Agenda packet, regular meeting, third session — Citrus Heights City Council Meetings, October 12, 2023 (part 1 of 2)

AGENDA
Thursday, October 12, 2023

CITY OF CITRUS HEIGHTS CITY COUNCIL
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

The Mayor has the discretion to lengthen or shorted the allotted times. Alternatively, you may submit your comment by 4:00 p.m. on the meeting day to by completion of an online Speaker Card at https://www.citrusheights.net/FormCenter/City - Council - Meetings - Speaker - Card - 30. Written public comments shall be limited to 250 words or less. Each comment will be read aloud by the City Clerk.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection during normal business hours at City Hall, located at 6360 Fountain Square Drive. Audio / Visual presentation material must be provided to the City Clerk's Office at least 48 hours prior to the meeting.

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

If you need a disability - related modification or accommodation, to participate in this meeting, please contact the City Clerk ’s Office 916- 725- 2448, [email protected], or City Hall 6360 Fountain Square Drive at least 48 hours prior to the meeting. TDD: California Relay Service 7 - 1- 1.

October 12, 2023 City Council Agenda Packet
10-12-23 REGULAR COUNCIL AGENDA PACKET.PDF

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski -Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming October 2023 As “National Manufacturing Month”

5. Proclamation Of The City Of Citrus Heights Proclaiming October 8-14, 2023 As “Code Enforcement Officer Appreciation Week”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of September 28, 2023

7. SUBJECT: Approval Of Amendment No. 02 To The Wyatt Ranch Subdivision Improvement Agreement And Amendment No. 01 To The Mitchell Farms Subdivision Improvement Agreement
STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION: Staff recommends the following:
a. Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 02 for the Subdivision Improvement Agreement for the Wyatt Ranch Subdivision
b. Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 01 for the Subdivision Improvement Agreement for the Mitchell Farms Subdivision

8. SUBJECT: San Juan Avenue Complete Streets Project – Phase 1 Federal Project No. STPL 5475 (046) – Approval Of Contract Amendment No. 2 STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION: Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 2 to the Agreement for Professional Services with Bennett Engineering Services, Inc. for the San Juan Avenue Complete Streets Project Phase 1

PUBLIC HEARINGS

9. SUBJECT: Review Draft 2024 Action Plan And Funding Recommendations For The Community Development Block Grant Program
STAFF REPORT: C. Kempenaar / N. Piva
RECOMMENDATION: Staff recommends the following:
a. Hear public testimony on the 2024 Draft Action Plan and Funding Recommendations for the Community Development Block Grant Program; and
b. Continue final action until the October 26, 2023 City Council meeting

10. SUBJECT: Sylvan Corners Subdivision – 7137 Auburn Boulevard PLN-22-28 General Plan Amendment, Rezone, Tentative Subdivision Map, Design Review Permit An Tree Permit
STAFF REPORT: C. Kempenaar / A. Bermudez
RECOMMENDATION: Staff recommends the following:
a. Adopt Resolution No. 2023 - ___ a Resolution of the City Council of the City of Citrus Heights, California adopting a Mitigated Negative Declaration pursuant to the California Environmental Quality Act (CEQA) for the Sylvan Corners Project located at 7137 Auburn Boulevard;
b. Adopt Resolution No. 2023 - ___, a Resolution of the City Council of the City of Citrus Heights, California adopting a General Plan Map Amendment, approving a Tentative Subdivision Map, Design Review Permit, and Tree Permit for the Sylvan Corners project located at 7137 Auburn Boulevard subject to the findings and conditions of approval;
c. Introduce for first reading and read by title only and waive the full reading of Ordinance No. 2023 - ___, an Ordinance of the City Council of the City of Citrus Heights, California amending Article 5, Chapter 106.50 of the Zoning Ordinance and rezoning the property into the Sylvan Corners Special Planning Area; and
d. Adopt Resolution No. 2023 - ___, a Resolution of the City Council of the City of Citrus Heights, California authorizing the City Manager to execute an affordable housing agreement between the City of Citrus Heights and Woodside Homes of Northern CA, for the Sylvan Corners Project located at 7137 Auburn Boulevard

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

ADJOURNMENT
Documents:

AGENDA
Thursday, October 12, 2023

CITY OF CITRUS HEIGHTS CITY COUNCIL
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

October 12, 2023 City Council Agenda Packet
10-12-23 REGULAR COUNCIL AGENDA PACKET.PDF

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski -Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming October 2023 As “National Manufacturing Month”

5. Proclamation Of The City Of Citrus Heights Proclaiming October 8-14, 2023 As “Code Enforcement Officer Appreciation Week”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of September 28, 2023

PUBLIC HEARINGS

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

ADJOURNMENT
Documents:

AGENDA
Thursday, October 12, 2023

CITY OF CITRUS HEIGHTS CITY COUNCIL
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

October 12, 2023 City Council Agenda Packet
10-12-23 REGULAR COUNCIL AGENDA PACKET.PDF

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski -Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming October 2023 As “National Manufacturing Month”

5. Proclamation Of The City Of Citrus Heights Proclaiming October 8-14, 2023 As “Code Enforcement Officer Appreciation Week”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of September 28, 2023

PUBLIC HEARINGS

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

ADJOURNMENT
Documents:

AGENDA
Thursday, October 12, 2023

CITY OF CITRUS HEIGHTS CITY COUNCIL
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

October 12, 2023 City Council Agenda Packet
10-12-23 REGULAR COUNCIL AGENDA PACKET.PDF

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski -Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming October 2023 As “National Manufacturing Month”

5. Proclamation Of The City Of Citrus Heights Proclaiming October 8-14, 2023 As “Code Enforcement Officer Appreciation Week”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of September 28, 2023

PUBLIC HEARINGS

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

ADJOURNMENT
Documents:

Printed on Recycled Paper
City Council meetings take place in
the City Hall Council Chambers.

Tim Schaefer, Mayor
Bret Daniels, Vice Mayor
Jayna Karpinski-Costa, Council Member
MariJane Lopez-Taff, Council Member
Porsche Middleton, Council Member

CITY OF CITRUS HEIGHTS

CITY COUNCIL
Regular Meeting of Thursday, October 12, 2023
City Hall Council Chambers, 6360 Fountain Square Dr., Citrus Heights, CA Regular Meeting 6:00 p.m.

HOW TO PARTICIPATE:

The City of Citrus Heights welcomes your interest and involvement in the City’s legislative process. The Council may take up any agenda item at any time, regardless of the order listed. If you wish to address the Council during the meeting, please fill out a Speaker Identification Sheet and give it to the City Clerk. When you are called upon to speak, step forward to the podium and state your name for the record. Normally, speakers are limited to five minutes each with 30 minutes being allowed for all comments. Any public comments beyond the initial 30 minutes may be heard at the conclusion of the agenda. The Mayor has the discretion to lengthen or shorten the allotted times. Alternatively, you may submit your comment by 4:00 p.m. on the meeting day by completion of an online Speaker Card at https://www.citrusheights.net/FormCenter/City-Council-Meetings-Speaker-Card-30. Written public comments shall be limited to 250 words or less. Each comment will be read aloud by the City Clerk.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection during normal business hours at City Hall, located at 6360 Fountain Square Drive. Audio/Visual presentation material must be provided to the City Clerk’s Office at least 48 hours prior to the meeting. Email subscriptions of the agenda are available online by signing up with the City’s Notify Me service.

The City provides three ways to watch a City Council meeting.

IN PERSON ONLINE ON TELEVISION

If you need a disability-related modification or accommodation, to participate in this meeting, please contact the City Clerk’s Office 916-725-2448, [email protected], or City Hall 6360 Fountain Square Drive at least 48 hours prior to the meeting. TDD: California Relay Service 7-1-1.

October 6, 2023
_______________________
Amy Van, City Clerk
Watch the livestream and replay past
meetings on the City website.

Watch live and replays of meetings
on Sac Metro Cable, Channel 14.

Agenda Packet Page 1
Citrus Heights City Council Thursday, October 12, 2023

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Printed on Recycled Paper

REGULAR CITY COUNCIL MEETING
6:00 PM

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Karpinski-Costa, Lopez-Taff, Middleton, Daniels, Schaefer

3. Video Statement

APPROVAL OF AGENDA

PUBLIC COMMENT

PRESENTATIONS

4. Proclamation of the City of Citrus Heights Proclaiming October 2023 as “National Manufacturing Month”

5. Proclamation of the City of Citrus Heights Proclaiming October 8-14, 2023 as “Code Enforcement Officer Appreciation Week”

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of September 28, 2023

7. SUBJECT: Approval of Amendment No. 02 to the Wyatt Ranch Subdivision Improvement Agreement and Amendment No. 01 to the Mitchell Farms Subdivision Improvement Agreement STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION: Staff recommends the following:

a. Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 02 for the Subdivision Improvement Agreement for the Wyatt Ranch Subdivision
b. Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 01 for the Subdivision Improvement Agreement for the Mitchell Farms Subdivision

Agenda Packet Page 2
Citrus Heights City Council Thursday, October 12, 2023

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Printed on Recycled Paper

8. SUBJECT: San Juan Avenue Complete Streets Project – Phase 1 Federal Project No. STPL 5475 (046) – Approval of Contract Amendment No. 2
STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION: Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 2 to the Agreement for Professional Services with Bennett Engineering Services, Inc. for the San Juan Avenue Complete Streets Project Phase 1

PUBLIC HEARING

9. SUBJECT: Review Draft 2024 Action Plan and Funding Recommendations for the Community Development Block Grant Program
STAFF REPORT: C. Kempenaar / N. Piva
RECOMMENDATION: Staff recommends the following:

a. Hear public testimony on the 2024 Draft Action Plan and Funding Recommendations for the Community Development Block Grant Program; and
b. Continue final action until the October 26, 2023 City Council meeting

10. SUBJECT: Sylvan Corners Subdivision – 7137 Auburn Boulevard PLN-22-28 General Plan Amendment, Rezone, Tentative Subdivision Map, Design Review Permit an Tree Permit STAFF REPORT: C. Kempenaar / A. Bermudez
RECOMMENDATION: Staff recommends the following:

a. Adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights, California adopting a Mitigated Negative Declaration pursuant to the California Environmental Quality Act (CEQA) for the Sylvan Corners Project located at 7137 Auburn Boulevard; b. Adopt Resolution No. 2023-___, a Resolution of the City Council of the City of Citrus Heights, California adopting a General Plan Map Amendment, approving a Tentative Subdivision Map, Design Review Permit, and Tree Permit for the Sylvan Corners project located at 7137 Auburn Boulevard subject to the findings and conditions of approval; c. Introduce for first reading and read by title only and waive the full reading of Ordinance No. 2023-___, an Ordinance of the City Council of the City of Citrus Heights, California amending Article 5, Chapter 106.50 of the Zoning Ordinance and rezoning the property into the Sylvan Corners Special Planning Area; and
d. Adopt Resolution No. 2023-___, a Resolution of the City Council of the City of Citrus Heights, California authorizing the City Manager to execute an affordable housing agreement between the City of Citrus Heights and Woodside Homes of Northern CA, for the Sylvan Corners Project located at 7137 Auburn Boulevard

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS/ FUTURE AGENDA ITEMS

ADJOURNMENT
Agenda Packet Page 3

CITY OF CITRUS HEIGHTS

CITY COUNCIL

MINUTES
Special / Regular Meeting of Thursday, September 28, 2023 City Hall Council Chambers
6360 Fountain Square Dive, Citrus Heights, CA

CALL SPECIAL MEETING TO ORDER
The s
pecial meeting was called to order at 5:30 p.m. by Mayor Schaefer.

1. Roll Ca
ll: Council Members present: Karpinski-Costa, Lopez-Taff, Middleton, Daniels, Schaefer Council Members absent: None
Staff present at the roll call: Feeney, Jones and Van

PUBLIC COMMENT
None

CLOSED SESSION

2. CONF

ERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN 243243-0031-006–000 (6448 Sylvan Road) and APN 243-0031-872-2657 (7500 Coronado Lane)
Agency negotiator: Ashley Feeney, City Manager and Ryan Jones, City Attorney Negotiating parties: Robert Coronado
Under negotiation: Price, terms of payment, or both
The C
ity Council, City Manager and City Attorney participated in the closed session.

REPORT OUT OF CLOSED SESSION
Ther
e was no reportable action from closed session.

ADJOURNMENT
May
or Schaefer adjourned the special meeting at 5:45 p.m.

CALL REGULAR MEETING TO ORDER
The r
egular meeting was called to order at 6:00 p.m. by Mayor Schaefer.

1. The F
lag Salute was led by Vice Mayor Daniels.

2. Roll Ca
ll: Council Members present: Karpinski-Costa, Middleton, Daniels, Schaefer Council Members absent: Lopez-Taff
Staff present: Blomquist, Duhe, Feeney, Huber, Jones, Riddle, Van and department directors.

Item 6
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3. The video statement was read by Acting City Clerk Duhe.

APPROVAL OF AGENDA

ACTION: On a motion by Council Member Karpinski-Costa, seconded by Vice Mayor Daniels, the City Council approved the agenda.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

PUBLIC COMMENT

None

PRESENTATIONS

4. Proclamation of the City of Citrus Heights Proclaiming September 28, 2023 to October 4, 2023 as “Good Neighbor Week”

Council Member Karpinski-Costa read and presented the proclamation to Residents Empowerment Association of Citrus Heights (REACH) President Natalee Price.

Public Comment

Kathy Morris spoke on behalf of Neighborhood Area 7,8 & 9 (CHASEN) President Bill Shirley and stated the neighborhood association supports REACH and Good Neighbor Week.

5. Proclamation of the City of Citrus Heights Honoring Leatherby’s as a Community Partner of Distinction

Mayor Schaefer read and presented the proclamation to Citrus Heights Leatherby’s Family Creamery, Leslie Ray and Dave Leatherby, Jr.

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

Council Member Middleton attended the League of California Cities Annual Conference and is currently serving as President of the African-American Caucus. She offered condolences on the passing of Region 3 Representative to the Sacramento Valley Board, Council Member Valerie Klinefelter from the City of Plymouth.

Council Member Karpinski-Costa attended the Leatherby’s Sock Hop event with her fellow council members.

She attended the See’s Candy opening event. She received an update on Sunrise Mall. She provided a report from the Sacramento-Yolo Mosquito & Vector Control District meeting. She attended the League of California Cities Annual Conference. She attended Sunday Funday. She attended the SOAR Neighbor Area meeting.

She provided a report from the Sacramento Area Sewer District meeting. She announced Good Neighbor Week. She announced the Blessing of Animals event on September 30 at Ascension Lutheran Church.

Vice Mayor Daniels attended the Leatherby’s Sock Hop event. He provided a report from the Capitol Corridor Joint Powers Authority meeting. He attended the Tile Liquidators grand opening. He attended Sunday Funday.

Item 6
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He provided a report from the Sacramento Regional Transit Board meeting and announced free rides on October 7. He attended the 14th Annual Tribute to Fallen Soldiers event. He attended the Sacramento Metropolitan Air Quality Management District . He announced the Citrus Heights Chamber Luncheon on October 10.

Mayor Schaefer provided a report from the Sacramento Area Council of Governments meeting. He attended Sunday Funday.

CONSENT CALENDAR

6. SUBJECT: Approval of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of September 14, 2023

7. SUBJECT: Update to City Council Ad Hoc Subcommittees STAFF REPORT: A. Van
RECOMMENDATION: Receive and file this report with the recommended change to move the Community Block Development Grant subject matter area and Community Support Grants for nonprofits to the functional area of the Quality of Life ad hoc subcommittee

ACTION
: On a motion by Vice Mayor Daniels, seconded by Council Member Middleton, the City Council adopted Consent Calendar Items 6 and 7.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

REGULAR CALENDAR

8. SUBJECT: Final Acceptance and Notice of Completion
a. 2022 Residential Street Resurfacing Project – City PN 15-21-010 b. 2021 Greenback Lane Complete Streets Improvements Project – City PN 45-20-002 STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION:
a. Adopt Resolution No. 2023-086 a Resolution of the City Council of the City of Citrus Heights, California, Accepting the 2022 Residential Street Resurfacing Project as Complete and Authorizing the City Engineer to Record a Notice of Completion and Release the Contract Retention
b. Adopt Resolution No. 2023-087 a Resolution of the City Council of the City of Citrus Heights, California, Accepting the 2021 Greenback Lane Complete Streets Improvements Project as Complete and Authorizing the City Engineer to Record a Notice of Completion and Release the Contract Retention

City Engineer Blomquist presented an overview on two recently completed resurfacing projects. The Residential Street Resurfacing Project commenced in August 2022. The final cost of the project was just over $2.9 million and came in under budget by $75,000. The project included resurfacing 20 streets, ADA curb ramps, sidewalk replacement, curb and gutter replacement, and storm drain replacement. The project also included traffic safety enhancements on Wachtel Way and Verner Avenue. The Greenback Lane Complete Streets project commenced in March 2022. The final cost of the project was just under $2.9 million and came Item 6
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in under budget by approximately $188,000. Sacramento County will be contributing over $500,000 for their share of improvements on Fair Oaks Boulevard which is shared with the City and County. The project included resurfacing Greenback Lane between Sunrise Boulevard and Fair Oaks Boulevard. The project included ADA complaint curb ramps and storm drain upgrades. The project also included bicycle and pedestrian safety upgrades and traffic signal upgrades at the intersection of Greenback Lane and Fair Oaks Boulevard.

City Council comments and questions followed.

ACTION
: On a motion by Council Member Karpinski-Costa, seconded by Vice Mayor Daniels, the City Council adopted Resolution No. 2023-086 a Resolution of the City Council of the City of Citrus Heights, California, Accepting the 2022 Residential Street Resurfacing Project as Complete and Authorizing the City Engineer to Record a Notice of Completion and Release the Contract Retention.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

ACTION: On a motion by Vice Mayor Daniels, seconded by Council Member Karpinski-Costa the City Council adopted Resolution No. 2023-087 a Resolution of the City Council of the City of Citrus Heights, California, Accepting the 2021 Greenback Lane Complete Streets Improvements Project as Complete and Authorizing the City Engineer to Record a Notice of Completion and Release the Contract Retention.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

9. SUBJECT: Resolutions Adopting the Memorandums of Understanding for the Citrus Heights Police Officers Association and the Citrus Heights Police Employees Association; Amended Salary Table with Cost of Living Adjustments and Select Market Equity Adjustments; Amendments to the Employer Contribution Level for Employee Health Benefits; and Unrepresented Safety and CHPOA Employee Cost-Sharing
STAFF REPORT: S. Talwar / M. Dippert
RECOMMENDATION:
a. Adopt Resolution No. 2023-088 a Resolution of the City Council of the City of Citrus Heights, California, Adopting the Memorandum of Understanding for the Citrus Heights Police Officers Association
b. Adopt Resolution No. 2023-089 a Resolution of the City Council of the City of Citrus Heights, California, Adopting the Memorandum of Understanding for the Citrus Heights Police Employees Association
c. Adopt Resolution No. 2023-090 a Resolution of the City Council of the City of Citrus Heights, California, Adopting an Amended Salary Table with Cost of Living Adjustments and Select Market Equity Adjustments
d. Adopt Resolution No. 2023-091 a Resolution of the City Council of the City of Citrus Heights, California, Adopting the Amendments to the Employer Contribution Level for Employee Health Benefits
e. Adopt Resolution No. 2023-092 a Resolution of the City Council of the City of Citrus Heights, California, Adopting Unrepresented Safety Employee Cost-Sharing

Item 6
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City Manager Feeney introduced the item and explained the City’s policy is to do a compensation study at least every five years and the last study was done in 2017. The study confirmed the City had fallen behind other regional agencies relative to total compensation. Over the last year and a half the City has experienced challenges with retention and recruitment. He stated it is important for the City to remain relevant in marketplace, there are significant costs associated with recruiting and training employees to fill vacancies.

Historically, the City has strived to be at the midpoint in the marketplace relative to comparable agencies. The recommendations being presented looked at the long range budget forecasting model and maintaining healthy General Fund reserves while also addressing compensation.

Human Resources Manager Dippert presented an overview of the total compensation study. Total compensation includes base salary, benefits, retirement, education incentives, or any other items offered by the City to an employee. She explained that the City’s survey approach and parameters included identifying the labor market and comparable cities, comparing the job duties of the identified benchmark classifications, reviewing current compensation including benefits to determine if Citrus Heights was at median or below median.

Administrative Services Director Talwar provided an overview of three recommended compensation adjustments. Staff is recommending an increase to all benefited classification medical contribution rates. There are 17 benchmark classifications that need market equity adjustments. Lastly, staff recommends a 3% Cost of Living Adjustment, which was budgeted for and included in the financial forecast.

Labor Relations consultant Patrick Clark provided an overview of the proposed Memorandum of Understanding (MOU) with the Citrus Heights Police Officers Association (CHPOA) and the Citrus Heights Police Employees Association (CHPEA). The contract terms are from October 1, 2023 through June 30, 2026.

For the first year, compensation includes a 3% cost of living adjustment, market equity adjustments for select benchmark classifications, and medical contribution adjustments. He provided an explanation of additional items contained in the MOU with the CHPOA relating to retirement benefits, specialty assignment pays and leave time. He also provided an explanation of additional items contained in the MOU with the CHPEA relating to holiday / leave time and work schedules.

Human Resources Manager Dippert stated this item is a recommendation to approve a 3% cost of living adjustment to the top of the salary range for the Executive Management classifications of Administrative Services Director, Chief of Police, Community Development Director, Economic Development and Community Engagement Director and General Services Director. In addition, the Chief of Police agrees to pay an additional 1% for a total of 4% toward the employer contribution for retirement under Government Code Section 20516 until such time as the contract with California Public Employees Retirement System (CalPERS) for unrepresented safety members can be amended to allow payment of an additional 1% for a total of 4% toward the Employer Contribution pursuant to Government Code Section 20516. These changes will become effective October 8, 2023. She noted this is not an increase to executive staff salary.

Administrative Services Director Talwar reviewed the fiscal impact of the recommended adjustments. The City is maintaining reserves above the City Council minimum reserve policy and City Manager recommendation.

There is no budget adjustment requested for Fiscal Year 2023/2024 to implement the compensation adjustments and MOUs. In Fiscal Year 2024/2025 staff anticipates a budget adjustment of approximately $2.2 million.

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Public Comment

Michael Lagomarsino addressed the Council urging the Council to approve the recommendation for the increase. He expressed the Police Department’s Records Department has lost employees due to better pay in other locations.

City Council comments and questions followed.

