Agenda packet, regular meeting, third session — Citrus Heights City Council Meetings, January 11, 2024 (part 2 of 2)

I. SCOPE OF WORK
The contracted consultant will furnish all labor and materials to perform the following scope of services:

A. Project Management
The consultant shall perform project management responsibilities including, but not limited to oversight of all consultant project staff, quality assurance/quality control of all deliverables, budget/invoice management, schedule management/updates with City Staff (monthly). Tasks will be sent directly to the Consultant after the application and submittal documents are deemed a complete submittal.

Coordination meetings will occur at the kick-off of a new review to discuss schedules and any additional requirements/conditions placed a particular application. The City will work with the selected firm to meet virtually or “as-needed” depending on the project needs to reduce the amount of overhead effort.

Deliverables Include:
 Quality Assurance / Quality Control Reviews
 Budget Management/Invoicing
 Schedule Updates (Monthly / As-Needed)
B. Preliminary Map Checks (Entitlements Phase)
Consultant shall provide parcel and subdivision final maps reviews during the applicant’s entitlement phase, tasks include:

1. Check that the map meets the planning commission conditions and intent for easements and dedications requirements;

2. Check the map content to include the title sheet, easements, and dedications for spelling, missing verbiage, errors in presentation, errors and technical accuracy;

3. Check the closure calculations for accuracy;

4. Check the map content for accuracy and completeness;

5. Discuss and answer questions directly to applicants who require assistance in meeting the intent of the Subdivision Map Act and submittal requirements; and

6. Send map check comments directly to the City for forwarding to the applicant’s engineer.

Up to three (3) map submittals at-a-minimum should be anticipated. Additional reviews/submittals can be billed based on the fee schedule provided in the proposal. The consultant must provide written notice to the applicant with a copy to the City when any map check exceeds the first three.

C. Final Map Checks (Design Development Phase)
Consultant shall provide parcel and subdivision final maps reviews during the applicant’s Final Map phase, tasks include:

1. Check that the map meets the planning commission conditions related to easements and dedications;

2. Re-check map for changes and corrections from the entitlements phase submittal;

3. Discuss and answer questions directly with the applicant on any issues in regards to advancing the map through the process;

4. Send map check comments to the City;

5. When ready for approval, request a hard-copy mylar plot of the map and have the applicant complete all signature blocks (except for City staff signatures) and have the signed/notarized versions to be delivered to the city for signature routing;

6. Request authorization from the City representative to sign the map;

7. Sign the Surveyors Statement on the map as the Acting City Surveyor, stating that the map is technically correct;

8. Provide the signed Mylar to the City Engineer along with the remaining invoice (or estimate of the invoice) for the map check so the city can begin final billing and close-out procedure in- house.

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D. Miscellaneous On-Call Land Surveying Services
There will be occasions where the City requests additional surveying services on small projects for right-of-way and/or easement dedications, perform field surveys to verify location of property lines, consultation on the Subdivision Map Act, and other land surveying consultations regarding State/Federal requirements (as-needed).

For these items above, the City will request an estimate and timeline to complete the task and authorize work for an agreed upon “not to exceed” amount on a time and material basis. Miscellaneous consultation items shall be charged by approved fixed rates for staff and miscellaneous materials (supplies, miles, etc.).

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Consulting Services Agreement between January 11, 2024
City of Citrus Heights and WILLDAN Engineering Page 2 of 3

EXHIBIT B

COMPENSATION SCHEDULE

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ITEM 9
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM

DATE: January 11, 2024

TO: Mayor and City Council Members
Ashley J. Feeney, City Manager

FROM: Ryan Jones, City Attorney
Alex Turcotte, Chief of Police

SUBJECT: Second Reading – Ordinance of the City Council of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 94 – Traffic and Vehicles, Article VI. – Pedestrians, Sections 94-416 to 94- 440

Summary and Recommendation

The City Council, in its effort to understand and evaluate the risks of death and injury to pedestrians due to encounters with vehicles upon the roadways, turned to the traffic data and pedestrian safety data provided by the federal and state governments, as well as the regional and local agencies near Citrus Heights.

The background materials associated with this item are contained in the December 14, 2023 City
Council Meeting Staff Report, available on the City’s website.

Based on all of the above data contained in the December 14, 2023 Staff Report and in an effort to tailor the restrictions to specifically address the highest risks of pedestrian deaths and serious injuries at specific locations of the city’s streets and rights of way, the acts of sitting, standing, lying down, or stopping of pedestrians in or on the streets/roadways, on aprons (also called driveway apron or approach), driveways, medians, and intersections when it is not a momentary or temporary pause while in the course of crossing at locations where the vehicle speed limit is 30 mph or greater will be prohibited.

On December 14, 2023 the City Council introduced for a First Reading, read by title only, and waived the full reading of Ordinance No. 2023-006 An Ordinance of the City Council of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 94 – Traffic and Vehicles, Article VI. – Pedestrians, Sections 94-416 to 94-440.

ITEM 10
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Subject: Ordinance of the City Council of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 94 – Traffic and Vehicles, Article VI. – Pedestrians, Sections 94-416 to 94-440 Date: January 11, 2024

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Staff recommends the City Council adopt Ordinance No. 2023-006 An Ordinance of the City Council of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 94 – Traffic and Vehicles, Article VI. – Pedestrians, Sections 94-416 to 94-440.

Fiscal Impact

There is no fiscal impact associated with this item.

Attachments

1. Ordinance of the City Council of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 94 – Traffic and Vehicles, Article VI. – Pedestrians, Sections 94-416 to 94-440.

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Agenda Packet Page 116
1 ORDINANCE NO. 2023-006

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS AMENDING CITRUS HEIGHTS MUNICIPAL CODE CHAPTER 94 – TRAFFIC AND VEHICLES, ARTICLE VI. – PEDESTRIANS, SECTIONS 94-416 TO 94-440 WHEREAS, the City of Citrus Heights, pursuant to its police power, may adopt regulations to protect the health, safety, and welfare of the public (California Constitution Article XI, Section 7; California Government Code Section 37100);
WHEREAS, pedestrian fatalities in the United States have increased 77% from 2010 to 2021, increased 12.5% just from 2020 to 2021, and accounted for 17% of all traffic fatalities nationwide in 2021, according to the 2021 U.S. Department of Transportation - National Highway Traffic Safety Administration (NHTSA) Quick Facts Sheet and the Governor's Highway Safety Association (GHSA)’s 2022 Preliminary Data Report;
WHEREAS, the most recent data available from the NHTSA show that California had the highest number of pedestrian fatalities in the entire nation in 2021 and the California Office of Traffic Safety (OTS) score card reported there was a 9.4% increase in pedestrian fatalities in 2021 from 2020; WHEREAS, “Pedestrian Violation” was the most common primary crash factor in pedestrian crashes in 2021 constituting 51.2%, followed by pedestrian right of way and unsafe speed accounting for 16.0 and 8.2 percent respectively, according to the California Office of Traffic Safety 2023 Report; WHEREAS, the number of pedestrian -motor vehicle fatalities within the immediate area of Citrus Heights, in Sacramento County, have increased over the past decade, almost doubling in number; WHEREAS, the California Highway Safety Plan 2023 report included Sacramento County in the state’s list of counties with the highest numbers of pedestrian fatalities and serious injuries; WHEREAS, during the current year -to-date, Citrus Heights Police Department reported 22 collisions between vehicles and pedestrians, with 15 of them resulting in reported injuries; WHEREAS, data from multiple studies of vehicle impact speed and pedestrian injury or death show that when pedestrians are struck by a vehicle at a higher impact speed result s in corresponding higher risk of serious injuries and death;
WHEREAS, based on the above reports, many of the reported pedestrian fatalities occurred at intersections, roadsides/shoulders, parking lanes/zones, bicycle lanes, sidewalks, medians/crossing islands, driveway accesses;
WHEREAS, the City Council has considered the above information provided by the NHTSA, GHSA, CA OTS, and finds there is a compelling interest to protect all pedestrians within Citrus Heights from the risks of death and serious injury resulting from colliding with vehicles by reducing the number of pedestrian-vehicle encounters resulting in death or serious injury to pedestrians in the public right-of- way;
WHEREAS, the City Council desires to narrowly tailor the ordinance to specifically address the riskiest actions of pedestrians contributing to or causing collisions with vehicles such as sitting, standing, ITEM 10
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2 lying down, or stopping of pedestrians when it is not a momentary or temporary pause while in the course of crossing;
WHEREAS, the City Council desires to narrowly tailor the ordinance to apply to the locations where pedestrians are at highest risk to die or suffer serious injuries when struck by vehicles, such as in or on streets/roadways meant for vehicular travel , driveways, aprons (also called driveway apron or approach), and medians at or adjacent to where the vehicle speed limit is 30 mph or greater; WHEREAS, this ordinance only prohibits the time place and manner of occupation of certain high risk locations of the public right of way while permitting the use of remaining public rights of way for expressive conduct;
WHEREAS, the Citrus Heights Police Department will enforce the provisions of this ordinance in a fair and unbiased way, to all persons regardless of the reason any individual is engaging in the proscribed actions;
WHEREAS, with the input of the Chief of Police and the City Engineer, the City Attorney has drafted an Ordinance of the City of Citrus Heights to address the same; and WHEREAS, California Vehicle Code Section 22520.5 states that no person shall solicit, display, sell, offer for sale, or otherwise vend or attempt to vend any merchandise while being wholly or partially within the right of way of any freeway, including on ramp, off ramp, or shoulder in the right of way, or any roadway or adjacent shoulder within 500 ft. of a freeway off ramp or on ramp, or any sidewalk within 500 ft. of a freeway off ramp or on ramp when vending or attempting to vend to vehicular traffic; WHEREAS, California Vehicle Code Section 22520.5( b) permits local authorities to adopt additional requirements for the public safety regulating the type of vending and the time, place, and manner of vending from vehicles upon any street;
WHEREAS, California Penal Code Section 647(c) prohibits individuals from accosting another person in any public place or in any place open to the public for the purpose of begging or soliciting alms and classified these acts of disorderly conduct as a misdemeanor; and WHEREAS, the action being considered by the City Council is an administrative activity of government which will not result in a direct or indirect physical change in the environment;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS ORDAINS AS FOLLOWS:

