Agenda packet, regular meeting, first session — Citrus Heights City Council Meetings, May 14, 2025

AGENDA
Wednesday, May 14, 2025

CITY OF CITRUS HEIGHTS CITY COUNCIL
5:00 PM SPECIAL MEETING
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

The Mayor has the discretion to lengthen or shorted the allotted times. Alternatively, you may submit your comment by 4:00 p.m. on the meeting day by completion of an online Speaker Card at https://www.citrusheights.net/FormCenter/City - Council - Meetings - Speaker - Card - 30. Written public comments shall be limited to 250 words or less. Each comment will be read aloud by the City Clerk.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection during normal business hours at City Hall, located at 6360 Fountain Square Drive. Audio / Visual presentation material must be provided to the City Clerk's Office at least 48 hours prior to the meeting.

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

If you need a disability - related modification or accommodation, to participate in this meeting, please contact the City Clerk ’s Office 916- 725- 2448, [email protected], or City Hall 6360 Fountain Square Drive at least 48 hours prior to the meeting. TDD: California Relay Service 7 - 1- 1.

May 14, 2025 Special And Regular City Council Agenda Packet 05-14-25 SPECIAL AND REGULAR COUNCIL AGENDA PACKET.PDF

CALL SPECIAL MEETING TO ORDER

1. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez - Taff, Karpinski - Costa

PUBLIC COMMENT

APPEAL HEARING

2. SUBJECT: Appeal Of Notice Of Hearing Decision & Order Of Abatement For 8240 Old Auburn Road, Citrus Heights, CA 95610

ADJOURNMENT

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez - Taff, Karpinski - Costa

3. Video Statement

APPROVAL OF AGENDA

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming May 18 -24, 2025 As National Public Works Week

5. Proclamation Of The City Of Citrus Heights Proclaiming May 11 -17, 2025 As National Police Week

PUBLIC COMMENT
Members of the public are entitled to address the City Council concerning any item within the City Council ’s subject matter jurisdiction. Pursuant to the Brown Act, the City Council is prohibited from discussing or acting on any item raised during “Public Comment ” not appearing on the posted agenda.

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Special Meeting of March 26, 2025 and Regular Meeting of April 9, 2025

7. SUBJECT: Quarterly Treasurer’s Report
STAFF REPORT: S. Talwar / A. Preciado
RECOMMENDATION: Staff recommends the City Council receive and file the Quarterly Treasurer ’s Report for the quarter ending March 31, 2025.

8. SUBJECT: Amendment To On-Call Median Fence Repair Services For Auburn Blvd At Greenback Lane
STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION: Adopt Resolution No. 2025 - ___, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an amendment with Crusader Fence for Median Fence Repair Services for Auburn Boulevard at Greenback Lane

9. SUBJECT: Creek Erosion & Bridge Scour Protection Project, Award Of Professional Engineering Services Agreement
STAFF REPORT: R. Cave / L. Blomquist / D. Kehrer
RECOMMENDATION: Adopt Resolution No. 2025 - ___, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an agreement for professional services with CWE for the Creek Erosion & Bridge Scour Protection Project

10. SUBJECT: Police Department Emergency Communications Center Remodel – Award Of Contract
STAFF REPORT: R. Cave / C. Cotrell / B. Panell
RECOMMENDATION: Adopt Resolution No. 2025 - ___, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an agreement with Molokai Electric, LLC, for construction of the Police Department Emergency Communications Center Remodel Project

PUBLIC HEARINGS

11. SUBJECT: 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Funding STAFF REPORT: A. Turcotte / M. Wells / C. Kinnan
RECOMMENDATION: Adopt Resolution No. 2025 - ___, A Resolution of the City Council of the City of Citrus Heights, California, Accepting 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Funds in Accordance with State Requirements

REGULAR CALENDAR

12. SUBJECT: Memorandum Of Understanding (MOU) With Sacramento Transportation Authority (STA) Regarding Coordination Of The State Transportation Improvement Program (STIP) Funding Applications For Sacramento County STAFF REPORT: R. Cave / M. Poole
RECOMMENDATION: Adopt Resolution No. 2025 - ___, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute a Memorandum of Understanding with the Sacramento Transportation Authority and Member Agencies Regarding Coordination of State Transportation Improvement Program Funding Applications and Communication on the Federal Funding Program (Sacramento County)

13. SUBJECT: Ordinance Making Administrative Amendments To Citrus Heights Municipal Code Chapter 22 – Businesses, Article IV. – Short-Term Rental Business License, Section 22-453
STAFF REPORT: A. Van
RECOMMENDATION: Introduce for a First Reading, read by title only and waive the full reading of Ordinance No. 2025 - ___, An Ordinance of the City of Citrus Heights amending Citrus Heights Municipal Code Chapter 22 – Businesses, Article IV. – Short - term Rental Business License, Section 22 - 453

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

CLOSED SESSION

14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to California Government Code Section 54956.9(4)(d)
1 case

REPORT OUT OF CLOSED SESSION

ADJOURNMENT
Documents:

AGENDA
Wednesday, May 14, 2025

CITY OF CITRUS HEIGHTS CITY COUNCIL
5:00 PM SPECIAL MEETING
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

May 14, 2025 Special And Regular City Council Agenda Packet 05-14-25 SPECIAL AND REGULAR COUNCIL AGENDA PACKET.PDF

CALL SPECIAL MEETING TO ORDER

1. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez - Taff, Karpinski - Costa

PUBLIC COMMENT

APPEAL HEARING

2. SUBJECT: Appeal Of Notice Of Hearing Decision & Order Of Abatement For 8240 Old Auburn Road, Citrus Heights, CA 95610

ADJOURNMENT

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez - Taff, Karpinski - Costa

3. Video Statement

APPROVAL OF AGENDA

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming May 18 -24, 2025 As National Public Works Week

5. Proclamation Of The City Of Citrus Heights Proclaiming May 11 -17, 2025 As National Police Week

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Special Meeting of March 26, 2025 and Regular Meeting of April 9, 2025

PUBLIC HEARINGS

REGULAR CALENDAR

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

CLOSED SESSION

14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to California Government Code Section 54956.9(4)(d)
1 case

REPORT OUT OF CLOSED SESSION

ADJOURNMENT
Documents:

AGENDA
Wednesday, May 14, 2025

CITY OF CITRUS HEIGHTS CITY COUNCIL
5:00 PM SPECIAL MEETING
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

May 14, 2025 Special And Regular City Council Agenda Packet 05-14-25 SPECIAL AND REGULAR COUNCIL AGENDA PACKET.PDF

CALL SPECIAL MEETING TO ORDER

1. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez - Taff, Karpinski - Costa

PUBLIC COMMENT

APPEAL HEARING

2. SUBJECT: Appeal Of Notice Of Hearing Decision & Order Of Abatement For 8240 Old Auburn Road, Citrus Heights, CA 95610

ADJOURNMENT

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez - Taff, Karpinski - Costa

3. Video Statement

APPROVAL OF AGENDA

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming May 18 -24, 2025 As National Public Works Week

5. Proclamation Of The City Of Citrus Heights Proclaiming May 11 -17, 2025 As National Police Week

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Special Meeting of March 26, 2025 and Regular Meeting of April 9, 2025

PUBLIC HEARINGS

REGULAR CALENDAR

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

CLOSED SESSION

14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to California Government Code Section 54956.9(4)(d)
1 case

REPORT OUT OF CLOSED SESSION

ADJOURNMENT
Documents:

AGENDA
Wednesday, May 14, 2025

CITY OF CITRUS HEIGHTS CITY COUNCIL
5:00 PM SPECIAL MEETING
6:00 PM REGULAR MEETING
City Hall Council Chambers
6360 Fountain Square Drive, Citrus Heights, CA
HOW TO PARTICIPATE:

Email subscriptions of the agenda are available online by signing up with the City's Notify Me service.

May 14, 2025 Special And Regular City Council Agenda Packet 05-14-25 SPECIAL AND REGULAR COUNCIL AGENDA PACKET.PDF

CALL SPECIAL MEETING TO ORDER

1. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez - Taff, Karpinski - Costa

PUBLIC COMMENT

APPEAL HEARING

2. SUBJECT: Appeal Of Notice Of Hearing Decision & Order Of Abatement For 8240 Old Auburn Road, Citrus Heights, CA 95610

ADJOURNMENT

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez - Taff, Karpinski - Costa

3. Video Statement

APPROVAL OF AGENDA

PRESENTATIONS

4. Proclamation Of The City Of Citrus Heights Proclaiming May 18 -24, 2025 As National Public Works Week

5. Proclamation Of The City Of Citrus Heights Proclaiming May 11 -17, 2025 As National Police Week

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

6. SUBJECT: Approval Of Minutes
RECOMMENDATION: Approve the Minutes of the Special Meeting of March 26, 2025 and Regular Meeting of April 9, 2025

PUBLIC HEARINGS

REGULAR CALENDAR

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

CLOSED SESSION

14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to California Government Code Section 54956.9(4)(d)
1 case

REPORT OUT OF CLOSED SESSION

ADJOURNMENT
Documents:

Printed on Recycled Paper
City Council meetings take place in
the City Hall Council Chambers.

Dr. Jayna Karpinski-Costa , Mayor
MariJane Lopez-Taff, Vice Mayor
Porsche Middleton, Council Member
Kelsey Nelson, Council Member
Tim Schaefer, Council Member

CITY OF CITRUS HEIGHTS

CITY COUNCIL
Special and Regular Meeting of Wednesday, May 14, 2025
City Hall Council Chambers, 6360 Fountain Square Dr., Citrus Heights, CA Special Meeting 5:00 p.m.

Regular Meeting 6:00 p.m.

HOW
TO PARTICIPATE:

The C
ity of Citrus Heights welcomes your interest and involvement in the City’s legislative process. The Council may take up any agenda item at any time, regardless of the order listed. If you wish to address the Council during the meeting, please fill out a Speaker Identification Sheet and give it to the City Clerk. When you are called upon to speak, step forward to the podium and state your name for the record. Normally, speakers are limited to five minutes each with 30 minutes being allowed for all comments. Any public comments beyond the initial 30 minutes may be heard at the conclusion of the agenda. The Mayor has the discretion to lengthen or shorten the allotted times. Alternatively, you may submit your comment by 4:00 p.m. on the meeting day by completion of an online Speaker Card at https://www.citrusheights.net/FormCenter/City-Council-Meetings-Speaker-Card-30. Written public comments shall be limited to 250 words or less. Each comment will be read aloud by the City Clerk.

Any
writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection during normal business hours at City Hall, located at 6360 Fountain Square Drive. Audio/Visual presentation material must be provided to the City Clerk’s Office at least 48 hours prior to the meeting. Email subscriptions of the agenda are available online by signing up with the City’s Notify Me service.

The C
ity provides three ways to watch a City Council meeting.

IN PERSON ONLINE ON TELEVISION
If
you need a disability-related modification or accommodation, to participate in this meeting, please contact the City Clerk’s Office 916-725-2448, [email protected], or City Hall 6360 Fountain Square Drive at least 48 hours prior to the meeting. TDD: California Relay Service 7-1-1.

May 09, 2025
_______________________
Amy Van, City Clerk
Watch the livestream and replay past
meetings on the City website.

Watch live and replays of meetings
on Sac Metro Cable, Channel 14.