ACTION
: On a motion by Vice Mayor Daniels, seconded by Council Member Middleton, the City Council adopted Resolution No. 2023-088 a Resolution of the City Council of the City of Citrus Heights, California, Adopting the Memorandum of Understanding for the Citrus Heights Police Officers Association.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

ACTION: On a motion by Council Member Middleton, seconded by Council Member Karpinski-Costa, the City Council adopted Resolution No. 2023-089 a Resolution of the City Council of the City of Citrus Heights, California, Adopting the Memorandum of Understanding for the Citrus Heights Police Employees Association.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

ACTION: On a motion by Council Member Karpinski-Costa, seconded by Vice Mayor Daniels, the City Council adopted Resolution No. 2023-090 a Resolution of the City Council of the City of Citrus Heights, California, Adopting an Amended Salary Table with Cost of Living Adjustments and Select Market Equity Adjustments.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

ACTION: On a motion by Vice Mayor Daniels, seconded by Council Member Karpinski-Costa, the City Council adopted Resolution No. 2023-091 a Resolution of the City Council of the City of Citrus Heights, California, Adopting the Amendments to the Employer Contribution Level for Employee Health Benefits.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

ACTION: On a motion by Council Member Middleton, seconded by Vice Mayor Daniels, the City Council adopted Resolution No. 2023-092 a Resolution of the City Council of the City of Citrus Heights, California, Adopting Unrepresented Safety Employee Cost-Sharing.

AYES: Karpinski-Costa, Middleton, Daniels, Schaefer
NOES: None
ABSENT: Lopez-Taff

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Mayor Schaefer read the following written comment submitted by Council Member Lopez-Taff, “I am unable to attend the meeting due to illness. However, I did want to share with my Council colleagues that though I would need to hear all the testimony and deliberations involved with the public hearing to inform my ultimate decision, based upon the information laid out in the staff report and past discussions related to labor issues, I would be inclined to support approval of this item.”

DEPARTMENT REPORTS

10. SUBJECT: City Scoop Summer Event Series Recap
DEPARTMENT: Economic Development and Community Engagement

Economic Development and Community Engagement Director Huber presented on the City Scoop series. The pilot project goals were to launch the Community Engagement Department, gather community members for fun, bring awareness to Neighborhood Areas, promote the Community Block Party Trailer, and share information on the Citrus Heights Cares Campaign. There were three events across the city. Ice Cream was provided by community partner Leatherby’s. The Police Activities League brought children activities to keep them engaged.

City Council comments followed.

CITY MANAGER ITEMS

City Manager Feeney announced the upcoming Special Election on November 7 in which City Hall will have a Vote-by-Mail ballot dropbox outside. He announced the retirement of Sacramento County Executive, Anne Edwards. He announced Economic Development and Community Engagement Director, Meghan Huber received a 40 Under 40 Award from the Sacramento Business Journal. He announced upcoming events in the community. The Mesa Verde Stadium Ribbon Cutting and Homecoming game is October 13. The Fall Volunteer Event at City Hall is October 14. The Citrus Heights ArtBeat Festival is October 14. The State of the City address will be held on October 19 at 6:30 p.m. at City Hall. The Chamber will hold a ticketed reception October 19 at 5:00 p.m. The Citrus Heights Community Marching Band Howl-o-Ween Parade is October 21.

Council Member Karpinski-Costa announced Sacramento County is hosting a free Flu Shot Clinic on October 17 from 10 a.m. to 3 p.m. at the Citrus Heights Community Center.

ITEMS REQUESTED BY COUNCIL MEMBERS/ FUTURE AGENDA ITEMS

None

ADJOURNMENT

Mayor Schaefer adjourned the regular meeting at 7:43 p.m.

Respectfully submitted,

__________________________
Rachel Duhe, Acting City Clerk
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: October 12, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
Leslie Blomquist, City Engineer
SU
BJECT: Approval of Amendment No. 02 to the Wyatt Ranch Subdivision Improvement Agreement and Amendment No. 01 to the Mitchell Farms Subdivision Improvement Agreement
Summary and Recommendation
Over the past several years, the City has executed two Subdivision Improvement Agreements (SIA) with various developers.

Wy
att Ranch Subdivision
On November 14, 2019, City Council approved the Final Subdivision Map and authorized the City Manager to execute an SIA for the Wyatt Ranch Subdivision. The developer then executed and recorded the SIA and Final Map on December 31, 2019. Subsequent to the recordation of the Final Map, the property was sold to a new developer, Citrus Heights 23, LLC, a Utah limited liability company. On January 28, 2020 the City Council approved Amendment No. 1 to the Wyatt Ranch SIA, acknowledging the change of ownership.

Mitc
hell Village Subdivision
On April 23, 2020, City Council approved the Final Subdivision Map and authorized the City Manager to execute an SIA with KB Home, Inc. for the Mitchell Village Subdivision. The developer then executed and recorded the Final Map on October 8, 2020.

The
Covid-19 pandemic has resulted in delays to complete the required public improvements for both the Mitchell Village and Wyatt Ranch Subdivisions. Both projects are now past the original specified completion dates as indicated in the corresponding SIAs. Staff and the developers are now seeking amendments to the respective SIAs extending the final completion dates to provide sufficient time to complete all require improvements and satisfy all conditions of approval.

Amendment No. 02 to the Wyatt Ranch SIA will extend the completion date to May 31, 2024 and Amendment No. 01 to the Mitchell Village SIA will extend the completion date to August 31, 2024.

St
aff recommends the City Council approve:

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1. Resolution 2023-____ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to execute Amendment No. 02 for the Subdivision Improvement Agreement for Wyatt Ranch Subdivision

2. Resolution 2023-____ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to execute Amendment No. 01 for the Subdivision Improvement Agreement for Mitchell Farms Subdivision

Fiscal Impact

There is no fiscal impact associated with this item.

Background and Analysis

Wyatt Ranch Subdivision
On November 14, 2019, City Council approved the Final Subdivision Map and authorized the City Manager to execute an SIA for the Wyatt Ranch Subdivision. The developer executed the SIA and both the SIA and Final Map were recorded on December 31, 2019. The subdivision map created 23 single-family residential lots on the west side of Sunrise Boulevard at Lawrence Avenue.

Subsequent to the recordation of the Final Map, the property was sold to a new developer, Citrus Heights 23, LLC, a Utah limited liability company, and on January 28, 2021, the City Council approved Amendment No. 1 to the Wyatt Ranch SIA acknowledging the change of ownership.

Construction on this project began in spring of 2021. While this project has faced numerous challenges at various times throughout construction, it is in the City’s best interest to extend the SIA in order to progress towards completing the overall project. To date, approximately 80% of the Project’s required public improvements have been completed, and four lots have been issued certificates of occupancy.

Mitchell Village Subdivision
On April 23, 2020, City Council approved the Final Subdivision Map and authorized the City Manager to execute a Subdivision Improvement Agreement (SIA) with KB Home, Inc. for the Mitchell Farms Subdivision. The developer executed the SIA and both the Final Map and SIA were recorded on October 8, 2020. This subdivision map created 258 single-family residential lots north of Arcadia Drive and between Sunrise Boulevard and Fair Oaks Boulevard. To date, approximately 95% of the Project’s required public improvement have been completed, and 254 of the 255 lots have been issued certificates of occupancy. Engineering staff are coordinating with this developer on final punch list items and timing of overall final acceptance.

Work on the required public improvements for both projects had commenced by early 2021.

However, available labor and supply-chain impacts resulting from the Covid -19 pandemic have extended the anticipated completion of the developments past the original completion dates indicated in the SIAs. As a result, staff and the developers are now seeking amendments to the respective SIAs extending the final completion dates to provide sufficient time to ensure all conditions of approval have been satisfied and Final Acceptance of the improvements approved by the City Council. Amendment No. 02 to the Wyatt Ranch SIA will extend the completion date to May 31, 2024 and Amendment No. 01 to the Mitchell Farms SIA will extend the completion date to August 31, 2024.

Staff recommends the City Council approve:

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Agenda Packet Page 12

Attachments

1. Resolution No. 2023-___ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to execute Amendment No. 02 for the Subdivision Improvement Agreement for Wyatt Ranch Subdivision

2. Resolution No. 2023-___ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to execute Amendment No. 01 for the Subdivision Improvement Agreement for Mitchell Farms Subdivision

3. Amendment No. 02 to the Wyatt Ranch Subdivision Improvement Agreement

4. Amendment No. 01 to the Mitchell Farms Subdivision Improvement Agreement Item 7
Agenda Packet Page 13
RESOLUTION NO. 2023 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 02 FOR THE SUBDIVISION IMPROVEMENT AGREEMENT FOR

THE WYATT RANCH SUBDIVISION

WHEREAS, on November 14, 2019, City Council approved the Final Subdivision Map and authorized the City Manager to execute the Subdivision Improvement Agreement for the Wyatt Ranch Subdivision, a 23 parcel subdivision located on the west side of Sunrise Boulevard on Lawrence Avenue;

WHEREAS, the Subdivision Map and Subdivision Improvement Agreement were recorded with the County of Sacramento on December 31, 2019;

WHEREAS, on November 20, 2020, Wyatt Ranch Subdivision changed ownership from Mark H. Swinger and Dawn E. Swinger to Citrus Heights 23, LLC, a Utah limited liability company;

WHEREAS, on January 28, 2021 the City Council approved Amendment No. 01 to the Wyatt Ranch Subdivision Improvement Agreement to update ownership;

WHEREAS, the COVID- 19 pandemic caused manpower shortages and supply- chain impacts delaying completion of the required improvements of the subdivision; and

WHEREAS, City staff and the Wyatt Ranch d evelopers desire to amend the Subdivision Improvement Agreement to extend the completion date for the required improvements.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights, the City Manager is hereby authorized to execute Amendment No. 02 to the Subdivision Improvement Agreement for the Wyatt Ranch Subdivision to extend the date for completion of the required improvements.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of Citrus Heights, California, this 12 th day
of October 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor

ATTEST:

Item 7
Agenda Packet Page 14

Amy Van, City Clerk

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RESOLUTION NO. 2023 - ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 01 FOR THE SUBDIVISION IMPROVEMENT AGREEMENT FOR THE

MITCHELL FARMS SUBDIVISION

WHEREAS, on April 23, 2020, City Council approved the Final Subdivision Map and authorized the City Manager to execute the Subdivision Improvement Agreement for the Mitchell Farms Subdivision, a 258 parcel subdivision located north of Arcadia Drive between Sunrise Boulevard and Fair Oaks Boulevard;

WHEREAS, the Subdivision Map and Subdivision Improvement Agreement were recorded with the County of Sacramento on October 8, 2020;

WHEREAS, the COVID- 19 pandemic caused manpower shortages and supply- chain impacts delaying completion of the required improvements; and

WHEREAS, City staff and the Mitchell Farms developers desire to amend the Subdivision Improvement Agreement to extend the completion date for the required improvements.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights, the City Manager is hereby authorized to execute Amendment No. 01 to the Subdivision Improvement Agreement for the Mitchell Farms Subdivision to extend the date for completion of the required improvements.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of Citrus Heights, California, this 12 th day
of October 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Tim Schaefer, Mayor

ATTEST:

Amy Van, City Clerk

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Mitchell Farms Subdivision
SIA Amendment No. 01

AMENDMENT NO. 1 TO MITCHELL FARMS

SUBDIVISION IMPROVEMENT AGREEMENT

This Amendment (the “Amendment”) is entered into by and between the City of Citrus Heights (“City”), a municipal corporation in the State of California, and KB Homes Sacramento, Inc. (“Developer”), as of October ____, 2023.

RECITALS

WHEREAS, the City and Developer previously entered into a Subdivision Improvement Agreement (the “Agreement”) for the Mitchell Farms Subdivision (the “Subdivision”) that was approved by City Council on April 23, 2020;

WHEREAS, labor and supply-chain impacts resulting from the COVID-19 Pandemic delayed completion of work on the various public infrastructure improvements for the Subdivision beyond the original completion date of August 1, 2021as specified in the Agreement;

WHEREAS, the Developer has continued to make reasonable progress toward completion of all of the required improvements for the Subdivision;

WHEREAS, City and Developer now wish to amend the Agreement to revise the completion date for performance of the required improvements for the Subdivision; and

NOW, THEREFORE, The City and Developer agree as follows:

1. Change dates in Section 8 of Agreement as follows:

8. Work; Time for Commencement and Performance. Work on the Required Improvements will commence by the Developer on October 16, 2019 and Work on the Required Improvements shall be completed on or before August 31, 2024 August 1, 2021. City will accept the Required Improvements only after the Subdivider provides written notice to City that the Required Improvements are complete and City determines in writing that the Required Improvements are complete and consistent with all applicable terms and conditions.

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Mitchell Farms Subdivision
SIA Amendment No. 01

Page 2 ends

CITY OF CITRUS HEIGHTS
a MUNICIPAL corporation

By: Date:

Ashley Feeney, City Manager

Attest

Amy Van, City Clerk

Approved as to Form

Ryan R. Jones, City Attorney

DEVELOPER:

KB Home Sacramento, Inc.

Principal

By: Date:

Print Name: ___________________________

Print Title: ___________________________

Item 7
Agenda Packet Page 21

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: October 12, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
Leslie Blomquist, City Engineer
SU
BJECT: San Juan Avenue Complete Streets Project – Phase 1 Federal Project No. STPL 5475 (046)
Approval of Contract Amendment No. 2
Su
mmary and Recommendation
On M
ay 27, 2021, the City Council authorized an Agreement for Professional Services with Bennett Engineering Services, Inc. to provide engineering services for the Project Approval and Environmental Document phase of the San Juan Complete Streets Phase 1 Project (Project). On April 28, 2022, the City Council authorized an amendment for additional professional services to coordinate with utility providers, finalize right-of-way services, and complete the final plans preparatory to bidding the project. The proposed scope of Contract Amendment No. 2 includes required additional civil, geotechnical and structural engineering construction support services.

St
aff recommends the City Council adopt Resolution No. 2023-____ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 2 to the Agreement for Professional Services with Bennett Engineering Services, Inc. for the San Juan Avenue Complete Streets Project Phase 1.

Cit
y Council Strategic Goal/Obje ctive
Thi
s item aligns with the Citrus Heights City Council Strategic Plan Objective to “Maintain Public Infrastructure and Enhance Alternative Modes of Transportation.” Fi
scal Impact
The
current not-to-exceed fee for design and right-of-way phases is $443,408.19. Proposed Amendment No. 2 will increase the not-to-exceed fee for professional services by $104,117.75 to a total of $547,525.94.

Item 8
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Subject: San Juan Avenue Complete Streets Project – Phase 1 Approval of Contract Amendment No. 2 Date: October 12, 2023

Page 2 of 3 ends

Proposed Amendment No. 2 will be funded with Transportation Development Act Bicycle/Pedestrian funds (Fund 212).

Background and Analysis

In 2019, the City submitted a successful funding application to SACOG’s State of Good Repair funding program to begin a major rehabilitation and complete streets project on San Juan Avenue. The funding award provides $2,000,000 in grant funds to design improvements from Madison Avenue to Spicer Drive and construct improvements from Madison Avenue to Chesline Drive. In November 2020, the City received Caltrans authorization to proceed with the Project.

On May 27, 2021, the City Council authorized an Agreement for Professional Services with Bennett Engineering Services, Inc. to provide engineering services for the Project Approval and Environmental Document phase of the San Juan Complete Streets Phase 1 Project (Project). At that time, staff informed the City Council that a contract amendment would be required upon completion of environmental studies and prior to final design.

On April 28, 2022, the City Council authorized Amendment No. 1 for additional professional services to coordinate with utility providers, finalize right-of-way services, and complete the final plans preparatory to bidding the project. This amendment also included a nominal budget for construct support services, however, due to complications associated with procuring right of way from one property owner, the construction support budget was reallocated during the design phase to support other elements of the work.

Over the past two years, the project design team has diligently worked to complete environmental studies, coordinate with utility providers, acquire necessary right of way, and obtain the Caltrans required Right of Way Certification preparatory to advertising the first phase of the Project (Phase 1A) on San Juan Avenue between Madison Avenue and Chesline Drive. As the Phase 1A Project is now ready to solicit construction bids, it is necessary to re-establish an appropriate budget for construction support services as well as provide the design team with sufficient budget to complete design documents for the second phase of the Project (Phase 1B) on San Juan Avenue from Chesline Drive to Spicer Drive.

The proposed scope of work for Contract Amendment No. 2 includes construction support services for the Phase 1A project including reviewing specialty submittal items, responding to construction contractor requests for information, providing design support for construction change orders, and As-Built Drawings. In addition, Amendment No. 2 includes design services, including geotechnical and structural engineering support not previously determined as necessary in order to complete the final design for Phase 1B Project.

Attachments

1) Resolution No. 2023-____ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute Amendment No. 2 to the Item 8
Agenda Packet Page 23
Subject: San Juan Avenue Complete Streets Project – Phase 1 Approval of Contract Amendment No. 2 Date: October 12, 2023

Page 3 of 3 ends

Agreement for Professional Services with Bennett Engineering Services, Inc. for the San Juan Avenue Complete Streets Project Phase 1.

2) Amendment No. 2 to the agreement for professional services between the City of Citrus Heights and Bennett Engineering Services, Inc. for the San Juan Avenue Complete Streets Project Phase 1.

Item 8
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RESOLUTION NO. 2023-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CITRUS HEIGHTS, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH BENNETT ENGINEERING SERVICES, INC. FOR THE SAN JUAN AVENUE COMPLETE STREETS PROJECT PHASE 1

WHEREAS, in August 2019 the City was notified of a successful Sacramento Area Council of Governments (SACOG) State of Good Repair (SGR) funding request to design and construct the fir st phase of the San Juan Avenue Complete Streets Project (Project);

WHEREAS, in November 2020 Caltrans authorized the c ity to proceed with the preliminary engineering and environmental documentation phase of the Project;

WHEREAS, in March 2021, the City issued a Request for Proposals seeking a qualified firm to provide the necessary engineering services for the Project;

WHEREAS, on May 27, 2021, the City Council of the City of Citrus Heights, California authorized execution of an agreement with Bennett Engineering Services, Inc. in the amount of $306,499.70 for preliminary engineering and environmental clearance of the Project;

WHEREAS, on April 28, 2022, the City Council authorized Contract Amendment No. 1 with Bennett Engineering Services, Inc. in the amount of $136,908.49;

WHEREAS, the City wishes to amend the agreement to provide engineering design and construction support services;

WHEREAS, Amendment No. 2, in the amount of $104,117.75 will increase the total not- to- exceed contract amount to $547,525.94; and

WHEREAS, the proposed professional services will be paid for using Transportation Development Act Bike/Ped Funds (Fund 212).

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights, the City Manager is hereby authorized to execute Contract Amendment No. 2, in the amount not to exceed $104,117.75, for the Project.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 12th day of October, 2023 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Item 8
Agenda Packet Page 25

Tim Schaefer, Mayor
ATTEST:

_________________________________
Amy Van, City Clerk

Item 8
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AMENDMENT NO. 2 TO CONTRACT FOR PROFESSIONAL

SERVICES FOR THE SAN JUAN AVENUE COMPLETE STREETS PROJECT PHASE 1 BETWEEN THE CITY OF CITRUS HEIGHTS AND
BENNETT ENGINEERING SERVICES, INC.

This Amendment No. 2 (the “Contract Amendment No. 2”) is entered into by and between the City of Citrus Heights (“City”), a municipal corporation in the State of California, and Bennett Engineering Services, Inc. (“Consultant”), as of , 2023.

RECITALS

WHEREAS, the City and Consultant previously entered into that Contract for Professional Design Services for preliminary design and environmental services of the San Juan Avenue Complete Streets Project Phase 1 (“Project”) dated July 14, 2021 (the “Agreement”);

WHEREAS, on April 28, 2022, Contract Amendment No. 1, in the amount of $136,908.49, was executed to perform additional professional services;

WHEREAS, the City and Consultant now wish to execute Contract Amendment No. 2 to provide additional professional services for the final design phase of the Project (Phase 1B) and construction support services for Project Phase 1A (the “Additional Work”); and

WHEREAS, the City and Consultant also agree to increase the maximum compensation allowed under the Agreement by one hundred four thousand, one hundred seventeen dollars and seventy-five cents ($104,117.75), for an amended not-to-exceed total compensation of five hundred forty-seven thousand, five hundred twenty-five dollars and ninety-four cents ($547,525.94).

NOW, THEREFORE, the City and Consultant agree as follows:

1. Introduction. The City and Consultant agree to modify the Agreement to include the Additional Work. Article I, Section A of the Agreement, “INTRODUCTION,” is hereby amended to read as follows:

“A. The work to be performed under this contract is described in Article III entitled Statement of Work and the approved CONSULTANT’s Cost Proposals dated May 17, 2021, April 1, 2022, and September 26, 2023. The approved CONSULTANT’s Cost Proposals are attached hereto as Attachments No. 1, 1A, and 1B, and incorporated by reference. If there is any conflict between the approved Proposals and this contract, the contract shall take precedence.”

2. Statement of Work. The City and Consultant agree to modify the Agreement to include the Additional Work. The first paragraph of Article III, of the Agreement, “STATEMENT OF WORK,” is hereby amended to read as follows:

“Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to CITY the services described in the Scope of Work attached as Attachments No. 2, 2A, and 2B, and incorporated herein, at the time and place and in the manner specified therein.”

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Page 2 ends

3. Compensation. City and Consultant also agree to increase the maximum compensation allowed under the Agreement by one hundred four thousand, one hundred seventeen dollars and seventy-five cents ($104,117.75). Article V of the Agreement “ALLOWABLE COSTS AND PAYMENTS”, is hereby amended to read as follows:

“C. In addition to the allowable incurred costs, LOCAL AGENCY will pay CONSULTANT a fixed fee of $19,646.59. The fixed fee is nonadjustable for the term of the AGREEMENT, except in the event of a significant change in the scope of work and such adjustment is made by AGREEMENT amendment.”

“I. The total amount payable by LOCAL AGENCY including the fixed fee shall not exceed $547,525.94.”

4. Exhibits. The Additional Work described under Sections 1 and 2 of this Amendment and the fee estimate of such work described under Section 3 of this Amendment are attached hereto as Attachments 1B and 2B to the Agreement.

5. All other terms and conditions of the Agreement shall remain unchanged and in full force and effect, including but not limited to, the terms and conditions regarding timing of payment, insurance and indemnification, and standard of care.

CITY OF CITRUS HEIGHTS

By: Date:

Ashley J. Feeney, City Manager

Attest

Amy Van, City Clerk

Approved as to Form

Ryan Jones, City Attorney

BENNETT ENGINEERING SERVICES, INC.