SECTION 1. Declaration of Intent.

The purpose of this ordinance is to find there is a compelling interest to protect all pedestrians within Citrus Heights from the risks of death and serious injury resulting from colliding with vehicles by reducing the number of pedestrian-vehicle encounters resulting in death or serious injury to pedestrians in the public right -of-way while simultaneously honoring the rights of its residents under First Amendment of the U.S. Constitution and Article I, Section 2 of the California Constitution.

SECTION 2. Amendment of Citrus Heights Code Section 94-416.

SECS. 94-416. – RESERVED.

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3 SECTION 3. Amendment of Citrus Heights Code Section 94-417.

The Citrus Heights Code is hereby amended to add Section 94-417, as follows:

Sec. 94-417. – Standing, Sitting, or Lying Down in Driveway or Driveway Aprons Adjacent to Roadways.

No person shall stand, sit, or lie down in or on a driveway or a driveway apron adjacent to a roadway in such a manner as to hinder or impede the free movement of other pedestrians or vehicles upon the driveway or driveway apron for a period longer than necessary to enter, exit, or cross over the driveway or driveway apron.

As used in this section, a “driveway” means an access point or opening to a roadway that permits ingress and/or egress by vehicles.

As used in this section, a “driveway apron” means the section of the driveway that meets the road. It extends beyond and over any sidewalk (if present) or parkway (if present) and into the roadway.

SECTION 4. Amendment of Citrus Heights Code Section 94-418.

The Citrus Heights Code is hereby amended to add Section 94-418, as follows:

Sec. 94-418. – Pedestrian Safety; Use of Medians.

1. It is unlawful for any person to stop, sit, stand, or lay down on a median for any other purpose other than to legally cross the street where the vehicular speed limit is 30 miles per hour or higher.

2. It is unlawful for any person to stop, stand, sit, or lay down on, on any median that is located on any roadway with a posted speed limit of 30 mph or greater except as a temporary refuge while legally crossing or in an emergency for any period longer than necessary to cross safely.

3. This prohibits pedestrians from stopping, standing, sitting, or lying down on a median at any roadway listed in Section 94- 106 of the Citrus Heights Municipal Code with a speed limit of 30mph or higher.

4. This section does not apply to the following:
a. Police officers, peace officers and parking enforcement personnel of the police department or parking department and fire department personnel while performing office duties of the city.
b. Employees or contractors for the city or other individuals authorized by the city to perform construction or maintenance work on city streets or rights -of-way, while performing construction or maintenance work on the street provided proper traffic control is employed by said workers.
c. Any individual responding to an emergency in the street.

5. As used in this section, “median” means the area between opposing lanes of traffic, excluding turn lanes, and may appear as raised islands or pavement markings, created to separate the opposing directional lanes of vehicular traffic.

SECTION 5. Amendment of Citrus Heights Code Section 94- 419.

The Citrus Heights Code is hereby amended to add Section 94-419, as follows:

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4 Sec. 94-419. – Penalty.

Any person who violates the provisions of this section may be subject to any of the following legal enforcement remedy, including but not limited to: c riminal prosecution of a misdemeanor or infraction, civil action, including injunctive relief, administrative enforcement actions, including administrative citation, and/or revocation of a use permit, if applicable. These remedies shall be in addition to any other remedy authorized by law.

SECTION 6. Amendment of Citrus Heights Code Sections 94-420 – 94-440.

The Citrus Heights Code is hereby amended to reserve Sections 94-420 – 94-440, as follows:

Secs. 94-420-440. – Reserved.

SECTION 7. CEQA.

The action being considered by the City Council is an administrative activity of government that will not result in a direct or indirect physical change in the environment. The City Council finds pursuant to the provisions of the California Environmental Quality Act (“CEQA”) (California Public Resources Code Section 21000 et seq.) and State CEQA Guidelines (Section 1500 et seq., Title 14 of the California Code of Regulations) and determines that this Ordinance is not a “project” pursuant to Public Resources Code Section 210065, and that it is exempt from the provisions of CEQA pursuant to Guidelines Sections 15061(b)(3) (because it can be seen with certainty that the adoption of this Ordinance will not have an effect on the environment) and 15321 (enforcement actions by regulatory agencies); SECTION 8. Severability of provisions.

The provisions of this ordinance are severable. If any section, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

SECTION 9. Effective Date and Notice.

This ordinance shall take effect thirty (30) days after its adoption, provided it is published in full or in summary within fifteen (15) days of its adoption, in a newspaper of general circulation published and circulated in the City of Citrus Heights.

SECTION 10. Ordinance Introduced at Regular Meeting.

This Ordinance was introduced at a regular meeting of the City Council held on December 14, 2023.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights at a regular meeting held on this 11
th day of January 2024, by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:

ITEM 10
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5 _______________________________________
Bret Daniels, Mayor

ATTEST:

____________________________________
Amy Van, City Clerk
ITEM 10
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: January 11, 2024
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Ryan Jones, City Attorney
Alex Turcotte, Chief of Police
SU
BJECT: Second Reading - Citrus Heights Ordinance Amending Municipal Code Chapter 74 “Solid Waste” Relating to Illegal Dumping Summary and Recommendation
Th
e Citrus Heights Municipal Code was originally sourced by utilizing the Sacramento County Codes when the City incorporated in 1997. Under Section 1-21 General Penalty, any violation of the municipal code is a misdemeanor unless by provision it is made an infraction. While some specific sections provide penalty as infractions, or administrative and civil actions, there are several inconsistent penalty sections in different chapters of the Municipal Code. The purpose of the amendment to the Solid Waste Ordinance is to help update and bring the Enforcement and Penalties of Section 74 Solid Waste into uniformity and provide alternative avenues of accountability when misdemeanor prosecution is unlikely or not feasible.

