project Name:

Increase utilization of Single Mom Strong's Programs and Services Organization Name:

Single Mom Strong
501(c)(3) Number: (Must include a copy of the
letter with the application)
81-0917372
Address: Phone: 916-735-5350
7525 Auburn Blvd #5 Citrus Heights 95610 Website: singlemomstrong.org Director: Phone:

Tara Taylor
Email:
[email protected]
Contact Person: Phone:

Tara Taylor Email:
[email protected]
Amount of Funding Requested:

$25,356

Part Two – Project/Program Specifics
Please answer the following questions in the space provided below.

Single-parent families are an underserved and at-risk population who, without support, will experience disastrous health and socioeconomic outcomes that can affect generations and balloon already burdened social services systems. Through early intervention, access to support systems, workforce development resources and innovative childcare solutions, Single Mom Strong dismantles t he greatest barriers to single mothers’ success and ensures the health of these families. Our innovative blueprint deploys comprehensive resources that empower single-parent families, successfully improving outcomes.

Single Mom Strong (SMS) is a local nonprofit organization with a mission to empower single mothers and thei r children through enrichment, encouragement and educational programs. We improve outcomes for single parent families by:
- Fostering connection: Having little to no support, the community aspect of SMS is one of the most important to single moms. O ur members find comfort in bonds built on their common experience. - Increasing self-sufficiency and economic stability: SMS’s workforce development tools, from workshops to Pre -Employment Coaching and our free Career Clothing Closet, directly influence career success. -Overcoming the barrier of inaccessible childcare: Our EmpowerME Preschool & Childcare programs make quality preschool accessible by making it affordable, even on a single-income budget. Full-day childcare is also offered to school-age children during school breaks and closures.

After spending several years creating and solidifying Single Mom Strong’s programs and services, we expanded our physical spa ce in late 2022. With these projects complete and the pandemic behind us, our goal now is to increase utilization of all of our programs and services, so we may support as many local single parent families as possible. As a relatively young nonprofit, we are proud to be serving over 800 local single mothers, but there are so many more to reach. Increased awareness of what our organization is and does will allow us to make the greatest impact. Therefore, this project will include the marketing, initial staffing and supplies needed to ITEM 14
Agenda Packet Page 148
dramatically increase our reach among Citrus Heights families.

Prior funding: $15,000- 2022-23 “Support Single Mom Strong’s Expansion” / $9100- 2021-22 “Increase The Capacity of Single Mom Strong’s EmpowerME Preschool & Childcare programs”

Single Mom Strong has been operating in Citrus Heights for four years. While our programs serve single parent families throughout the Sacramento region, our greatest saturation is in the City of Citrus Heights. Our high quality, low cost preschool and childca re program:

EmpowerME (which we are proud to say has been named “Best of Citrus Heights” three years in a row!), can serve up to 67 children at capacity in Citrus Heights each day, providing them a solid foundation to their education, while allowing single mothers to return to work with confidence that their child is being well cared for. Not only do the children benefit from the safety and educational support provided in our center, but their mothers have the ability to provide for their families, with the assurance that their children are being well -prepared for school. Plus, the financial burden is less than they would experience elsewhere, since our pricing is approximately 30% lower than average preschool tuition in our region. This savings significantly impacts the family budget.

Single Mom Strong’s current workforce development programming includes Pre-Employment Coaching: one-on-one sessions with local business executives that provide a single mother assistance in improving a resume, practice interviewing or a knowledgeable resource to explore a career change with. That program currently serves 1 single mother every other week, with a goal of serving 2 weekly. The second component of this programming is the Career Clothing Closet. Stocked full of new and gently used professional clothing by donations from the local community, the Career Clothing Closet gives single mothers free access to professional clothing for interviews or job readiness. This program also currently serves 1 single mother per week, with a goal of serving 10 single mothers per week.

Finally, we are soon adding the third and final component of our Workforce Development programming, Single Mom Strong’s Career Exploration events. Designed in 2019, but sidelined by the pandemic, this resource is even more crucial now. Because single mothers are often trapped in low wage roles, the intent of these events is to provide information and access to industries with minimal education requirements and high-income potential, which will increase single mothers' income and long-term financial security, while contributing to regional economic development. The attendance goal is 50 per event.