By: Date:

Title:

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P:\Proj\21309-CH-San Juan Rehab and Complete Streets\01-PM\SCOPE & FEE\Amendment 2\Amendment 2 Scope 20230929.docx Pa
ge 1 of 3
Exhibit A - Scope of Services – Amendment 2
Client: City of Citrus Heights
Consultant: Bennett Engineering Services Inc.

Project: San Juan Avenue Rehabilitation and Complete Streets Date: 09/29/2023
Consultant’s services shall be limited to those expressly set forth below, and Consultant shall have no other obligations or responsibilities for the Project or to the Client except as agreed to in writing or as provided in this Agreement. All of Consultant’s services in any way related to the Project or Client shall be subject to the terms of this Agreement.

As requested by the City, BEN|EN was tasked to replenish Bidding Assistance and Construction Support for Phase 1A and finalize the PS&E package for Phase 1B. The project phases 1A and 1B will be treated as two separate bid packages to be constructed at different times.

TASK 7. Bidding Assistance and Construction Support – Phase 1A Bidding Assistance and Construction Support will be provided for Phase 1A construction package.

Assumptions: Bidding Assistance and Construction Support for Phase 1B will be provided in the future; it is not included as part of this scope of work.

Subtask 7.1 Constructability Review Comments – Phase 1A BEN|EN will review and address the comments from the Constructability Review performed by Ghirardelli Associates. In addition, BEN|EN will provide a written response to comments in the form of an excel spreadsheet summarizing comments on the ROW agreements, plans, estimate, and specifications. This task assumes to have one meeting with Ghirardelli to discuss the outstanding comments.

Deliverables: Final Plans (PDF), estimate (Excel Spreadsheet), specifications (Word File) and Comment Response Resolution (Excel Spreadsheet)
Subtask 7.2 Bidding Assistance
BEN|EN will attend pre-bid meeting and help address any Request for Information (RFI) the contractors might have during meeting. We will then summarize the response to questions and prepare an addenda document to ensure the information provided in the meeting is documented and made available through an addendum as necessary.

Deliverables: Correspondence and addenda to contract documents Subtask 7.3 Review of Bid Results
BEN|EN will assist City staff in reviewing bids received for responsiveness and reasonableness.

Deliverables: Review Memorandum of Bids
Subtask 7.4 Construction Support
BEN|EN will attend the pre-construction meeting and help address any questions the contractor might have regarding the plans prior to them breaking ground. BEN|EN will work closely with the City’s construction management (CM) team. We will assist City staff to review shop drawings submittals, address any RFI’s that come up during construction, and provide recommendations to City and CM about change order requests.

Deliverables: Agenda & Meeting Minutes, Responses to RFIs, Submittal Reviews, recommendations about change orders ATTACHMENT 1B
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City of Citrus Heights
San Juan Avenue Rehabilitation and Complete Streets P roject P age 2 of 3 S
ubtask 7.5 Record As-Built Drawings
BEN|EN will prepare as-built record drawings both in electronic and hard copy format.

Deliverables: Two (2) copies of final as built drawings 22” x 34”, and electronic pdf format.

TASK 8. Retaining Wall at 5624 San Juan Avenue – Phase 1B Subtask 8.1. Geotechnical Investigation at 5624 San Juan Ave The BEN|EN team recommends the following scope of services for the project:
• Perform a limited geologic literature review to aid in evaluating the geologic and seismic conditions present at the site
• Perform a site reconnaissance to determine access and mark out the proposed exploration location. Notify subscribing utility companies via Underground Service Alert (USA) a minimum of two business days (as required by law) prior to performing our exploratory excavation at the site. • Depth to groundwater in the area is on the order of 100 feet. Our proposed borings will not be within 10 feet of groundwater and therefore, a drilling permit from Sacramento County Environmental Management Department (SCEMD) is not required.
• Perform two (2) exploratory borings near the proposed retaining wall using a truck-mounted drill rig equipped with rotary drilling equipment to a depth of approximately 20 feet. • Upon completion, the borings will be backfilled with excess soil cuttings. Excess drill cuttings, if any, will be spread at the site.
• Perform geotechnical laboratory tests on selected samples to evaluate pertinent geotechnical parameters. • Evaluate the field and laboratory testing data and develop geotechnical recommendations and design parameters for the retaining wall as presently proposed. Prepare a summary report with our findings, conclusions, and recommendations.

Deliverables: Geotechnical Report

Subtask 8.2. Retaining Wall Structure Design at 5624 San Juan Avenue Based on the geotechnical investigation the team will analyze and choose the appropriate retaining wall. Below are some options:

1. Type 7 wall: This option involves constructing a wall with only a toe, which would minimize excavation at the house side. However, we need to verify the Geotech report and excavation slope to ensure its feasibility.

2. Soldier pile wall or sheet pile wall with facing: This option would be implemented only adjacent to the house.

3. Soldier pile/sheet pile as a secondary wall with Type 7 wall (Option 1): This option would be considered if excavation is not possible.

Deliverables: Two (2) structural drawing sheets to be included in the Final PS&E package for Phase 1B

TASK 9. Plans, Specs, and Estimate (PS&E) – Phase 1B
Subtask 9.1 95% PS&E – Phase 1B
BEN|EN will prepare and submit 95% plans, specifications and estimates for Phase 1B for the City to review and comment.

Previous review comments received from the City will be tabulated; responses will be addressed and incorporated on the project plans as necessary.

Deliverables: pdf copies of 95% Plans, Specifications, and Estimate.

Subtask 9.2 100% PS&E – Phase 1B
BEN|EN will incorporate comments from the 95% review of the PS&E package. The 95% review comments received from the City will be tabulated. Responses to comments will be addressed and incorporated. BEN|EN will submit the 100% PS&E submittal for the City’s constructability review.

Deliverables: pdf copies of 100% Plans, Specifications and Estimate.

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City of Citrus Heights
San Juan Avenue Rehabilitation and Complete Streets P roject P age 3 of 3 S
ubtask 9.3 Constructability Review Comments – Phase 1B
BEN|EN will review and address the comments from the Constructability Review performed by the City. In addition, will provide a written response to comments in the form of an excel spreadsheet summarizing the comments. This task assumes to have one meeting with the City to discuss the outstanding comments.

Subtask 9.4 Final PS&E – Phase 1B
BEN|EN will incorporate comments from the constructability review of the 100% PS&E package performed by others. The responses will be addressed and incorporated into the project PS&E, as necessary. Upon verification of all comments incorporated into the Final submittal, our team will provide a stamped PS&E copy. Additional revisions to Final PS&E set will be done as part of an amendment if required at this phase of the project.

Deliverables: Final plan submittal will be stamped and signed by a CA registered PE and include pdf and six (6) copies of Plans (three (3) 11”x17” and three (3) 22”x34”), Specifications and Estimate.

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Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Prime Consultant Subconsultant 2nd Tier Subconsultant Subconsultant: Bennett Engineering Services
Project No. Citrus Heights-San Juan Avenue Rehabilitation and Complete Streets (Phase 1) Date 9/29/2023 Amendment #2
Range Hours Actual Hourly
Rate Total
Principal Engineer 0 100.94$ -$
Project Manager IV 29 64.38$ 1,867.02$
Engineer IV $45 - $55 16 55.00$ 880.00$
Engineer III $40 - $50 121 44.58$ 5,394.18$
Engineer II $33 - $45 82 38.11$ 3,125.02$
Engineer I $29 - $37 64 36.05$ 2,307.20$
Designer III $35 - $55 28 46.87$ 1,312.36$

LABOR COSTS
14,885.78$
-$
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] 14,885.78$

INDIRECT COSTS

99.46% ) e) Total Fringe Benefits [(c) x (d)] 14,805.39$

46.27% ) g) Overhead [(c) x (f)] 6,887.66$

46.74% ) i) Gen & Admin [(c) x (h)] 6,957.62$
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] 28,650.68$
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10% 4,353.65$ l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
0 mile 0.560$ -$
-$
-$
-$
l) TOTAL OTHER DIRECT COSTS -$
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Unico Engineering Inc. -$
Interwest Consulting Group -$
GPA Consulting -$
Y&C Transportation Consultants, Inc. 27,207.64$
Geocon Consultants, Inc. 14,500.00$
Bess Testlab, Inc. -$
MAKCIVIL 14,520.00$
m) TOTAL SUBCONSULTANTS' COSTS 56,227.64$
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] 56,227.64$ TOTAL COST [(c) + (j) + (k) + (n)] 104,117.75$

1. 2.

3. Description of Item
Travel / Mileage - IRS Rate
Reproduction / Binding
Postage / Delivery
Maps / Renderings
The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

Subconsultant 1:

Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

DIRECT LABOR
Classification/Title Name
a) Subtotal Direct Labor Costs
Note: Mark-ups are Not Allowed
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:
f) Overhead & G&A (Rate:
h) General & Admin (Rate:

Anticipated salary increases calculation (page 2) must accompany. *Leo Rubio
Keith Rhodes
Staff
Staff
Staff
Staff
Staff
Subconsultant 2:

Subconsultant 3:

Subconsultant 4:

Subconsultant 5:

Subconsultant 6:

Subconsultant 7:

ATTACHMENT 2B
Item 8
Agenda Packet Page 32
Consultant
Project No. Citrus Heights-San Juan Avenue Rehabilitation and Complete Streets (Phase 1) Date 9/29/2023

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 14,885.78 = $ 43.78 Year 1 Avg Hourly Rate Avg Hourly Rate
Year 1 $ 58.28 + = $ 58.28 Year 2 Avg Hourly Rate Year 2 $ 58.28 + = $ 58.28 Year 3 Avg Hourly Rate Year 3 $ 58.28 + = $ 58.28 Year 4 Avg Hourly Rate Year 4 $ 58.28 + = $ 58.28 Year 5 Avg Hourly Rate Total Hours
per Year
Year 1 100.00% * = 340.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 340.0
Year 1 $ 58.28 * = $ 19,815.20 Estimated Hours Year 1 Year 2 $ 58.28 * = $ - Estimated Hours Year 2 Year 3 $ 58.28 * = $ - Estimated Hours Year 3 Year 4 $ 58.28 * = $ - Estimated Hours Year 4 Year 5 $ - * = $ - Estimated Hours Year 5 = $ 19,815.20
=
= $ - Transfer to Page 1
NOTES:

1. 2.

3. 4.
0%
Estimated total of Direct Labor Salary Increase
340
0 0
0 0
Total Direct Labor Cost with Escalation
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
Bennett Engineering Services

CALCULATIONS FOR ANTICIPATED SALARY INCREASES
340.0
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
Completed Each Year per Cost Proposal
340.0
340.0
Cost per Year

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Calculations for anticipated salary escalation must be provided.

This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Direct Labor Subtotal before Escalation
340.0
Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 0%
340.0
0%
0%
340

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
Item 8
Agenda Packet Page 33
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Proceedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of Engineering and Design Related Service

6. 48 Ccode of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency or Caltrans accepted Indirect Cost Rate(s).

Name: Leo Rubio Title *: President
Signature: Date of Certification: 9/29/2023
Email:
[email protected] Phone number: 916-783-4100
Address: 1082 Sunrise Avenue, Suite 100 Roseville, CA 95661 List services the subconsultant is providing under the proposed contract:

Civil design and support
Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Item 8
Agenda Packet Page 34
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Prime Consultant Subconsultant 2nd Tier Subconsultant Subconsultant: Y&C Transportation Consultants, Inc.

Project No. Citrus Heights-San Juan Avenue Rehabilitation and Complete Streets Date 9/29/2023 Amendment #2
Range Hours Actual Hourly
Rate Total
Engineer XII 8 105.75$ 846.00$
Engineer XII 34 98.25$ 3,340.50$
Engineer VI 61 62.00$ 3,782.00$
Engineer III 70 39.00$ 2,730.00$
Engineer II 70 34.50$ 2,415.00$

LABOR COSTS
13,113.50$
-$
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] 13,113.50$

INDIRECT COSTS

54.63% ) e) Total Fringe Benefits [(c) x (d)] 7,163.91$

33.50% ) g) Overhead [(c) x (f)] 4,393.02$
) i) Gen & Admin [(c) x (h)] -$
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] 11,556.94$
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10% 2,467.07$ l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
0 mile 0.560$ -$

70.13$ 70.13$
-$
l) TOTAL OTHER DIRECT COSTS 70.13$
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS -$
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] 70.13$ TOTAL COST [(c) + (j) + (k) + (n)] 27,207.64$

1. 2.

Subconsultant 1:

DIRECT LABOR
Classification/Title Name
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:
f) Overhead & G&A (Rate:
h) General & Admin (Rate:

Anticipated salary increases calculation (page 2) must accompany.

Daniel Yau
Kin Chan
Meng Yang
TBD
C. Shannon Liao
Note: Mark-ups are Not Allowed
Subconsultant 2:

Item 8
Agenda Packet Page 35
Consultant
Project No. Citrus Heights-San Juan Avenue Rehabilitation and Complete Streets Date 9/29/2023

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 13,113.50 = $ 53.97 Year 1 Avg Hourly Rate Avg Hourly Rate
Year 1 $ 58.28 + = $ 58.28 Year 2 Avg Hourly Rate Year 2 $ 58.28 + = $ 58.28 Year 3 Avg Hourly Rate Year 3 $ 58.28 + = $ 58.28 Year 4 Avg Hourly Rate Year 4 $ 58.28 + = $ 58.28 Year 5 Avg Hourly Rate Total Hours
per Year
Year 1 100.00% * = 243.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 243.0
Year 1 $ 58.28 * = $ 14,162.04 Estimated Hours Year 1 Year 2 $ 58.28 * = $ - Estimated Hours Year 2 Year 3 $ 58.28 * = $ - Estimated Hours Year 3 Year 4 $ 58.28 * = $ - Estimated Hours Year 4 Year 5 $ - * = $ - Estimated Hours Year 5 = $ 14,162.04
=
= $ - Transfer to Page 1
NOTES:

1. 2.

3. 4.

Y&C Transportation Consultants, Inc.

CALCULATIONS FOR ANTICIPATED SALARY INCREASES
243.0
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
Completed Each Year per Cost Proposal
243.0
243.0
Cost per Year

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Calculations for anticipated salary escalation must be provided.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 0%
Estimated total of Direct Labor Salary Increase
243
0 0
0 0
243

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
Direct Labor Subtotal before Escalation
243.0
Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 0%
243.0
0%
0%
Total Direct Labor Cost with Escalation
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
Item 8
Agenda Packet Page 36
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Proceedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of Engineering and Design Related Service

Local governments are responsible for applying only cognizant agency or Caltrans accepted Indirect Cost Rate(s).

Name: Daniel Yau Title *: President
Signature: Date of Certification: 9/29/2023
Email:
[email protected] Phone number: (916) 366-8000 x 305 Address: 3250 Ramos Circle, Sacramento, CA 95827
List services the subconsultant is providing under the proposed contract:

Certification of Direct Costs:

Item 8
Agenda Packet Page 37
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: GEOCON CONSULTANTS, INC.

Project No. Contract No. Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Principal Engr / Geol / Sci Zorne 1 75.00$ 75.00$
Senior Engr / Geol / Sci Staff 22 55.00$ 1,210.00$
Project Engr / Geol / Sci Staff 8 45.00$ 360.00$
Senior Staff Engr / Geol / Sci Staff 30 35.00$ 1,050.00$ Staff Engr / Geol / Sci Staff 4 25.00$ 100.00$
Engineering Field Technician Staff 0 50.00$ -$
Engineering Assistant - Drafting Staff 4 45.00$ 180.00$ Engineering Assistant - Adminitrative Staff 4 30.00$ 120.00$ 73 LABOR COSTS
a) Subtotal Direct Labor Costs 3,095.00$
b) Anticipated Salary Increases $0.00
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] 3,095.00$

INDIRECT COSTS
d) Fringe Benefits (Rate: 32.69% ) c) Total Fringe Benefits [(c) x (d)] 1,011.76$ f) Overhead (Rate: 71.00% ) g) Overhead [(c) x (f)] 2,197.45$ h) General and Administrative (Rate: 66.64% ) i) Gen & Admin [(c) x (h)] 2,062.51$ j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] 5,271.71$
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] 836.67$ l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Drill rig and crew (PW) 1 Each 3,300.00$ 3,300.00$
Geotechnical Lab - R-Value 1 Each 1,860.00$ 1,860.00$ Pick-up Truck 1 Day 140.00$ 140.00$
i) TOTAL OTHER DIRECT COSTS 5,300.00$
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS -$
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] 5,300.00$ TOTAL COST [(c) + (j) + (k) + (n)] $ 14,500.00
NOTES:
$25.00 - $45.00
$20.00 - $30.00
$55.00 - $75.00
$45.00 - $55.00
$35.00 - $45.00
$25.00 - $35.00
$20.00 - $25.00
PW Rate
Description of Item

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany.

Range
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
September 28, 2023
San Juan Avenue Retaining Wall
Prime Consultant
Subconsultant
2nd Tier Subconsultant

Page 2 of 4 ends

January 2018
Item 8
Agenda Packet Page 38
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $42.40 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 3.0% = $43.67 Year 2 Avg Hourly Rate
Year 2 + 3.0% = $44.98 Year 3 Avg Hourly Rate
Year 3 + 3.0% = $46.33 Year 4 Avg Hourly Rate
Year 4 + 3.0% = $47.72 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 73 = 73 Estimated Hours Year 1
Year 2 * 73 = 0 Estimated Hours Year 2
Year 3 * 73 = 0 Estimated Hours Year 3
Year 4 * 73 = 0 Estimated Hours Year 4
Year 5 * 73 = 0 Estimated Hours Year 5
Total Total = 73
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 73 = Estimated Hours Year 1
Year 2 * 0 = Estimated Hours Year 2
Year 3 * 0 = Estimated Hours Year 3
Year 4 * 0 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. $46.33 $0.00
$47.72 $0.00
$3,095.00
$3,095.00
$0.00

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the #

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. $44.98 $0.00

0.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$42.40 $3,095.00
$43.67 $0.00

0.0%
(CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $3,095.00 73

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $42.40
$43.67
$44.98
$46.33

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) 100.0%

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

Page 3 of 4 ends

January 2018
Item 8
Agenda Packet Page 39
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 3160 Gold Valley Drive, Suite 800, Rancho Cordova, CA 95742 List services the consultant is providing under the proposed contract:
[email protected] 916-852-9118
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Geotechnical investigation for a proposed retaining wall 23 Code of Federal Regulations Part 172 - Procurement,
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Jeremy Zorne, PE, GE Vice President
9/28/2023
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:

Page 4 of 4 ends

January 2018
Item 8
Agenda Packet Page 40
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Prime Consultant Subconsultant 2nd Tier Subcons2nd Tier Subconsultant Consultant: MAKCIVIL Engineering
Project No. Contract No. Date 9/26/2023
Amendment #2
Range Hours Actual
Hourly Rate Total
Principal Structural Engineer 110 60.00$ 6,600.00$ -$

LABOR COSTS
6,600.00$
-$
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] 6,600.00$

INDIRECT COSTS
) e) Total Fringe Benefits [(c) x (d)] -$
100.00% ) g) Overhead [(c) x (f)] 6,600.00$
) i) Gen & Admin [(c) x (h)] -$
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] 6,600.00$
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10.00% 1,320.00$ l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
-$
-$
l) TOTAL OTHER DIRECT COSTS -$
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS -$
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] -$ TOTAL COST [(c) + (j) + (k) + (n)] 14,520.00$

1. 2.

3. Description of Item
The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

Subconsultant 1:

Subconsultant 2:

Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. 15-21-001 San Juan Rehabilitation/Complete Streets

Anticipated salary increases calculation (page 2) must accompany.

Ahilan Selladurai
Item 8
Agenda Packet Page 41
Consultant
Project No. Contract No. Date 9/26/2023

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 6,600.00 = $ 60.00 Year 1 Avg Hourly Rate Avg Hourly Rate
Year 1 $ - + = $ - Year 2 Avg Hourly Rate Year 2 $ - + = $ - Year 3 Avg Hourly Rate Year 3 $ - + = $ - Year 4 Avg Hourly Rate Year 4 $ - + = $ - Year 5 Avg Hourly Rate Total Hours
per Year
Year 1 0.00% * = 0.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 0% = 110.0
Year 1 $ - * = $ - Estimated Hours Year 1 Year 2 $ - * = $ - Estimated Hours Year 2 Year 3 $ - * = $ - Estimated Hours Year 3 Year 4 $ - * = $ - Estimated Hours Year 4 Year 5 $ - * = $ - Estimated Hours Year 5 = $ -
=
= Transfer to Page 1
NOTES:

1. 2.

3. 4.

Calculations for anticipated salary escalation must be provided.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 0%
Estimated total of Direct Labor Salary Increase
0 0
0 0
0 Total Direct Labor Cost with Escalation
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
MAKCIVIL Engineering

CALCULATIONS FOR ANTICIPATED SALARY INCREASES
110.0
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
Completed Each Year per Cost Proposal
110.0
110.0
Cost per Year
15-21-001

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Direct Labor Subtotal before Escalation
110.0
Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 0%
110.0
0%
0%
110

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
Item 8
Agenda Packet Page 42
Item 8
Agenda Packet Page 43
Printed on Recycled Paper

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: October 12, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Casey Kempenaar, Community Development Director
Nicole Piva, Housing & Human Services Program Coordinator SU
BJECT: Review Draft 2024 Action Plan and Funding Recommendations for the Community Development Block Grant Program
Su
mmary and Recommendation
Th
e City of Citrus Heights is an “entitlement jurisdiction” under the federal Community Development Block Grant (CDBG) program. The City receives an annual award of CDBG funds from the U.S. Department of Housing and Urban Development (HUD). Although the City will not receive its actual grant amount until mid-2024, staff estimates the City will receive a total of $600,000 in 2024 entitlement funds.

The
2024 Action Plan allocates the City’s estimated 2024 CDBG funds to activities that will be accomplished during the 2024 calendar year, including public service activities, public infrastructure improvements, as well as planning and administration. The City’s 2024 Action Plan aligns with the goals and priorities outlined in the 2020-2024 Consolidated Plan.

St
aff Recommends the City Council

1. He
ar public testimony on the 2024 Draft Action Plan and Funding Recommendations for the Community Development Block Grant Program; and

2. Continue final action until the October 26, 2023 City Council meeting.

Fi
scal Impact
CD
BG funds are federal funds from the U.S. Department of Housing and Urban Development (HUD). The CDBG program allows the City to be reimbursed for costs associated with administering the grant. There is no anticipated impact on the City’s General Fund associated with this action.