Co
nsistent with “City of Citrus Heights Cares” campaign, and the City’s desire to reduce blight, bring safety, security, and economic development, some additional modifications to the municipal code will provide additional avenues to ensure we can effectively hold those accountable for violating our Citrus Heights Municipal Code. Certain areas of the City and the Business Districts have been experiencing illegal dumping. This blight causes hardships for property owners, and can be difficult to prosecute without properly identifying the responsible person. This modification will provide the option to enforce certain violations to an infraction or a civil action, rather than just as a misdemeanor. This modification will provide clear penalties and a more flexible mechanism to address violations of the City’s municipal code.

We are
proposing the addition of Section 74-9 Penalties in Solid Waste Article I Section 74 of the municipal code to be amended to the following:

ITEM 11
Agenda Packet Page 122
Subject: Ordinance Amendments and Updates
Date: January 11, 2024

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Sec. 74-9. - Penalties.

Any person who violates any provision of this Chapter may be subject to any of the following legal enforcement remedies, including but not limited to: Criminal Prosecution of a misdemeanor or infraction, civil action, including but not limited to injunctive relief, administrative enforcement actions, including administrative citation, and/or revocation of a use permit, if applicable. These remedies shall be in addition to any other remedies authorized by law.

The background materials associated with this item are contained in the December 14, 2023 City
Council Meeting Staff Report, available on the City’s website.

On December 14, 2023 the City Council introduced for a First Reading, read by title only, and waived the full reading of Ordinance No. 2023-007 An Ordinance of the City Council of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 74 – “Solid Waste” Relating to Illegal Dumping.

Staff recommends the City Council adopt Ordinance No. 2023-007 An Ordinance of the City Council of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 74 – “Solid Waste” Relating to Illegal Dumping.

Fiscal Impact

There is no fiscal impact associated with this item.

Attachment:

(1) Ordinance No. 2023-007 Amending Citrus Heights Municipal Code Chapter 74 – Solid Waste

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ORDINANCE NO. 2023-007

AN ORDINANCE OF THE CITY OF CITRUS HEIGHTS AMENDING CITRUS HEIGHTS MUNICIPAL CODE CHAPTER 74 – “SOLID WASTE” RELATING TO ILLEGAL

DUMPING

The City Council of the City of Citrus Heights does ordain as follows:

The provisions of Chapter 74 of the City of Citrus Heights Code are amended, as follows:

SECTION 1. Amendment. Section 74-9 of the Citrus Heights Code is hereby added to read as set forth below:

Sec. 74-9. - Penalties.

SECTION 4. Severability. If any section, subdivision, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

SECTION 5. Effective Date and Notice. This ordinance shall take effect thirty (30) days after its adoption, provided it is published in full or in summary within fifteen (15) days of its adoption, in a newspaper of general circulation published and circulated in the City of Citrus Heights.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights this 11th day of January 2024 by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:

Bret Daniels, Mayor
ATTEST:

Amy Van, City Clerk

ITEM 11
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: January 11, 2024
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Meghan Huber, Economic Development &
Community Engagement Director
Courtney Riddle, Management Analyst II
SU
BJECT: City-Administered Grant and Incentive Programs
Guidelines Revisions
Summary and Recommendation
St
aff have reviewed all City -administered grants and incentive programs to update and clarify eligibility requirements, to standardize language across programs and to define a comprehensive review and approval process that scores each application based on predetermined criteria, including project feasibility, alignment with City priorities, and outlining community benefit.

Staff has prepared proposed modif ications to City-administered grant and incentive program guidelines to standardize and ensure consistency in language and administration across the various programs. Standardized guidelines will ensure that each program has a consistent framework for applicants to address as part of the application process, making each program more usable for applicants and less costly to administer.

St
aff developed a standardized application for all City-administered grant and incentive programs to enhance the overall applicant experience and establish a more concise framework for the submission process. The new standardized application offers greater transparency and provides a more accessible and user -friendly process for all applicants. The application also includes consistent terms and conditions for all programs.

St
aff also updated and included a scoring rubric to assist applicants with completing their application narrative and to provide a framework for Council Committee recommendations.

Gr
ant applicants will have a comprehensive application packet to assist with applying for funding that provides clear instructions on what is required for submittal and can utilize the scoring rubric to align their proposals more effectively with City priorities, ultimately increasing the chances of successful funding.

ITEM 12
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Subject: City-Administered Grant and Incentive Programs Guidelines and Terms of Conditions Revisions Date: January 11, 2024

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All applicants will submit a completed application package, including:
• Signed Application with supporting documentation

Staff recommends the City Council receive and file this report with the recommended changes.

Staff recommends the City Council adopt Resolution No. 2024- ___, a Resolution of the City Council of the City of Citrus Heights, California, Approving Revisions to t he Economic Development and Community Engagement Department Grant and Incentive Program Guidelines.

Fiscal Impact

This recommendation has no fiscal impact. As individual applications are approved, there is a fiscal impact on the General Fund or American Rescue Plan Act (ARPA)-designated funds dependent on the program.

Background and Analysis

The City has guidelines and terms of conditions for all City- administered grant and incentive programs, including descriptions of each program, type of assistance offered, applicant eligibility, and limitations on use and administrative procedures.

The following table represents City-Administered grant and incentive programs:

Grant and Incentive Program Date approved/modified by
City Council
Community Support Fund N/A
Sign Improvement Program March 14, 2013
Design Assistance Program March 14, 2013
Activate Auburn March 10, 2016
Economic Development Support Fund March 10, 2016
History and Arts Grant October 12, 2017
Community Projects Grant September 22, 2022
Neighborhood Improvement Partnership Grant March 23, 2023

The table below provides a synopsis of which Ad-Hoc Council Committees review each program:

Quality of Life Council Committee Finance Council Committee Community Projects Grants Neighborhood Improvement Partnership History and Arts Grant Economic Development Support Fund Sign Improvement Fund
Activate Auburn
Design Assistance
Community Support Fund

ITEM 12
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Subject: City-Administered Grant and Incentive Programs Guidelines and Terms of Conditions Revisions Date: January 11, 2024

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While the City Council is familiar with the City -administered grants and incentive programs, a detailed background memorandum on each program is included in Attachment 5.

Summary of Proposed Modifications

The following is a synopsis of changes and enhancements made to the program guidelines and terms and conditions, where applicable:

o Standardized application.
o Updated, simplified, and consistent Terms and Conditions. o Creating consistency in funding level approvals: Application requests for $5,000 and below can considered by the City Manager, and those $5,001 and above will be reviewed by the Quality -of-Life Council Committee for funding recommendations to the City Council (with the exception of the Community Support Fund, where all requests will be reviewed by committee and council to be consistent with and in tandem with CDBG processes) . Previously, some programs provided for City Manager to review requests up to $5,000 while other s did not. Some programs specified Finance Committee review, while others referenced Quality -of-Life Committee. For consistency across all programs review and approval authority has been updated and the proposed changes consolidate all programs to the Quality -of-Life Committee for advisory recommendations to City Council.
o Ensuring transparency with a scoring rubric: A scoring rubric will be used to evaluate all grant applications. Should the program be oversubscribed, receiving requests for financial support more than the approved budget, the scoring rubric will rank applications and provide a basis for recommendations made to the City Council. o Funding availability: All award ed funds will be immediately disbursed – some programs were previously set up as a reimbursement-style program. o Reporting requirements: Inclusion of a post-award report requirement for all programs.

Attachments

1) Grant and Incentive Programs Application
2) Grant and Incentive Program Review and Approval Process 3) Scoring Rubric
4) Resolution No. 2024-___, a Resolution of the City Council of the City of Citrus Heights, California, Approving Revisions to the Economic Development and Community Engagement Department Grant and Incentive Program Guidelines
a. Neighborhood Improvement Partnership Grant
b. Community Projects Grant
c. Community Support Fund
d. History and Arts Grant
e. Economic Development Support Fund
f. Design Assistance Program
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Subject: City-Administered Grant and Incentive Programs Guidelines and Terms of Conditions Revisions Date: January 11, 2024

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g. Sign Improvement Program
h. Activate Auburn Program
5) Additional Background on City-Administered Grants and Incentive Programs ITEM 12
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1 Grant and Incentive Program
Application

Application Submittal Process: E-mail the signed application and all attachments to [email protected] no later than 4:00 p.m. on the application closing date as applicable Check program guideline documents for program-specific submission information

LATE APPLICATIONS WILL NOT BE ACCEPTED

Grant or Incentive Program: (Select from Drop Down Options) Event/Project/Program Title:

Applicant Name & Title (if any):

Organization:
501(c)(3) Number:
(Include a copy of the IRS Letter w/Application)

Primary Contact:
(If other than the applicant)

E-mail and Phone Number:

Requested Grant Amount ($):

By signing this document, I agree I have read (1) the Program Guidelines and Terms and Conditions and (2) the City-administered Grant and Incentive Programs Review and Approval Process. I certify that funds will be used for the purpose specified in the application and supplemental documents. I understand that a final report and summary of the award are due no later than 45 days after the final project is completed or within 12 months from the award. I understand that failure to adhere to all program guidelines could prohibit me or my organization from applying for future funding.