Agenda Packet Page 1
Citrus Heights City Council Wednesday, May 14, 2025

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SPECIAL CITY COUNCIL MEETING
5:00 PM

CALL SPECIAL MEETING TO ORDER

1. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez-Taff, Karpinski-Costa

PUBLIC COMMENT

APPEAL HEARING

2. SUBJECT: Appeal of Notice of Hearing Decision & Order of Abatement for 8240 Old Auburn Road, Citrus Heights, CA 95610

ADJOURNMENT

CALL REGULAR MEETING TO ORDER

1. Flag Salute

2. Roll Call: Council Members: Middleton, Nelson, Schaefer, Lopez-Taff, Karpinski-Costa

3. Video Statement

APPROVAL OF AGENDA

PRESENTATIONS

4. Proclamation of the City of Citrus Heights Proclaiming May 18-24, 2025 as National Public Works Week

5. Proclamation of the City of Citrus Heights Proclaiming May 11-17, 2025 as National Police Week

PUBLIC COMMENT
Members of the public are entitled to address the City Council concerning any item within the City Council’s subject matter jurisdiction. Pursuant to the Brown Act, the City Council is prohibited from discussing or acting on any item raised during “Public Comment” not appearing on the posted agenda.

COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

CONSENT CALENDAR (Estimated Start Time 6:30 p.m.)
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action are requested by a Council Member.

REGULAR CITY COUNCIL MEETING
6:00 PM
Agenda Packet Page 2
Citrus Heights City Council Wednesday, May 14, 2025

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6. SUBJECT: Approval of Minutes
RECOMMENDATION: Approve the Minutes of the Special Meeting of March 26, 2025 and Regular Meeting of April 9, 2025

8. SUBJECT: Amendment to On-Call Median Fence Repair Services for Auburn Blvd at Greenback Lane
STAFF REPORT: R. Cave / L. Blomquist
RECOMMENDATION: Adopt Resolution No. 2025-___, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an amendment with Crusader Fence for Median Fence Repair Services for Auburn Boulevard at Greenback Lane

9. SUBJECT: Creek Erosion & Bridge Scour Protection Project, Award of Professional Engineering Services Agreement
STAFF REPORT: R. Cave / L. Blomquist / D. Kehrer
RECOMMENDATION: Adopt Resolution No. 2025-___, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an agreement for professional services with CWE for the Creek Erosion & Bridge Scour Protection Project

10. SUBJECT: Police Department Emergency Communications Center Remodel – Award of Contract
STAFF REPORT: R. Cave / C. Cotrell / B. Panell
RECOMMENDATION: Adopt Resolution No. 2025-___, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an agreement with Molokai Electric, LLC, for construction of the Police Department Emergency Communications Center Remodel Project

PUBLIC HEARING (Estimated Start Time 6:35 p.m.)

11. SUBJECT: 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Funding STAFF REPORT: A. Turcotte / M. Wells / C. Kinnan
RECOMMENDATION: Adopt Resolution No. 2025-___, A Resolution of the City Council of the City of Citrus Heights, California, Accepting 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Funds in Accordance with State Requirements

REGULAR CALENDAR (Estimated Start Time 6:50 p.m.)

12. SUBJECT: Memorandum of Understanding (MOU) with Sacramento Transportation Authority (STA) regarding coordination of the State Transportation Improvement Program (STIP) funding applications for Sacramento County
STAFF REPORT: R. Cave / M. Poole
RECOMMENDATION: Adopt Resolution No. 2025-___, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute a Memorandum of Agenda Packet Page 3
Citrus Heights City Council Wednesday, May 14, 2025

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Understanding with the Sacramento Transportation Authority and Member Agencies Regarding Coordination of State Transportation Improvement Program Funding Applications and Communication on the Federal Funding Program (Sacramento County)

13. SUBJECT: Ordinance Making Administrative Amendments to Citrus Heights Municipal Code Chapter 22 – Businesses, Article IV. – Short-term Rental Business License, Section 22-453 STAFF REPORT: A. Van
RECOMMENDATION: Introduce for a First Reading, read by title only and waive the full reading of Ordinance No. 2025-___, An Ordinance of the City of Citrus Heights amending Citrus Heights Municipal Code Chapter 22 – Businesses, Article IV. – Short-term Rental Business License, Section 22-453

DEPARTMENT REPORTS

CITY MANAGER ITEMS

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

CLOSED SESSION

14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to California Government Code Section 54956.9(4)(d) 1 case

REPORT OUT OF CLOSED SESSION

ADJOURNMENT
Agenda Packet Page 4
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CITY OF CITRUS HEIGHTS

CITY COUNCIL

MINUTES
Special Meeting of Wednesday, March 26, 2025
City Hall Large Conference Room and Community Room
6360 Fountain Square Dr., Citrus Heights, CA
CALL

SPECIAL MEETING TO ORDER
The s
pecial meeting was called to order at 8:30 a.m. by Mayor Karpinski-Costa.

1. Fl
ag Salute

2. Roll Ca
ll: Council Members present: Middleton, Nelson, Schaefer, Lopez-Taff, Karpinski-Costa Council Members absent: None
Staff Members present: Cave, Feeney, Huber, Jones, Kempenaar, Talwar, Turcotte and Van
ST

RATEGIC PLANNING RETREAT

3. Ref
er to the attached agenda.

The C
ity Council held a Strategic Planning Workshop. Nick Gunn, with The NiVACK Group, facilitated the meeting.

Publ
ic Comment
Mel
issa Hayden addressed the City Council regarding animal services.

Bill V
an Duker addressed the City Council regarding educational performance in Citrus Heights schools.

OSED SESSION

4. PUBL
IC EMPLOYEE PERFORMANCE EVALUATION (Annual)
Pursuant to California Government Code Section 54957
Title: City Manager
The C
ity Council and City Attorney participated in the closed session.

REPO

RT OUT OF CLOSED SESSION
Ther
e was no reportable action from closed session.

ADJO

URNMENT
May
or Karpinski-Costa adjourned the special meeting at 5:31 p.m.

ITEM 6
Agenda Packet Page 5
Citrus Heights City Council Wednesday, March 26, 2025

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Respectfully submitted,

__________________________
Amy Van, City Clerk

ITEM 6
Agenda Packet Page 6

Strategic Planning Retreat
Wednesday, March 26, 2025 | Citrus Heights Community
Room/Large Conference Room
6360 Fountain Square Drive

A G E N D A

TIME* TOPIC

8 to 8:30 am Breakfast

8:30 to 8:35 am Pledge of allegiance and welcome by Mayor Jayna Karpinski-Costa

8:35 to 8:45 am Ice breaker

8:45 to 9 am City mission statement, goals and objectives by City Manager Ash Feeney

9 to 9:15 am Invitation for public comment related to strategic planning

9:15 to 9:30 am 2024 Accomplishments and 2024 Strategic Grid (Feeney)

9:30 to 9:40 am Break

9:40 to 10:30 am Stakeholder priorities and perspectives • Staﬀ Feedback (Feeney)
• Community Feedback Benchmarking (Flashvote) – (Huber) • Council Feedback (Gunn)

10:30 to 12:00 pm Council reﬂections, discussion, and input

12:00 to 12:30 pm LUNCH BREAK

12:30 to 3:30 pm Draft Strategic Objectives

3:30 to 5:00 pm Summary and adjourn (Mayor Karpinski-Costa)

*All times listed with the exception of the start time are approximate and subject to change.

ITEM 6
Agenda Packet Page 7
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CITY OF CITRUS HEIGHTS

CITY COUNCIL

MINUTES
Regular Meeting of Wednesday, April 9, 2025
City Hall Council Chambers
6360 Fountain Square Dr., Citrus Heights, CA

CALL REGULAR MEETING TO ORDER

The regular meeting was called to order at 6:00 p.m. by Vice Mayor Lopez-Taff.

1. The Flag Salute was led by Vice Mayor Lopez-Taff.

2. Roll Call: Council Members present: Middleton, Nelson, Schaefer, Lopez-Taff Council Member absent: Karpinski-Costa
Staff Members present: Feeney, Huber, Jones, Kempenaar, Turcotte, Van and department directors.

3. The video statement was read by City Clerk Van.

APPROVAL OF AGENDA

ACTION: On a motion by Council Member Middleton, seconded by Council Member Nelson, the City Council approved the agenda.

AYES: Middleton, Nelson, Schaefer, Lopez-Taff
NOES: None
ABSENT: Karpinski-Costa

PRESENTATIONS

Mayor Karpinski-Costa arrived at 6:19 p.m.

4. Proclamation of the City of Citrus Heights Proclaiming April 13-19, 2025 as National Public Safety Telecommunicators Week

Council Member Schaefer read and presented the proclamation to members of the Citrus Heights Police Department 9-1-1 Communications Center Team.

5. Proclamation of the City of Citrus Heights Proclaiming April 13-19, 2025 as National Animal Care & Control Appreciation Week

Council Member Nelson read and presented the proclamation to members of the Citrus Heights Police Department Animal Services Division.

PUBLIC COMMENT

None

ITEM 6
Agenda Packet Page 8
Citrus Heights City Council Wednesday, April 9, 2025

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COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES

Council Member Middleton provided a report from the Sacramento Metropolitan Air Quality Management District Board meeting.

Council Member Nelson provided a report from the Sacramento Transportation Authority Board meeting.

She attended a ribbon cutting for Mathnasium. She attended Supervisor Rodriguez’s community meeting.

She attended a Parks and Recreation City Council 2x2 Committee meeting.

Council Member Schaefer attended Supervisor Rodriguez’s community meeting. He provided a report from the Sacramento Area Council of Governments Board meeting. He attended the Citrus Heights Chamber of Commerce ribbon cutting event. He attended the ribbon cutting event for Minuteman Press.

Vice Mayor Lopez-Taff provided a report from the Sacramento Public Library Authority meeting.

Mayor Karpinski-Costa attended the Citrus Heights Chamber of Commerce Community Awards event.

She attended the Citrus Heights Community Marching Band Spaghetti Dinner fundraiser. She attended Supervisor Rodriguez’s community meeting. She provided a report from the Sacramento-Yolo Mosquito and Vector Control District Board meeting. She attended a Parks and Recreation City Council 2x2 Committee meeting.

CONSENT CALENDAR

6. SUBJECT: Approval of Minutes
RECOMMENDATION: Approve the Minutes of the Meeting of February 12, 2025 and March 26, 2025

7. SUBJECT: Arcade Creek Repairs – Mel Court Project – Award of Construction Contract STAFF REPORT: R. Cave / L. Blomquist / D. Kehrer
RECOMMENDATION: Adopt Resolution No. 2025-018, A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute an Agreement with Advanced Geotechniques, Inc. for the Arcade Creek Repairs – Mel Court Project

8. SUBJECT: Adoption of Annual Strategic Planning Objectives STAFF REPORT: A. Feeney
RECOMMENDATION: Adopt Resolution No. 2025-019, A Resolution of the City Council of the City of Citrus Heights, California, Adopting the “Twelve-Month Strategic Planning Objectives for April 2025 – March 2026.”

ACTION: On a motion by Council Member Schaefer, seconded by Vice Mayor Lopez-Taff, the City Council adopted Consent Calendar Items 6, 7 and 8.

AYES: Middleton, Nelson, Schaefer, Lopez-Taff, Karpinski-Costa NOES: None
ABSENT: None

ITEM 6
Agenda Packet Page 9
Citrus Heights City Council Wednesday, April 9, 2025

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REGULAR CALENDAR

9. SUBJECT: City Council Project Tour of the Denver Metro Area Presentation STAFF REPORT: C. Kempenaar
RECOMMENDATION: Study Session Presentation

City Manager Feeney introduced the item which will provide a detailed overview of the project tour and some key takeaways from the study mission that are relevant to Citrus Heights.