Item 9
Agenda Packet Page 44
Subject: Review Draft 2024 Action Plan and Funding Recommendations for the Community Development Block Grant Program
Date: October 12, 2023

Page 2 of 4 ends

Printed on Recycled Paper
Background and Analysis

In January 2000, the City of Citrus Heights became an entitlement community under the federal CDBG program. As an entitlement community, the City receives federal CDBG funds directly from HUD according to a fixed formula. In 2023, Citrus Heights was awarded $600,456 in CDBG entitlement funds. The federal allocation for 2024 funds has yet to be determined by the U.S. Congress at the time of this report. In 2024, the City anticipates receiving $600,000 in CDBG entitlement funds.

Estimated Available 2024 CD
BG Funds

Based on the estimated 2024 CDBG award of $600,000, the City will distribute available funding as follows:

Estimated 2024 CDBG Entitlement Award $600,000
Available for public services (15%) 90,000
Available for administration (20%) 120,000
Available for capital projects 390,000

In addition to the estimated 2024 award, the City also anticipates receiving about $50,000 in program income from loan payments. The City allocates loan payments to the City’s Revolving Loan Fund to fund the City’s housing repair programs. Consistent with CDBG guidelines, the City allocates 80 percent of loan payments to the revolving loan fund and the remaining 20 percent to general planning and administration of activities.

Public Service Proposals

In response to a Notice of Funding Opportunity, the City received five applications for public service projects using 2024 CDBG funds. The total 2024 CDBG request equals $152,683; the total estimated amount available is $90,000. The public service project applications are on file and staff can provide copies upon request. The City did receive one new funding requests this year.

Summary of 2024 CDBG Public Service Applications

Public Service Agency Proposed Activity Amount
Requested
(2024 CDBG)
2023 CDBG
Award
Campus Life Connection Sayonara After-School
Program
20,000 10,939.80
Meals on Wheels Senior Nutrition Program 16,000 11,667.80 Community Link Capital
Region & Project Sentinel
Tenant Landlord Education &
Fair Housing Services
23,483 -
Item 9
Agenda Packet Page 45
Subject: Review Draft 2024 Action Plan and Funding Recommendations for the Community Development Block Grant Program
Date: October 12, 2023

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Sunrise Christian Food
Ministry
Ongoing Emergency Food
Closet
43,200 28,926.80
New Funding Request
Jake’s Journey Home Mobile Homeless Support
Services
50,000 -
TOTALS $152,683 $51,534.40

Funding Recommendations

On September 5, 2023 staff reviewed the CDBG funding allocation and associated requests with the Quality of Life committee comprised of Mayor Schaefer and Councilmember Karpinski- Costa. If the City receives a higher amount of entitlement funds than estimated, the increase will be split equally between Campus Life Connection, Meals on Wheels, and Sunrise Christian Food Ministry. The following recommendations were identified:

2024 Public Service Funding Recommendations

Public Service Agency Amount
Requested
(2024 CDBG)
Quality of Life
Committee
Recommendation
Campus Life Connection 20,000 20,000
Meals on Wheels 16,000 16,000
Community Link Capital Region & Project Sentinel 23,483 23,483 Sunrise Christian Food Ministry 43,200 30,517
Jake’s Journey Home 50,000 -
TOTALS $152,683 $90,000

Capital Project

If approved, the City will use the remainder of the 2024 CDBG allocation, an estimated $390,000, to fund the CDBG eligible improvements associated with the City’s 2024 Street Resurfacing Project.

In partnership with the General Services Department, the project will consist of accessibility improvements to sidewalks, such as installing missing or repairing damaged sidewalks, installing ADA-compliant pedestrian ramps, and relocating drainage inlets as necessary at various locations yet to be determined.

Staff has drafted the 2024 Action Plan funding allocations to reflect the recommendations; however, changes may be made to reflect the City Council’s majority direction.

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Subject: Review Draft 2024 Action Plan and Funding Recommendations for the Community Development Block Grant Program
Date: October 12, 2023

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Next Steps

On October 26, 2023, the City Council will hold a second public hearing to hear public comment and to adopt the 2024 Action Plan by Resolution. All comments received during the public review and comment period will be incorporated into the citizen participation section of the City’s final 2024 Action Plan.

Attachments

1) Draft 2024 Action Plan and Funding Recommendations
2) 2024 CDBG Public Service Application Summary

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1 Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)

1. Introduction
The 2024 Draft Annual Action Plan presents an overview of the goals and projects for the upcoming program year (January 1, 2024 - December 31, 2024) that will address the needs identified in the Five- Year Consolidated Plan. This plan will help address the community development and low-income housing needs within the City of Citrus Heights. The 2024 Draft Annual Action Plan covers year five of implementation of the City’s 2020-2024 Consolidated Plan. The City's Housing and Grants Division is responsible for implementing both the Consolidated Plan and the Action Plan.

The 2024 Draft Annual Action Plan allocates the City’s estimated 2024 CDBG funds to activities that will be accomplished during the 2024 calendar year, including public service activities, public infrastructure improvements, as well as planning and administration.

On July 1, 2023 City staff released the 2024 CDBG Notice of Funding Opportunity for applicants to apply for public service funding and to have the opportunity to demonstrate how an activity will benefit Citrus Heights residents. Additionally, City staff encourages citizen participation throughout the Action Plan process through strategies such as hosting a funding workshop for potential public service applicants, consulting local organizations, holding public meetings, and inviting public comment while the public has the opportunity to review the draft document.

Using research and input from the public, City staff formulated the objectives and outcomes briefly described below.

2. Summarize the objectives and outcomes identified in the Plan The City's key objectives are based on public outreach received during the implementation of the 2020- 2024 Consolidated Plan:
• Build healthy communities;
• Improve public infrastructure;
• Enhance accessibility;
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• Improve public services for priority populations;
• Improve housing access and affordability; and
• Expand economic opportunities.

In addition, the objectives listed above align closely with four of the City Council’s three-year strategic goals:
• Maintain and Enhance Fiscal Stability
• Enhance Community Vibrancy and Engagement,
• Maintain Public Infrastructure and Enhance Alternative Modes of Transportation; and • Preserve and Enhance Public Safety.

Within those objectives, the City identified eight CDBG goals carried out throughout the 2020-2024 Consolidated Plan:
• Foster affordable housing;
• Provide services for people experiencing homelessness; • Provide services for seniors and youth;
• Provide additional public services responsive to current public needs; • Improve accessibility;
• Construct/upgrade public facilities;
• Effectively administer the CDBG program to benefit the Citrus Heights community; and • Affirmatively further fair housing.

To address the goals, the City plans to partner with Habitat for Humanity to assist in the funding of an affordable housing project on Sayonara Drive. This affordable housing project will be funding with a variety of funding sources to meet the City’s funding contribution.

In addition, the City will provide loans/grants to homeowners for health and safety repairs, support nonprofits by offering a variety of social services, provided services to those experiencing homelessness, provide the Renters Helpline which fulfills the goal to affirmatively further fair housing, and to assist with accessibility and other public infrastructure improvements.

The City anticipates funding these activities using a variety of funding sources, including: Community Development Block funds, Permanent Local Housing Allocation funds, General funds, and loan payments.

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3. Evaluation of past performance
The City evaluated its past performance as part of setting the goals and strategies associated with the five-year Consolidated Plan as part of determining which activities to fund in the Program Year (PY) 2024. The City is currently implementing year five (PY 2024) of the 2020-2024 Consolidated Plan period.

Full accomplishments and progress toward the Consolidated Plan goals are reported in the Consolidated Annual Performance and Evaluation Report (CAPER) which can be found on the City’s website. (Community Development Block Grant | Citrus Heights, CA - Official Website (civicplus.com)) This 2024 Draft Annual Action Plan was created while activities for PY 2023 are still underway and have yet to be completed:

The City has partnered with a number of unique nonprofit organizations in PY 2023 to implement programs and critical public services such as meal delivery to Citrus Heights seniors, supporting an emergency food closet and an afterschool youth program.

The City continues to take steps to identity and address needs related to homelessness. Since 2018, the City had been working with Sacramento Self-Help Housing to provide the Renters Helpline and Housing Counseling/Navigator Program. May 2023, Sacramento Self-Help Housing dissolved due to a bankruptcy.

City staff quickly began evaluating opportunities to partner with other agencies to continue services. In July 2023 the City entered into an agreement with Community Link Capital Region, also known as 2-1-1 Sacramento and Project Sentinel to provide a telephone and Internet-based "Renters Helpline" which provides counseling, dispute resolution, and fair housing services for residents in a housing crisis or dispute.

In October 2023 the City entered into a Memorandum of Understanding (MOU) with Sacramento County Department of Homeless Services and Housing which Community Health Works, formerly known as Sacramento Covered for outreach and navigation services for unsheltered homeless living in the City of Citrus Heights. This program is funded through an American Rescue Plan Act (ARPA) district-directed funding allocation for Sacramento County District 4, Supervisor Sue Frost. Through this collaboration, ARPA funding has been directed to DHSH to fund a 1.0 FTE Community Health Worker (CHW), client assistance support and associated administrative costs to provide a CHW to the City of Citrus Heights.

The City also allocated CDBG and other state and local funds to complete the 2023 Residential Street Resurfacing Project, which added sidewalks and curb ramps primarily in low income neighborhoods and other high traffic intersections to increase pedestrian safety, walkability, and meet Americans with Disability Acts requirements. This project is still underway and is expected to be completed by the end of PY 2024.

The City continues to support low income homeowners make health and safety improvements to their home through the City’s Revolving Loan Fund (RLF).

CDBG-CV funds continue to be used to prevent, prepare for, and respond to the COVID-19 by addressing food insecurity and providing resources to unhoused individuals. CDBG-CV funds were used to support the Critical Home Repair Grant Program which provides grants to low income mobilehome homeowners Item 9
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impacted by COVID-19, with the goal of preventing homelessness. The City has currently spent $857,819 of its CDBG-CV funds and is on track to meet all associated expenditures deadlines.

The City typically devotes the full fifteen percent of CDBG funds allowed to public services, serving households with a range of services, from meals to housing counseling. Many households have come depend on these services. The City plans to continue to devote the maximum allowable CDBG funding to public services, and to supplement it with other sources of revenue when available.

4. Summary of Citizen Participation Process and consultation process HUD Consolidated Plan regulations provide guidelines and requirements for the City to develop a Citizen Participation Plan that governs the public input and noticing process for creating the Consolidated Plan and Annual Action Plans. The goal of the Citizen Participation Plan is to encourage public participation in the planning and allocation of CDBG funds and implementation of related program. Several opportunities for public participation are provided during the Annual Action Plan process prior to adoption.

Opportunities for participation and comment throughout the 2024 Annual Action Plan process includes:
• July 1, 2023, City staff released a Notice of Funding Opportunity to notify interested parties of the City’s available CDBG funds.
• July 19, 2023, City staff held a funding application workshop for prospective applicants. Staff sent emails to a large mailing list of interested persons and organizations along with a news items posted on the City’s Housing Division Webpage
Housing & Grants Division | Citrus Heights, CA - Official Website (civicplus.com). The workshop was attended by representatives from five nonprofits and staff members.
• A public notice announcing the 2024 Draft Annual Action Plan was published in The Citrus Heights Messenger, Slavic Sacramento Newspaper, City Hall Lobby, and City’s webpage. • The public is able to review and comment on the 2024 Draft Action Plan beginning September 27, 2023 and will end at 8:00 AM October 27, 2023.
• The City will offer an opportunity for public comment during public hearing on October 12, 2023 City Council meeting. City Council reviewed funding recommendations for the 2024 Draft Annual Action Plan and will incorporate any public comment received.
• The City will offer a final opportunity for public comment during second public hearing held on October 26, 2023 City Council meeting. City Council adopted the 2024 Draft Action Plan by Resolution and will incorporate any public comment received.

5. Summary of public comments
The City has not received public comment as of yet.

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6. Summary of comments or views not accepted and the reasons for not accepting them All public comments received will be incorporated into the Final Annual Action Plan.

7. Summary
As part of the Consolidated Plan effort, the City selected two key priorities:
• Building healthy communities; and
• Expanding economic opportunities.

Within these priorities, the City identified eight main goals:
• Foster affordable housing;
• Provide services for people experiencing homelessness; • Provide services for seniors and youth;
• Provide additional public services responsive to current public needs; • Improve accessibility;
• Construct/upgrade public facilities;
• Effectively administer the CDBG program to benefit the Citrus Heights community; and • Affirmatively further fair housing.

To address these goals, the City plans to fund the construction of affordable housing on Sayonara Drive, provide loans/grants to homeowners for health and safety repairs, support nonprofits offering a wide- range of social services, provide services to those experiencing homelessness, assist with accessibility and other public improvements. Other types of projects may be considered as needed throughout the Consolidated Plan timeframe. The City anticipates funding activities using a variety of sources, including CDBG, PLHA, HOME, ARPA, General Fund, and grants received by the City. The City will work with local and regional nonprofits, as well as affordable housing developers, to implement many of the activities.

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PR-05 Lead & Responsible Agencies - 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator CITRUS HEIGHTS Community Development Department HOME Administrator CITRUS HEIGHTS Sacramento Housing Redevelopment Agency Table 1 – Responsible Agencies

Narrative
The City of Citrus Heights, through the Community Development Department, is the lead agency for preparing the Annual Action Plan and for the administration of the CDBG Program.

For the receipt of HOME funds, the City is in a HOME Consortium with Sacramento County, City of Sacramento, and the City of Rancho Cordova.

The Sacramento Housing and Redevelopment Agency (SHRA) is the lead agency for the HOME Consortium.

Consolidated Plan Public Contact Information
City of Citrus Heights
6360 Fountain Square Drive
Citrus Heights, CA 95621
Attention: Housing & Human Services Program Coordinator 916-727-4752
[email protected]

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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)

1. Introduction
In preparing for the 2020-2024 Consolidated Plan, the City consulted with a variety of agencies, including local and regional nonprofits, the City of Citrus Heights made efforts to consult with a variety of agencies, including local and regional nonprofits and stakeholders during the development of the 2024 Draft Annual Action Plan. The City's consultation efforts are summarized in the following section.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)).

In preparing the 2024 Draft Annual Action Plan, the City of Citrus Heights consulted with a number of local service providers and public agencies to identify local needs and evaluation opportunities for partnership and improved coordination. The following sections will discuss the consultation process, the public comment process, and the planned coordination efforts.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

City staff is an active member the Sacramento Continuum of Care (CoC), which is currently administered by Sacramento Steps Forward. The Sacramento CoC covers all the cities, towns and unincorporated area of Sacramento County. The Sacramento CoC addresses critical issues related to homelessness through a coordinated community-based process promoting the communitywide commitment to the goal of ending homelessness. In addition, City staff participates in regional coordination through the Funder’s Collaborative.

The City supports the Citrus Heights Homeless Assistance Response Team (HART) and its efforts, including the Winter Sanctuary, Student Connect, a resource fair for students and families in transition, the Veterans Stand Down, and other events throughout the year. The City previously worked with Sacramento Self-Help Housing and is currently working with Community Health Works to provide outreach services for people experiencing homelessness. Additionally, Meals on Wheels and the Sunrise Christian Food Ministry provide emergency food services to those at-risk of homelessness and those currently experiencing homelessness.

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Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Sacramento Steps Forward, the lead agency for the Sacramento Continuum of Care, receives funding through Sacramento Housing Redevelopment Agency (SHRA). In addition, Sacramento Steps Forward administers the Homeless Information Management System (HMIS) as well as the available Emergency Shelter Grant (ESG) funds for the Sacramento region.

Although, Citrus Heights does not meet the population requirement to receive Emergency Shelter Grant funds directly.

2. Agencies, groups, organizations and others who participated in the process and consultations
Refer to Table 2 – Agencies, groups, organizations who participated.

1 Agency/Group/Organization City of Citrus Heights
Agency/Group/Organization Type Other government - Local What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Public Housing Needs
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Economic Development
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How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
Staff consulted with representatives from the
Community Development Department, General
Services Department, and Police Department as part
of the development of the Consolidated Plan.

Stakeholder surveys were emailed to representatives
from the three departments listed above. In addition,
staff held meetings with department representatives
to further discuss department priorities and
opportunities for increased coordination. In addition,
all city staff members were emailed a link to
participate in the community survey. In discussions
with other departments, staff in the Citrus Heights
Police Department identified a need for additional
resources for the Citrus Heights Homeless Navigator.

While she has been successful, there is a need for
additional housing, both temporary and permanent,
and resources for related costs to eliminate barriers
to housing, such as application fees and
transportation. Staff in the General Services
Department identified a need for accessibility
improvements to public infrastructure, such as
upgrades to signalized intersections and ADA-
compliant sidewalks and crosswalks. The Community
Development Department identified a need for
improvements to parks and public facilities within the
city as well as a need to rehabilitate aging housing
stock.
2 Agency/Group/Organization Citrus Heights Collaborative Item 9
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Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Services-Education
Services-Employment
Service-Fair Housing
Other government - Local
Civic Leaders
What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Public Housing Needs
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Anti-poverty Strategy
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How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
The Citrus Heights Collaborative is an informal
network of community members representing
government agencies, nonprofits, religious
institutions, businesses, and neighborhood groups.

Specifically, the group is comprised of local
government, nonprofits, and community members,
fraternal and faith-based organizations. City staff held a work session at the Collaborative meeting on
September 12, 2019 Collaborative meeting to obtain
stakeholder feedback. A total of 21 stakeholders
attended the Collaborative work session. Citrus
Heights Staff: Colleen McDuffee, Community
Development Director Mary Poole, Operations
Manager, General Services Organizations: San Juan
Unified School District, Natalia Aguirre, Elizabeth
Thomas, Christina Sparks, Mariela Silva, Debbie
Chiguina-OwnesAetna Better Health - Merrett
Sheridan, Martin GonzalesCH Resident (Antelope
Neighborhood), Ken HornerSylvan Middle School
Neighborhood Liaison, April Jacek Sunrise Recreation
Park District, Becky HenzThe Glass Slipper, Jackie
Guzman Sayonara Center, Julie Habeeb Crossroads,
Matthew Rorario, Maihina Lee Stakeholders from the
Collaborative noted the clients they serve have a
need for increased access to transportation, free after school programs, mental health services, affordable
housing (particularly for transitional youth), increased number of foster families, employment opportunities,
emergency food, and recreational opportunities.
3 Agency/Group/Organization SUNRISE RECREATION AND PARK DISTRICT Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
Other government - Local
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What section of the Plan was
addressed by Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
The Sunrise Recreation Park District (SRPD)
participated via the City’s online stakeholder survey
and at the September 13 Collaborative meeting. SRPD
staff noted a lack of funding as a factor that impacts
its ability to provide services to the Citrus Heights
community. SRPD staff also stated generally how the
homeless population continues to grow and parks are
being heavily impacted by transient and drug activity.

SRPD also noted a need to get the word out about
available services and programs.
4 Agency/Group/Organization About Kidz
Agency/Group/Organization Type Services-Children
What section of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
About Kidz participated in the city's online
stakeholder survey. The nonprofit provides school
supplies, sports program sponsorships, and tutoring
services for low-income students. The nonprofit
noted the following as their greatest needs include:
school supplies, access to youth sports, tutoring,
transpiration, and mentoring. Funding was listed as
the organizations greatest need.
5 Agency/Group/Organization Sacramento Self Help Housing Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
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What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
Sacramento Self-Help Housing (SSHH) provides
housing counseling and homeless navigation services
for the City of Citrus Heights. The citys Homeless
Navigator completed the citys online stakeholder
survey and identified housing as the greatest need of
her clients.
6 Agency/Group/Organization Campus Life Connection, Sayonara After School Program
Agency/Group/Organization Type Services-Children
What section of the Plan was
addressed by Consultation?
Homeless Needs - Families with children
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
Campus Life Connection participated in the citys
online stakeholder survey and the Collaborative work
session on September 13. The nonprofit operates the
Sayonara Center and provides after-school tutoring,
mentoring, and food to Citrus Heights students. The
following were identified as the clients greatest
needs: nonperishable food for children when school
is out (weekends & holidays), mentorship, safe space,
community, homework assistance and support,
recreational opportunities for youth. The nonprofit
noted its organizations greatest needs are locating
enough food to provide good meals each day and
funding to staff the Center.

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7 Agency/Group/Organization WEAVE
Agency/Group/Organization Type Services-Children
Services-Persons with Disabilities
Services-Victims of Domestic Violence
Services-Health
Services - Victims
Child Welfare Agency
What section of the Plan was
addressed by Consultation?
Homeless Needs - Families with children
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
WEAVE completed the city’s online survey. The
organization stated their clients greatest need is
safety, including emergency shelter, protective
orders, legal assistance, advocacy, and counseling.

WEAVE noted barriers to providing services include
transportation and funding. Existing shelters are not
located in Citrus Heights which can create
transportation barriers for victims who need shelter
but also continue to work or have children in Citrus
Heights.
8 Agency/Group/Organization City of Woodland
Agency/Group/Organization Type Other government - Local What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Public Housing Needs
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
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How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
Staff sent an email to representatives of neighboring
local governments asking these questions: 1) What
are your housing and community development
priorities? 2) Is there anything the City of Citrus
Heights can do to improve coordination between
local governments/agencies in order to advance
regional housing and community development
priorities? Dan Sokolow, Senior Planner, noted the
City of Woodland have the following high priority
needs including: Public Services: emergency food and
shelter for the homeless and at risk homeless, youth
services, employment training, crime awareness, fair
housing counseling, and health services.

Infrastructure: public facilities and improvements
(general, including accessibility for physically
disabled, ADA), youth centers, parks, recreational
facilities, rehabilitation of single family homes, and
administration for single family rehabilitation
program.
9 Agency/Group/Organization San Juan Unified School District Agency/Group/Organization Type Services-Children
Services-Persons with Disabilities
Services-homeless
Services-Education
What section of the Plan was
addressed by Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
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How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
City staff consulted representatives from the San Juan
School District (SJUSD) via an online stakeholder
survey and the Collaborative work session, SJUSD
representatives noted a need among clients for free
after school programs, expanded mental health
services, one-on-one mentoring programs,
community events, housing for transitional aged
youth, and more foster families. SJUSD stated barriers
to provide services in Citrus Heights include a lack of funding, transportation, and trust issues related to
immigration status.
10 Agency/Group/Organization SACRAMENTO HOUSING AND REDEVELOPMENT AGENCY
Agency/Group/Organization Type PHA
Services - Housing
Regional organization
What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Public Housing Needs
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
City staff consulted with SHRA via online stakeholder
survey as well as targeted emails and phone calls.