Signature and Date:

Project Plan & Description Check program guideline documents for program-specific submission information Attach the following details to the application: A maximum of three (3) pages. • Provide a project description. Detail the steps for implementation and a schedule for completion • Describe the project’s public benefit, the expected outcome, and the area it will impact/improve • Indicate the anticipated number of Citrus Heights Residents served, if applicable • List all prior City of Citrus Heights funding awarded to your organization over the past five (5) years. • Detail the support your organization has from the community (i.e., neighbors, neighborhood associations, REACH, community groups, public agencies, etc.) if applicable • Share any additional information that the City Council should consider in evaluating your project, including your organization's background and experience delivering the proposed project/program or event Project Budget & Grant Request
Attach the following details to the application: A maximum of two (2) pages. • What are the total project costs? Detail all current and anticipated funding sources. List other organizations/agencies that your organization will receive funding for this project. • For ongoing programs, describe how your organization will fund future expenses. • How much of the total project costs is your organization requesting from the City? • Describe how the funding requested serves only Citrus Heights residents, if applicable.

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2 Post Award Reporting Requirements
• All City-Administered Grants and incentive programs require a final project report to demonstrate that the applicant achieved the program's goals and utilized the funding appropriately, providing a framework for accountability and highlighting the organization’s worthiness for future funding. • All reports are due within 12 months of the project's approval or 45 days after completion.

Applicants who fail to provide a final report may be denied future funding.

ITEM 12
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1 Grant and Incen�ve Program
Review and Approval Process

Each City-Administered Grant and Incentive P rogram has guidelines and specific terms and conditions.

Please refer to the individual program for eligibility and funding requirements.

The following standardized review and approval process applies to all programs:
• Applications must be received by 4:00 pm on the due date (for applicable programs); Incomplete or late applications will not be accepted
• All application questions must be answered, and supporting documentation must be included with the signed application , guidelines acknowledgment, and terms of conditions acknowledgment
• A person with authority must sign and date the application • Applications must provide a complete description of the service or project. There must be a clear connection to the City of Citrus Heights and community benefit. Staff may request additional information to assist in determining eligibility • All activities must occur within the Citrus Heights city limits • Funding must not be regarded as a recurrent commitment from the Council. There is no guarantee that a recurring project will be funded. Funding is limited • Submission of an application is not a guarantee of funding • Applicants will be notified of the funding decision following the City Council meeting or City Manager review.
• Applicants will receive funding within two weeks of successful award.

Neighborhood Improvement Program, Community Support Grant, Community Projects Grant, History and Arts Grant, Economic Development Support Fund
Funding Approval
• The City Manager can review all funding requests of $5,000 or less and determine whether to fund all or a portion of the requested amount or refer the matter for formal Council action. • Application requests above $5,001 will be reviewed by the City Council Quality of Life Committee for funding recommendations to the City Council. The City Council may elect to fund all or a portion of the amount requested.
*All Community Support Fund requests will be reviewed by Quality of Life Committee and City Council Design Assistance Program, Sign Improvement Program, Activate Auburn Program Funding Approval
The Economic Development & Community Engagement Director reviews and approves funding requests. See program guidelines for details on the review and approval process.

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1 Economic Development and Community Engagement
Grant and Incentive Programs Scoring Rubric

Organization Name:

Evaluator Name:

TOTAL SCORE: / _____

Overview

Yes-1 No-0 Exempt Score

1.Copy of IRS 501(c)(3) Determination Letter (Confirming status), if applicable

2. Identified NAs or other community partners, if applicable

3. Project Goals (clearly stated) Measurable, if applicable

5. Provided an Itemized Budget

6. Demonstrated adequate funding

7. Provided (2) Letters of Support, if applicable

8. Events/programs are free to the public, if applicable

9. Ability to complete program/event in a calendar year

10. Benefits the community and creates a community connection, if applicable

Budget

Detailed Project Costs
High- 5 4 Medium-3 2 Low-1 Score
Strongly detailed and
realistic budget with
sound use of funds
The budget generally
appears to support the
program/services as
described, although there
are gaps in detail
The described
program/services are not
supported by the budget.

The budget seems
incomplete or not
reflective of actual costs

Percentage of the operating budget requested
5 4 3 2 1 0 Score
Less than 5% 5%-10% 11%-20% 21%-30% 31%-50% Greater than 50%

Identified other funding sources (e.g., fees, donations, grants) the organization has received High-
5 4 Medium-3 2 Low-1 Score
Demonstrates Demonstrates some Demonstrates minimal
significant financial financial support from financial support from support from other other funding sources other funding sources funding sources without without City funding without City funding City funding
ITEM 12
Agenda Packet Page 132
2 Expected Community Involvement: How many people will benefit from the program? If applicable 5 4 3 2 1 0 Score
>1000 >500 >250 >100 <50 Did not provide
an answer

Demonstrated Economic Impact per guidelines, if applicable 5 4 3 2 1 0 Score
Less than 5% 5%-10% 11%-20% 21%-30% 31%-50% Greater than 50%

Program/Services Overview

The applicant clearly describes the specific program or event and aligns with the funding request High- 5 4 Medium-3 2 Low-1 Score
A clear summary of the Somewhat clear summary Vague, incomplete, or program/services with
specific details on how it
Serves the Citrus
Heights Community and
creates Community
connections
of the program/services with
specific details on how it
serves the Citrus Heights
Community and creates
Community connections
confusing summary of the
program/services with little
or no details on how it
serves Citrus Heights
residents

The applicant identifies clear, specific outcomes that can be expected from this award High- 5 4 Medium-3 2 Low-1 Score
Clear definition of Good understanding of Success difficult to program/services anticipated specific ascertain, flawed by success. Clear picture results of success, but untestable outcomes. of how it will lacks detail.
demonstrate outcomes
are met.

Organizational Track Record
High- 5 4 Medium-3 2 Low-
1 Score
The organization has The organization has The organization has no received grants from the received grants from the grant history with the City.

City with a track record City with a track record of
of positive outcomes challenges with outcomes
and management. and/or management.

ITEM 12
Agenda Packet Page 133
3 Written Comments
ITEM 12
Agenda Packet Page 134
Printed on Recycled Paper
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, APPROVING REVISIONS TO THE ECONOMIC DEVELOPMENT AND

COMMUNITY ENGAGEMENT DEPARTMENT GRANT AND INCENTIVE PROGRAM

GUIDELINES

WHEREAS, the City of Citrus Heights has a strategic goal to “Enhance Community Vibrancy and Engagement”;

WHEREAS, modifications were made to the grant and incentive program guidelines over the life of the programs, most recently in Fiscal Year 2022/2023 with the Neighborhood Improvement Program;

WHEREAS, program utilization rates have varied over time, and feedback on the current grant program guidelines is the need for consistent program administration and a standardized application; and

WHEREAS, staff have modified the program guidelines to make them more nimble, responsive, and usable to increase program subscription, utilizing a scoring rubric, and updating terms and conditions.