Community Development Director Kempenaar and Economic Development & Community Engagement Director Huber gave a presentation on the City Council Project Tour of the Denver Metro Area including Belmar (Lakewood), Downtown Westminster, Edgewater Public Market, and 40 West Arts District (Lakewood). What is now known as Belmar, originally opened in 1965 and the mall slowly declined until closure in 2001. The City of Lakewood identified a need for a public/private partnership and partnered with Continuum Partners to develop the old mall. Utilizing the public/private partnership, Belmar was developed in several phases and today covers 22 city blocks and has created over 2,500 jobs in 110 businesses, about two million square feet of retail space and 375,000 feet of office space, and about 1,200 residential units. The Belmar project includes $160 million in public improvements such as streets, infrastructure, parking garages, parks and stormwater detention. In Westminster the city decided to act as the master developer and the city invested $120 million between the mall purchase and infrastructure investment. This resulted in a long-term return on investment of 50+ years, and the city was able to have control of development and determining purchases of development sites. They presented an overview of the Edgewater Public Market that was a former grocery store that had been vacant for quite some time and the city purchased the property to control its destiny. The city partnered with a developer and now the public market houses several different shops including food and retail/entertainment. They presented an overview of the 40 West Arts District which is an arts-focused business improvement district.

City Council questions and comments followed.

10. SUBJECT: Ordinance Amending Citrus Heights Municipal Code Chapter 38 – Fire Prevention and Protection, Article III. – Fireworks, Sections 38-78 and 38-81 STAFF REPORT: M. Wells / R. Jones
RECOMMENDATION: Introduce for a First Reading, and read by title only, of Ordinance No. 2025-___ An Ordinance of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 38 – Fire Prevention and Protection, Article III. – Fireworks, Sections 38-78 and 38-81

Police Chief Turcotte presented the ordinance amendments to include clarification of host’s liability to better explain when and where they would be liable if the violation occurs in the public right-of-way adjacent to the host’s private property, which includes the streets, sidewalks or any property that appears to be under the host’s immediate control. The penalties for violation of this code are proposed to be increased to $1,000 for the first violation, $2,500 for the second and $5,000 for the third.

City Council questions and comments followed.

Public Comment

David B. Shelton spoke in support of increased enforcement of illegal fireworks.

ITEM 6
Agenda Packet Page 10
Citrus Heights City Council Wednesday, April 9, 2025

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Dennis Revell with Revell Communications on behalf of TNT Fireworks spoke in support of the proposed ordinance amendments.

City Clerk Van read the following written comments submitted by Cherie McCormick, “I am glad to see that this amendment is being worked on. I live between Carriage, Van Maren, Auburn, and Cobalt, I have no problem with people shooting off their fireworks (Legal) within a reasonable time, but when some decide to set off their illegal ones at 10:30 pm or later, it is very disturbing to all concerned. Not only does it disturb those sleeping the animals are affected as well.”

ACTION: On a motion by Council Member Schaefer, seconded by Council Member Middleton, the City Council introduced for a First Reading, and read by title only, of Ordinance No. 2025-___ An Ordinance of the City of Citrus Heights Amending Citrus Heights Municipal Code Chapter 38 – Fire Prevention and Protection, Article III. – Fireworks, Sections 38-78 and 38-81.

AYES: Middleton, Nelson, Schaefer, Lopez-Taff, Karpinski-Costa NOES: None
ABSENT: None

11. SUBJECT: Arts & Cultural City Council Ad Hoc 2x2 Committee STAFF REPORT: A. Van
RECOMMENDATION: Staff recommends the City Council consider appointing two councilmembers to a limited-term City Council Arts & Culture Ad Hoc 2x2 Committee

City Clerk Van reported that at the March 12, 2025 City Council meeting, the City Council received a presentation on proposed arts and culture programming to further support arts and culture in Citrus Heights. As part of the discussion the City Council discussed creating a City Council ad hoc 2x2 committee comprised of two council members that would be added to the annual appointments listing which the Mayor make in January of each year.

ACTION: On a motion by Council Member Schaefer, seconded by Council Member Nelson, the City Council confirmed the appointments of Council Member Middleton and Council Member Nelson to the City Council Arts & Culture Ad Hoc 2x2 Committee.

AYES: Middleton, Nelson, Schaefer, Lopez-Taff, Karpinski-Costa NOES: None
ABSENT: None

12. SUBJECT: Discussion Concerning City Council Stipends for Service on Various Regional Boards and Commissions
STAFF REPORT: A. Van
RECOMMENDATION: Staff recommends the City Council review the options presented and provide direction to staff

City Clerk Van reported that at the March 12, 2025 City Council meeting two councilmembers requested that a discussion item be brought back at a future meeting to discuss stipends that the councilmembers receive from various regional boards. Pursuant to California statutes councilmembers may not personally accept compensation, above the $1,900 maximum, from other boards if the stipend was not established by a separate statute. The recommendation was either 1) request Sacramento Metropolitan Cable ITEM 6
Agenda Packet Page 11
Citrus Heights City Council Wednesday, April 9, 2025

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Commission and Sacramento Area Council of Governments to forward future stipends to the City for deposit into the General Funds, or 2) consider whether all future stipends from the various regional boards and commissions be forwarded to the City for deposit into the General Fund.

City Council questions and comments followed.

ACTION: On a motion by Council Member Middleton, seconded by Council Member Nelson, the City Council took action to request that all future stipends from the various regional boards and commissions be forwarded to the City for deposit into the General Fund.

AYES: Middleton, Nelson, Schaefer, Lopez-Taff, Karpinski-Costa NOES: None
ABSENT: None

13. SUBJECT: Approval of City Manager Employment Agreement Amendment STAFF REPORT: R. Jones
RECOMMENDATION: Council to consider Resolution No. 2025-020 A Resolution of the City Council of the City of Citrus Heights, California, Approving an Amendment to the Employment Agreement Between the City Manager Ashley J. Feeney and the City of Citrus Heights

City Attorney Jones reported the proposed amendments would be to adjust the base salary to $24,167 a month, a car allowance of $500 per month, and a cost-of-living adjustment consistent with unrepresented employees. The Contract would be an at-will contract that is ongoing unless terminated by either party.

ACTION: On a motion by Council Member Schaefer, seconded by Council Member Middleton, the City Council adopted Resolution No. 2025-020 A Resolution of the City Council of the City of Citrus Heights, California, Approving an Amendment to the Employment Agreement Between the City Manager Ashley J.

Feeney and the City of Citrus Heights.

AYES: Middleton, Nelson, Schaefer, Lopez-Taff, Karpinski-Costa NOES: None
ABSENT: None

DEPARTMENT REPORTS

14. SUBJECT: Police Department Annual Report
DEPARTMENT: Police Department

Chief of Police Turcotte presented the Police Department Annual Report. He noted some of the promotions that have occurred over the last twelve months. He highlighted the department’s 2024 goals and accomplishments that included a continued focus on CARES campaign support / quality of life enforcement, illegal drug possession and intoxication enforcement, revitalize crime and traffic strategic enforcement program, animal services enhancement, and youth safety and engagement. He provided Police Department statistics which included an increase in crimes against persons of 6.68%, decrease in crimes against property of $1.02% and an increase in crimes against society of 77.31%. In 2024, a total of 6,755 traffic citations were issued and 355 DUI arrests were made. He also provided department statistics for the Code and Rental Housing Enforcement and Animal Services Unit.

ITEM 6
Agenda Packet Page 12
Citrus Heights City Council Wednesday, April 9, 2025

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CITY MANAGER ITEMS

City Manager Feeney reported that over 250 attendees participated in the Habitat for Humanity interest meeting. He announced National Drug Take Back Day is April 26. He also announced a community workshop will be held on April 29 for the Citrus Heights Gateway Activation Project. He announced the City is participating in the Big Day of Service to be held on May 17.

ITEMS REQUESTED BY COUNCIL MEMBERS / FUTURE AGENDA ITEMS

None

ADJOURNMENT

Mayor Karpinski-Costa adjourned the regular meeting at 8:52 p.m.

Respectfully submitted,

__________________________
Amy Van, City Clerk

ITEM 6
Agenda Packet Page 13
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: May 14, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Susan K. Talwar, Administrative Services Director
Alberto Preciado, Finance Manager
SU
BJECT: Quarterly Treasurer’s Report
Summary and Recommendation
St
aff recommends the City Council receive and file the Quarterly Treasurer’s Report for the quarter ending March 31, 2025. This report is a standard quarterly report submitted in accordance with the provisions of California Government Code Section 53646(b) whereas it states the treasurer or chief fiscal officer may render a quarterly report to the chief executive officer, the internal auditor, and the legislative body of the local agency.

Cit
y Council Strategic Goal/Objective
Th
is staff report aligns with the following Citrus Heights City Council Strategic Plan Goal:

Go
al: Maintain and Enhance Fiscal Stability while Supporting Operational Excellence Fi
scal Impact
Th
ere is no fiscal impact associated with this action. The attached report is for informational purposes on the effects of current market conditions on the City’s investment portfolio.

Ba
ckground and Analysis
The
market value of cash and investments for all City funds on March 31, 2025, was $51,916,225, down from $52,310,077 on December 31, 2024. The decrease is nominal; however, the net change includes payments for large construction projects such as Auburn Boulevard Complete Streets and San Juan Complete Streets, street repaving projects, and the purchase of fleet vehicles.

Si
gnificant deposits for the FY 2024/25 third quarter (January through March 2025) included:

ITEM 7
Agenda Packet Page 14
Subject: Quarterly Treasurer’s Report
Date: May 14, 2025

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Property Tax and In-lieu of Vehicle License Fee $12,085,038 Sales Tax $3,717,661
CalTrans Grant Reimbursements – Auburn Blvd, San Juan Blvd $2,688,736

The breakdown of the City’s investment portfolio and current rate of return is as follows:

As of 3/31/2025
Description Par Value Cost Basis Fair Value
Avg.

Rate of
Return
% of
Total
Portfolio
US Bank – General Account $1,880,613 $1,880,613 $1,880,613 0.00% 3.62% Local Agency Investment Funds (LAIF) $8,451,740 $8,451,740 $8,458,917 4.34% 16.29% California Asset Management Program (CAMP) $30,725,561 $30,725,561 $30,725,561 4.51% 59.18% Investment Accounts $10,866,178 $10,801,649 10,851,134 4.49% 20.90% Total Portfolio $51,924,093 $51,859,563 $51,916,225 4.31%

A portion of the City’s investments are under management by Chandler Asset Management (Investment Manager) as of March 2023. For more information regarding the City’s investments under management, see schedules included as Attachment 1.

The report includes all securities managed by the City and its Investment Manager (excluding bond proceeds) and provides information on the values (par, fair, and cost), term, and yield of each security. Of note, because the safe-keeping custodian and the Investment Manager may use different pricing sources to determine the market value of the securities, there can be minor differences in fair values shown on the custodian’s monthly statement as compared to the Investment Manager’s monthly statement.

Fair Value of individual securities has been provided by Chandler Asset Management. The City uses US Bank as its third-party custodian for safekeeping of all investments except for the Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP). LAIF is a money market fund administered by the State Treasurer that has many governmental agency participants and holds securities through its own administrator.

In July 2024, the City joined the California Asset Management Program (CAMP). CAMP is a California Joint Powers Authority (JPA), a government agency that was established in 1989 to provide public agencies in California with professional investment services and options. CAMP is governed by a Board of Trustees comprised of experienced local government finance directors and treasurers. The City has invested funds in the CAMP Pool, a stable net asset value investment rated AAAm by S&P Global. The CAMP Pool offers same-day liquidity similar to LAIF. Investments in the CAMP Pool are permitted under California Government Code Section 53601(p) and the City’s Investment Policy.