Registration forms, which include basic demographic information, will be completed by all attendees allowing the capture of i mpact data for Workforce Development programming. And, as a licensed childcare provider, enrollment paperwork must be accurately completed for each EmpowerME participant. Addresses are included in enrollment paperwork, which is updated annually. These two tools will allow us to measure engagement of Citrus Heights residents.

Parents typically choose childcare providers that are close to home. As such, 76% of EmpowerME Preschool & Childcare particip ants reside in Citrus Heights. The remainder of Single Mom Strong programming serves single mothers throughout the Sacramento region.

With 76% Citrus Heights resident participation in EmpowerME, and an assumption of 50% Citrus Heights residents served by SMS Workforce Development programming, upon completion of this project, estimated numbers of Citrus Heights residents served per year for the programs included in this project are:

-EmpowerME (with limited turn-over): 70 attendees * 76%= 53 children + 53 mothers= 106 -The Career Clothing Closet is expected to serve 80 moms in the first year and over 120 per year, thereafter. Assuming half of the beneficiaries are Citrus Heights residents, 40 will be served in the first year, 60 thereafter. (50 avg.) -Pre-Employment Coaching: 4 per week after project completion= 16/ month * 50%= 8/ month or 96 per year -Career Exploration Events: 50 attendees * 50%= 25 per event * 2 events per year= 50 residents served.

Total Citrus Heights residents to be served by this project in the first year: 302

The total project cost is $43,259. Project costs include a temporary staff person to administer marketing and build collaborative relationships with other family-focused community organizations in order to spread awareness of our mission, programs and services , plus, the upfront cost of a teacher’s aid and full-time teacher for a 3-month period to increase the utilization of our EmpowerME programs. Finally, equipment, supplies, a public relations campaign and a small advertising budget for social media advertising are included. This request is for the City to pay $25,356 of the total project cost. This equates to a cost of $83.96 per Citrus Heights resident served. Additional details regarding the amount requested from the City are in item #7 below.

ITEM 14
Agenda Packet Page 149

4) ABILITY TO BECOME SELF-SUSTAINING. The City’s Community Support Funding grants are intended to be a one-time allocation and should not be considered an annual funding source. Although a Community Support Funding Application submission does not prohibit an organization from submitting Community Support Applications in subsequent years, annual funding is not guaranteed. Describe your plan to fund the proposed project in future years. Please detail known (current/existing) and anticipated funding sources.

The marketing and public relations component of this project is a one-time, upfront cost. Plus, teaching staff salaries required to increase the capacity of EmpowerME only need to be subsidized during an initial 90- day ramp-up period. Despite the dramatically reduced rate of our preschool and childcare tuition, fixed monthly costs and personnel costs are s upported by tuition income upon enrollment of 50% of a teacher’s capacity. The programs quickly become self-sustaining and remain as such with minimal enrollment.

5) LEVERAGING OF FUNDS. Does your organization have any other funds or funding commitments to assist in financing the project? Have other agencies been asked to provide support? If so, provide a list of the organizations/agencies, including names, contact name(s), telephone number and the amount of funding requested and committed.

This project is partially supported by the Sacramento County TOT Grant. Single Mom Strong has been awarded $20,000 in 2023- 24, of which, $17,903 specifically applies to components of this project. This funding commitment is public record and can be verified by Sue Frost’s office: (916) 874-5491.

Assuming a 76% utilization of EmpowerME Preschool & Childcare by Citrus Heights residents and 50% utilization of SMS Workforc e Development programming, an average of 63% can be used to prorate project costs of $43,259, which equals $27,253. Because of the funding commitment already made by the County, we are only requesting the remainder of project costs: $25,356.

7) COST DOCUMENTATION. Provide a detailed budget of the estimated project cost using the form below.

ITEM ESTIMATED COST

Temporary Staff Person- administer marketing/ build collaborative relationships
$ 12,075.00
Title: Full time infant/toddler teacher- 3 month ramp up period $ 9,861.00 Title: Full time teacher's aid- 3 month ramp-up period $ 8,823.00 Equipment / Supplies $ 7,500.00
Public Relations $ 4,000.00
Advertising, promotion $ 1,000.00

TOTAL $43,259

8) PERFORMANCE INDICATORS. What measurable results/benchmarks will be used to evaluate the proposed project's success? Please describe in detail.