NOW THEREFORE BE IT RESOLVED AND ORDERED the City Council hereby approves the Program Guidelines.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 11th day of January 2024 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Bret Daniels, Mayor

ATTEST:

Amy Van, City Clerk

ITEM 12
Agenda Packet Page 135

Exhibit

A. Neighborhood Improvement Partnership Grant
B. Community Projects Grant
C. Community Support Fund
D. History and Arts Grant
E. Economic Development Support Fund
F. Design Assistance Program
G. Sign Improvement Program
H. Activate Auburn Program

ITEM 12
Agenda Packet Page 136

The Neighborhood Improvement Partnership Grant encourages residents to shape their neighborhoods by beautifying public spaces, improving safety, enhancing their esthetics, increasing engagement and fostering robust community connections.

The proposed project must meet at least one of the following criteria:
• Reduce potential property damage or heighten the security of a neighborhood; • Promote safety or improve safety in a neighborhood; and • Enhance the neighborhood aesthetic or quality of life • Create community connections and build neighborhood association awareness and engagement.

ELIGIBLE APPLICANTS ELIGIBLE PROJECTS
• Nonprofit Organizations
• Community Groups
• Individual Residents
• Capital Projects: (See Description Below)
• Programs (See Descriptions Below)

Capital Projects

The project must primarily occur on public property for the benefit of the public: play equipment or a public art project at a park, school, or other public entity, streetlight, sidewalk or path installation, frontage improvements, landscape improvements, tree plantings, community garden start-up, etc. Capital projects to improve a residential property are not eligible.

Partnering with Another Public Agency -- If the project involves improvements to property owned by another public agency, the following criteria must be met:
• The project must contribute to the neighborhood’s quality of life. The development of and/or impact of the project promotes community involvement. NIP funds may not replace the public agency’s funds that should already be designated for Citrus Heights.

Programs

A non-capital effort such as a community clean-up or other community-building or improvement activity.

Applicants must submit a completed City of Citrus Heights Grant and Incentive Program Application

GRANT SCHEDULE
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

Applications are accepted year-round on a first-come, first-served basis and subject to available funding Email: [email protected]. If you have any questions, please contact Mail or Drop Off: Citrus Heights City Hall, 6360 Fountain Square Drive, Citrus Heights, CA 95621 Applicants will be notified via e-mail of the status of their application

Neighborhood Improvement
Partnership Grant Guidelines

ITEM 12
Agenda Packet Page 137
The Community Projects Grant provides financial assistance to local organizations, nonprofits, and individuals with innovative ideas for projects that engage residents and promote community involvement, pride, and connection.

ELIGIBILITY
• Com
munity Groups
• Nonprofit Organizations Must provide a copy of the organization’s IRS 501(c)(3) Letter • Individual Residents
The program will consider proposals for:

Spe
cial projects and events implemented in Citrus Heights that create community connection.

Community groups are responsible for proposing, designing, and implementing the project.

The program WILL NOT consider grant proposals for:
• Re
troactive funding for projects already completed
• Salaries for permanent employees
• Replacement of funding for preexisting community projects or programs • Start-up programs that require ongoing funding that is not available at time of application • One-time, individual benefit activities (no Eagle Scout projects, study trips) • Organizations that have received more than $75,000 in grant funding from the city in the current or previous fiscal year
• Projects or activities identified with political parties • Organizations that practice discrimination of any kind • General contributions to larger capital projects
No
te: Preference is given to projects in public spaces, such as parks, public schools, City Hall, or similar publicly accessible locations.

Applicants must submit a completed City of Citrus Heights Grant and Incentive Program Application The c
ity anticipates the following schedule for reviewing submitted applications Application Period Opens February 2024
Applications are due by 4:00 PM on the closing date
Email: [email protected]
Mail or Drop Off: Citrus Heights City Hall, 6360 Fountain Square Drive, Citrus Heights, CA 95621
Applicants will be notified via e-mail of the status of their application If
you have any questions, please contact [email protected]

COMMUNITY PROJECTS GRANT

PROGRAM GUIDELINES
ITEM 12
Agenda Packet Page 138
1 Background
The Cit
y of Citrus Heights offers limited funding for non-profit organizations that provide services to residents of the Citrus Heights community. Requests for Community Development Block Grant Funding (CDBG) or other non-Community Support Funding require a separate application form. Please contact the City’s Housing and Grants Division for information about the CDBG application process and funding schedule at (916) 727-4752 or [email protected].

Eligibility
Funding is designated for non-profit organizations that provide services to residents of Citrus Heights.

Applic
ants must submit a completed City of Citrus Heights Grant and Incentive Program Application and a copy of the organization’s IRS 501(c)(3) Designation Letter
Grant Schedule
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

Community Support Fund Grant
Guidelines
Application period opens:

All requests will be reviewed by Quality of Life Committee and City Council Email: [email protected]. Please contact if you have any questions Mail or Drop Off: Citrus Heights City Hall, 6360 Fountain Square Drive, Citrus Heights, CA 95621 Applicants will be notified via e-mail of the status of their application ITEM 12
Agenda Packet Page 139
The History and Arts Grant offers financial support to individuals and organizations for projects focused on historical preservation, cultural events, and arts promotion within the City.

Eligibility Eligible Projects
• Historical Preservation
• Historical Awareness
• Promotion of the arts
• Beautification of the City
• Create or enhance a sense of place through the
use of history and/or arts
• Engagement of existing arts and/or history
groups operating within the City
• Partnerships with existing non-profits, residents,
service clubs, etc.
• Expansion of existing qualified projects
• Start-up artistic or historic endeavors
• School art shows
• Public art creation
• Theater production
• Historical documentaries
• Public art shows
• Historical preservation needs
A
pplicants must submit a completed City of Citrus Heights Grant and Incentive Program Application

GRANT SCHEDULE
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

Applications are accepted year-round based on the availability of funds Email: [email protected]. If you have any questions, please contact Mail or Drop Off: Citrus Heights City Hall, 6360 Fountain Square Drive, Citrus Heights, CA 95621 Applicants will be notified via e-mail of the status of their application History and Arts Grant
Program Guidelines
ITEM 12
Agenda Packet Page 140
1 Economic Development Support
Program Guidelines and Terms of
Conditions

The City of Citrus Heights created the Economic Development Support Program to fund special events, marketing activities, or other economic development-related activities that benefit the City.

The primary purpose of the Fund is to provide sponsorships and grants that promote the City of Citrus Heights’ commerce and increase business activity to help do the following:
• Increase job base
• Increase tax base
• Attract new shoppers/expand trade zone
• Promote/market a specific commercial area/City
• Create or enhance a sense of place
• Improve the aesthetics of a commercial area
• Improve the perception and/or practice of the City as business-friendly

Grants or sponsorships will range from $500 to $25,000. Each approved grant or sponsorship will be subject to a maximum of $25,000 per fiscal year
.

ELIGIBLE APPLICANTS INELIGIBLE APPLICANTS
• Business Associations
• Individual Businesses
• Citrus Heights Regional Chamber of Commerce

• Individual residents
• Neighborhood Associations
• REACH
• Nonprofits

ELIGIBLE PROJECTS INELIGIBLE PROJECTS
• Event sponsorships
• Grants for marketing and promotions
• Actions that advance Citrus Heights economic
development

• General operation costs, including maintenance and
payroll
• Cost of internal events, such as luncheons
• City membership dues
• Unpermitted events or events not authorized per the
zoning code

GRANT SCHEDULE
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

ITEM 12
Agenda Packet Page 141
2 ECONOMIC DEVELOPMENT SUPPORT PROGRAM TERMS AND CONDITIONS

An application must be submitted utilizing the city-approved form to qualify for a grant or sponsorship. The applicant must complete the requested information and provide supporting documentation as appropriate (e.g., an event plan, budget, industry statistics, and newspaper articles/press releases).

Value of Grant or Sponsorship: Grants or sponsorships will range from $500 to $25,000. The amount will be determined based on the application, supporting material, and evaluation criteria. If the request is for a sponsorship, the application must outline the specific, concrete benefits to the City. The City Council or City Manager will approve the awarded amount.

Limit to Grant or Sponsorship: Each approved grant or sponsorship will be subject to a maximum amount of $25,000 per organization per fiscal year (July 1
st through June 30th). An organization may submit more than one application, but under no circumstances will the total amount awarded to the applicant in one fiscal year exceed $25,000.