The value of fixed-income securities may fluctuate with changes in interest rates. As interest rates go up, the fair value of the securities may go down, and the reverse is true; when interest rates go down, the market value of the securities may go up. The difference between the book and fair market value is considered an unrealized gain or loss. The unrealized gain for this ITEM 7
Agenda Packet Page 15
Subject: Quarterly Treasurer’s Report
Date: May 14, 2025

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reporting period is $56,662. It is important to note that a loss or gain is realized when an investment is redeemed or sold before its maturity date. The City’s investments are typically retained until the maturity date, at which point the City’s full investment is returned.

Nonetheless, the City may elect to sell an investment before its maturity and record a capital gain or loss to manage the portfolio’s quality, liquidity or yield in response to market conditions or the City’s risk preferences.

Compliance
All investment transactions were executed in accordance with the California Government Code and the City’s Investment Policy. In accordance with California Government Code section 53646(b)(3), staff believes that the investments and budgeted revenues for the City will provide sufficient cash flow to meet the anticipated cash flow requirements of each entity for the next six months.

Pooled cash and investment book balances are adjusted annually to reflect fair value as required by Generally Accepted Accounting Principles (GAAP). The term fair value was formerly known as market value and became effective with the mandatory implementation of the Governmental Accounting Standards Board (GASB) Statement No. 31 in Fiscal Year 1998. The CAMP Pool complies with requirements outlined by GASB Statement No. 79, which allow the City to record its investment at amortized cost instead of fair value. The attached investment schedules meet all applicable GASB requirements.

American Rescue Plan Act Summary
Included in the City’s investment portfolio are the American Rescue Plan Act (ARPA) funds.

The City received an ARPA allocation of $15.7 million of which the total funds used by end of March 2025 were $13.7 million. As of December 31, 2024, all funds have been obligated and reported to the US Treasury. Remaining funds need to be expended by December 31, 2026.

At their August 14, 2024 meeting, the City Council approved the allocation of the remaining funds towards general government services and critical projects. This is reflected on the schedule below in accordance with the US Treasury guidelines. General government services and critical projects include but are not limited to necessary improvements to infrastructure such as sidewalks, pedestrian safety features like crosswalks, streetlights, neighborhood cleanup, and other projects to revitalize public spaces; replace and update technology tools to effectively develop, execute, and evaluate government programs; and general government services such as rehire public safety to pre-pandemic levels.

ITEM 7
Agenda Packet Page 16
Subject: Quarterly Treasurer’s Report
Date: May 14, 2025

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Attachments

1. Chandler Asset Management Portfolio Summary, Statement of Compliance, and Holdings Report
Total Award 15,676,972$
Completed Projects Actual
Small Business COVID Recovery Grant 281,111$
Bl
ock Party Trailer - Economic Development+ 27,794$
Patriotic Event+ 68,438$
Proposed Grant Strategy+ 60,000$
Police Fleet Vehicles & Equipment 1,800,000$
Community Projects Grant Program**+ 72,400$
Cares Commuinity Pride and Cleanliness Campaign+ 38,607$ Sound Wall Beautification+ 105,986$
Business Attraction Incentive Program**+ 87,363$
Public Safety Positions to PrePandemic Levels 7,749,590$ In Process Projects Commited
Actual thru
03/31/25
Remaining
balance
Beautification Crew Pilot Program + 875,000$ 5 12,101$ 362,899$ Public Safety Communications Center Critical Needs 600,000$ 341,835$ 258,165$ I.T. Critical, Major Projects; Execute Contract Tyler Technologies+ 1,229,601$ 1,208,747$ 20,854$ General Government Services & Critical Projects 2,681,082$ 1,365,777$ 1,315,305$ Committed funds 15,676,972$
Spent 13,719,749$
Remaining Committed 1,957,223$
Current Balance -$ Funds to allocate/reallocate + City Council Strategic Objective
** dependent on program subscription
American Rescue Plan Act
ITEM 7
Agenda Packet Page 17
CONFIDENTIAL | 2
City of Citrus Heights | Account #11026 | As of March 31, 2025 Execution Time: 04/03/2025 02:23:16 AM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality (S&P)
Total Rate of Return** 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (04/01/23)
City of Citrus Heights 0.46% 1.65% 1.65% 5.63% 4.88% -- -- -- 4.88% Benchmark Return 0.47% 1.59% 1.59% 5.43% 4.19% -- -- -- 4.19% Average Modified Duration 1.86
Average Coupon 4.17%
Average Purchase YTM 4.49%
Average Market YTM 4.19%
Average Credit Quality* AA+
Average Final Maturity 2.28
Average Life 1.91
End V alues as of
02/28/2025
End Values as of
03/31/2025
Market Value 10,803,330.86 10,851,133.72
Accrued Interest 96,440.91 97,727.81
Total Market Value 10,899,771.77 10,948,861.52
Income Earned 39,315.28 39,982.83
Cont/WD 0.00 0.00
Par 10,817,235.75 10,866,178.47
Book Value 10,763,272.08 10,801,649.20
Cost Value 10,719,965.53 10,760,215.96
Government of The United States 29.49%
Farm Credit System 12.30%
Federal Home Loan Banks 9.30%
FHLMC 8.25%
Chubb Limited 2.25%
Toyota Auto Receivables Owner Trust 1.85%
John Deere Owner Trust 1.73%
American Express Credit Master Trust 1.63%
**Periods over 1 year are annualized.

Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index Secondary Benchmark:
*The average credit quality is a weighted average calculation of the highest of S&P , Moody’s and Fitch.

ITEM 7
Agenda Packet Page 18

STATEMENT OF COMPLIANCE
City of Citrus Heights | Account #11026 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes

AGENCY MORTGAGE SECURITIES (CMOS)
Max % (MV) 100.0 8.2 Compliant
Max % Issuer (MV) 30.0 8.2 Compliant
Max Maturity (Years) 5.0 4.2 Compliant

ASSET-BACKED SECURITIES (ABS)
Max % (MV; Non Agency ABS & MBS) 20.0 11.1 Compliant
Max % Issuer (MV) 5.0 1.8 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant

BANKERS' ACCEPTANCES
Max % (MV) 40.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 180 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

COLLATERALIZED TIME DEPOSITS (NON-

NEGOTIABLE CD/TD)
Max % (MV; FDIC & Collateralized CD) 20.0 0.0 Compliant Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant

COMMERCIAL PAPER
Max % (MV) 25.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 270 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

CORPORATE MEDIUM TERM NOTES
Max % (MV) 30.0 26.6 Compliant
Max % Issuer (MV) 5.0 2.3 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant
16 ITEM 7
Agenda Packet Page 19

STATEMENT OF COMPLIANCE
City of Citrus Heights | Account #11026 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes

FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE
CD/TD)
Max % (MV; FDIC & Collateralized CD) 20.0 0.0 Compliant Max Maturity (Years) 5 0.0 Compliant

FEDERAL AGENCIES
Max % (MV) 100.0 21.6 Compliant
Max % Issuer (MV) 30.0 12.3 Compliant
Max Callables (MV) 20.0 0.0 Compliant
Max Maturity (Years) 5 4 Compliant

LOCAL AGENCY INVESTMENT FUND (LAIF)
Max Concentration (MV) 75.0 0.0 Compliant

LOCAL GOVERNMENT INVESTMENT POOL (LGIP)
Max % (MV) 100.0 0.0 Compliant

MONEY MARKET MUTUAL FUNDS
Max % (MV) 20.0 0.2 Compliant
Max % Issuer (MV) 20.0 0.2 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

MORTGAGE -BACKED SECURITIES (NON-AGENCY)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max % (MV) 30.0 1.3 Compliant
Max % Issuer (MV) 5.0 1.3 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, OTHER STATES)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
17 ITEM 7
Agenda Packet Page 20

STATEMENT OF COMPLIANCE
City of Citrus Heights | Account #11026 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

MUTUAL FUNDS
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 10.0 0.0 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1 if > FDIC Limit) 0.0 0.0 Compliant

REPURCHASE AGREEMENTS
Max Maturity (Years) 1.0 0.0 Compliant

SUPRANATIONAL OBLIGATIONS
Max % (MV) 30.0 1.5 Compliant
Max % Issuer (MV) 10.0 1.5 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (MV) 100.0 29.5 Compliant
Max Maturity (Years) 5 4 Compliant
18 ITEM 7
Agenda Packet Page 21

HOLDINGS REPORT
City of Citrus Heights | Account #11026 | As of March 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
ABS
448979AD6 HART 2023-A A3 4.58 04/15/2027 36,350.28 04/04/2023

5.14%
36,346.73
36,348.51

99.96 4.70%
36,337.44

73.99 0.33%
(11.07)
NA/AAA
AAA

2.04 0.48
36269WAD1 GMALT 2024-2 A3 5.39
07/20/2027 40,000.00 05/07/2024

5.85%
39,997.68
39,998.32
100.94

4.54%
40,376.69

65.88 0.37%
378.37
NA/AAA
AAA

2.30 1.03
47800CAC0 JDOT 2023 A3 5.01 11/15/2027 86,648.19 04/17/2023

4.63%
87,531.60
87,050.12
100.29

4.66%
86,899.39
192.94

0.80%
(150.74)
AAA/NA
AAA

2.63 0.71
58770JAD6 MBALT 2024-A A3 5.32
01/18/2028 25,000.00 05/17/2024

5.73%
24,997.08
24,997.76
101.19

4.52%
25,298.38

59.11 0.23%
300.61
AAA/NA
AAA

2.80 1.38
891941AD8 TAOT 2023-B A3 4.71 02/15/2028 200,000.00 10/03/2023

5.68%
196,039.06
197,399.37
100.11

4.62%
200,211.28
418.67

1.85%
2,811.91
AAA/NA
AAA

2.88 0.79
362583AD8 GMCAR 2023-2 A3 4.47
02/16/2028 31,395.55 04/04/2023

4.51%
31,394.69
31,395.05

99.95 4.59%
31,379.79

58.47 0.29%
(15.25)

AAA/AAA
NA

2.88 0.66
05522RDF2 BACCT 2022-2 A 5.0 04/17/2028 100,000.00 04/18/2023

4.59%
101,093.75
100,297.25
100.29

4.56%
100,294.88
222.22

0.92%
(2.37)