Success will be measured by both increased awareness of Single Mom Strong regionally, and maximum utilization of programs and services long term. First, the successful implementation of the public awareness campaign can initially be measured with increased website traffic and social media following. This will ultimately result in full utilization of both EmpowerME Preschool & Childcare and our Workforce Development programs. Success will be measured by utilization of each service, with the goal of reaching 75% utilization of the additional teacher and aid’s capacity within 6 months, totaling 12 new children enrolled. Successful utilization of the Career Clothing Closet will be ascertained when 10 mothers per month receive free professional clothing, while maintaining the donations to provide a great selection and volunteers to support staffing requirements. The Pre -Employment Coaching program success will be achieved when 2 mothers per week, or 8 per month, are benefitting from this service. The final benchmark of this project is to host the first Career Exploration event. We will satisfy this commitment by collaborating with other organizations to ensure attendance of at least 50 women at the first event.

ITEM 14
Agenda Packet Page 150
9) PROJECT HISTORY. Describe the project history if there is one. Has the project successfully served the projected number of Citrus Heights residents? List the estimated and actual number of Citrus Heights residents served by prior Citrus Heights Community Support Funding allocations your organization received in the past five (5) years. If this is the first time your organization has applied for Community Support Funding, please describe your background and experience delivering the proposed project or service.

While this will be a new project, there is history for our EmpowerME Preschool and School -Age Enrichment programs and for Pre- Employment Coaching. We are proud to make school-age, full-day childcare available at dramatically reduced rates during school breaks and closures, serving 138 school-age students to date. Additionally, EmpowerME Preschool is open continuously and currently serving 23 children residing in Citrus Heights. Finally, our Career Clothing Closet just opened this year and has served 18 Citrus Heights residents to date.

Project Start/ New Teacher Hire- September, 2023 Funding is needed in October 2023

Staff Member & Teacher’s Aide Hire/ Public Awareness Campaign- October 2023

First Career Exploration Event- November 2023

Increased Weekly Coaching Sessions- 1/ week- December 2023

Volunteer Staffed Open Career Clothing Closet 1 afternoon/ week & 50% enrollment of teacher’s capacity - January 2024 ‘
Increased Weekly Coaching Sessions- 2/ week- February 2024

Volunteer Staffed Open Career Clothing Closet 2 afternoons/ week & 75% enrollment of teacher’s capacity – March 2024

Second Career Exploration Event/ Project Completion- April 2024

11) LOCAL AFFILIATION. Does your organization have advisory or board members who are residents of Citrus Heights or have other ties to the City (employment/business connections)?

Meghan Humber, Board President, Economic Development & Communications Manager, City of Citrus Heights Kimberly Kinz, Staff Member, Citrus Heights resident

By signing this document, I(We) certify that the funding will be utilized only for the purposes outlined in this application.

Tara Taylor 8/18/23

Signature Date
ITEM 14
Agenda Packet Page 151

August 28, 2023

Sarah Weimer
Campus Life Connection (Sayonara Center)
PO Box 156
West Sacramento, CA 95691

RE: FY2023/2024 Community Support Funding: Council Finance Committee Request for additional information

Dear Sarah,

The City of Citrus Heights (City) is in receipt of Campus Life Connection’s FY 2023/2024 Community Support Fund Application. The City Council Finance Committee met on Thursday, August 24
, 2023, to review and discuss the applications and request additional information:

1. What is Campus Life’s client screening process to ensure those receiving services are from the Sayonara area and not outside Citrus Heights?

2. Provide a breakdown of the 300 kids/families the application states will receive services if awarded the Community Support funding:
a. Are these kids/families from the Sayonara Area?

3. Per the program application, Community Support funds are intended to be a one -time allocation and should not be considered an annual funding source. Although a Community Support Funding Application submission does not prohibit an organization from submitting in future years, annual funding is not guaranteed. Does Campus Life Connections plan to become self -sufficient and reduce or eliminate the need for City support moving forward?