ITEM 12
Agenda Packet Page 142
1 Design Assistance Program
Guidelines and Terms of Conditions

The Design Assistance Program assists businesses and existing commercial and office building owners in redeveloping property or enhancing concepts for buildings within the City with funding for new signage or a design rendering for façade improvements.

The key features of the Program are:
• Participants will meet with staff and consultants onsite to discuss design concepts for the site. • The consultant will prepare conceptual designs, budgets, reports, etc., to assist the applicant in developing a potential project.

Eligibility

Ineligible Applicants

• Commercially-zoned properties in the City of Citrus
Heights. Eligible applicants include the following:
o Owners of small businesses/commercial
properties within the eligible project areas
o Tenants of commercial properties within the
eligible project areas (subject to written approval
from the property owner)

• Applicants that have previously received City funding for Design Guidance
• Public Assembly Uses
• Residential Uses, including Home-Based Businesses
• Uses prohibited by the Zoning Code
• Personal Services are restricted as referenced in the Zoning Code, Liquor Stores, and Bar/Taverns as
standalone uses.
(These uses as part of a larger project
may be eligible subject to Economic Development and
Community Engagement Director approval)

Eligible Projects Ineligible Projects
Include, but are not limited to, the following:
• Conceptual Architectural Improvements
• Conceptual Sign Improvements
• Conceptual Site Improvements
• Conceptual Landscaping and Parking
Improvements
include, but are not limited to, the following:
• Interior Design
• Structural Design
• Roofing Design
• Other items as deemed inappropriate by the City

Applicants must submit a completed City of Citrus Heights Grant and Incentive Program Application

GRANT SCHEDULE
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

Applications are accepted year-round on a first-come, first-served basis and subject to available funding Email: [email protected] If you have any questions, please contact Mail or Drop Off: Citrus Heights City Hall, 6360 Fountain Square Drive, Citrus Heights, CA 95621 Applicants will be notified via e-mail of the status of their application

ITEM 12
Agenda Packet Page 143
2 DESIGN ASSISTANCE PROGRAM TERMS OF CONDITIONS

Value of Design Assistance: The Program shall allow for the payment of the costs for an approved design consultant up to a maximum of $10,000.

Pre-Application: After review of the Program’s General Eligibility Requirements, the applicant will meet with City staff to discuss the desired work to be completed. If the proposed work is consistent with the General Eligibility Requirements as determined by City staff, a completed application will be submitted.

Consultant Contract: If the City approves the application, City staff will meet with the consultant and applicant to discuss ideas and concepts. The consultant will contract directly with the City for services not to exceed $10,000. The City shall determine the scope of the contract. The applicant may contract with the consultant to provide additional services beyond the scope; however, the City shall not be responsible for any work performed beyond the City scope.

Code Compliance: The conceptual design shall comply with all applicable building codes, land use and planning laws, design guidelines, and rules and regulations of the City of Citrus Heights.

Disbursement: The applicant and/or the design consultant shall furnish the City with the completed conceptual design, report, or any other materials furnished by the consultant along with the invoice for the work. Upon receipt of the documents, City staff will confirm the provided information complies with the program requirements and verify the invoice. Within 10 days of receipt of the required invoice, staff will review the submitted documents. The City will disburse funds to the consultant and provide the submitted documents to the Applicant.

Termination: The City shall have the right to terminate the contract with the consultant if it determines their services are no longer necessary. Before the termination, the City shall provide written notice to the consultant specifying the reasons for termination.

Ownership of Documents: The originals of all reports and documents generated by the Program shall become the property of the City.

Right to Refusal: The Economic Development and Community Engagement Director shall have the right to refuse an application that appears to be a conflict of interest, conflict with city policy or other reason deemed appropriate by the director.

ITEM 12
Agenda Packet Page 144
1 Sign Improvement Program
Guidelines and Terms of Conditions

The Sign Improvement Program is an initiative to assist property owners in commercially zoned areas in enhancing and improving their signage, eliminating blight, and encouraging economic development. The improvements made by the property owner are maintained through the acquisition of a Sign Improvement Covenant. The covenant commits property owners to preserve the improvements to their sign(s) on their existing commercial property in the City.

The key features of the Program are:
• Participant will convey a Sign Improvement Covenant to the City, which will place certain terms and conditions on the development and maintenance of the building signs for a three-year term • A Sign Improvement Covenant may be purchased by the City at up to 50% of eligible improvement costs, up to a maximum value of $5,000 (City’s share) and a minimum value of $1,000 (City’s share) • The Sign Improvement Covenant serves to preserve the character of the building and property • Improvements will be inspected annually to ensure maintenance of the improvements • Each Property (as determined by the City Manager) shall be limited to a maximum of two signed grants

ELIGIBLE APPLICANTS

ELIGIBLE PROJECTS

• Owners of small businesses in commercially zoned
properties in the City of Citrus Heights
• Tenants of tenants of commercial properties, subject
to written approval from the property owner

• Signage consistent with the sign types allowed by the Zoning Code

INELIGIBLE APPLICANTS

INELIGIBLE PROJECTS

• Residential Home Businesses
• REACH
• Neighborhood Associations
• Improvements completed before the approval of the
application
• Regular Maintenance
• Temporary signage
• Signage not allowed per the City Zoning Code
• City of Citrus Heights Permit Fees
• Other items as deemed inappropriate by the City

Applicants must submit a completed City of Citrus Heights Grant and Incentive Program Application

GRANT SCHEDULE
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

Pre-Application: After review of the Program Guidelines, the applicant will meet with City staff to discuss the desired work to be completed. If the proposed work is consistent with the Program Guidelines as determined by City staff, a completed application can be submitted.

Code Compliance: The eligible improvements shall comply with all applicable building codes, land use and planning laws, design guidelines, and rules and regulations of the City of Citrus Heights.

Permits: Before commencement of construction, Applicant shall secure any and all permits required by the City of Citrus Heights or any other governmental agency affected by such construction and shall schedule all required inspections.

Site Maintenance: Prior to the completion of the eligible improvements, the site's construction portion shall be maintained in a neat and orderly condition to the extent practicable and in accordance with applicable health and safety standards. Existing Code violations will disqualify the project from receiving funding until the violations are resolved.

Covenant Agreement: After application approval, a Sign Improvement Covenant will be executed by both parties . Once submitted, the applicant will receive a Notice to Proceed and funding disbursement.

Program Participation Signage: During the construction period, the City may place a sign at the project site at a location selected by the Applicant and the City indicating participation in the Sign Improvement Program.

Completion of Improvements: Construction of the eligible improvements shall be completed under the approved final design and final budget within twelve months unless otherwise approved in writing by the City. If the improvements are not completed within twelve months, the City reserves the right to revoke the funding. The improvements shall be constructed by the approved final design drawings and final budget, except as changes that may be mutually agreed upon in writing between the Applicant and City staff. The Applicant is responsible for making all payments to the contractor(s) providing services to complete the eligible improvements.

Post Award Report: The Applicant shall notify the City and request a Project Site inspection to confirm the completed improvements. The applicant must submit paid receipts or invoices itemizing the total approved project costs.

On-Going Maintenance: Once the eligible improvements are completed, the signage shall be maintained in good repair and in neat and orderly condition. Any damage to the sign is to be repaired within 10 business days by the Participant so that the improvements remain in good condition and positively contribute to the business area.

Annual Certification: During the three-year term of the Covenant, the City or its designated representative shall inspect the eligible improvements on an annual basis. If the improvements are found to be inadequately maintained, the Participant shall immediately commence and diligently proceed to repair the improvements within ten (10) days after receipt of written notice from the City. Failure or delay by Participant to comply with the request of the City will constitute a default of this Covenant.

Termination: The City shall have the right to terminate the Sign Improvement Covenant upon written notice to the Participant if the Participant fails to comply with any of the provisions. Before the termination, the City shall provide written notice to the Participant specifying the reasons for termination and give the Participant a reasonable opportunity to comply with the Program and the Covenant guidelines. Following such notice, the City may terminate the Agreement and seek reimbursement of funds expended.

Ownership of Documents: The originals of all reports and documents generated by the Program shall become the property of the City.