AAA/AAA
NA

3.05 0.60
47787CAC7 JDOT 2023-C A3 5.48 05/15/2028 100,000.00 09/12/2023

5.40%
99,993.13
99,995.39
100.96

4.57%
100,962.07
243.56

0.93%
966.68
AAA/NA
AAA

3.12 0.99
438123AC5 HAROT 2023-4 A3 5.67
06/21/2028 150,000.00 12/07/2023

5.10%
152,244.13
151,471.54
101.20

4.66%
151,807.05
236.25

1.40%
335.51
AAA/NA
AAA

3.22 1.11
161571HT4 CHAIT 2023-1 A 5.16 09/15/2028 110,000.00 09/07/2023

5.17%
109,969.51
109,978.92
101.13

4.39%
111,246.08
252.27

1.03%
1,267.16
NA/AAA
AAA

3.46 1.37
02582JKD1 AMXCA 2023-3 A 5.23 09/15/2028 175,000.00 09/12/2023

5.29%
174,992.18
174,994.58
101.22

4.40%
177,137.28
406.78

1.63%
2,142.69
NA/AAA
AAA

3.46 1.37
448973AD9 HART 2024-A A3 4.99 02/15/2029 40,000.00 03/11/2024

5.05%
39,991.18
39,993.03
100.92

4.43%
40,366.23

88.71 0.37%
373.19
NA/AAA
AAA

3.88 1.50
096919AD7 BMWOT 2024-A A3 5.18
02/26/2029 45,000.00 06/04/2024

5.24%
44,993.17
44,994.34
101.24

4.40%
45,556.92

38.85 0.42%
562.59

AAA/AAA
NA

3.91 1.47
05522RDJ4 BACCT 2024-1 A 4.93 05/15/2029 55,000.00 06/06/2024

4.93%
54,996.91
54,997.42
101.31

4.32%
55,719.88
120.51

0.51%
722.46

AAA/AAA
NA

4.12 1.97
Total ABS 1,194,394.03 5.20%
1,194,580.80
1,193,911.61
100.77

4.53%
1,203,593.35
2,478.20

11.09%
9,681.73

3.16 1.08
AGENCY
28 ITEM 7
Agenda Packet Page 22

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
3130AWER7 FEDERAL HOME LOAN BANKS

4.625 06/06/2025 200,000.00 06/09/2023

4.67%
199,834.00
199,984.89
100.05

4.29%
200,096.63
2,954.86

1.84%
111.74
AAA/AA
AA

0.18 0.18
3133EPW68 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.125 01/22/2026 200,000.00 01/24/2024

4.40%
198,980.00
199,585.27
100.00

4.12%
200,002.60
1,581.25

1.84%
417.32
AAA/AA
AA

0.81 0.78
3133EPCR4 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.75 03/09/2026 375,000.00 --

3.99%
382,886.25
377,494.25
100.62

4.07%
377,328.91
1,088.54

3.48%
(165.34)
AAA/AA
AA

0.94 0.91
3133EPHH1 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.0 04/28/2026 200,000.00 05/15/2023

3.85%
200,814.00
200,296.00

99.93 4.07%
199,853.45
3,400.00

1.84%
(442.55)
AAA/AA
AA

1.08 1.02
3133EPNG6 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.375 06/23/2026 250,000.00 06/22/2023

4.43%
249,630.00
249,848.76
100.50

3.95%
251,240.51
2,977.43

2.32%
1,391.75
AAA/AA
AA

1.23 1.17
3130AXU63 FEDERAL HOME LOAN BANKS

4.625 11/17/2026 200,000.00 12/18/2023

4.23%
202,130.00
201,191.12
100.98

3.99%
201,962.04
3,443.06

1.86%
770.92
AAA/AA
AA

1.63 1.53
3130AXQL5 FEDERAL HOME LOAN BANKS

4.875 12/11/2026 200,000.00 02/05/2024

4.29%
203,068.00
201,827.81
101.50

3.95%
203,007.69
2,979.17

1.87%
1,179.89
AAA/AA
AA

1.70 1.59
3130AVBC5 FEDERAL HOME LOAN BANKS 4.5
03/12/2027 200,000.00 04/04/2024

4.53%
199,826.00
199,884.65
101.07

3.92%
202,133.99
475.00

1.86%
2,249.34
AAA/AA
AA

1.95 1.85
3133EP6K6 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.5 03/26/2027 100,000.00 03/25/2024

4.45%
100,145.00
100,095.87
101.04

3.95%
101,035.03

62.50 0.93%
939.15
AAA/AA
AA

1.99 1.88
3130ATUS4 FEDERAL HOME LOAN BANKS 4.25
12/10/2027 200,000.00 05/15/2023

3.66%
204,924.00
202,900.12
100.86

3.91%
201,718.66
2,620.83

1.86%
(1,181.46)
AAA/AA
AA

2.70 2.49
3133ERDH1 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.75 04/30/2029 200,000.00 05/22/2024

4.50%
202,184.00
201,804.86
102.67

4.03%
205,348.65
3,984.72

1.89%
3,543.79
AAA/AA
AA

4.08 3.62
Total Agency 2,325,000.00 4.25%
2,344,421.25
2,334,913.60
100.81

4.03%
2,343,728.15
25,567.36

21.60%
8,814.56

1.59 1.48

AGENCY CMBS
3137BVZ82 FHMS K-063 A2 3.43 01/25/2027 150,000.00 06/07/2023

4.53%
144,544.92
147,312.35

98.53 4.24%
147,794.43
428.75

1.36%
482.08
AAA/AA
AAA

1.82 1.60
3137FBBX3 FHMS K-068 A2 3.244 08/25/2027 100,000.00 06/08/2023

4.34%
95,808.59
97,635.05

97.84 4.16%
97,844.60
270.33

0.90%
209.55
AAA/AA
AA

2.40 2.20
3137FBU79 FHMS K-069 A2 3.187 09/25/2027 147,952.54 06/09/2023

4.41%
141,028.83
143,982.65

97.53 4.21%
144,301.16
392.94

1.33%
318.52

AAA/AAA
AA

2.49 2.27
29 ITEM 7
Agenda Packet Page 23

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
3137FETN0 FHMS K-073 A2 3.35 01/25/2028 75,000.00 05/24/2023

4.27%
72,082.03
73,251.31

97.65 4.22%
73,241.23
209.38

0.67%
(10.08)
AAA/AA
AAA

2.82 2.54
3137FG6X8 FHMS K-077 A2 3.85 05/25/2028 100,000.00 05/24/2023

4.24%
98,164.06
98,850.24

98.77 4.23%
98,769.43
320.83

0.91%
(80.81)
AAA/AA
AAA

3.15 2.84
3137FKUP9 FHMS K-087 A2 3.771 12/25/2028 100,000.00 06/05/2024

4.70%
96,203.12
96,895.78

98.28 4.26%
98,279.31
314.25

0.91%
1,383.53

AAA/AAA
AA

3.74 3.25
3137H5YC5 FHMS K-748 A2 2.26 01/25/2029 150,000.00 09/24/2024

3.79%
140,970.70
142,049.34

93.03 4.28%
139,538.55
282.50

1.29%
(2,510.79)
AAA/AA
AAA

3.82 3.50
3137FMCR1 FHMS K-093 A2 2.982 05/25/2029 100,000.00 09/19/2024

3.82%
96,476.56
96,872.95

95.24 4.27%
95,243.40
248.50

0.88%
(1,629.55)
AAA/AA
AAA

4.15 3.67
885,278.81 97.01 895,012.11 8.25% 2.99
Total Agency CMBS 922,952.54 4.27% 896,849.66 4.23% 2,467.48 (1,837.55) 2.69 CASH
CCYUSD Receivable 472.83 --

0.00%
472.83
472.83

1.00 0.00%
472.83

0.00 0.00%

0.00 AAA/AAA
AAA

0.00 0.00
472.83 1.00 472.83 0.00% 0.00
Total Cash 472.83 0.00% 472.83 0.00% 0.00 0.00 0.00

CORPORATE
78016FZT4 ROYAL BANK OF CANADA 4.875
01/12/2026 150,000.00 06/28/2023

5.25%
148,672.50
149,590.44
100.39

4.35%
150,590.76
1,604.69

1.39%
1,000.32
A/A
AA

0.79 0.75
037833BY5 APPLE INC 3.25 02/23/2026 125,000.00 03/23/2023

4.10%
122,103.75
124,107.17

99.14 4.24%
123,924.34
428.82

1.14%
(182.83)
AAA/AA
NA

0.90 0.87
00440EAV9 CHUBB INA HOLDINGS LLC 3.35
05/03/2026 125,000.00 10/19/2023

5.85%
117,758.75
121,885.40

98.92 4.37%
123,652.09
1,721.53

1.14%
1,766.69
A/A
A

1.09 1.04
341081GR2 FLORIDA POWER & LIGHT CO 4.45
05/15/2026 125,000.00 05/18/2023

4.65%
124,325.00
124,746.49
100.30

4.17%
125,370.01
2,101.39

1.16%
623.53
A/A
A

1.12 0.99
14913UAA8 CATERPILLAR FINANCIAL SERVICES
CORP 4.35 05/15/2026 100,000.00 06/12/2023

4.71%
99,031.00
99,628.22
100.17

4.19%
100,168.53
1,643.33

0.92%
540.31
A/A
A

1.12 1.07
69371RS56 PACCAR FINANCIAL CORP 5.05
08/10/2026 75,000.00 08/03/2023

5.07%
74,962.50
74,983.03
101.07

4.23%
75,802.63
536.56

0.70%
819.60
A/A
NA

1.36 1.29
30 ITEM 7
Agenda Packet Page 24

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
74340XBK6 PROLOGIS LP 3.25 10/01/2026 125,000.00 01/16/2024

4.53%
120,963.74
122,759.00

98.37 4.38%
122,965.03
2,031.25

1.13%
206.04
A/A
NA

1.50 1.44
26442CAS3 DUKE ENERGY CAROLINAS LLC

2.95 12/01/2026 100,000.00 04/10/2023

4.43%
95,073.00
97,742.26

97.99 4.21%
97,993.40
983.33

0.90%
251.14
AA/A
NA

1.67 1.59
06051GLE7 BANK OF AMERICA CORP 5.08
01/20/2027 100,000.00 --

5.60%
98,714.80
99,613.71
100.36

5.18%
100,358.97
1,001.89

0.92%
745.26
A/A
AA

1.81 0.77
17275RBQ4 CISCO SYSTEMS INC 4.8
02/26/2027 120,000.00 --

4.98%
119,441.00
119,627.09
101.20

4.13%
121,443.55
560.00

1.12%
1,816.47
A/AA
NA

1.91 1.72
857477CL5 STATE STREET CORP 4.993
03/18/2027 120,000.00 03/13/2024

4.99%
120,000.00
120,000.00
101.30

4.29%
121,565.67
216.36

1.12%
1,565.67
AA/A
AA

1.96 1.78
89115A2W1 TORONTO-DOMINION BANK 4.98
04/05/2027 90,000.00 03/26/2024

4.98%
90,000.00
90,000.00
101.05

4.43%
90,948.41
2,191.20

0.84%
948.41
A/A
AA

2.01 1.85
06406RBQ9 BANK OF NEW YORK MELLON
CORP 4.947 04/26/2027 110,000.00 --

5.13%
109,476.40
109,803.67
100.52

4.89%
110,570.16
2,342.95

1.02%
766.49
AA/A
AA

2.07 1.01
74456QBS4 PUBLIC SERVICE ELECTRIC AND
GAS CO 3.0 05/15/2027 75,000.00 04/18/2023

4.48%
70,921.50
72,875.67

97.44 4.27%
73,078.49
850.00

0.67%
202.82
A/A
NA

2.12 2.01
91324PEG3 UNITEDHEALTH GROUP INC 3.7
05/15/2027 100,000.00 03/23/2023

4.28%
97,802.00
98,873.34

98.82 4.29%
98,820.64
1,397.78

0.91%
(52.70)
A/A
A

2.12 1.99
22160KAM7 COSTCO WHOLESALE CORP 3.0
05/18/2027 40,000.00 03/17/2023

4.28%
38,067.20
39,011.33

97.99 3.99%
39,196.18
443.33

0.36%
184.84
AA/AA
NA

2.13 2.02
437076DB5 HOME DEPOT INC 4.875
06/25/2027 135,000.00 06/20/2024

4.92%
134,821.80
134,867.37
101.41

4.21%
136,898.29
1,755.00

1.26%
2,030.93
A/A
A

2.24 2.00
09290DAH4 BLACKROCK INC 4.6 07/26/2027 125,000.00 07/18/2024

4.57%
125,107.50
125,082.37
100.79

4.24%
125,983.42
1,038.19

1.16%
901.05
AA/AA
NA

2.32 2.09
532457CP1 ELI LILLY AND CO 4.15 08/14/2027 70,000.00 08/12/2024

4.18%
69,943.30
69,955.21
100.06

4.12%
70,039.18
379.26

0.65%

83.97 AA/A
NA

2.37 2.22
06368LAQ9 BANK OF MONTREAL 4.7
09/14/2027 125,000.00 11/14/2023

5.56%
121,346.25
122,658.25
100.56

4.46%
125,694.62
277.43

1.16%
3,036.37
A/A
AA

2.46 2.22
24422EXZ7 JOHN DEERE CAPITAL CORP 4.65
01/07/2028 90,000.00 01/06/2025

4.66%
89,973.00
89,975.03
101.24

4.17%
91,116.39
953.25

0.84%
1,141.36
A/A
A

2.77 2.55
46647PEA0 JPMORGAN CHASE & CO 5.04
01/23/2028 75,000.00 01/17/2024

4.99%
75,109.50
75,066.14
100.87

4.88%
75,650.99
714.00

0.70%
584.85
A/A
AA

2.82 1.70
02665WFX4 AMERICAN HONDA FINANCE
CORP 4.55 03/03/2028 100,000.00 03/06/2025

4.60%
99,851.00
99,854.41

99.96 4.56%
99,957.33
328.61

0.92%
102.92
A/A
NA

2.93 2.70
31 ITEM 7
Agenda Packet Page 25

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
00287YDY2 ABBVIE INC 4.65 03/15/2028 70,000.00 02/18/2025