Please prepare a response to these questions and e-mail them back by Wednesday, August 30th, to [email protected].

Also, I can be reached at (916) 727-4807 if you have questions or want to walk through the next steps in the process.

This item is scheduled for consideration at the September 14, 2023, City Council meeting. You and your organization are encouraged to attend to respond to any questions or comments the City Council may have about your application.

Regards,

Courtney Riddle
Economic Development & Community Engagement Analyst

ITEM 14
Agenda Packet Page 152

August 28, 2023

Sarah Hendricks
Citrus Heights Community Marching Band
7620 Linden Avenue
Citrus Heights, CA 95610

RE: FY2023/2024 Community Support Funding: Council Finance Committee Request for additional information

Dear Sarah,

The City of Citrus Heights (City) is in receipt of the Citrus Heights Community Marching Band’s FY 2023/2024 Community Support Fund Application. The City Council Finance Committee met on Thursday, August 24
, 2023, to review and discuss the applications and have the following comments:

1. The City Council Finance Committee recommended a $10,000 grant award and up to $10,000 to facilitate traffic control contracts and additional staffing for the Howl O’Ween parade on October 21, 2023.

2. The City should be listed as a sponsor of the Howl O’ Ween Parade scheduled for Saturday, October 21, 2023;

Please prepare a response to these questions and e-mail them back by Wednesday, August 30th, to [email protected]
. Also, I can be reached at (916) 727-4807 if you have questions or want to walk through the next steps in the process.

Regards,

Courtney Riddle
Economic Development & Community Engagement Analyst

ITEM 14
Agenda Packet Page 153

August 28, 2023

Gabriel Kendall
Community Link Capital Region
8001 Folsom Blvd
Sacramento, CA 95826

RE: FY2023/2024 Community Support Funding: Council Finance Committee Request for additional information

Dear Gabriel,

The City of Citrus Heights (City) is in receipt of the Community Link Capital Region’s FY 2023/2024 Community Support Fund Application. The City Council Finance Committee met on Thursday, August 24
, 2023, to review and discuss the applications and have the following comments:

1. Community Link Capital Region states their services are within a 10-mile radius. Council Committee requests that the applicant remain within City Boundaries and that their application reflects they will only provide services to those clients with a Citrus Heights address.

Regards,

Courtney Riddle
Economic Development & Community Engagement Analyst

ITEM 14
Agenda Packet Page 154

August 28, 2023

Jennifer Massello
Meals on Wheels by ACC
7375 Park City Drive
Sacramento, CA 95831

RE: FY2023/2024 Community Support Funding: Council Finance Committee Request for additional information

Dear Jennifer,

The City of Citrus Heights (City) is in receipt of the Meals on Wheels by ACC FY 2023/2024 Community Support Fund Application. The City Council Finance Committee met on Thursday, August 24
, 2023, to review and discuss the applications and have the following comments:

1. Confirm the total number of existing and projected City of Citrus Heights clients this grant will serve; Explain the “185 unduplicated” clients served.

2. Confirm if the City of Citrus Heights has a waiting list of clients who have requested services but have not received them.

Regards,

Courtney Riddle
Economic Development & Community Engagement Analyst

ITEM 14
Agenda Packet Page 155

August 28, 2023

April Jacek
Sunrise Christian Food Ministry
5901 San Juan Avenue
Citrus Heights, CA 95610

RE: FY2023/2024 Community Support Funding: Council Finance Committee Request for additional information

Dear April,

The City of Citrus Heights (City) is in receipt of the Sunrise Christian Food Ministry’s FY 2023/2024 Community Support Fund Application. The City Council Finance Committee met on Thursday, August 24
, 2023, to review and discuss the applications and have the following comments:

1. Does Sunrise Christian Food Ministry have a program verification process to qualify participants? If so, please describe what data is collected and how.

2. Describe how Sunrise C hristian Food Ministry ensures only Citrus Heights residents take part in the programs/services that the Community Support Grant funds.