Right to Refusal: The Economic Development & Community Engagement Director shall have the right to refuse issuance of a Sign Improvement grant based on design, conflict of interest, or conflict with city policy.

ITEM 12
Agenda Packet Page 146
3 DEFAULT: Failure or delay by either party to perform any term or provision of the Covenant constitutes a default under the Sign Improvement Covenant. The injured party shall give written notice of the default to the party in default, specifying the default complained of by the injured party. The party who has defaulted must commence to cure such default in thirty (30) days of receipt of notice of default, and shall complete such cure with reasonable diligence and during any period of curing shall not be in default.

If the Participant breaches or violates any provision of the (1) Covenant; or (2) applicable Program regulations, the City shall give written notice to the Participant stating the violation and requiring the Participant to cure the breach or violation within a period of not less than 30 days from such notice. If the breach or violation is not cured to the satisfaction of the City within the specified period of time, the City, at its option, may declare a default under the relevant document and seek remedies for the default, including, but not limited to proceedings to compel specific performance by the Participant in default. Proceedings may include, but are not limited to, reimbursement of the Sign Improvement Covenant amount from Participant equal to the sum of the following:

If the default occurs within year one of recording the Covenant, the Participant will reimburse the City the total value of the Covenant approved;

If the default occurs within year two of recording the Covenant, the Participant will reimburse the City two-thirds (2/3) of the value of the Covenant approved;

If the default occurs within year three of recording the Covenant, the Participant will reimburse the City one-third (1/3) of the approved value.

As an alternate matter of recourse, the City shall have the right to perform all acts necessary to cure any default and to receive from the Participant the City’s costs in taking such action, which includes the City’s right to enforce or establish a lien or other encumbrance against the Project Site.

APPEALS PROCESS

• Any Participant whose interest is adversely affected by any determination or requirement of the City may appeal in writing to the City Manager of the City of Citrus Heights requesting a review of the adverse action.

• The appeal must be in writing and fully describe the specific circumstances to be reviewed and the determination, action, or policy in question.

• The City Manager’s determination shall not violate the Programs Policy. The Manager’s determination shall be final and shall be transmitted in writing to the Participant no later than fourteen (14) days after submittal of the written appeal.

ITEM 12
Agenda Packet Page 147
1 Activate Auburn Program
Guidelines and Terms of
Conditions

The primary purpose of the Activate Auburn Program is to provide direct assistance to property and business owners to decrease vacancies, activate properties, and build the brand and identity of the districts designated by the Auburn Blvd Specific Plan area.

ELIGIBILITY
Property and business owners in the Auburn Boulevard Specific Plan Area.

ELIGIBLE APPLICANTS INELIGIBLE APPLICANTS
• All owners of small businesses/commercial properties
within the Eligible Project Area
• All tenants of commercial properties within the
Eligible Project Area. Tenants applying for design
consulting, matching storefront grants, and fee
waivers must have written approval from the
property owner to participate in the program.
• All business owners must possess an active business
license
• All commercial properties must have no liens or
active code enforcement cases.
• Must sign an agreement with the City covering terms,
obligations and timelines.

• Public Assembly Uses
• Residential Uses, including Home-Based Businesses
• Uses prohibited by the Zoning Code
• Personal Services-Restricted (as referenced in the
Zoning Code), Liquor Stores, and Bars as standalone
uses that were not in existence prior to the adoption
of the Activate Auburn Campaign. (These uses as part
of a larger project may be eligible subject to
Community and Economic Development Director
approval)
• Government offices or agencies
• Corporate or franchise stores with more than three
(3) existing locations. (This use as part of a larger
project may be eligible subject to Community and
Economic Development Director approval)

TYPES OF ASSISTANCE

1. Complimentary Design Consulting
Upon approval, qualifying applicants will receive one-on-one consultation with an architect. The consultation includes a site visit with the City approved architect and preparation of a rendering, including color, lighting, etc. selections. This assistance allows for the payment of the costs for a City approved design consultant up to a maximum of $10,000. The amount will be determined based on the scope of work and quote provided by the City’s on-call architect. a. Eligible Projects include, but are not limited to:
i. Conceptual Architectural Improvements
ii. Conceptual Sign Improvements
iii. Conceptual Site Improvements
iv. Conceptual Landscaping and Parking Improvements
b. Ineligible Projects, include, but are not limited to:
i. Interior Design
ii. Structural Design
ITEM 12
Agenda Packet Page 148
2 iii. Roofing Design
iv. Design of additional building area
v. Other items as deemed inappropriate by the City

2. Fee Waiver
Qualifying applicants will have City-related planning permit fees, including a minor use permit, use permit, and design review permit, specifically, paid for by the Economic Development Support Fund, at no cost to the applicant. The assistance is equal to the fee charged by the City’s Planning Division.

3. Matching Improvement Grant
Qualifying applicants must meet all eligibility requirements. This assistance allows for the purchase of a Preservation Covenant for a value in an amount up to 50% of the cost of the eligible improvements, ranging from a minimum amount of $2,500 (City’s share) to a maximum amount of $20,000 (City’s share). a. Eligible Improvements include, but are not limited to:
i. Awnings and canopies
ii. Doors and windows on front and public sides of buildings iii. Exterior facade improvements
iv. Exterior lighting
v. Landscaping and Parking Improvements
vi. Site Improvements
b. Ineligible Improvements, include, but are not limited to:
i. Improvement completed prior to the City approving the program application. ii. Architectural/Design Services (not provided by City’s program) iii. Regular maintenance
iv. Roofing
v. ADA improvements
vi. City building permit and impact fees

Applicants must submit a completed City of Citrus Heights Grant and Incentive Program Application

GRANT SCHEDULE
The city anticipates the following schedule for reviewing submitted applications and determining funding awards.

ACTIVATE AUBURN GRANT PROGRAM TERMS AND CONDITIONS

Code Compliance: The eligible improvements shall comply with all applicable building codes, land use and planning laws, design guidelines, and rules and regulations of the City of Citrus Heights.

ITEM 12
Agenda Packet Page 149
3 Covenant Agreement: After application approval, an Improvement Covenant will be executed by both parties . Once submitted, the applicant will receive a Notice to Proceed and funding disbursement.

Ownership of Documents: The originals of all reports and documents generated by the Program shall become the property of the City.

Limit to Consulting and Grants: Each standalone property or tenant space is limited to one (1) design consulting and one (1) matching improvement grant, and each project is limited to one (1) fee waiver. Exceptions to this policy are at the discretion of the Community & Economic Development Director.

DEFAULT: Failure or delay by either party to perform any term or provision of the Covenant constitutes a default under the Sign Improvement Covenant. The injured party shall give written notice of the default to the party in default, specifying the default complained of by the injured party. The party who has defaulted must commence to cure such default in thirty (30) days of receipt of notice of default, and shall complete such cure with reasonable diligence and during any period of curing shall not be in default.

If the Participant breaches or violates any provision of the (1) Covenant; or (2) applicable Program regulations, the City shall give written notice to the Participant stating the violation and requiring the Participant to cure the breach or violation within a period of not less than 30 days from such notice. If the breach or violation is not cured to the satisfaction of the City within the specified period of time, the City, at its option, may declare a default under the relevant document and seek remedies for the default, including, but not limited to proceedings to compel specific performance by the Participant ITEM 12
Agenda Packet Page 150
4 in default. Proceedings may include, but are not limited to, reimbursement of the Sign Improvement Covenant amount from Participant equal to the sum of the following:

If the default occurs within year one of recording the Covenant, the Participant will reimburse the City the total value of the Covenant approved;

If the default occurs within year two of recording the Covenant, the Participant will reimburse the City two-thirds (2/3) of the value of the Covenant approved;

If the default occurs within year three of recording the Covenant, the Participant will reimburse the City one-third (1/3) of the approved value.

APPEALS PROCESS

• The appeal must be in writing and fully describe the specific circumstances to be reviewed and the determination, action, or policy in question.