4.70%
69,906.90
69,909.74
100.81

4.35%
70,567.67
316.46

0.65%
657.93
A/A
NA

2.96 2.65
46647PEU6 JPMORGAN CHASE & CO 4.915
01/24/2029 60,000.00 01/16/2025

4.92%
60,000.00
60,000.00
100.95

4.70%
60,570.53
548.84

0.56%
570.53
A/A
AA

3.82 2.58
713448FX1 PEPSICO INC 4.5 07/17/2029 125,000.00 07/16/2024

4.52%
124,872.50
124,890.51
100.94

4.26%
126,172.77
1,156.25

1.16%
1,282.25
A/A
NA

4.30 3.77
171239AL0 CHUBB INA HOLDINGS LLC 4.65
08/15/2029 120,000.00 08/22/2024

4.31%
121,780.80
121,560.57
100.84

4.43%
121,011.38
713.00

1.12%
(549.19)
A/A
A

4.38 3.83
63743HFX5

NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE CORP 4.95
02/07/2030
100,000.00 02/20/2025

4.90%
100,220.00
100,215.18
101.31

4.64%
101,313.57
742.50

0.93%
1,098.38
A/NA
A

4.86 4.18
Total Corporate 2,875,000.00 4.82%
2,840,245.69
2,859,281.58
100.23

4.38%
2,881,424.99
28,977.22

26.55%
22,143.41

2.23 1.92

MONEY MARKET
FUND
31846V203 FIRST AMER:GVT OBLG Y 23,359.07 --

3.97%
23,359.07
23,359.07

1.00 3.97%
23,359.07

0.00 0.22%

0.00 AAA/AAA
AAA

0.00 0.00
Total Money Market
Fund 23,359.07 3.97%
23,359.07
23,359.07

1.00 3.97%
23,359.07

0.00 0.22%

0.00 0.00

0.00 MUNICIPAL BONDS
13063DRE0 CALIFORNIA ST 2.5 10/01/2029 150,000.00 03/24/2025

4.33%
138,834.00
138,881.34

92.83 4.27%
139,241.70
1,875.00

1.28%
360.36
AA/AA
AA

4.50 4.18
Total Municipal
Bonds 150,000.00 4.33%
138,834.00
138,881.34

92.83 4.27%
139,241.70
1,875.00

1.28%
360.36

4.50 4.18

SUPRANATIONAL
459058LN1

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 3.875 10/16/2029
100,000.00 12/17/2024

4.25%
98,079.00
98,192.32

99.26 4.06%
99,257.86
1,776.04

0.91%
1,065.54

AAA/AAA
NA

4.54 4.05
32 ITEM 7
Agenda Packet Page 26

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
459058LR2

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 4.125 03/20/2030
65,000.00 03/14/2025

4.20%
64,767.95
64,769.48
100.20

4.08%
65,132.97

81.93 0.60%
363.50

AAA/AAA
NA

4.97 4.45
Total Supranational 165,000.00 4.23%
162,846.95
162,961.80

99.63 4.07%
164,390.83
1,857.97

1.51%
1,429.04

4.71 4.21

US TREASURY
91282CEU1 UNITED STATES TREASURY 2.875
06/15/2025 250,000.00 05/18/2023

4.19%
243,544.92
249,361.30

99.70 4.32%
249,244.14
2,112.81

2.30%
(117.16)
AAA/AA
AA

0.21 0.20
91282CFW6 UNITED STATES TREASURY 4.5
11/15/2025 250,000.00 05/18/2023

4.05%
252,646.48
250,662.35
100.20

4.16%
250,498.05
4,257.60

2.31%
(164.30)
AAA/AA
AA

0.63 0.60
91282CGL9 UNITED STATES TREASURY 4.0
02/15/2026 250,000.00 06/08/2023

4.22%
248,613.28
249,548.12

99.89 4.13%
249,712.89
1,243.09

2.30%
164.77
AAA/AA
AA

0.88 0.85
91282CGV7 UNITED STATES TREASURY 3.75
04/15/2026 250,000.00 04/12/2023

3.75%
250,029.30
250,010.02

99.69 4.06%
249,218.75
4,326.92

2.30%
(791.27)
AAA/AA
AA

1.04 0.99
91282CHB0 UNITED STATES TREASURY 3.625
05/15/2026 250,000.00 06/08/2023

4.15%
246,435.55
248,638.79

99.56 4.03%
248,896.49
3,429.73

2.29%
257.70
AAA/AA
AA

1.12 1.07
91282CJC6 UNITED STATES TREASURY 4.625
10/15/2026 150,000.00 10/19/2023

5.05%
148,265.63
149,106.58
100.99

3.95%
151,488.28
3,201.92

1.40%
2,381.70
AAA/AA
AA

1.54 1.44
912828U24 UNITED STATES TREASURY 2.0
11/15/2026 250,000.00 05/18/2023

3.83%
235,195.31
243,119.76

96.97 3.95%
242,422.00
1,892.27

2.23%
(697.76)
AAA/AA
AA

1.63 1.56
91282CEF4 UNITED STATES TREASURY 2.5
03/31/2027 250,000.00 03/24/2023

4.27%
240,556.64
245,300.88

97.34 3.90%
243,359.50

17.08 2.24%
(1,941.38)
AAA/AA
AA

2.00 1.92
91282CKJ9 UNITED STATES TREASURY 4.5
04/15/2027 200,000.00 04/24/2024

4.80%
198,351.56
198,869.64
101.15

3.91%
202,304.69
4,153.85

1.86%
3,435.05
AAA/AA
AA

2.04 1.89
91282CKV2 UNITED STATES TREASURY 4.625
06/15/2027 160,000.00 06/20/2024

4.48%
160,637.50
160,471.25
101.54

3.89%
162,456.25
2,175.27

1.50%
1,985.00
AAA/AA
AA

2.21 2.06
91282CHE4 UNITED STATES TREASURY 3.625
05/31/2028 225,000.00 03/26/2025

4.03%
222,266.60
222,278.37

99.18 3.90%
223,154.30
2,733.69

2.06%
875.93
AAA/AA
AA

3.17 2.93
91282CHX2 UNITED STATES TREASURY 4.375
08/31/2028 175,000.00 12/11/2024

4.12%
176,497.07
176,375.81
101.46

3.91%
177,563.48
665.76

1.64%
1,187.67
AAA/AA
AA

3.42 3.14
91282CLK5 UNITED STATES TREASURY 3.625
08/31/2029 150,000.00 09/18/2024

3.48%
150,972.66
150,868.24

98.75 3.94%
148,119.14
472.83

1.37%
(2,749.09)
AAA/AA
AA

4.42 4.02
33 ITEM 7
Agenda Packet Page 27

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CFL0 UNITED STATES TREASURY 3.875
09/30/2029 150,000.00 10/23/2024

4.50%
148,705.08
148,819.34

99.72 3.94%
149,578.20

15.88 1.38%
758.86
AAA/AA
AA

4.50 4.09
91282CLR0 UNITED STATES TREASURY 4.125
10/31/2029 100,000.00 11/18/2024

4.38%
99,152.34
99,214.73
100.73

3.95%
100,734.38
1,732.04

0.93%
1,519.65
AAA/AA
AA

4.59 4.07
91282CMA6 UNITED STATES TREASURY 4.125
11/30/2029 150,000.00 01/21/2025

4.38%
148,306.64
148,372.54
100.77

3.94%
151,160.16
2,073.83

1.39%
2,787.62
AAA/AA
AA

4.67 4.15
Total US Treasury 3,210,000.00 4.20%
3,170,176.56
3,191,017.71

99.70 4.01%
3,199,910.68
34,504.57

29.49%
8,892.97

2.08 1.93
Total Portfolio 10,866,178.47 4.49%
10,760,215.96
10,801,649.20

99.67 4.19%
10,851,133.72
97,727.81
100.00%
49,484.52

2.28 1.86
Total Market Value +
Accrued 10,948,861.52
34 ITEM 7
Agenda Packet Page 28
Printed on Recycled Paper

CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: May 14, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
Leslie Blomquist, City Engineer
SU
BJECT: Amendment to On-Call Median Fence Repair Services for Auburn Blvd at Greenback Lane
Summary and Recommendation
Currently, the General Services Department (GSD) utilizes on-call contracting services to provide repairs and maintenance of the green median fencing located at Auburn Boulevard and Greenback Lane on an as-needed basis.

On J
une 27, 2024, the City Council adopted a resolution awarding median fence repair services to Crusader Fence with a maximum not-to-exceed amount of $106,125 per year, for three years, with the option of two one-year extensions (five years total) per contract.

Si
nce the original contract was awarded, an increased amount of service requests and collisions have occurred. Combined with an increase of material costs, it is recommended to increase the annual maximum not-to-exceed amount.

Sta
ff recommends the City Council adopt the following resolution:

1. Re
solution No. 2025-____, a Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an amendment with Crusader Fence for Median Fence Repair Services for Auburn Boulevard at Greenback Lane
City Council Strategic Goal/Objective
This item aligns with the Citrus Heights City Council Strategic Plan Objective to “Maintain Public Infrastructure and Enhance All Modes of Transportation.” Fiscal Impact
The recommended contract approval will have no significant impact on the general fund budget.

Staff will recover costs, to the maximum extent practicable, from insurance claims resulting from ITEM 8
Agenda Packet Page 29
Subject: Amendment to Median Fence Repair Services for Auburn Blvd at Greenback Ln Date: May 14, 2024

Page 2 of 2 ends

Printed on Recycled Paper
any crashes that cause damage to the existing fencing. Any additional costs will be funded with non-General Fund sources established in the associated Fiscal Year maintenance budgets approved annually during the term of the contract. These funding sources are Gas Tax and Measure A Maintenance.

The recommended amendment to the contract will reflect an annual not-to-exceed amount of $200,000 for the remaining duration of the contract.