SHRA provided the city with information related to
public housing properties; this information has been
included in the Market Analysis and Needs
Assessment sections.
11 Agency/Group/Organization First Call Hospice
Agency/Group/Organization Type Services-Elderly Persons Services-Health
What section of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
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How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
City staff consulted with Rachelle Doty via
stakeholder survey as well as targeted emails and
phone calls. Rachele Doty noted the greatest need for
her clients include caregiving, caregiving support, and financial assistance. The survey response indicates
there is a need for more community outreach to
inform the public of hospice benefits currently
available to community members as part of the
Medicare program.
12 Agency/Group/Organization Citrus Heights Homeless Assistance Resource Team Agency/Group/Organization Type Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Services-Education
Services-Employment
Service-Fair Housing
Services - Victims
What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
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How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
City staff consulted with Kathilynn Carpenter,
Executive Director of HART via email. Ms. Carpenter
noted a significant need for funds to provide housing
assistance. In addition, Ms. Carpenter expressed a
need for a HART transitional home to provide
emergency housing in Citrus Heights. Two HART
volunteers who filed out the online stakeholder
survey pointed out the need for more housing,
clothing, and support for those experiencing
homelessness in Citrus Heights. The group expressed
a need for an additional homeless navigator and
more funding to support services. The biggest
barriers cited by HART include lack of housing for
vulnerable individuals and empathy from community
members toward people in need.
13 Agency/Group/Organization Citrus Heights Chamber of Commerce Agency/Group/Organization Type Business and Civic Leaders What section of the Plan was
addressed by Consultation?
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
City staff consulted representatives of the Citrus
Heights Chamber of Commerce via an online
stakeholder survey. Ilene Martzen, Chamber of
Commerce Board Chair, stated the clients are
primarily business owners. The Chambers greatest
needs include opportunities for business owners to
meet other business owners in order to be referred
to business associates, friends, and families to grow
their businesses. The Chamber is working to increase
the number of signature economic development
events offered annually in Citrus Heights.

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14 Agency/Group/Organization Sacramento County Behavioral Health Services Agency/Group/Organization Type Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Services-Education
Services - Victims
Health Agency
What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
Staff consulted with Sacramento County Division of
Behavioral Health Services via the citys online
stakeholder survey. Monica Rocha-Wyatt submitted a
survey response indicating there is a need for
affordable housing, educational support and
opportunities, and supporting navigating systems.

One barrier noted is the lack of adult mental health
service provider in Citrus Heights.
15 Agency/Group/Organization Development Services - City of Elk Grove Agency/Group/Organization Type Other government - Local What section of the Plan was
addressed by Consultation?
Housing Need Assessment
Public Housing Needs
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Item 9
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2024 Draft Annual Action Plan Page | 20

How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
City staff consulted with City of Elk Grove via email.

Alicia Tutt, Development Services Housing with City of
Elk Grove provided input. What are your agencies top
priorities related to housing and community
Development? 1. New construction of affordable
housing units. 2. Addressing missing middle housing.

3. Strategic land acquisition. 4. Improve accessibility.

Is there anything the city can do to help advance your
agencies housing community development priorities?

1. Continue to be an active partner in regional
collaborations and partnerships.

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Table
Identify any Agency Types not consulted and provide rationale for not consulting Through the development of the 2020-2024 Consolidated Plan and Action Plan the City consulted a variety of agencies serving Citrus Heights residents and the region. No agency types were specifically left out of the consultation process.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Sacramento Steps Forward The goal of addressing homelessness.

Analysis of Impediments to Fair
Housing Choice
Sacramento Housing Redevelopment
Agency (SHRA)
Provides information to residents on the needs and goals around housing.

Housing Element City of Citrus Heights To foster affordable housing.

Table 2 - Other local / regional / federal planning efforts

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AP-12 Participation - 91.401, 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation

Summarize citizen participation process and how it impacted goal-setting The City offered several opportunities for participation and comment throughout the Annual Action Plan process, as indicated below.

All comments received through the citizen participation process will be incorporated into the 2024 Final Annual Action Plan. All public comments will be taken into consideration when setting annual goals and funding priorities.

Item 9
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Draft Annual Action Plan
2024
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Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Internet Outreach
Minorities

Persons with
disabilities

Non-
targeted/broad
community

Residents of Public
and Assisted
Housing

Non-profit
organizations
July 1, 2023, Notice
of Funding
Opportunity for 2024
CDBG funding was
made available
through the City’s
Notify-Me to
interested parties,
Housing Webpage,
CDBG Distribution
List, and Citrus
Heights.

No comments have
been received.

No comments have
been rejected.

Housing &
Grants
Division |
Citrus Heights,
CA - Official
Website
(civicplus.com)
Item 9
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Draft Annual Action Plan
2024
24 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
2 Public Meeting
Minorities

Persons with
disabilities

Non-
targeted/broad
community

Residents of Public
and Assisted
Housing
July 19, 2023, the City
staff held a CDBG
funding assistance
workshop for
prospective
applicants. The
workshop was
noticed in a variety of
ways, including via
the City's webpage
and a large mailing
list of interested
stakeholders.

No comments have
been received.

No comments have
been rejected.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
25 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
3 Newspaper Ad
Minorities

Persons with
disabilities

Non-
targeted/broad
community

Residents of Public
and Assisted
Housing
September 27, 2023,
the public notice has
been published in the
Citrus Heights
Messenger, Slavic
Sacramento, City Hall
and City’s webpage
to notify the public
about the public
comment period for
the 2024 Draft
Annual Action Plan,
and advertising the
date of the two
public hearings.

No comments have
been received.

No comments have
been rejected.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
26 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
4 Internet Outreach
Minorities

Persons with
disabilities

Non-
targeted/broad
community

Residents of Public
and Assisted
Housing
During the 30-day
public review and
comment period the
2024 Draft Annual
Action Plan was
made available at the
following locations:

Citrus Heights City
Hall, Sylvan Oaks
Library, and City of
Citrus Heights
website.

A public notice was
placed in the Citrus
Heights Messenger,
Slavic Sacramento
City Hall and City’s
website concurrent
with the start of a 30-
day public comment
period.

No comments have
been received.

No comments have
been rejected.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
27 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
5 Public Hearing
Minorities

Persons with
disabilities

Non-
targeted/broad
community

Residents of Public
and Assisted
Housing

Non-Profit
Organizations
The City will hold a
public hearing on
October 12, 2023 to
hear public comment
and for City staff to
provide funding
recommendation to
City Council on the
2024 Draft Annual
Action Plan.

No Comments have
been received.

No comments have
been rejected.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
28 OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
6 Public Hearing
Minorities

Persons with
disabilities

Non-
targeted/broad
community

Residents of Public
and Assisted
Housing

Non-Profit
Organizations
The City will hold a
second public hearing
on October 26, 2023
to hear public
comment and for City
Council to adopt the
2024 Annual Action
Plan by resolution.

No comments have
been received.

No comments have
been rejected.

Table 3 – Citizen Participation Outreach
Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
29 OMB Control No: 2506-0117 (exp. 09/30/2021)
Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City anticipates receiving approximately $600,000 in CDBG funds for the 2024 program year. At the time of publication of this 2024 Draft Annual Action Plan for public comment, the City has not been notified by HUD of the precise amount of funding to be awarded to the City. The baseline funding amount identified in this plan are based on the City’s prior year program awards.

The City anticipates $50,000 in Program Income that is directly attributed to loan fund repayments. The City will utilized 20% of the proceeds for Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

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2024
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administrative costs and the remaining amount will be utilized in the City’s Revolving Loan Fund.

Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual Allocation: $ Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public
-
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
600,000 50,000 39,328.71 689,328.71 0
The City anticipates
receiving
approximately
$600,000 in annual
entitlement funds.

City anticipates
receiving $50,000
Program Income
generated from loan
fund repayments.

Prior year resources
include unspent
funds that may be
used for a capital
improvement
project.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
31 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual Allocation: $ Program
Income:
$
Prior Year
Resources:
$
Total:
$
General Fund public-
local
Public Services
104,498 - - 104,498 0
The City allocated
General fund
monies to support
nonprofits: Campus
Life Connection,
Meals on Wheels,
and Sunrise
Christian Food
Ministry. These
nonprofits are also
recommended to
receive 2024 public
service funds.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
32 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual Allocation: $ Program
Income:
$
Prior Year
Resources:
$
Total:
$
Permanent Local
Housing Trust
Fund ( PLHA)
public
- state
Housing
1,876,554 0 0 1,876,554
The City received a
PLHA funding from
Housing and
Community
Development (HCD)
in the amount of
$1,876,554. This is a
five-year budget. A
portion of funds will
be used to fund the
Sayonara Drive
Redevelopment
Project and
Navigator Program,
since the dissolution
of Self-Help
Housing, who was
previously providing
navigator services
these funds may be
reallocated to an
eligible project.

Table 4 - Expected Resources – Priority Table

Item 9
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Draft Annual Action Plan
2024
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The CDBG program does not have a matching requirement. With respect to public services, the City requires sub recipients to identify other resources that will be utilized during the program year to operate and implement CDBG supportive activities. It is the City intent to ensure that adequate non-federal and private funds are available, thus minimizing the City’s dependence on federal funds. However, the City does add general funds to further support many of the nonprofits receiving CDBG funds. All capital improvement projects funded with CDBG have utilized other federal and state funding sources such as Measure A funds and Drainage funds, to complete design, engineering, and construction work that exceeds the City’s CDBG allocation for these projects.

If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
The City is the in pre-planning phase for the Sayonara Drive Redevelopment Project. March 2023, the City and Habitat for Humanity of Greater Sacramento entered into a Memorandum of Understanding in the development of 26 replacement housing units on Sayonara Drive. The 26 single family units will meet the City’s obligation to replace blighted housing units demolished between 2008 and 2010. The new for-sale housing units will be sold to qualifying low-income persons/families who participate in Habitat’s program which provides affordable ownership opportunities. The City has previously invested CDBG funds in this neighborhood, specifically the Citrus Heights Children and Youth Center, and hopes to continue encouraging projects that increase residents’ access to public services.

The City has made efforts to 1) take the lead in the design, construction, and funding of public improvements; 2) improve the appearance of commercial districts; and 3) stimulate private investment. These efforts have included streetscape enhancement projects and a campaign to revitalize the Auburn Boulevard Specific Plan Area. The campaign included assisting business owners with improving their customer base, one- on-one consulting, and a variety of grants and fee waivers to assist the property and business owners along the Auburn Boulevard corridor.

Additionally, September 2019 the City purchased from San Juan Unified School District the vacant 11.34-acre site at Sylvan Corners. In 2020, the City released an Offering Memorandum (OM) to the development community seeking qualified developers interested in the site. Following the City’s release of the OM, Woodside Homes submitted a development proposal. Soon thereafter, the City entered into a purchase and sale agreement with Woodside Homes for the proposed single-family development. In accordance with the Surplus Lands Act, a portion of the housing development will be restricted to low- and moderate-income homeowners. July 13, 2023, the City adopted Affordable Ownership Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

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Program Guidelines to be used in partnership with the City, Developer and Buyer on the affordable component of this project.

This project is in the pre-development stages and is projected to begin construction mid-April 2024.

Discussion
As stated above, the City has demonstrated the utilization of land to address the City's Consolidated Plan needs, including to promote affordable housing and economic development in Citrus Heights.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Foster affordable
housing
2020 2024 Affordable
Housing
Citywide Building Healthy
Communities
Enhance
Accessibility
Improve Housing
Access and
Affordability
CDBG: $50,000
CDBG Prior Year
Funds: $39,328.71
The City uses any
program income (loan
payments) received
into its Revolving Loan
Fund to be used to
issue new housing
repair loan loans: 1
Household Served
(estimate)
CDBG Prior Year Funds
allocated to the
Revolving Loan Fund.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
2 Services for
people
experiencing
homelessness
2020 2024 Homeless Citywide Building Healthy
Communities
Improve Public
Services for
Priority
Populations
Improve Housing
Access and
Affordability
Expand Economic
Opportunities
American Rescue Plan
Act District-Directed
Funding – Sacramento
County District 4,
Supervisor Sue Frost
ARPA: $344,836
(reflects funding
through December 31,
2025)

Homelessness
Prevention: 100
Persons Served
Public Service Agency:

Community Health
Works
Service Provided:

Community Based
Navigation Services: 1
FTE Community Health
Worker, client
assistance support and
associated
administrative costs.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
3 Services for
seniors and youth
2020 2024 Non-Homeless
Special Needs
Citywide Building Healthy
Communities
Improve Public
Services for
Priority
Populations
CDBG: $36,000
General Fund:
$102,000
Public service activities
other than
Low/Moderate Income
Housing Benefit: 290
Persons Served
Public Service Agency:

Campus Life
Connection will provide
an After-School Youth
Program, and will serve
105 youth.

Public Service Agency:

Meals on Wheels will
provide a Senior Meal
Program and will serve
185 seniors.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
4 Provide public
services
responsive to
current need
2020 2024 Non-Homeless
Special Needs
Citywide Building Healthy
Communities
Improve Public
Services for
Priority
Populations
CDBG $30,517

Public service activities
other than
Low/Moderate Income
Housing Benefit: 5,000
Persons Assisted
Public Service Agency:

Sunrise Christian Food
Ministry will provide an
Emergency Food Closet
Program, and will serve
5,000 persons.
5 Improve
accessibility
2020 2024 Non-Housing
Community
Development
Citywide Building Healthy
Communities
Improve Public
Infrastructure
Enhance
Accessibility
CDBG: $390,000

Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit: 1,000
Persons Assisted
6 Effectively
administer CDBG
program
2020 2024 Program
Administration
Planning &
Administration
activities will
be undertaken
by City Staff at
Citrus Heights
City Hall.

Building Healthy
Communities
CDBG: $120,000 Effectively administer
the federal CDBG
program in accordance
with HUD regulations.

Item 9
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City of Citrus Heights 2024 Draft Annual Action Plan Community Development Block Grant Program City Council Meeting, Public Hearing: 10/12/2023

Draft Annual Action Plan
2024
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
7 Affirmatively
further fair
housing
2020 2024 Affordable
Housing
Citywide Building Healthy
Communities
Improve Public
Services for
Priority
Populations
Improve Housing
Access and
Affordability
CDBG $23,483 Public service activities
other than
Low/Moderate Income
Housing Benefit: 425
Persons Assisted
Public Service Agency:

Sacramento Self-Help
Housing will provide
the Renters Helpline,
and will serve 425
persons.

Table 5 – Goals Summary

Item 9
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2024
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Goal Descriptions
1 Goal Name Foster affordable housing
Goal
Description
The City utilizes program income (loan payments) received to issue new housing repair loans. The City estimates receiving approximately $50,000 annually in program income. Consistent with CDBG guidelines, 80 percent of loan payments goes towards the revolving loan fund and the remaining 20 percent of program income goes towards general planning and administration of activities.

City recommends funding the Housing Rehabilitation Projects using Revolving Loan funds to assist low-income homeowners with health and safety repairs.
2 Goal Name Services for people experiencing homelessness Goal
Description
The City is working with Sacramento County Department Homeless Services and Housing (DHSH) to provide homeless outreach and navigation services to unsheltered individuals living in a state of homelessness within the City of Citrus Heights. DHSH has an existing agreement with Community Health Works, previously known as Sacramento Covered for outreach and navigation services for unsheltered homeless population living in the American River Parkway and Unincorporated County. This program is funded through an American Rescue Plan Act (ARPA) district-directed funding allocation for District 4, Supervisor Sue Frost. Through this collaboration, ARPA funding has been directed to DHSH to fund a 1.0 FTE Community Health Worker, client assistance support and associated administrative costs to provide a CHW to the City of Citrus Heights.
3 Goal Name Services for seniors and youth
Goal
Description
City recommends allocating $20,000 in public service funds to Campus Life Connection to provide an after-school program and $16,000 in public service funds to Meals on Wheels to provide a senior meal program. 4 Goal Name Provide public services responsive to current need Goal
Description
City recommends allocating $30,517 in public service funds to Sunrise Christian Food Ministry to operate an emergency food closet at Advent Lutheran Church in Citrus Heights.

Item 9
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2024
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5 Goal Name Improve accessibility
Goal
Description
City is recommending to fund the 2024 Residential Resurfacing Project. CDBG funds will support construction and reconstruction of ADA compliant facilities, such as curb access ramps, to provide accessible means of transportation for our visually impaired population as well as those reliant upon wheel chairs and mobility scooters. Locations selected for use of CDBG funds will be identified in concert with the planned future resurfacing project, locations will be identified by mid-2024. Funding for this activity is estimated at $390,000. 6 Goal Name Effectively administer the federal CDBG program in accordance with HUD regulations.

Goal
Description
City recommends allocating $120,000 of its annual allocation to general planning and administration. Any program income the City receives during the program year (20 percent) will go towards planning and administration of activities. 7 Goal Name Affirmatively further fair housing
Goal
Description
As part of a regional partnership, City recommends allocating $23,483 to Community Link Capital Region ($14,568) and Project Sentinel ($8,915) for the City's share of the Renter's Helpline Program. The cost sharing percentage may vary each year, the cost is dependent upon each jurisdictions number of rental units.

Item 9
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2024
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AP-35 Projects - 91.420, 91.220(d)
Introduction
The table below summarizes the City’s recommendation to allocate 2024 Community Development Block Grant funding. On September 5, 2023, the Quality of Life Committee recommended funding the following 2024 CDBG projects. On October 12, 2023, the City Council will hold public hearing on the draft 2024 Action Plan on October 26, 2023, the City will hold a second public hearing to hear public comment and to adopt the 2024 Action Plan by Resolution. # Project Name
1 2024 Planning and Administration
2 2024 Public Services
3 2024 Residential Resurfacing Project
4 Home Repair Projects (Ongoing)
Table 6 – Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs

Item 9
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Draft Annual Action Plan
2024
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AP-38 Project Summary
Project Summary Information
Item 9
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2024
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1 Project Name 2024 Planning and Administration
Target Area N/a
Goals Supported Effectively administer CDBG program
Needs Addressed Building Healthy Communities
Funding CDBG: $120,000
Description Effectively administer the federal CDBG program in accordance with HUD regulations.

Target Date 12/31/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
The planning and administration activity allows staff to effectively administer the CDBG program so it benefits all types of families living in Citrus Heights.

Location Description Planning & Administration activities will be undertaken by City staff at Citrus Heights City Hall.

Planned Activities Funds will be used to coordinate, administer and monitor the CDBG program, and prepare reports and plans required by HUD. 2 Project Name 2024 Public Services
Target Area Citywide
Goals Supported Services for people experiencing homelessness Services for seniors and youth
Provide public services responsive to current need
Affirmatively further fair housing
Needs Addressed Building Healthy Communities
Improve Public Services for Priority Populations
Expand Economic Opportunities
Funding CDBG: $90,000
Description The City has allocated the maximum 15 percent of its annual allocation toward public services. Any additional public service funding available will be distributed per the direction of the City Council.

Target Date 12/31/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
An estimated 5,715 total persons/households will benefit from the proposed public service activities offered by the nonprofits agency. The services will benefit low-to moderate income persons/households.

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Location Description Nonprofits offer services at various locations throughout the City:

Campus Life Connection: 7836 Sayonara Drive, Citrus Heights Meals on Wheels: Meals are delivered to seniors as well as seniors may attend nearby Café sites.

Sunrise Christian Food Ministry: 5901 San Juan Road, Citrus Heights Renters Helpline: Community Link Capital Region (CLCR) is located at 8001 Folsom Boulevard, Sacramento, CA 95691 and Project Sentinel is located at 1490 El Camino Real, Santa Clara, CA 95050.

Planned Activities PY 2024 EN Activities:

Campus Life Connection (Matrix Code 05D, LMC): Operate an after- school center that provides low-income youth with educational support and recreational activities. Activities include mentoring, tutoring, educational games, technology center, and daily nutritious meals to an estimated 105 youth. Estimated funding for this activity is $20,000.

Meals on Wheels (Matrix Code 05A, LMC): Provide a balanced, nutritious meals Mon-Fri, 250 days per year to an estimated 185 seniors either drive thru distribution of meals at Rusch Par five days a week or by delivery to homebound seniors. Estimated funding for this activity is $16,000.

Community Link Capital Region and Project Sentinel: Renter's Helpline (Matrix Code: 05K, LMC): To provide a telephone and Internet-based "Renters Helpline" which provides counseling, dispute resolution, and fair housing services for residents in a housing crisis or dispute to approximately 425 households. Estimated funding for this activity is $23,483
Sunrise Christian Food Ministry, Emergency Food Bank (Matrix Code:
05W, LMC): To provide ongoing emergency food to approximately 5,000 low-income and homeless persons in Citrus Heights. Funding for this activity is $30,517.
3 Project Name 2024 Residential Street Resurfacing Project Target Area Citywide
Goals Supported Improve accessibility
Needs Addressed Building Healthy Communities
Improve Public Infrastructure
Funding CDBG: $390,000
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Description The City’s General Services Department will use the CDBG portion of funding on accessibility improvements.

Target Date 12/31/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
Approximately 1,000 individuals will benefit from this activity.

Location Description Locations have not yet been determined Planned Activities 2024 Residential Street Resurfacing Project (Matrix Code 03K, LMA):

The City will allocate funding to the 2024 Residential Street Resurfacing Project. CDBG funds will support construction and reconstruction of ADA compliant facilities, such as curb access ramps, to provide accessible means of transportation for our visually impaired population as well as those reliant upon wheel chairs and mobility scooters.

Locations selected for use of CDBG funds will be identified in concert with the planned future resurfacing project.
4 Project Name Home Repair Project (Ongoing)
Target Area Citywide
Goals Supported Foster affordable housing
Improve accessibility
Needs Addressed Building Healthy Communities
Enhance Accessibility
Improve Housing Access and Affordability
Funding CDBG: estimated $50,000
Description Home Rehabilitation Project: (Matrix Code 14A, National Objective LMH): Receipts from previous CDBG-funded loans are used to make new home repair loans/grants to low-income households. This activity is funded with the City’s Revolving Loan Fund using program income generated from loan payments.

Target Date 12/31/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
Based on an estimated annual program income amount, one eligible household will benefit from the proposed activity.

Location Description The home must be located within the incorporated boundaries of the City of Citrus Heights.

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Planned Activities To provide housing repair loans/grants not exceed $60,000. Any loan repayments will go towards the Revolving Loan Fund to make new loans and grants for repairs such as reduce accumulated deferred maintenance, enhance the health and safety of the home, and improve energy efficiency.

Estimate the number
and type of families
that will benefit from
the proposed activities
Approximately 1 eligible households will benefit from the activity.

Location Description Citywide
Planned Activities Provide home repairs and/or accessibility to reduce accumulated deferred maintenance, enhance the health and safety of the home, and improve energy efficiency.