ITEM 12
Agenda Packet Page 151
Printed on Recycled Paper
ATTACHMENT 5
Additional Background on City-Administered Grants and Incentive Programs

Background

This memo provides background on City-administered grants and incentive programs, including eligibility criteria, application processes, and deadlines. Staff have observed grant program subscription rates have fallen from previous years with little new interest expressed. Staff are aware that specific eligibility requirements, current market conditions, and inconsistencies in program guidelines have created barriers to entry or confusion and believe this has impacted applications. Staff are working to update and clarify eligibility requirements to standardize language across programs and to define a comprehensive review and approval process that scores each application based on predetermined criteria, including project feasibility, alignment with City priorities, and outlining community benefits.

Following is a summary of FY 2023/2024 program allocation and subscription totals:

Grant and Incentive Program Budgeted Allocated Remaining Community Projects Grant Round 2 $50,000 $0 $50,000
Community Support Fund $180,000 $149,863 $30,137
History and Arts Grant $20,000 $0 $20,000
Neighborhood Improvement Partnership &
Neighborhood Area admin funds
$25,000 $10,500 $14,500
Economic Development Support Fund &
subprograms
$80,000 $56,767.15 $2,332.85

$355,000 $217,130 $137,870

Programs are funded by the General Fund, except for the Community Project Grant, which is a separate allocation using American Rescue Plan Act funding. General fund-funded program budget allocations can be moved between programs based on subscription rates during the fiscal year, except for the Community Projects Grant.

The tables below provide details on the grants and incentive program funds awarded by the City in the current Fiscal Year (2023/2024), including the names of the awardees, the amount of funding received, and whether the grants were reimbursable.

Community Projects Grant

The Community Projects Grant Program was created in September 2022 and awarded to non- profits for special projects and events for the first time in FY 2022/2023. A total of $50,000 from the City’s American Rescue Plan Act (ARPA) fund was allocated to support this grant. The City Council approved Round 1 of grant awards on June 8, 2023. The City Council approved a second and final round of funding for this program, which will launch in February 2024.

ITEM 12
Agenda Packet Page 152
Subject: Additional Background on City-Administered Grants and Incentive Programs Date: January 11, 2024

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2 Round 1 Grant Recipients Award Received ($)
Citrus Heights Woman’s Club $5,000
Citrus Heights Arts $10,000
Junior Achievement of Sacramento $3,500
Royal Stage $1,900
Sunrise Christian Food Ministry $2,000
Total $27,400

Community Support Fund

The Community Support Fund Grant is for non-profit organizations that provide services to Citrus Heights residents. The program is administered on an annual basis through an application process.

Community Support Fund Grant Awards
FY Allocation Grant Recipient Amount ($)
23/24 $180,000 Campus Life Connection $20,000
Citrus Heights Marching Band $20,000
Community Link Capital Region $2,498
Meals on Wheels $82,000
Single Mom Strong $25,365

Also included below is information about CDBG (Community Development Block Grant) as it relates to annual local nonprofit funding. The city receives an annual award of roughly $600,000 from the U.S. Department of Housing and Urban Development (HUD). It allocates 15% or approximately $90,000 of those funds to non-profits for public services. These funds are reimbursable, with grantees required to submit monthly reports and invoices. Information on Fiscal Year 2023/2024 allocations is provided for reference below.

2023 CDBG Grant Recipients Award Received ($) Campus Life $10,939.80
Meals on Wheels $11,677.80
SSHH Navigator & Housing Counseling $16,000
SSHH Renters Helpline $22,524
Sunrise Christian Food Ministry $28,926.80
Total $90,068.40

History and Arts Grant

The History & Arts Grant Program offers financial support to individuals and organizations for projects focused on historical preservation, cultural events, and arts promotion within the City.

Grants are processed on a first-come, first-served basis, and funds are distributed on a reimbursement basis. Funds not allocated within the fiscal year are returned to the General Fund.

ITEM 12
Agenda Packet Page 153
Subject: Additional Background on City-Administered Grants and Incentive Programs Date: January 11, 2024

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3 FY Grant Recipient Award Received ($) 2023/2024 Allocation Grant Recipient Amount ($)
$20,000 No applications processed

Economic Development

Citrus Heights offers four Economic Development grants funded through a central Economi c Development Community Support budget. The Fund supports four programs detailed below:

• Economic Development Support Grant: Provides funding for special events, marketing activities or other economic development-related activities that provide a public benefit to the City. Fund disbursement (upfront vs. reimbursement) is based on the type of request. • Design Assistance Program: Assists businesses and property owners of existing commercial and office buildings in redeveloping property or enhancing concepts for buildings located within the City. The cost of design assistance is covered directly by the City.
• Sign Improvement Program: Assists small businesses in the City in making improvements to their sign(s), eliminating blight, and encouraging economic development.

This is a reimbursement-style program.
• Activate Auburn Grant : The Activate Auburn Program is available to property and business owners in the Auburn Boulevard Specific Plan Area. The program is focused on decreasing vacancies, activating and revitalizing existing properties, and building the Auburn Boulevard brand and identity to improve market conditions over time, eventually attracting new construction and infill development. This program current includes five potential types of assistance:
o Complementary Design Consulting
o Complimentary Retail Consulting
o Fee Waiver
o Storefront Matching Grant
o Best Retail Practices Grant

Fee waiver and consulting grants are covered directly by the City. Storefront matching grants are administered on a reimbursement basis.

Economic Development Grant Awards
FY Allocation Type Grant Recipient Amount ($)
23/24 $79.000 ED Support Sunrise Marketplace (rollover allocation from FY 22/23)*
$20,000
ED Support Greater Sacramento Economic Council $34,547
Sign
Improvement
Humle Beer House* $2,220.15

*Reimbursement grant
ITEM 12
Agenda Packet Page 154
Printed on Recycled Paper

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: January 11, 2024
TO: Mayor and City Council Members
FR
OM: Ashley J. Feeney, City Manager
Regina Cave, General Services Director
SU
BJECT: 2024 Stars and Stripes Celebration Update
Summary and Recommendation
At
the December 14, 2023 City Council meeting, two members of Council requested staff to place an agenda item at an upcoming meeting for discussion on the Stars and Stripes event. This staff report is intended to serve as a discussion item for the City Council and an opportunity to provide further direction to staff if desired.

City Council Strategic Goal/Objective
Th
is staff report aligns with the following Citrus Heights City Council Strategic Plan Objective:

Goal
: Enhance Community Vibrancy and Engagement
Fiscal Impact
Th
ere are no fiscal impacts related to this action. General fund dollars have been allocated and the budget was approved by the City Council for the 2024 and 2025 Stars and Stripes celebrations. These funds were included in the 2023/2024-2024/2025 Two Year Budget, approved by Council in June 2023.

Background and Analysis
Pr
ior to the City’s inaugural Stars and Stripes Celebration, the Citrus Heights community had gone five years without a local, organized, publicly accessible event to honor Independence Day.

Many other communities in the region have historically held annual Fourth of July celebrations, which include amenities similar to that of Citrus Heights’ Stars and Stripes Celebration, including professionally operated aerial firework displays.

In
response to the desires of the City Council and the community to increase opportunities for engagement, celebration and connection, the City held its inaugural Stars and Stripes celebration ITEM 13
Agenda Packet Page 155
Subject: Stars and Stripes Celebration Update
Date: January 11, 2024

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on July 1, 2023. This event featured live music, food trucks, entertainment for kids, and ended with a city sponsored and a fire district permitted aerial fireworks show, in a safe, family- friendly environment. The celebration was well received by the community with an estimate of more than 3,500 adults and children in attendance. The inaugural event was discussed and approved by City Council at the January 26, 2023 Council meeting. In anticipation of the event becoming an annual feature and returning in 2024 and beyond, staff included funding in the adopted budget similar to the funding level that supported the inaugural Stars and Stripes event.

The event planned for 2024 is expected to draw a larger attendance than in 2023, and as such, staff are preparing to expand opportunities for vendor and local stakeholder participation. As plans and preparation for the June 29, 2024 Stars and Stripes event are well underway, staff seek clarification and confirmation from City Council on moving forward with the planned event.

ITEM 13
Agenda Packet Page 156

Citrus Heights City Council MeetingsJanuary 11, 2024

Citrus Heights City Council Meetings
January 11, 2024