Background and Analysis
On June 27, 2024, the City Council adopted a resolution awarding median fence repair services to Crusader Fence with a maximum not-to-exceed amount of $106,125 per year, for three years, with the option of two one-year extensions (five years total) per contract.

Since the original contract was awarded, an increased amount of service requests and collisions have occurred. Combined with an increase in material costs, it is recommended to increase the annual maximum not-to-exceed amount to maintain the functionality and aesthetics of the median fencing.

The majority of costs associated with this repair contract have been submitted to insurance for claims reimbursement. However, the existing contract’s not-to-exceed limitations were set by estimated quantities of annual median fence repair service requests and collision predictions; which can vary significantly from year to year. In addition, the fencing material company is located in Canada and costs for this material are anticipated to increase in the near future.

The proposed resolution to amend the contract by increasing the not-to-exceed maximum annual amount, will allow added flexibility to continue timely repairs and maintenance of public infrastructure.

Attachments

1. Resolution 2025-___, a Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an amendment with Crusader Fence for Median Fence Repair Services for Auburn Boulevard at Greenback Lane

ITEM 8
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RESOLUTION NO. 2025- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AMENDMENT WITH CRUSADER FENCE FOR MEDIAN FENCE REPAIR SERVICES

FOR AUBURN BOULEVARD AT GREENBACK LANE

WHEREAS, the City Council of the City of Citrus Heights, California, strives to provide high quality maintenance of its roadway infrastructure; and

WHEREAS, in March 2024, the City circulated a request for proposals and Crusader Fence was found to be the most qualified contractor to perform this work; and

WHEREAS, on June 27, 2024, the City Council approved a contract for Fence Repair Services for Auburn Boulevard at Greenback Lane to Crusader Fence; and

WHEREAS, the City Council originally approved a contract value per year not to exceed $106,125; and

WHEREAS, the City is experiencing an increased amount of repairs due to automobile crashes and contract values may need to exceed the original maximum to provided repair services to maintain the City’s infrastructure; and

WHEREAS, the City Council desires to increase the original annual not-to-exceed contract value to $200,000; and

WHEREAS, the cost for these services will be recovered , to the maximum extent practicable, from insurance claims resulting from any incidents that cause damage to the median fencing; and

WHEREAS, the City desires to amend the median fence repair service contract with Crusader Fence in order to ensure timely infrastructure maintenance.

NOW THEREFORE BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights does hereby authorize the City Manager to execute an amendment with Crusader Fence for median fence repair services in a form approved by the City Attorney.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14 th day of May, 2025 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

ITEM 8
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Dr. Jayna Karpinski-Costa, Mayor
ATTEST:

Amy Van, City Clerk
ITEM 8
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: May 14, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
Leslie Blomquist, City Engineer
Daniel Kehrer, Principal Civil Engineer
SU
BJECT: Creek Erosion & Bridge Scour Protection Project
Award of Professional Engineering Services Agreement
Summary and Recommendation
On February 26, 2025, staff issued a Request for Proposals (RFP) for preliminary engineering, environmental documentation, final design, and construction support services for the Creek Erosion & Bridge Scour Protection Project (Project).

In accordance with standard industry practices governing consultant selection, CWE was determined to be the most qualified consultant to provide the desired services for the Project.

Staff opened the budget proposal and completed negotiations to agree upon the final scope of work and budget.

Staff recommends the City Council adopt Resolution No. 2025-___, a Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute an agreement for professional services with CWE for the Creek Erosion & Bridge Scour Protection Project.

Fiscal Impact
Although not included in the City’s adopted Capital Improvement Program (CIP), adequate Stormwater funds are available for this Project. Therefore; approval of this agreement represents no additional fiscal impact to the approved Fiscal Years (FY’s) 23/24 and 24/25 budget.

The contract with CWE is for an amount not to exceed $449,713 and will be paid for spanning multiple Fiscal Years from budgeted Stormwater funds (Fund 209).

Background and Analysis
This Project involves professional services for creek bank repairs near three existing bridges in ITEM 9
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the City where natural erosion poses a risk of damage to public infrastructure. The proposed consultant scope for the project includes all required aspects of preliminary engineering, hydraulic analysis, final engineering, bid documents for construction. The goal of the Project is to repair and stabilize erosion locations along Arcade and Cripple Creeks and will implement naturalized stabilization techniques to preserve the natural features of the City’s waterways.

Location #1 – Indian River Drive at Arcade Creek

This site is located at the bridge crossing of Arcade Creek on Indian River Drive, just north of Greenback Lane. The approaching roadway and bridge are owned/maintained by City of Citrus Heights; however, the parcels adjacent to the bridge are owned by Sunrise Recreation and Park District. The City will perform this work under existing floodway and maintenance easements established for “Passage of Storm Waters” across said parcels. The work will include deploying approximately 3,000 square feet of slope protection (between bents and abutment walls) and other areas as recommended by the consultant team).

Location #2 – Matheny Way at Arcade Creek

This site is located at the bridge crossing of Arcade Creek on Matheny Way, just north of Greenback Lane. The approaching roadway and bridge are owned/maintained by City of Citrus Heights. The parcel east (upstream) of the structure is owned by the City. The parcel west (downstream) of the structure is privately owned. The creek channel and embankments are maintained by the City via established easements. The work will include deploying approximately 650 square feet of slope protection on the northern embankment (including upstream and downstream erosion locations) and other areas as recommended by the consultant team.

Location #3 – Arcade-Cripple Creek Trail at Arcade Creek

The Project site is located at the Arcade-Cripple Creek Trail bridge crossing of Arcade Creek in Sundance Natural Area, east of Fair Oaks Blvd. The recently constructed trail and bridge, as well as the surrounding natural area/open space, is owned and maintained by Orangevale Recreation and Park District. However, the City recently led the efforts to construct the Arcade-Cripple Creek Trail and has easements within the Sundance Natural Area for additional work. The work will include deploying approximately 1,500 square feet of rock slope protection (between the edge of the abutment walls and the creek bottom) and other areas as recommended by the consultant team.

On February 26, 2025, the City issued an RFP for preliminary engineering, environmental documentation, final design, and construction support services for the Project. Three proposals were received on March 18, 2025 from CWE, Dokken Engineering, and Watearth. Consistent with standard industry practice, a two-part process was utilized for the consultant selection. The selection panel independently reviewed and ranked each proposal in accordance with rating criteria set forth in the RFP. After the initial review, the selected panel interviewed the two highest-ranked firms on April 15, 2025. After the interviews, the selection panel weighed the pros and cons of the top ranking consultant teams and determined CWE to be the most qualified ITEM 9
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consultant as they provided an in-depth and detailed proposal, introduced a highly qualified team and demonstrated a clear understanding of the work involved in the design and environmental approval strategies.

Staff and the top ranked consultant have fine-tuned the scope and cost for work associated with the Project to ensure that the services provided meet the City’s needs and that the work will be done cost effectively.

Attachments

1. Resolution No. 2025-_______ a Resolution of the City of Citrus Heights, California, Authorizing the City Manager to execute a professional services agreement with CWE to provide professional engineering services for the Creek Erosion & Bridge Scour Protection Project.

2. Professional Services Agreement between the City of Citrus Heights and CWE for the Project.

ITEM 9
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RESOLUTION NO. 2025-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT FOR PROFESSIONAL SERVICES WITH CWE FOR THE CREEK

EROSION & BRIDGE SCOUR PROTECTION PROJECT

WHEREAS, the City desires to provide creek bank repairs near three existing bridges in the City where natural erosion poses a risk of damage to public infrastructure; and

WHEREAS, engineering design, environmental documentation, final design, and construction support services are required for the Creek Erosion & Bridge Scout Protection Project (Project); and

WHEREAS, the City circulated a request for proposals in accordance with industry standard procedures and requirements for s election of the most qualified consultant and CWE was found to be the most qualified firm to provide the required services; and

WHEREAS, the City now desires to enter into a Professional Services Agreement with CWE in an amount not to exceed $449,713; and

WHEREAS, the proposed professional services will be paid for utilizing Stormwater Utility Funds (Fund 209).

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights that the City Manager is hereby authorized to execute a contract with CWE to provide professional engineering services for the Project in a form approved by the City Attorney.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of May, 2025 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Dr. Jayna Karpinski- Costa, Mayor
ATTEST:

_________________________________
Amy Van, City Clerk
ITEM 9
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Consulting Services Agreement between May 10, 2025
City of Citrus Heights and CWE Page 1 of 12

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF CITRUS HEIGHTS AND
CWE
Creek Erosion & Bridge Scour Protection Project

THIS Agreement (“Agreement”) for consulting services is made by and between the City of CITRUS HEIGHTS (“City”) and CWE (“Consultant”) (together referred to as the “Parties”) as of __________________ (the “Effective Date”).

Section 1. SERVICES . Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, and incorporated herein, at the time and place and in the manner specified therein.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2026, or the date the Consultant completes the services specified in Exhibit A, whichever occurs first, unless the term of the Agreement is otherwise terminated or extended, as referenced herein.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, requests in writing the reassignment of any such persons to ensure Consultant performs services in accordance with the Standard of Performance, Consultant shall, immediately upon receiving City’s request, reassign such persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided herein above and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed four hundred forty-nine thousand, seven-hundred and thirteen dollars and zero cents ($449,713.00), as set forth in Exhibit B, attached hereto and incorporated herein for services to be performed and reimbursable expenses incurred under this Agreement. This dollar amount is not a guarantee that the City will pay that full amount to the Consultant, but is merely a limit of potential City expenditures under this Agreement.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required ITEM 9
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hereunder, including salaries and benefits of employees and subcontractors of Consultant.

Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information, unless waived by the City Manager, or his or her designee:

Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
The Consultant’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall pay undisputed invoices that comply with the above requirements within 30 days from the receipt of the invoice.

2.3 Final Payment. Consultant shall submit its final invoice within 60 days of completing its services. Consultant’s failure to submit its final invoice within this 60 day period shall constitute Consultant’s waiver of any further billings to, or payments from, City.

2.4 Reimbursable Expenses. Reimbursable expenses, if any, are specified in Exhibit B and included in the total compensation referenced in Section 2.

Expenses not listed in Exhibit B are not chargeable to, or reimbursable by, City.

2.5 Payment of Taxes. Consultant is solely responsible for the payment of all federal, state and local taxes, including employment taxes, incurred under this Agreement.

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2.6 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of a written authorization from the City Manager, or his or her designee.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement

Section 4. INSURANCE REQUIREMENTS. Before beginning any services under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of this Agreement.

The cost of such insurance shall be included in the Consultant’s bid or proposal. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law. The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Consultant is a sole proprietor and does not have any employees and will not have any employees during the term of this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence and $4,000,000 aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and non-owned autos (Code 9). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

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a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.

b. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased, hired, or borrowed by the Consultant. Coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01.

c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant’s insurance and non-contributing.

d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.

e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $1,000,000 per occurrence or claim covering the Consultant’s errors and omissions.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:

a. The retroactive date of the policy must be shown and must be before the date of the Agreement.

b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.

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c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five (5) years after completion of work under this Agreement.

d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:

a. Certificate of Liability Insurance in the amounts specified in this Agreement; and

b. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of Insurers. All insurance required by this Agreement is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than $100,000.

4.4.4 Wasting Policies . No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents, and subcontractors.

ITEM 9
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4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 1) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 2) order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof; and/or 3) terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

5.1 General Requirement. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers (collectively, “Indemnitees”) from and against any and all liability, loss, damage, claims, expenses, and costs, including without limitation, attorney’s fees, costs and fees of litigation, (collectively, “Liability”) of every nature arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant in performance of the services under this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damage or claims for damages whether or not such insurance policies shall be been determined to apply.