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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The geographic distribution is predicted on the nature of the activity to be funded. All public services activities and housing repair projects are offered to residents citywide. Capital projects including accessibility improvements are selected in coordination with the City’s General Services Department.

The location of projects are based on timing with other planned projects in order to leverage non-CDBG funds.

Geographic Distribution
Target Area Percentage of Funds
Citywide 0
CDBG Target Area 0
Table 7 - Geographic Distribution

Rationale for the priorities for allocating investments geographically All public service activities are offered to residents citywide.

The 2024 Residential Street Resurfacing Project is selected in coordination with the City’s General Services Department. If approved, the City will allocate funding to the 2024 Residential Street Resurfacing Project. CDBG funds will support construction and reconstruction of ADA compliant facilities, such as curb access ramps, to provide accessible means of transportation for our visually impaired population as well as those reliant upon wheel chairs and mobility scooters. Locations selected for use of CDBG funds will be identified in concert with the planned future resurfacing project.

Discussion
No geographic priorities were proposed.

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AP-75 Barriers to affordable housing -91.420, 91.220(j) Introduction
The City participated in conducting the Sacramento Valley Analysis of Impediments to Fair Housing Choice (AI) which identified barriers to affordable housing:
• Segregation and integration: Segregation and lack of access to economic opportunity persists in many areas of the region, both within and across jurisdictions. Although the region has grown more diverse, the effects of past systemic segregation and exclusion in housing still disproportionately impact members of protected classes. • Disproportionate housing needs: In the Sacramento Valley region, the most disproportionate housing needs are found in homeownership rates, cost-burden and housing challenges, as well as displacement experience. • Access to opportunity: Access to economic opportunity varies by type of opportunity, across the region and within communities. Areas where jurisdictions differed from the region in access to opportunity include:
• With the exceptions of a few school districts (e.g., Davis, Rocklin, Roseville)—there are disparities in school quality between low and higher income neighborhoods, and these quality differences disproportionately impact people of color.

Residents of Citrus Heights, Rancho Cordova, Sacramento, and Woodland are least likely to live in neighborhoods with proficient schools.
• Resident survey respondents living in Sacramento and Sacramento County tend to give the lowest ratings of healthy neighborhood indicators among the participating jurisdictions. • Public transportation issues—especially bus routes, availability of bus service, and connections between communities— are a pressing concern to residents throughout the region. The exception is on “the grid” in downtown Sacramento, where public transit is considered the best available in the region.

The primary housing barriers and the factors that contribute to those barriers identified in the research conducted for the AI include:

• The harm caused by segregation is manifest in disproportionate housing needs and differences in economic opportunity. • Affordable rental options in the region are increasingly limited. • Residents with disabilities need for and lack access to affordable, accessible housing. • Stricter rental policies further limits options.

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• Disparities in the ability to access homeownership exist. • Public transportation has not kept up with growth.
• Educational inequities persist in the region.
• Disparities in labor market engagement exist.
• Residents with disabilities lack access to supportive services and a spectrum of housing options to enable them, especially those with mental illness, achieve and maintain housing stability.

The AI includes the following solutions to address the contributing factors discussed above. The participating partners focused on strategies that:
• Increase homeownership rates among under-represented groups. • Expand affordable rental opportunities.
• Focus on a range of equity issues in accessing opportunity.

The City has identified barriers to affordable housing throughout the City's Housing Element. Notable barriers to developing affordable housing include:
• The balance between owner-occupied and renter-occupied housing and the preservation and maintenance of the City’s aging housing stock.
• As suburbs mature with an aging housing stock, both single-family homes and apartment complexes in Citrus Heights face an increasing need to maintain.
• Land availability and land zoned at densities appropriate for multi-family housing. • Environmental factors such as floodplains and native oak trees. • Availability of funding.
• Design guidelines, which control the appearance of new development. Due to the requirements, the cost of building new housing may increase.
• Site improvements, development impact fees, and processing fees add significant cost to the developing new housing. Developers often pay for new roadways, sewer, water, and park facilities, along with other miscellaneous fees. There are also costs associated with getting Item 9
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projects approved by the City and other agencies.
• Permit and approval process. In addition, the cost of fees on new projects, the amount of time required to process them varies by project, and the developer generally must pay holding costs, such as property taxes during the time of assessment.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City will continue to promote infill, reduce regulatory and economic barriers to infill, and support new transportation options.

Discussion
Staff will continue to seek grant funding and ways to maintain and develop affordable housing. More information is available in the City’s Housing Element which was updated in 2021 and incorporated into the City General Plan adopted on August 11, 2011 which is available online at Housing Element | Citrus Heights, CA - Official Website (civicplus.com).

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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
While there are several constraints to meeting the needs of target-income residents, the primary obstacle is the lack of funding to fully address all needs. Economic challenges in recent years forced many nonprofits to cut services.

Actions planned to address obstacles to meeting underserved needs The economic challenges in recent years have forced many nonprofits to cut services at a time when government and other entities are least able to provide them. There is no federal requirement for the City to match CDBG funds; however, the City has maintained a commitment to provide local funding to nonprofits despite other budget cuts when possible.

Another obstacle to meeting underserved needs is that many more services are located outside Citrus Heights in the City of Sacramento or parts of Sacramento County closer to the urban core. Citrus Heights works closely with the regional transit agencies to improve access. There are several daily public transportation linkages between Citrus Heights and downtown Sacramento.

Another obstacle is the City’s lack of vacant land available for development. The City will focus heavily on the preservation of the existing housing stock through the Home Repair Program.

Actions planned to foster and maintain affordable housing In 2024, the City will continue to offer a variety of programs to foster and maintain affordable housing such as:

The Home Repair Program will offer low-interest loans/grants to homeowners making health and safety repairs to their homes. This program will be funded using loan repayments and prior year funds.

The City’s Code Enforcement Division will continue to support the Rental Housing Inspection Program, to assure low-income households have a safe and decent place to live.

The City approved an affordable permanent supportive housing project, Sunrise Pointe Apartments. The City approved the project in 2018 and allocated $3,580,000 of the City’s share of HOME Consortium funds to the 47-unit project planned for Sunrise Boulevard in Citrus Heights. This project was completed mid-August 2023.

Actions planned to reduce lead-based paint hazards
While most housing units were built prior to 1978, target income households that may contain lead- Item 9
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based paint occupy an estimated 5,312 units. The City will provide lead-abatement assistance for residential units through the Home Repair Program. The City contracts with a third-party firm to administer its Home Repair Program.

The City will contract with a qualified party to evaluate lead-based paint hazards and implement lead- safe work practices. In addition, independent contractors are vetted through the City’s Home Repair Program to develop the appropriate lead hazard reduction plans and or abatement scopes of work. The programs will comply with the Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) and subsequent changes in September 1999. The procedures regarding lead-based paint in all repair programs will include notification and identification.

In addition, the City staff will seek grant funding opportunities for free home inspections to protect the health and safety eligible households.

Actions planned to reduce the number of poverty-level families The City’s anti-poverty strategy is based on providing a range of supportive services aimed at enabling those in poverty to move into the workforce or obtain benefits to which they are entitled (social security, disability). During the 2024 program year, Community Health Works will provide outreach services to the unhoused community in Citrus Heights.

The City will also continue to support activities that preserve and expand the supply of housing affordable to low-income households.

Actions planned to develop institutional structure
The City’s Housing and Grants Division is responsible for the management, implementation, and monitoring of the Consolidated Plan documents, including the Annual Action Plan. The Housing Division works in close consultation with the Community Development Director, Finance Department, General Services Department, Citrus Heights Collaborative, and advisory committees.

Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to work with the neighboring jurisdictions, such as the County and the City of Sacramento and Sacramento Housing Redevelopment Agency, to address the regional issues that affect the needs of low-income persons as well as special needs populations. The City will also continue to work with many of the local nonprofits that provide a range of services to low-income Citrus Heights residents. In addition, the City plans to work with other entitlement jurisdictions in the Sacramento County, City of Elk Grove, and City of Rancho Cordova to research issues of interest to all jurisdictions Item 9
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and to coordinate on shared subrecipient monitoring.

Discussion
The City has a number of actions planned to increase coordination among housing and social services agencies. For example, City staff facilitates the Citrus Heights Collaborative - an informal network of public and private social service agencies and community advocates. The Citrus Heights Collaborative meets the second Friday of each month. In addition, City staff participates on the Continuum of Care Advisory Board, regional Funder's Collaborative, and Sacramento Homeless Policy Council.

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Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%

Discussion
The City determines its low-income benefit annually.

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Total 2024 CDBG Funds Requested $152,683 / Total 2024 Funds Available $90,000

Public Service Agency Service 2024 CDBG Request Committee Recommendation 2024 CDBG
2023
CDBG Award
FY 23/24
Community Support
Funds
Campus Life Connection Sayonara After-School Program 20,000 20,000 10,939.80 20,000 Meals on Wheels Senior Nutrition 16,000 16,000 11,667.80 82,000 Community Link Capital Region
& Project Sentinel*
Tenant/Landlord Education and Fair
Housing Services 23,483**
23,483 - 2,498
Sunrise Christian Food Ministry Ongoing Emergency Food to Low- Income & Homeless Population

43,200 30,517 28,926.80 -
Jake’s Journey Home Mobile Homeless Support Program 50,000 - - - TOTALS $152,683 $90,000 $51,534.40 $104,498

*Since the dissolution of Sacramento Self-Help Housing, the Renters Helpline has been transitioned to Community Link Capital Region, also known as Sacramento 2-1-1 to provide telephone and internet-based “Renters Helpline,” counseling, dispute resolution, and fair housing services. **The city is in regional cost sharing agreement with participating jurisdictions to provide the Renters Helpline Program. Therefore, the city will pay its share of the budget based on the number of rental units located in the city in relation to the total number of rental units in all participating jurisdictions.

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Agency Name
Executive Director

Service Description
Eligible CDBG Activity

2024 Program Year
Persons Served
Previous Awards
(CDBG & CSF Funds) Staff Comments
Campus Life
Connection

Executive Director:

Ed Kaczmarek
Sayonara Center is a
free, after-school center
that provides low-income
youth with sports
opportunities and
recreational activities;
mentoring; tutoring
services and educational
games; a technology
center for students to
complete school
assignments; daily
nutritious meals; cooking
and baking classes, and
opportunities to
participate in day.

CDBG activity benefits
low-and moderate-
income households.

2024
$20,000 CDBG

105 youth

2023
$10,917 CDBG
$20,000 CSF FY 23/24

2022
$17,343 CDBG
$15,000 CSF FY 22/23

• Campus Life Connection has been providing services since 2004 – the Center was built in 2011 and Campus Life continues to operate the Center.
• The Center serves first through twelfth grade students. • The Center is open five days a week during the school year and most weekdays during the summer months, offering many
opportunities to students they would not have otherwise:
including: participation in flag football, Citrus Heights P.A.L, Upward Sports basketball league for elementary students, Crossover Basketball league for middle- and high school students, swimming lessons, and summer camps.
• The Center is unique not only in its physical presence in the community, but by dedicated staff and volunteers.
• To highlight, May 2023, The Center offered a new seven week Junior Achievement program – an educational program which addresses financial education, career readiness, and
entrepreneurship for youth. This program gave middle- and high school Center students the opportunity to be exposed to careers and paths they may have never thought of or knew of, which will help them dream big for their futures.
• CDBG funds will be use to cover staff time.

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Agency Name
Executive Director

Service Description
Eligible CDBG Activity

2024 Program Year
Persons Served
Previous Awards
(CDBG & CSF Funds) Staff Comments
Meals on Wheels

Executive Director:

Linda Revilla

Meals on Wheels
provides a Senior
Nutrition Program that
serves adults age 60+
with nutritionally sound
meals to enable them to
maintain independence
and live in their own
homes and community.

CDBG activity benefits
seniors who are
presumed to be low- and
moderate-income.

2024
$16,000 CDBG

185 Seniors

2023
$11,677.80
$82,000 CSF FY 23/24

2022
$16,640 CDBG
$94,500 CSF FY 22/23

• Meals on Wheels began providing meals to CH seniors in 2010. • A Registered Dietitian plans and prepares meals
• Meals are prepared in a USDA certified and inspected food service plant.
• Meals are delivered by volunteers/paid staff who provide daily social contact, gate-keeping services, monthly nutrition information and resources to community services.
• By offering these services Meals on Wheels is addressing wellness, isolation, and loneliness as well as food insecurity and hunger among seniors.
• Congregate Nutrition
o Serves 25 Seniors - 500 meals
o Currently there is not a Café site in Citrus Heights.

Residents are encouraged to attend nearby Café sites.
o Meals on Wheels is actively looking for a Café site in CH
• Home Delivered Meals
o Serves 160 Seniors - 3,500 meals
o Homebound seniors who meet the eligibility
requirements are provided home delivered meals:
o Frozen Meals: One box of five frozen meals weekly
o Hot Meals: One meal daily Monday-Friday
• Serves 185 unduplicated seniors – 4,000 meals
• CDBG funds will be used for meals. Cost per meal is $4.00.

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Agency Name
Executive Director

Service Description
Eligible CDBG Activity

2024 Program Year
Persons Served
Previous Awards
(CDBG & CSF Funds) Staff Comments
Community Link
Capital Region
(CLCR) – Sacramento
2-1-1

Executive Director:

Gabriel Kendall

Project Sentinel
(PS)

Executive Director:

Carole Conn

Renters Helpline
provides a
landlord/tenant education
and dispute resolution as
well as fair housing
services, investigation,
and advocacy.

CDBG activity benefits
low- and moderate-
income households.

2024 CDBG
$14,568 (2-1-1)

2024 CDBG
$8,915 (PS)

425 Persons

N/a

• The Goal of this program is to reduce housing discrimination, promote public awareness of fair housing laws and rights, and assist persons with disabilities.
• Renters Helpline is an ongoing regional fair share collaboration based on total number of rental units in each jurisdiction. • Community Link Capital Region Services

Provide telephone and Internet-based resource, called the “Renters Helpline,” counseling, dispute resolution, and fair housing services to residents in a housing crisis or dispute with the goal to reduce housing discrimination, promote public awareness of fair housing laws and rights, and assists persons with disabilities.

Project Sentinel Services
Accepts referrals from Sacramento 2-1-1 (via the Renters Helpline). Conducts a client intake for all calls related to fair housing and/or discrimination to determine the need for counseling and/or investigation. Investigate cases where allegations of housing discrimination have potential merit.

Resolve cases through education, counseling, and/or through referral to the HUD.
• This activity satisfies the City’s obligation affirmatively further fair housing, as required by the U.S. Department of Housing and Urban Development.
• CDBG funds will be used for staff time and program costs.

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Agency Name
Executive Director

Service Description
Eligible CDBG Activity

2024 Program Year
Persons Served
Previous Awards
(CDBG & CSF Funds) Staff Comments
Sunrise Christian Food
Ministry (SCFM)

Executive Director:

April Jacek

Sunrise Christian Food
Ministry (SCFM)
provides ongoing
emergency food for low-
income and homeless
people in Citrus Heights.

CDBG activity benefits
low- and moderate-
income households.

2024 CDBG
$43,200

5,000 Individuals

2023
$28,512 CDBG
$21,600 CSF FY 23/24

2022
$20,342 CDBG
$2,450 CSF FY 22/23

• SCFM has been providing services to persons experiencing food insecurities for 40 years.
• SCFM aims to build a healthy community by enhancing
accessibility to food and resources for most the vulnerable populations.
• Open five days a week from 11 AM – 2 PM
• Provides a variety of can goods, frozen meats, eggs, cheese, milk, juice, fresh produce, fruits, hygiene products, pet food, and items for children/youth. Majority of which is recovered food that would have gone to the landfill.
• Food Donations: Feeding America, Sam’s Club, Costco,
Safeway, Raley’s, Grocery Outlet, Food Max, Walmart, and US Department of Agriculture.
• Distribution of Food Service
o SJUSD and Sayonara Center families, seniors at Vintage Oaks, CH HART, Living Water, Glass Slipper and a
variety of faith-based organizations.
• Home Delivery Service
o SCFM is working with 211 to provide households with
home delivered food through an existing partnership
with Door Dash. 211 receives referrals, staff will book Door Dash pickup from the food pantry for home
delivery no cost to the household.
• Onsite Drive-
Thru Distribution
o Drive-thru distribution process serves 150-180 families per day – may receive up to 100-150 lbs. of recovered
food.
o Eligible to receive one full distribution per month
o Seniors, homeless, and disabled are served first.
• CDBG funds will be used for staff time.

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Agency Name
Executive Director

Service Description
Eligible CDBG Activity

2024 Program Year
Persons Served
Previous Awards
(CDBG & CSF Funds) Staff Comments
Jake’s Journey Home

Executive Director:

Jeanne Shuman

Jake’s Journey Home
provides one stop mobile
solutions services for
homeless, at-risk of
becoming homeless
people in Citrus Heights.

CDBG activity benefits
low- and moderate-
income households.

2024 CDBG
$50,000

50 Individuals

N/a
Proposing to provide a new service

• Jake’s Journey Home has been providing mobile assistance for over 3 years.
• Mobile Support Team, this team assists those experiencing homelessness, at risk of homelessness, mental health, and domestic violence issues out in the community and is available to respond
• Provide a variety of services: ID card, DMV vouchers, SS cards, filing VA benefits, Criminal/Court records, DV/victim assistance, clothing, medical, food, dental, mental health connections, inpatient rehab, and other services needed to create positive and successful life changes.
• Program Hours: Services offered Monday-Thursday from 9 AM to 12 PM and closed Friday-Sunday.
• Estimated 50 persons to be served.
• This program would not be able to operate without full funding unless physical hours were reduced.
• CDBG funds will be used for staff time, client costs, and program administrative costs.

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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: O
ctober 12, 2023
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FRO
M: Casey Kempenaar, Community Development Director
Alison Bermudez, Senior Planner
SUBJ
ECT: Sylvan Corners Subdivision – 7137 Auburn Boulevard PLN-22-28 General Plan Amendment, Rezone, Tentative Subdivision Map, Design Review Permit and Tree Permit
Summary and Recommendation
On Se
ptember 13, 2023, the Planning Commission voted to recommend the City Council approve the Sylvan Corners project. Approval of the requested land use entitlements and making a determination on findings of General Plan consistency are at the discretion of the City Council.

The Planning Commission advisory recommendation to the City Council is:

Moti
on 1: Move to adopt Resolution No. 2023-___ a Resolution of the City Council of the City of Citrus Heights adopting a Mitigated Negative Declaration pursuant to the California Environmental Quality Act (CEQA) for the Sylvan Corners Project located at 7137 Auburn Boulevard;
Moti
on 2: Move to adopt Resolution No. 2023-___, a Resolution of the City Council of the City of Citrus Heights adopting a General Plan Map Amendment, approving a Tentative Subdivision Map, Design Review Permit, and Tree Permit for the Sylvan Corners project located at 7137 Auburn Boulevard subject to the findings and conditions of approval;
Moti
on 3: Move to introduce for first reading and read by title only and waive the full reading of Ordinance No. 2023-___, an Ordinance of the City Council of the Cit y of Citrus Heights amending Article 5, Chapter 106.50 of the Zoning Ordinance and rezoning the property into the Sylvan Corners Special Planning Area; and Moti
on 4: Move to adopt Resolution No. 2023-___, a Resolution of the City Council of the City of Citrus Heights, authorizing the City Manager to execute an affordable Item 10
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housing agreement between the City of Citrus Heights and Woodside Homes of Northern CA, for the Sylvan Corners Project located at 7137 Auburn Boulevard.

Fiscal Impact

The site was the previous location of Sylvan Middle School. In 2017, the District reformatted an adjacent elementary school into the New Sylvan Middle School and demolished the existing school on the subject property. Soon thereafter, the District offered the property for sale and in September 2019, the City purchased the vacant 11.34-acre site.

The City purchased the property due to its site’s central location. By owning the property, the City would have more control over its future development. The City’s intent from the onset was to resell the property to a suitable buyer who would work closely with the City to achieve the City’s goals for the property.

On January 15, 2021, the City entered into a purchase and sale agreement with Woodside Homes for the proposed single -family development. If approved, the City and Woodside Homes will finalize the purchase transaction. The final purchase price is dependent on the number and size of residential lots produced. Woodside Homes will pay $50,000 per lot for the larger residential lots and $30,000 per lot for the smaller alley- loaded lots. Thus, if the development yields the proposed 94 lots (70 larger/24 alley) the overall purchase price of the property would be $4,220,000. The money collected from the sales transaction will go into the City’s General Fund.

In addition to the money received from the sale of the property, the City will collect 3% of the sales price for each of the 14 affordable housing units sold (estimated to be approximately $7,000 - $9,000 per unit). These funds are held in the Affordable Housing Impact account and are used to help offset the City’s cost in the initial sales program and long- term oversight and monitoring of the homes for a minimum of 45- year period. The affordable housing agreement is discussed in detail under the Affordable Housing section of this report.

Background and Analysis

This staff report is organized as follows:

Staff Report Organization
Background
Entitlements
• General Plan Amendment
• Rezone and Ordinance Text Amendment
• Tentative Subdivision Map
• Design Review Permit/Consistency with
Planning Goals
• Tree Permit
Environmental Review
Public Outreach/Comments
Affordable Housing Agreement
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The Planning Commission considered this project on September 13, 2023. A video from the meeting and a copy of the staff report from that meeting is linked in the attachments.

The project site is located on the west side of Auburn Boulevard at the intersection of Old Auburn Road, Auburn Boulevard, and Sylvan Road, as shown in the vicinity map below:

Vicinity Map

In July 2020, the City released an Offering Memorandum (OM) to the development community seeking qualified developers interested in the site (Attachment 4). Following the City’s release of the OM, Woodside Homes submitted a development proposal largely consistent with the proposal under consideration. The OM included the City Council’s adopted Planning Goals to serve as a benchmark when devel opment proposals were considered by the City Council (Attachment 5). The City Council’s adopted Planning Goals established Council expectations to ensure the design of the site adheres to the Council’s development vision specific to this site .

These adopted goals fall within four categories: Concept Goals, Design Goals, Land Use Goals, and Financial Goals. Some of the specific key goals established for the property include:

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• Support uses compatible with surrounding land uses without detracting from the nearby Stock Ranch Retail center;
• Activate the area by fronting all buildings, including residential units outward toward Sylvan Plaza and Auburn Boulevard frontage;
• Include enhanced pedestrian connection to connect the property to nearby businesses, Sylvan Plaza and the adjoining school;
• Consider the property’s adjacency to the school and the cemetery; and • Housing types may consist of for -sale and rental units, be a mixed -use concept, or designed for specific needs such as work -force housing, teacher housing or similar product type.