Regards,

Courtney Riddle
Economic Development & Community Engagement Analyst

ITEM 14
Agenda Packet Page 156
RESOLUTION NO. 2023- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, CALIFORNIA APPROVING COMMUNITY SUPPORT FUNDING AWARD ALLOCATIONS FOR FISCAL YEAR 2023/2024

WHEREAS, the City of Citrus Heights offers limited one-time funding for non-profit organizations that provide services to residents of the Citrus Heights community through the Community Support program;

WHEREAS, there is $180,000 available in Community Support funding for Fiscal Year 2023/2024;

WHEREAS, The FY 2023/2024 application period opened July 24, 2023 and 6 applications were received;

WHEREAS, the City Council Finance Committee reviewed the Community Support requests on August 24, 2023, and recommended funding in the total amount of $149,863 as outlined in Exhibit A;

NOW THEREFORE BE IT RESOLVED AND ORDERED by the City of Citrus Heights that the applications be awarded in the total amount of $149,863 as outlined in Exhibit A;

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of September 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor

ATTEST:

Amy Van, City Clerk

Exhibit

A. FY 2023/2024 Community Support Funding Application Summary Finance Committee Recommendations

ITEM 14
Agenda Packet Page 157
FY 2023/2024 Community Support Funding Application
Summary and Finance Committee Recommendations
Available Funding: $180,000

NON PROFIT PROJECT DESCRIPTION REQUESTED

FUNDING

COMMITTEE

RECOMMENDATION
Campus Life
Connection
(Sayonara Center)
Sayonara Center operations and
after-school programs
$20,000 $20,000
Citrus Heights
Marching Band
Instructional Staff
compensation, equipment, and
materials, Howl’O Ween Parade
$20,000 $20,000 with the condition
that the City be listed as a
sponsor of the Howl O’Ween
Parade
Community Link
Capital Region
Home delivery of meals using an
existing partnership with
DoorDash to deliver food pantry
items from Sunrise Christian
Food Ministry
$2,498 $2,498
Meals on Wheels Meal provision for 185
unduplicated seniors in Citrus
Heights
$82,000 $82,000 with the condition
that the Citrus Heights
Waiting list of 20 people be
eliminated and those clients
supported with the approved
funding.

Single Mom Strong Increase existing programs and
services to support single-parent
families
$25,365 $25,365
Sunrise Christian
Food Ministry
Daily redistribution of recovered
food from local grocery stores to
those experiencing food
insecurity
$21,600 $0; Not recommended. The
committee wants a more
significant focus on Citrus
Heights residents.

TOTAL $171,463 $149,863
ITEM 14
Agenda Packet Page 158
Printed on Recycled Paper

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: September 14, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Casey Kempenaar, Community Development Director
Alison Bermudez, Senior Planner
SU
BJECT: Adoption of Objective Design and Development Standards for the Auburn Boulevard Special Planning Area
Summary and Recommendation
At
the June 22, 2023 City Council meeting, staff presented an overview of Objective Design and Development Standards (ODDS) necessary in order to comply with State housing legislation intended to streamline the construction of qualified housing projects. This meeting was a discussion item only with no formal action taken. Staff communicated the item would come back to City Council at a future meeting for formal action.

The
following motion is recommended:

Mot
ion: Adopt a Resolution adopting the Auburn Boulevard Objective Design Standards that support design and development standards for mixed-use and multi-family residential development within the Auburn Boulevard Specific Plan area and finding the Guidelines are exempt from the California Environmental Quality Act (CEQA) under Section 15061(b)(3).

St
aff is requesting the City Council adopt the policy to implement ODDS for the Auburn Boulevard Specific Plan area (ABSP). By adopting ODDS, the City is equipped to apply design standards when an application for a qualifying multi-family or mixed-use housing project in the ABSP area is received. The ODDS give the City the ability to review a proposed project objectively, as required by state law, and ensure future residential developments support the City’s vision for the corridor to the best extent possible.

The
ODDS do not change the overall vision or intent of the existing adopted Boulevard Plan, which calls for development of higher density and mixed-use development along the Auburn Boulevard corridor. Rather, the ODDS transform the existing development standards into objective standards to comply with state law.

ITEM 15
Agenda Packet Page 159
Subject: Overview and Discussion of ABSP ODDS
Date: September 14, 2023

Page 2 of 7 ends

Citrus Heights City Council MeetingsSeptember 14, 2023

Citrus Heights City Council Meetings
September 14, 2023