Review of the development proposal’s compatibility to the established goals will be discussed under the Design Review portion of this report.

Surplus Lands Act/Affordable Housing
As discussed earlier, the City purchased the project site in 2019 from San Juan Unified School District. In 2020, the City initiated the proceedings necessary in order to sell the property.

These proceedings included actions by both the Planning Commission and the City Council as required by Government Code section 65402.

Any time a local agency disposes of land, the agency must follow the Surplus Lands Act (SLA) of the Government Code (Sections 54220 through 54233). These s ections include the mechanisms for identifying and disposing of surplus lands. The SLA includes a “right of first refusal” law that requires all local agencies to offer surplus property to affordable home developers and certain other entities before selling to any other individual or entity. Should the agency not receive interest from an affordable housing developer, the agency may then sell the property to others. No affordable home developers came forward under the right of first refusal provision, so the City listed the property on the open market through the Offering Memorandum.

It should be noted that the City has fulfilled its Surplus Lands Act obligation for noticing and should this project not move forward, the City could market the property in any fashion.

However, the 15% of any residential units affordability covenant will remain s in place with any residential development.

The SLA requires all dispositions of surplus land include an affordability covenant if the land is developed with housing. In the case of this property, the developer is required to enter into an Affordable Housing Agreement (AHA) and is required to set aside 15% of the units (14) as affordable units. These units are required to be sold to lower income qualified buyers (estimated income of $85,000). The affordable homes are discussed in a later section of this report.

Project Description
The project requests the required entitlements to develop a 94- lot, for-sale, single-family home subdivision on the 11.34 -acre site. The development will include a mix of two housing types:
small lot traditional style and alley-loaded units. The traditional styled units (70) will be built on lots ranging from 3,000 square feet to 5,113 square feet and the alley- loaded units (24) will be constructed on parcel sizes ranging from 2,625 square feet to 5,725 square feet. The traditional Item 10
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style homes will be a mix of single -story with single -car garages and two -story units with two - car garages. The alley -loaded lots will be two -story units with two -car garages accessible from the rear of the unit (alley).

The proposed subdivision will include a variety of amenities including a small passive recreation area for outdoor gathering and picnicking, a number of open space lots providing entry features preserving the existing oak trees, and a large open space area for detention basin and passive recreation designed with greenery and walking paths. A homeowner’s association (HOA) will manage and maintain the site’s amenities and maintain the private streets (alleys).

The entitlements under review are as follows:
• General Plan Amendment to change the land use from Public to Medium Density Residential
• Rezone to change the zoning from RD 2 to Special Planning Area (SPA) • Ordinance Text Amendment to establish a Sylvan Corners SPA • Approval of an Affordable Housing Agreement
• Tentative Subdivision Map to create 94 single-family lots with 6 open space lots • Design Review Permit for the exterior elevations, site design, and landscaping for the proposed homes
• Tree Permit for the removal of 19 protected trees

General Plan Amendment
The 11.34- acre site currently has a General Plan land use designation of Public. The Public designation was appropriate when the site was the former Sylvan Middle School. However, the proposed development requires a change in land use from the Public designation to a residential designation of Medium Density Residential.

The Citrus Heights Zoning Code (Section 106.74.060) states that an amendment to the General Plan requires the listed three findings. The required findings are listed below in bold italics and are followed by an evaluation of the applicant’s request in relation to the required findings.

• The amendment is internally consistent with all other provisions of the General Plan;

• The amendment will not be detrimental to the public interest, he alth, safety, convenience or welfare of the City; and

• The affected site is physically suitable (including absence of physical constraints, access, compatibility with adjoining land uses, and provision of utilities) for proposed or anticipated uses and or development.

The 11.34- acre site currently has a General Plan designation as Public, which was the appropriate designation for the former Sylvan Middle School. Under the proposal, the site would change from Public to Medium Density Residential (MDR). The MDR designation allows for housing with a density range of 9- 20 dwelling units per net acre (DUA). The overall density for Item 10
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this project range is just under 14 DUA (94 units/6.88 net acres). Therefore, the Medium Density Residential land use is appropriate for this project.

The new land use designation of MDR will not cause an inconsistency within the General Plan and the change supports various General Plan Goals, highlighted in Table 1, below. As demonstrated throughout this report, the project will not be detrimental to the public interest, health, safety, convenience or welfare of the City. Additionally, as supported through a comprehensive review of the proposed development, the site is physically suitable (including absence of physical constraints, access, and compatibility with adjoining land uses, and provision of utilities) for proposed or anticipated uses and or development.

General Plan Policy 4.5. Pol
icy 4.5 of the General Plan applies to all new developments that propose increases in the allowable res idential density. The intent of the policy is to ensure that rezone projects that result in an increase of residential density, provide a superior design and product than a standard development. Additionally, the policy’s intent is to ensure the rezone will not contribute to any existing issues that may already be impacting the surrounding neighborhood. Following the change in land use from Public to MDR and as conditioned, staff believes the project meets the intent of Policy 4.5. A more detailed analysis is provided under the Rezone Section of this report.

The
Planning Commission recommended approval of the General Plan Amendment to change the current land use from Public to MDR.

Rezone
The project’s 11.34 acres is zoned RD2 (residential, two units per acre maximum). The RD2 zone was the appropriate zoning for the previous use as schools are permissible in a residential zone. In order to provide a comprehensive plan for the entire site and adhere to the Council’s Planning Principles for the site, the applicant is proposing to rezone the area into a Special Planning Area (SPA). The SPA provides the overall design, vision and development standards for the project.

Figure-1

Traditional
small lot
single-family
homes
This product type is most similar to a typical
single-family home subdivision. There will
be a mix of two-story and single-story styles.

Alley loaded
small lot
single-family
homes
This product type features detached homes
on smaller lots, fronting on a shared
walkway, typically with garages located off
an alley. All units are two-story with 2-car
garage
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Under the proposed SPA, there will be a mix of housing types: traditional single -family small lot and alley loaded single-family small lot. Figure 1 above describes the housing types and depicts the location of each housing type.

The SPA ordinance text (A ttachment 3) contains development standards for each product type, including minimum lot size and setbacks. Some of the SPA requirements unique to this project include the following:

• Private streets are allowed and shall be constructed to City Engineering standards. The Homeowner’s Association (HOA) shall be responsible for maintaining the private streets.

The primary streets will be public, with the alley-loaded lots utilizing private streets.

• Two parking spaces are required per unit, plus one guest parking space per unit. Driveway spaces, spaces along the public streets and marked parking areas on the alleys count toward the guest-parking requirement.

• All lighting on private lots and common areas owned by the HOA shall meet the requirements of the International Dark Sky Association.

• Refuse containers must be stored within garages or yard areas not visible to the public.

The Citrus Heights Zoning Code (Section 106.74.060) states that a Rezone and Ordinance Text Amendment may occur only if the following three findings listed below in bold italics can be made:

• The amendment is consistent with the General Plan; and

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• The am endment would not be detrimental to the public interest, health safety, convenience or welfare of the City; and

• The affected site is physically suitable for the requested zoning designation and proposed or anticipated uses and/or development.

Chapter 106.28.030 of the Zoning Code requires that in addition to the three findings listed above, rezones to an SPA zoning require the following findings listed below in bold italics:

• The project is consistent with the General Plan;

• The project compli es with all applicable provisions of the Zoning Code other than those modified by the SPA;

• Any approved modifications to the development standards of the Zoning Code are necessary and appropriate to accommodate the superior design of the proposed project , its compatibility with adjacent land uses, and its successful mitigation of any identified environmental impacts;

• The project complies with the City’s Design Guidelines except as modified by the SPA;

• The project can be adequately served by public facilities, services and utilities;

• The planning concepts and design features of the project are reasonably suited to t he characteristics of the site and the surrounding neighborhood;

• The project is and will be compatible with the site, and the land uses and development intended for the surrounding neighborhood by the General Plan;

• The site is adequate for the project i n terms of size, shape, topography, and circumstances; and

• The establishment, maintenance, or operation of the use would not be detrimental to the health, safety or general welfare of persons residing or working in the neighborhood of the proposed use, or detrimental or injurious to property and improvements in the neighborhood or to the general welfare of the City.

The General Plan contains a number of goals, policies and actions that embody the City’s approach for achieving the community’s vision for the future. Goals contained in the General Plan are a general direction-setter and, therefore, may be abstract in nature and while many goals in the General Plan support the project, no individual project meets every goal

1. The project as

1 OPR General Plan Guidelines June 24, 2020 - Any given project need not be in perfect conformity with each and every policy of the general plan if those policies are not relevant or leave the city or county room for interpretation (Sequoayah Hills Homeowners Association v. City of Oakland, (1998) 23 Cal.App 4th 704, 719 (1993)). In Families Item 10
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presented, is consistent with and supports many goals of the General Plan. The table below lists some of the key and most applicable goals, with a short discussion of how the project relates to that goal.

Table 1
Goal 4 Ensure that new
development is compatible
within the neighborhood.
• The project considered its adjacency to the school
and will provide a pedestrian gate connection
from within the development to the school,
allowing students access to school without having
to walk along Auburn Boulevard.
• The site’s layout takes advantage of the adjacent
public plaza through connected paths.

Policy 4.5 Discussed separately below
Policy 10.2 Design buildings to
revitalize streets and public
spaces and to enhance a
sense of community and
personal safety.
• Consistent with this policy and the Planning
Objectives for the site, the proposed homes front
Auburn Boulevard including a variety of building
elevations fronting the Boulevard. The homes are
designed with a clear delineation, through fencing
and landscaping, to separate the public and private
realm contributing to a sense of community and
personal safety for residents and pedestrians alike.

Policy 23.2 Incorporate plazas or other
public outdoor activity
spaces into public and
private development
projects
• Consistent with this policy and the Planning
Objectives for the site, the project has
incorporated the existing Sylvan Corners Plaza
into the overall design of the site.
• The site landscaping and open space/detention
basin has been designed in a manner to augment
the Plaza and provide pedestrian connectivity.
• Walking paths and numerous plants and trees
surround the drainage basin turning a required
development feature into a community amenity.

Goal 24 Increase homeownership
opportunities to ensure a
balance of housing and
household types.
• All units are for-sale single-family homes
providing home ownership opportunities.

Fourteen of the 94 units will be reserved for sales
to lower income households providing home
ownership opportunities for those households who
typically are unable to purchase a home. The
fourteen affordable units will be deed restricted
for a minimum period of 45 years.

Goal 25 Provide adequate sites for a
variety of housing
• The project provides a variety of lot sizes
allowing two different product types-traditional

Unafraid to Uphold Rural El Dorado County v. El Dorado County Board of Supervisors (1998) 62 Cal.App.4th 1332, 1341, the court held that “[t] he nature of the policy and the nature of the inconsistency are critical factors to consider.” A project is clearly inconsistent when it conflicts with one or more specific, fundamental, and mandatory policies of the general plan (Id. at p. 1342).

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opportunities to serve all
residents.
style homes available in both single-story and
two-story and smaller lot, alley-loaded homes.

Policy 28.5 Encourage development of a
variety of sizes, design and
styles of housing
• The homes will utilize a variety of materials and
colors providing visual interest. The project
includes four different models and varying color
options allowing for 18 different housing
configurations to increase variation.
• The project provides two different product types-
traditional style home offered in both single/two-
story floor plans and an alley-loaded product with
two-car garages.

Pol
icy 4.5: Ensure that requests for rezonings to increase the allowable residential density in all neighborhoods shall only be approved for projects providing superior design and enhanced community benefit. It shall be the responsibility of the applicant to demonstrate how the rezoning will allow for the development of a project that exceeds the City’s minimum requirements by proving superior design and enhanced community benefit. In addition, rezonings shall only be approved if the following findings can be made:

• The proposed rezoning shall result in a project that contributes to and enhances the best characteristics of the surrounding neighborhood. • The applicant has demonstrated that the increased density will not negatively impact storm drainage within the local area. Proponents shall be required to provide adequate topographic and flow characteristics information to demonstrate their project will not contribute to or worsen any flooding problems in the locale.
• The applicant has demonstrated that adequate public infrastructure, including streets, water, and sewer, is available to serve the project. • The proposed rezoning will assist the City in meeting the goals of the General Plan.

The Rezone proposes to increase the allowable residential density by rezoning the property from RD-2 (2 DUA) to Special Planning Area with a proposed density under 9 Dwelling Units per Acre (DUA) (96 units).

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The project includes specific design measures that provide both superior design and enhanced community benefit. The applicant’s Project Description (Attachment A) provides justification for the Rezone as well. Specific design features staff believes help achieve this standard are:
• Site Amenities – The site plan includes a variety of passive recreational amenities for the proposed community. These include:
o Looped walking path throughout the site
o Preservation of mature oak trees as site amenities
o Housing fronting Auburn Boulevard consistent with the Planning Principles established for the site
o Site designed to complement the existing Sylvan Corners Plaza o Consistency with the Council’s Planning Objectives for the Site • Building Design –
o The project is a mix of one and two-story buildings
o Architectural design draws from array of materials from the neighboring homes (lap siding, vertical/board-and-batten siding, and stucco) o All-Electric development including solar generation
• Affordable Housing – Fourteen (14) units will be affordable to lower income residents for a minimum of 45 years.
• Storm Drainage –A drainage analysis has been prepared and provided the basis for storm water infrastructure. The project will connect to the public storm drain system and the proposed basin will do the following:
o Serve as a detention basin during storm events to alleviate pressure to the public storm system.
o Serve as a filtration system by to ensure water entering the storm drain i s clean from trash and debris.
o Water passing through the basin will be appropriately filtered as it passes through the amended soils/planting in the basin.
o The detention basin has been designed to be both functional and aesthetically pleasing with connectivity to the Sylvan Corners Plaza. • Infrastructure - The site will include the installation of all necessary infrastructure including:
o The project consists of public streets and private alleys that provide appropriate ingress/egress for the development as required by the City and Fire District. o All utility agencies are provided necessary easements for utility infrastructure. o The site will be an all-electric community.

In addition to being consistent with the General Plan, the project fulfills the other criteria needed to create an SPA. The variety of housing types require flexibility not found in standard residential zoning designations. The design of the project meets the standards of the Design Guidelines, and the concept and features of the project are reasonably suited to the site characteristics and the surrounding neighborhood.

The Planning Commission recommends the Council approve the rezone of the property to S PA and create the Sylvan Corners Special Planning Area.

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Tentative Subdivision Map
The applicant requests approval of a Tentative Subdivision Map (Attachment E) for the division of property to accommodate the project. The Tentative Subdivision Map will subdivide the property into 100 lots, 94 residential lots and six open space lots. The development will include a mix of two housing types: small lot traditional style and alley -loaded units. The small lot traditional styled units (70) will be on lots in ranging from 3,000 square feet to 5,113 square feet, with most lots being 3,100 square feet.

The alley-loaded lots will be on lot sizes ranging from 2,625 square feet to 5,725 square feet, with most lots being about 3,000 square feet. The traditional style homes will be a mix of single- story with single -car garages and two -story units with two -car garages. The alley -loaded lots will be two-story units with two-car garages accessible from the rear of the unit (alley).

The development includes a number of open space lots. Four of the open space areas are at the development entries and allow for the preservation of mature oak trees. One lot serves as a small passive recreation space, and one large open space lot is used as a detention/water quality basin and recreational trail amenity.

The Zoning Code and the California Subdivision Map Act require that findings be made in order to approve a Tentative Subdivision Map. The required findings are listed below in italicized bold print and are followed by an evaluation of the map in relation to each finding.

• The proposed map is consistent with the General Plan and the design or improvement of the proposed subdivision is consistent with the General Plan.

The proposed General Plan Medium Density Residential designation is for “single family detached and attached homes, duplexes, triplexes, fourplexes, multi -family units, group quarters, public and quasi -public uses, and similar and compatible uses. Residential densities shall be in the range of 9- 20 units per net acre”. The overall density for this project range is just under 14 DUA (94 units). Therefore, the Medium Density Residential land use is appropriate for this project.

The proposed project is consistent with the intent and density provisions of the proposed Medium Density Residential designation. As shown in Table 1, this project is also consistent with many of the Goals and Policies of the General Plan. Based on these reasons, staff believes that the proposal is consistent with the General Plan.

• The site is physically suited for the type and proposed density of development.

• The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage and the type of improvements are not likely to cause serious public health problems.

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Grading and Utilities. The preliminary grading and utility plans (Attachments F & G) depict how the site will be graded and how it will be served by various utilities. The site will be appropriately graded and utilities will be placed in a manner to cause issues or concerns. The grading for the site has been designed to preserve two large oak trees as natural entry features into the site. The grading has been designed to support the Council’s policy direction to require the project to “front” on Auburn Boulevard. The grading for the proposed homes fronting Auburn Boulevard will provide for 1- 2 steps for each home, together with landscaping and decorative fencing, will provide clear delineation between privately owned areas and the sidewalk fronting Auburn Boulevard.

Drainage. The site’s topography is relatively flat, ranging from 158 feet to 162 feet in elevation.

The site will include a new storm drain system appropriately designed for water to flow towards the streets/gutters and ultimately dispersing into the storm basin at the south end of the development. A water quality and detention basin is proposed along the southern portion of the site. The City’s Engineering team has worked closely with the developer to review the drainage calculations and the design of the basin to ensure it meets the required regulations and serves the development appropriately. The basin has been designed to serve as a site amenity by including meandering trails around the perimeter and enhanced landscaping to accent the plaza at Sylvan Corners.
• The design of the subdivision or type of improvements will not conflict with easements ac
quired by the public at large for access through or use of property within the proposed subdivision.

The project will include the necessary new easements for utilities (sewer, water, drainage, etc.) and rights-of-ways required for the subdivision.

The street network for the project includes a mix of both public and private streets. The public streets will meet the required width and include curb, gutters, sidewalk and street lighting. The alleys, which serve as the access to 24 of the lots, will be private and maintained by the Homeowners Association ( HOA)

2. Access and circulation within and into the site has been reviewed in detail and is discussed in the Environmental Review section of this report. The project is consistent with City Improvement standards.

Based on the information above, staff believes that findings can be made to approve the Tentative Subdivision Map for the Sylvan Corners Subdivision development.

Design Review Permit
The applicant is proposing to construct 94 single -family units. The product breakdown is shown below:

Single-family Small lot Traditional 70 units (both single-story and two-story) Single-family Alley-loaded Small lot 24 units

2 The Department of Real Estate reviews an HOAs budget which includes the monthly dues for maintenance of the development including funds in reserve
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Each product types will have four different architectural options and color schemes as described and shown below:

Farmhouse: A mix of stucco, board and batten siding, shutters, window trim, metal composite roofing, and front porch
Cottage: A mix of stucco, stone, vertical siding, shutters, stone columns, window trim, composite roofing, and front porch
Prairie: A mix of stucco, stone, vertical siding, rock columns, concrete roof tiles, and front porch
Spanish: Stucco, tile insets, shutters, window trims, concrete roof tile, and front porch

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Traditional Elevations

Single-story Farmhouse Single-story Cottage Single-story Prairie

Two-story Farmhouse
(Plan 2)
Two-story Cottage
(Plan 2)
Two-story Prairie (Plan 2)

Two-story Farmhouse
(Plan 3)
Two-story Prairie
(Plan 3)
Two-story Spanish
(Plan 3)

Two-story Farmhouse
(Plan 4)
Two-story Prairie
(Plan 4)
Two-story Spainish
(Plan 4)

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Alley-loaded Small Lot Elevations

Farmhouse (Plan 1) Cottage (Plan 1) Prairie (Plan 1)

Farmhouse (Plan 2) Cottage (Plan 2) Spanish (Plan 2)

As shown above, there are four different exterior elevations. Each elevation style varies in color/material palettes. The project will ultimately provide buyers 18 possible design choices. The project layout will provide a mix of styles and materials along the street frontages as the project is conditioned that the same elevation style will not be placed side-by-side, providing visual contrast for the project (COA #7). Below is an illustration of how exterior elevations may be dispersed along the public street frontages.

Illustrative Representation of Elevations on a Traditional Streetscape

Alley-loaded i
nterface with Auburn Boulevard. The development includes 24 small lot alley-loaded homes with rear facing garages. Ten of the alley-loaded units are adjacent to the Plaza and the new basin and fourteen units will be along the east side of the development facing Auburn Boulevard.

The homes fronting Auburn Boulevard are separated from the street by more than 22 feet from the roadway and 12 ½ feet from the back of the sidewalk. The illustration below demonstrates how the Item 10
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units will interface with the Boulevard by an existing separated sidewalk, followed by a new landscape buffer in front of a decorative fence that helps define the private space from the public space. These homes will also have raised entries, providing visual interest from the street and providing homeowners a stronger sense of separation from the street.

Illustrative Representation of Elevations and Streetscape facing Auburn Boulevard

The landscape concept plans are provided as Attachment K. The landscape plans include street trees, front yard landscaping, common area landscaping, and the open space areas. These plans also outline the proposed passive recreation lot, open space lots, fencing, walking path and connection to the school.

The Citrus Heights Zoning Code (Section 106.62.040) requires seven findings before approving a Design Review Permit. The required findings are listed below in bold italics and are followed by an evaluation of the applicant’s request in relation to the required findings.

• The project complies with the Zoning Code;

• The project is consistent with the General Plan, any applicable specific plan, development agreement and/or any previously approved planning permit;

• The project’s architectural design and building massing and scale are appropriate to and compatible with the site surroundings and the community;

• The project provides attractive and desirable site layout and design, including building arrangement, exterior appearance and setbacks, drainage, fences and walls, grading, landscaping, lighting, signs, etc.;

• The project complies with all applicable design standards in Chapter 106.31 and/or other applicable City design guidelines and policies;

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• The project provides safe and efficient public access, circulation and parking, including bicycle and pedestrian accommodations where appropriate; and

• The project provides open space and landscaping, including the use of water efficient landscaping.

Design Guidelines. The City’s Design Guidelines are contained in Chapter 106.31 of the Zoning Code. The layout of the project meets the intent of the Guidelines, particularly with the connection to the open space area. The architectural design, materials and colors are consistent with the overall intent of providing variety with a high quality design. The Special Planning Area will require a minimum of 14 units be single-story (Condition No. 3)

Parking. The proposed SPA for the project requires three parking spaces for each unit – two spaces
for the resident and one additional space for a guest. Based on 94 units, the overall minimum required parking for the development is 282 spaces (3 spaces x 94 lots). The parking calculation includes spaces in a garage, driveway parking and designated/undesignated spaces on the street as shown in the parking layout provided as Attachment I. The overall number provided will vary depending on the final mix of single -story and two-story units since two-story units provide four parking spaces (two garage and two driveway) and the single-story provides two spaces (one garage space and one driveway). Assuming the project is constructed with the minimum requirement of 14 single-story units, the parking breakdown will be as follows:

Parking Scenario
Housing Type Number of Units Total Number Required Total Provided Traditional lots Two-story
(two car garage)
56 156 224
Traditional lots Single-story
(one car garage)
14 42 28
Alley-loaded (two car garage) 24 72 48
Delineated on-street parking - - 20
On-street parking* - - 52
Overall Total 282
(based on 3 per unit)
372
*On-street parking is identified as the number of spaces accommodated on public streets within the development. 52 spaces have been identified after considering fire lanes, mail boxes, driveways and similar areas.

If developed as shown above, the project will exceed the minimum parking requirement of 282 spaces. Even if more than the minimum required 14 single-story units are constructed, the parking requirement will be met. A shortfall of parking would only occur if more than 28 single-story units are constructed. Therefore, the project is conditioned not only for the minimum of 14 single-story units but also a maximum of 28 units (COA #3). The project is conditioned (COA #7) to maintain garage parking at all times. The CC&R’s for the HOA will also include this requirement.

Landscaping. The project will include a number of landscape features including landscaped open space lots at the entry points. These open space lots will allow for the preservation of existing oak trees as well as the planting of additional street trees and the installation of pedestrian paths.

Representation of the entries are shown below:

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Northern Entry Landscaping

Southern Entry Landscaping

In addition to the landscaped open spaces, each residential lot will be provided front yard landscaping that includes a shade tree and a number of accent trees/shrubs. The front yard landscaping and decorative fencing will be maintained by the HOA (COA #8).

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Screening. As required by the City’s Design Guidelines, the landscape plans also include methods incorporated into the project’s design for the screening of the necessary utility infrastructure within the development.

Fencing & Entry Markers. The project includes a variety of fencing throughout the development:
three-foot themed fencing along the frontages facing Auburn Boulevard, metal tubular fencing around the drainage basin parcel and at the open space lot adjacent to the school and a six-foot cedar fence along the western property line adjacent to the school for the residences . The project is conditioned to restrict access to the school from the rear of homes along Street D. The cedar fence is required to be high quality and of superior design. The fence style and enforcement of the maintenance will be included in the CC &Rs and enforced by the HOA for a consistent interface
with the adjacent school (COA #s 7 & 8). The image below represents fencing locations:

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As depicted below, the project will also feature a number of entry markers and monuments to continue the theme and provide identity for the subdivision.

Passive Recreation Space. The project includes a small passive recreation space along the western property boundary. This location allows the preservation of additional trees and serves as a focal point when entering the development from the southern entry. This passive space w ill include a number of picnic tables, wall seating, informal seating, and interactive elements. The image below is an inspirational image of how the space may be designed. This space will be maintained by the HOA.

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Connectivity/Walkability. T he project includes a number of pedestrian pathways that will allow residents to connect to the adjacent public plaza, Auburn Boulevard and to a walking path designed around the detention basin. These accessible pedestrian pathways provide connectivity not only for outdoor activities but allow for connection to a nearby coffee shop and other local businesses.

Th
e project site also includes an access gate to the adjacent school from within the project site. This connection will allow students to access school without having to walk out to and along Auburn Boulevard. The applicant has discussed the connection with the San Juan Unified School District who is supportive of the connection. The school district will control the gate operation and it will only be accessible as determined by the school to serve the students. The connection points will be from the detention basin area as shown in the map below:

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The project will provide a number of pedestrian safety improvements including the following:

• Installation of pushbutton pedestrian controls at three crossing locations. These buttons will provide a stop signal at the current free right turns to allow pedestrians controlled access across these lanes.

• Extension of the southbound Class II bike lane providing green striping to designate a merge area for continuity and visibility.

The existing mid-block pedestrian crossing along the Auburn Boulevard frontage of the project will remain in place and allow pedestrians an additional crossing without having to travel to the intersection.

Ped. Push Buttons
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Drainage Basin. S tormwater runoff in managed through a variety of features designed to treat and filter stormwater runoff close to its source. This project is designed with a drainage basin at the south end of the site that will capture runoff through a series of storm pipes terminating into the basin. Water captured in the basin is filtered through appropriate plants, grasses, amended soils reducing pollutants prior to entering the storm drain system.

Thi
s large drainage basin provided opportunities to integrate the basin’s design and landscaping as an attractive amenity for the community. The landscape includes the use of native and drought - tolerant plants, shrubs and trees. The basin will also have a walk path to provide residents a scenic walking space. City staff has worked closely with the developer to design a basin that would be attractive not only for those living in the nearby residents but also for those passerby’s along Auburn Boulevard. The project is conditioned (COA #9) with specific design parameters to ensure the design is consistent with this approach.

Compatibility with Adopted Goals
As mentioned earlier in this report, when the City began the process of offering the property for sale, the City Council adopted a number of goals for the property. The goals were designed to specifically provide the development community guidance on how the site should be developed. A copy of the adopted goals are provided as Attachment 5.

The Sylvan Corners project has incorporated the adopted goals into the project. An overview of key goals followed by a summary of how the project is meeting those goals is listed below:

Goal Category Goal Analysis
Land Use • Consider the property’s
adjacency to the school and
cemetery
The applicant/school district are working
together to incorporate the natural setting of
the detention basin into a learning
environment for the students (signage,
programming, etc.).

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The site will provide improved access to the
school allowing students within the
development or adjacent to the development
a more comfortable walking path to access
the school. The school will control the
open/closing of the gate.

The project includes solid wood fencing for
homes adjacent to the school site and ensure
fencing is maintained in a safe condition.
• Housing may consist with for-
sale units designed for specific
needs such as work-force
housing, teacher housing or
similar product type
The housing units will range in size from
1,669 SF to 3,060 SF providing options for
varying family sizes and price points.

15 percent (14 homes) will be deed restricted
for lower income households for a minimum
of 45 years.

Design Goals • Activate the area by fronting all
building, including residential
units, outward toward Sylvan
Plaza and Auburn Boulevard
frontage.

The project’s design includes homes forward
facing along Auburn Boulevard, Sylvan
Plaza, and the detention basin, providing
views into the development (not view of
soundwalls and rooftops).

Homes along the Auburn Boulevard.
frontage will face the street and have a
setback of more than 22 feet from curb face
to front porch. An existing landscape strip
between the street and the sidewalk will
remain in place and provide additional
separation from the street to the new homes.

Theme fencing will run along the sidewalk
on Auburn Boulevard along the front yards
providing a separation from the public
sidewalk to the private property.

The homes adjacent the Plaza and the
detention basin will also face outward,
providing resident with park like views into
those spaces. Fencing will also be used to
provide a defined space between the public
realm and the private space.
• Include enhanced pedestrian
connections to connect the
property to nearby businesses,
Sylvan Plaza and the adjoining
The project’s design includes a number of
internally connected pedestrian pathways
including a walking path to/around the
detention basin and a gate to allow access to
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school. the Plaza. The project also includes a
pedestrian gate to allow students to access
the school without having to walk out to
Auburn Boulevard
• Provide well-designed parking
areas that are screened from
Auburn Boulevard and Sylvan
Plaza
The site layout includes homes facing
Auburn Boulevard and the Plaza but all
garages/driveways for these homes are from
the rear of the unit (alley) and are not visible
from the ROW.
• Incorporate Sylvan Plaza into
the design
The design will include a pedestrian
connection from the development to the
plaza. Enhanced landscaping and careful
design of the detention basin have been
incorporated to integrate with the existing
Sylvan Plaza.

Based upon the analysis above, the project is adhering to the adopted goals into the project.

As proposed and conditioned, staff believes the required findings can be made to approve the Design Review Permit for this project. The Planning Commission recommends approval of the Design Review Permit subject to the Findings and Conditions of Approval provided as Exhibit B to Attachment 2.

Tree Permit
Chapter 106.39 of the Zoning Code contains the City’s Tree Preservation and Protection measures.

The purpose of this section is to preserve and protect the City’s remaining native Oak trees, mature trees and others as identified in the Zoning Code.

The site has 44 on-site trees including a mix of palm trees, varieties of oak and elm, and cedar trees.

Of those 44 trees, 30 trees are proposed for removal and 19 of those are considered protected by the City’s Tree Preservation and Protection Ordinance and will require mitigation (approximately 427 inches).

Mitigation for the loss of protected trees is determined based on the diameter at breast height (DBH) of each tree. Mitigation for the loss of protected trees can occur in the following ways:

1. Replanting of trees (inch for inch basis)

2. Payment into the City’s in-lieu mitigation fund

3. Combination of these options

The development was designed to retain a number of protected oak trees within the open space lots and the passive recreation area. Additionally, a number of new trees will be planted throughout the project area including the open space lots, within the detention basin as well as in the front yards of the proposed homes. After receipt of the final landscape plan, any net loss of Item 10
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trees (inches) wil l require mitigation either through tree planting elsewhere in the City and/or contribute to the City’s in-lieu tree mitigation fund.

Based on the analysis above, staff recommends approval of the Tree Permit subject to the Conditions of Approval.

Environmental Review
An Initial Study was prepared to identify and assess the anticipated environmental impacts of the Sylvan Corners Subdivision to satisfy the California Environmental Quality Act (CEQA). CEQA requires that all state and local government agencies consider the environmental consequences before approving those Projects. The Initial Study determined the Project may have a significant impact on the environment, but that by incorporating specific mitigation measures the impact will be reduced to a less than significant effect and a Mitigated Negative Declaration (MND) was prepared. In accordance with CEQA, the Initial Study/Mitigated Negative Declaration circulated for a 30-day public review and comment period (July 28 – August 28).

During the public review period, comments were received from CA Department of Toxic Substance Control (DTSC), CA Highway Patrol (CHP), CA Department of Fish and Wildlife (CDFW), and Central Valley Regional Water Quality Control Board (CVRWQCB). Response to their comment is included in the Administrative Final MND provided as Exhibit A to Attachment

1. Impact and Mitigation Measures. Th
e MND analyzed impacts and, where appropriate,
recommended mitigation measures in the following areas:

• Air
Quality
• Biological Resources
• Cultural Resources
• Geology and Soils
• Greenhouse Gas Emissions
• Noise
• Traffic and Transportation
• Tribal Cultural Resources

The MND includes the mitigation measures summarized below to ensure that all impacts are mitigated to a less than significant level:

• Implement basic and enhanced construction emission control practices to reduce fugitive dust
• Conduct a pre-construction surveys for nesting raptors and birds • Conduct a pre-construction for roosting pallid bats
• Tree removals and mitigation shall be in compliance with the Tree Preservation and Protection Ordinance
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• If subsurface deposits believed to be cultural or human in origin are discovered during construction, all work must halt . Cessation of all work should occur if tribal cultural resources are discovered during construction.
• If any paleontological resources (i.e., fossils) are found during Project construction, construction shall be halted immediately in the subject area and the area shall be isolated. • Implement Best Management Practices for Air Quality
• Air conditioning shall be installed
• Auburn Boulevard/Sylvan intersection shall be modified for the additional pedestrian activity
• Monitoring of the potential for illegal southbound U-turns on Auburn Boulevard • If subsurface deposits are encountered which represent a Native American or potentially Native American resource that does not include human remains, all work shall cease

Transportation Impact Study. Although SB 743 eliminated roadway vehicular Level of Service (LOS) as a CEQ A topic, a Transportation Impact Study (TIS) was prepared to evaluate project consistency with the General Plan, Vehicle Miles Traveled (VMT), and traffic safety consistent with the City’s TIS Guidelines. The TIS is provided as Attachment 6. The TIS eval uated the Auburn Boulevard/Sylvan Road intersection and found the intersection currently operates at LOS C (34 seconds of delay per vehicle) during the AM peak hour and LOS D (43 seconds of delay per vehicle) during the PM peak hour. According to the TIS, the proposed project would cause only modest increases in delay during the AM peak hour and no changes in delay during the PM peak hour as shown in the table below:

In
tersection Operations3
Existing Conditions Existing Plus Project
Conditions
Intersection Control AM Peak
Hour
PM Peak Hour AM Peak
Hour
PM Peak
Hour
Sylvan Rd/Auburn
Boulevard/Old
Auburn Rd
Signal C/34 D/43 D/37 D/43

The TIS analyzed AM/PM peak hour trips at the southbound Auburn Boulevard approach to the Sylvan Road/Auburn Boulevard/Old Auburn Road intersection and found that the project will have a 4% increase in AM peak hour traffic and 2% increase in PM peak hour traffic over existing volumes. Results also showed almost no changes in vehicle queuing on this southbound approach.

Project trips would not cause the queue to exceed the available storage. Hence, no changes in turn lane storage are required to accommodate project trips.

3 General Plan Policy 29.2 requires a minimum LOS of E or better conditions during peak hours. The project will result in LOS D, consistent with this requirement. Further, exemptions are allowed for certain roadways, including Old Auburn Road and Auburn Boulevard.

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The TIS identified the project would increase levels of queuing on Auburn Boulevard and additional pedestrian activity by the project residents. The following improvements have been included as a condition of approval:
• Modify signal phasing to operate the eastbound and westbound approaches with lead/lag protected left-turn phasing (versus current split phasing). • Signalize the channelized southbound, eastbound, and westbound right-turn lanes, providing push- button pedestrian detection in each crosswalk.
• Extend the southbound Class II bike lane by providing green skip striping (to desig nate a merge area) to provide for a continuous and more visible facility.

The TIS also identified that some project trips desiring to travel northbound on Auburn Boulevard may choose to perform an illegal U-turn at the southbound left-turn lane serving the Sylvan Corners Plaza (See Figure 2 below). To alleviate this concern, the project has been conditioned that the project shall be monitored for this unlawful turn movement, and if warranted, the posting of additional signage to discourage the behavior may be required (COA #12).

Figure 2

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Vehicle Miles Traveled (VMT) Analysis
In response to SB743, the City adopted the SB743 Implementation Guidelines (Guidelines) in 2021.

The Guidelines identify thresholds of significance pertaining to VMT that are applied when analyzing the transportation impacts of land use projects that are subject to CEQA. Consistent with the California Office of Planning and Research Technical Advisory, the City adopted a VMT threshold of 15 percent below existing development. As discussed in the TIS, the site was evaluated and determined the site is located in a low VMT area, therefore the project VMT impact can be deemed to be less than significant, consistent with the Guidelines.

Noise. A noise analysis was conducted as part of the environmental review. The nearest exis tin g
sensitive noise receptors to the Project Site are residences directly adjacent to the northwest corner of the Project Site (Fairytale Street/Tartanilla Circle) the school which is located directly adjacent to the Project Area. These sensitive recepto rs may be impacted by construction noise.

However, the noise analysis determined construction noise would fall within the acceptable range provided construction occurs within the allowed hours (COA #6).

No
ise measurements identified that once developed, the project will provide an acceptable ambient noise level for the residents of the project. However, residents of certain lots (adjacent/near Auburn Boulevard) may experience a n interior noise level not considered acceptable due to noise associated wi th traffic (existing plus project). The noise level for the lots of concern is alleviated through conventional construction practices and the ability for homeowners to close doors/windows and operate air conditioning units (Mitigation Measure NOI-1).

Other Environmental Conditions. During a Phase II environmental assessment, 59 soil samples were taken from the site to test for potential presence of heavy metals, leadbased paint, PCBs, and/or termite pesticides. Five locations were found to exceed hum an health screenings levels.

A Remediation Plan was prepared and following the execution of the Remediation Plan, additional soil sampling was completed and screening levels were reduced to appropriate levels and the Remediation Plan was considered complete. More details on the soil sampling and testing can be found in the MND page 4-112.

Whe
n the school was demolished, transite pipe (an asbestos -cement pipe) was found and removed from the site. However, remnants of the pipe were found in some test pits conducted in preparation of a Geotechnical Engineering Report. The amount of remaining transite pipe is not fully quantifiable until the site is excavated for placement of engineered fill. The developer will be required to sift the soil during excavation to ensure all remnants of the transite pipe is removed in accordance with regulations. More information on the transite pipe can be found in the MND page 4-113.

Mitigation Monitoring. CE
QA requires that mitigation measures must be incorporated into a Mitigation Monitoring Program. The purpose of the Mitigation Monitoring Program is to ensure compliance with the mitigation measures during implementation of the project. The Mitigation Item 10
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Monitoring Program for the project is included as part of the MND (Exhibit A to Attachment 1).

The attached Resolution incorporates adoption of the Mitigation Monitoring Program.

Public Outreach/Comments
Public outreach by both the City and the applicant has been robust throughout the process. Early on, prior to selecting Woodside’s proposal, the City notified adjacent property owners/residents of the City’s intent to sell the property and its potential for future development. No comments were received from residents following this notification.

In November 2022, Woodside Homes submitted their development application package. Soon thereafter, Planning staff initiated their standard procedures of posting the site with signage and updating the website to provide the public information on the proposal.

The applicant has hosted two community meetings. The first meeting on January 9, 2023, provided an overview of the project and provided opportunity for the applicant to receive community feedback early on in the process. Meeting invitations were mailed to owners of adjoining properties as well as the Rusch Park Neighborhood Association (NA 2) and Sunrise Ranch Association (NA 6). Comments shared by attendees were related to traffic and the project’s impact to congestion and safety. At the time of this meeting, the traffic analysis was still in process. In July when the traffic analysis was completed, attendees were notified and provided a link to the report.

The applicant hosted a second community meeting on August 22, 2023. At this second meeting, the applicant shared the updated project plans and designs along with a thorough explanation of the site’s amenities including the open space lots, passive recreation space and design feature of the detention basin. In addition, the presentation included an overview of the project’s enhancements to improve vehicular and pedestrian safety. A recap of both community meetings is provided as Attachment M.

Meeting notices for tonight’s hearing were sent to community meeting attendees, all property owners within 500 feet of the project as well as a notice was published in the Sacramento Bee and the Citrus Heights Messenger.

Planning Commission Meeting September 13, 2023
The Planning Commission considered this project on September 13, 2023. The following is a summary of the discussion:

• Construction methods used to reduce noise for the homes facing Auburn Boulevard.

Standard construction materials and techniques will ensure the interior spaces adhere to the General Plan Noise thresholds;
• Solar panels will be provided on each home;
• Estimated HOA fees and its impact to the affordable housing units; • Water quality/water detention role and requirements of the detention basin; • Confirmation that the 14 affordable units within the development will be spread throughout the site and not clustered or discernable from other units; Item 10
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• Passive recreation space and its amenities;
• Pedestrian connections throughout the development, to Sylvan Corners Plaza and the school;
• Outdoor courtyard space at each of the alley-loaded units; • Two points access required by fire;
• Policy 4.5 and how the project benefits the community; • Development is not gated and community;
• Concern that the proposed development is isolated from the other residential areas within the community;
• Concern that if the project was commercial instead, there could be impact to the existing commercial businesses;
• Benefit to existing businesses with introduction of new patrons to support the businesses; • Development activates the existing community and civic spaces; and • Questions related to other SPAs in the City for residential developments.

During the public portion of the hearing, the only person who spoke was the applicant’s representative.

Following the discussion, the Commission took action and recommended approval of the project on a 4-1 vote (2 commissioners were absent).

Affordable Housing Agreement
As discussed earlier, the property is considered surplus and will be sold in compliance with the Surplus Lands Act (SLA) of Government Code (Sections 54220 through 54233), which requires surplus land include an affordability covenant if the land is developed with housing. In t he case of this property, the developer is required to enter into an Affordable Housing Agreement (AHA) and is required to set aside 15% of the units (14) as affordable units. These units are required to be sold to lower income qualified buyers (estimated income of $85,000 for a family of four).

Affordable Agreement with Developer . I
n July 2023, the City Council adopted the Affordable
Housing Guidelines to assist with all aspects of housing units sold as a qualifying affordable unit.

The Guidelines and the Surplus Land Act provide the basis for the required Affordable Housing Agreement (AHA) with both the developer and buyers. The resolution provided will authorize the City Manager to execute the AHA with Woodside Homes. The AHA defines Woodside’s participation in the program and their role in providing the affordable units to the initial buyers.

Some key points of the AHA include:
• Developer will provide 14 below market rate units to be sold to qualified lower income f
amilies meeting the requirements o f the Surplus Lands Act and CA State Department of Housing and Community Development (HCD).
• The Below Market Rate (BMR) Units shall be similar in size, quality, building materials, and architecture to market rate units
• The BMRs sh all generally be dispersed throughout the subdivision and shall not be clustered in one location.

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• The maximum number of four (4) alley loaded and two (2) two- story homes shall be reserved for BMR units.
• The developer will compensate the City for its role in the initial sales process and long- term oversight of the units (45 years) through a one-time payment of 3% of the unit’s sale price.

Affordable Agreement with Buyer. The buyer of the BMR unit also enters into an Agreement with the City outlying the buyers role and responsibilities of owning a BMR unit. Some key points for the buyer include:
• The home is restricted for resale to program eligible buyers at the restricted resale price

for the term of the Owner’s Agreement;
• The Owner must annually certify primary occupancy of the home; • The Owner must maintain the property – including, but not limited to maintaining all structures and landscaping;
• The Owner must maintain insurance requirements; and the City must be named as additional loss payee on the policy;
• The Owner must give notice to the City prior to the resale of the residence to an Income Eligible Household;
• The City must approve Owner’s Request to Refinance - homes are heavily restricted from re-financing to access equity; and
• The Owner grants the City an Option to Purchase the Property upon resale or default

The affordable component of the development would be the City’s first affordable home - ownership opportunity since prior to the City’s incorporation. The 14 BMR units will be off ered to qualified buyers as outlined in the Affordable Housing Guidelines adopted by the City Council in July 2023. The offering of BMR units provide a pathway to home ownership for families who do not have the income level necessary to purchase a market rate home.

Many of the City’s General Plan Goals include a framework towards increasing home ownership, especially for those who currently reside within the City. One key goal in the General Plan is Goal 28, which supports policies and actions to provide housing opportunities for all segments of the community. The BMR component of the development will support that goal in the fact that 14 units will be sold to lower income -qualified buyers. Goal 28 also provides Policy 28.5 that encourages the development of a variety of housing types so residents will be encouraged to stay in Citrus Heights. The project supports this policy by following the adopted Affordable Housing Guidelines.

Typically, when BMR units become available, there is overwhelming interest in the units. The Guidelines include an application ranking process which gives first priority to those who live and

work in Citrus Heights, second priority to those who live or work in Citrus Heights followed by all other interested buyers. W ith this being the City’s f irst opportunity for income-restricted buyers to purchase a home in Citrus Heights, the program is expected to very successful.

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Citrus Heights City Council MeetingsOctober 12, 2023

Citrus Heights City Council Meetings
October 12, 2023