5.2 PERS Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS ITEM 9
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benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City.

6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

Consultant shall also, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates as determined by the California Department of Industrial Relations.

7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have, and will maintain at their sole cost and expense, all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City.

7.4 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, genetic information, marital status, sex, sexual orientation, gender or gender identity, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not ITEM 9
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limited to the satisfaction of any positive obligations required of Consultant thereby.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. Upon ten days’ prior written notice, City may cancel this Agreement at any time and without cause upon such written notification to Consultant. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Amendments. The parties may amend this Agreement only by a writing signed by the parties hereto.

8.3 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City Manager, or his or her designee. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City Manager, or his or her designee.

8.4 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant, including but not limited to the provisions of Section 5, shall survive the termination of this Agreement.

8.5 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.5.1 Immediately terminate the Agreement;

8.5.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;
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8.5.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.5.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

8.5.5 The remedies mentioned in this Agreement are not exclusive of any other right, power or remedy permitted by law. The City’s failure or delay in exercising any remedy shall not constitute a waiver of such remedy or preclude the further exercise of City’s rights.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement, and the City may use, reuse or otherwise dispose of the documents without Consultant’s permission. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential drafts and will not be released to third parties by Consultant without prior written approval of City.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Pursuant to Government Code Section 8546.7, the Agreement may be subject to the examination and audit of the State Auditor for a period of 3 years after final payment under the Agreement.

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Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in Sacramento County or in the United States District Court for the Eastern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

10.7 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.8 Notices. Any notice, demand, request, consent or approval that either party is required to give the other pursuant to this Agreement, shall be in writing and may be given by either (i) personal service, or (ii) certified United States mail, postage ITEM 9
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prepaid, return receipt requested,. Notice shall be effective upon personal delivery or delivery to the addresses specified below, as reflected on the receipt of delivery or return receipt, as applicable.

Consultant: CWE
2260 Douglas Boulevard, Ste 160
Roseville, CA 95661
ATTN: Ben Willardson

City: City of Citrus Heights
6360 Fountain Square Drive
Citrus Heights, CA 95621
ATTN: Daniel Kehrer

10.9 Professional Seal. Where applicable in the determination of the City Manager, or his or her designee, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility.”

10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A and B represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. To the extent there are any inconsistences between this Agreement, the Exhibits, and Consultant’s proposal, the Agreement shall control. To the extent there are any inconsistences between the Exhibits and the Consultant’s Proposal, the Exhibits shall control.

Exhibit A Scope of Services
Exhibit B Compensation Schedule

10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

10.12 Construction of Agreement. Each party hereto has had an equivalent opportunity to participate in the drafting of the agreement and/or to consult with legal counsel. Therefore, the usual construction of an agreement against the drafting party shall not apply hereto.

10.13 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the parties hereto, with no intent to benefit any third parties.

SIGNATURES ON FOLLOWING PAGE
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Consulting Services Agreement between May 10, 2025
City of Citrus Heights and CWE Page 12 of 12

The Parties have executed this Agreement as of the Effective Date.

CITY OF CITRUS HEIGHTS CWE

Ashley J. Feeney, City Manager Vik Bapna, Principal in Charge

Attest:

Amy Van, City Clerk

Approved as to Form:

Ryan R. Jones, City Attorney
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Consulting Services Agreement between May 10, 2025
City of Citrus Heights and CWE Page 1 of 1

EXHIBIT A

Scope of Services

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The kickoff portion of the meeting is used to introduce the City staff and consultant team members, and to “redefine” the project to ensure that everyone has the same understanding of what is to be achieved. During the meeting, those in attendance have the opportunity to introduce themselves, state their role in the project, identify their most important goal(s) on the project, and identify critical concerns or potential pitfalls. This meeting provides the project design team an opportunity to establish rapport between the team members and a unified approach to the project. We have found this process to be an effective method to ensure the consultant team members are in tune with the client's real needs and objectives, and to allow everyone to recognize the critical decisions and hurdles that will have to be addressed during the project.

Progress Meetings
Progress meetings will be held to bring the City up to date on how the individual tasks are progressing as well as to discuss project concerns and the schedule. Agendas and meeting summaries will be provided for the meetings scheduled under the project management task.

Review of Deliverable Items
All submittals to the City will meet the project schedule agreed to between the City and Project Manager and comply with the standards and procedures established by the City. Each deliverable item will be developed, checked, revised, and verified through a continuous process prior to submittal. The designated QA/QC Manager will perform a complete quality control review of all deliverables.

Quality Assurance
Also included in this service is CWE’s QA/QC process. All work performed by the CWE team will be conducted using our thorough, proven Quality Management Process (QMP). The QMP ensures that quality work products and services are delivered to our clients on a consistent basis. The QMP is the essential foundation for the execution of any CWE project, and it consists of two parts: Quality Assurance and Quality Control.

¾ QA consists of the written procedures that drive quality. Specific procedures start with a joint City and CWE project kick-off meeting to verify everyone understands the intent, objectives, tasks, budgets, schedules, milestones, and deliverables; the kick-off meeting also identifies the individuals who are responsible for implementing each part of the work. The QA procedures also require a standardized checking process, including technical reviews. ¾ QC is the system for verifying that the quality assurance procedures are actually being implemented. QC activities are the actual checking and validation of the work product at every stage of its development. These critical activities include internal quality control reviews by senior experts; they also include a rigorous cross-checking process for making sure that all comments, revisions or corrections to any contract documents are correctly completed. This same checking process will also be used to document actions taken for all comments made by the City reviewers.

Our QA/QC procedures will be based on CWE's QMP and the City’s standards and preferences. To maintain consistency, all CWE team members will be required to comply with the QMP requirements in addition to their own established procedures. The written QMP will be project-specific and meet both the City and CWE quality standards and procedures. As demonstrated in the reference projects provided with this proposal, CWE will incorporate the City quality control procedures into the QMP including development of QA/QC checklists, discipline and interdisciplinary checks, and calculation checks. Incorporating the City procedures into CWE's quality procedures results in a high-quality project that the City Project Manager can easily review for compliance.

The QMP will establish the necessary processes to accomplish the following:
¾ The project is undertaken in accordance with good engineering practices that address all requirements; ¾ The documents, maps, models, reports, calculations, and other deliverables submitted to the City are independently checked and back-checked;
¾ A Document Control System is developed and maintained; and ¾ Coordination is closely monitored.

Vik Bapna, PE, ENV SP, CPSWQ, QSD/P will be assigned as the QA/QC Manager for this contract. He will be responsible for performing quality control checks and managing the independent peer review process of completed deliverables. With 17 years of public agency engineering experience, he has the background and expertise to make sure all submittals are accurate, complete, and in compliance with all required standards.

EXHIBIT A - SCOPE OF WORK
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The scope of work items we have deemed essential for successful implementation of each project will follow the work plan outlined below.

Task A: Project Management

CWE will manage the projects based on our standard internal project management process discussed in previous sections. We will oversee all consultant project staff, provide quality assurance/quality control of all deliverables, manage budgets and invoices, manage the schedule with monthly updates, conduct progress and delivery team meetings as needed, and provide stakeholder coordination and communication, meeting records and project file management. Most meetings will be held virtually to reduce project costs. Assumes 12 meetings with half an hour for developing an agenda, half an hour for generating meeting summaries, and one hour for meetings. Only the CWE Project Manager or Assistant Project Manager will attend the meeting unless there is a significant need for other involvement. We have budgeted for four (4) hours for two staff to attend the submittal meetings for Alternative Selection, 35% submittal, 65% submittal, and 95% submittals. Stakeholder interaction will mainly be conducted by the City. CWE has scheduled enough time for a community meeting if needed.

Deliverables:
¾ Kick-Off Meeting Attendance and Notes in PDF format
¾ Progress Meetings Attendance and Notes in PDF format
¾ Submittal Meetings
¾ Quality Assurance / Quality Control Reviews
¾ Budget Management/Invoicing
¾ Schedule Updates (Monthly)
¾ Community Meeting (One meeting)
¾ Project File Management (to be sent to the City at completion of Project)

Task B: Field Investigation and Data Collection

CWE will perform detailed field assessments to establish existing conditions and inform the development of effective scour protection measures. Our team will conduct topographic surveys, right-of-way mapping, and geotechnical borings to assess subsurface conditions. CWE will also perform hydrologic and hydraulic field assessments, including high-water mark evaluations and potential scour analysis.

At Indian River Drive Bridge, CWE will assess the removal of an abandoned joint trench with exposed conduits in the creek bed and determine the best approach to mitigating the erosion risks in that area. CWE will also review Caltrans Bridge Inspection Reports for each structure and integrate necessary maintenance recommendations into the final design. Where private properties are impacted, CWE will coordinate with affected landowners to provide seamless access for field investigations.

The specific tasks are detailed in the following subsections. The deliverables for the field investigation and data collection are shown below and detailed in each of the subsections.

Deliverables:
¾ Topographic survey and mapping
¾ Geotechnical investigation report
¾ Right-of-way mapping report
¾ Bridge inspection assessment and recommendations

Base Mapping/Topographic Surveys
CWE will perform topographic surveys of the project sites to support the project design and hydraulic modeling. This survey wi ll include detailed topographic survey below each bridge as well as cross sections upstream and downstream of each bridge. The detailed survey below each bridge will locate the flowline, bottom of bank, top of bank, bridge abutments and columns, and othe r surface features within the footprint and immediately adjacent to each bridge. CWE will survey channel cross sections upstream and downstream of each bridge at 50-foot intervals for 200 lineal feet on each side of the bridge, with a minimum of eight (8) total ITEM 9
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cross sections for each site. The survey cross-sections will extend at least 50 feet beyond the mapped FEMA floodway for each location and will include the flowline, bottom of bank, top of bank, and any existing trees or improvements within the cross section area. Sufficient temporary bench marks (TBM’s), or control points, will be established to provide adequate control during the construction phase. The datum will be derived from the California State Plane Coordinate System NAD 83 and NAVD 88.

CWE will prepare digital base maps using AutoCAD with a 1” = 20’ or other City approved scale. The map will show one-foot contours within the project limits with major contours at five-foot intervals. The base map will include all topographic features within the project area surveyed in the field to facilitate the hydrologic, hydraulic, and designs of the project sites. The s cope for this task does not include a boundary survey or boundary verification. Field work required to locate existing monuments needed to establish the boundary is excluded. This task only includes the topographic survey.

Deliverables:
¾ PDF and Digital Base Map of Topography/Surveys for each Project Site ¾ TBM’s / Control Points

Geotechnical Analysis
The CWE Team will perform a site reconnaissance, surficial in-place moisture-density testing, sample collection of near-surface soil materials, and laboratory testing on the collected samples. We will work with the City to develop suitable access plans or limit disturbance to the impacted area. We anticipate this coordination effort would be performed by adhering to the mapped accessible areas, coordination through onsite meetings, and/or markings for review by the access coordinator.

We will perform a site reconnaissance to observe the condition of the soils along the existing bridge alignment, as well as collect a sample of the soils for laboratory testing. A grab sample will be collected for the channel invert and each bank at each bridge location. During these the sample collection we will perform in-place moisture-density testing of the soils below or adjacent to the bridge. We will exercise due care while working at the site, but it should be realized that some surface disturbance is unavoidable and that complete restoration of any disturbed areas is not included in our scope of work.

Once the field data is collected, the Team will conduct geotechnical laboratory tests on the selected soil samples to evaluate the engineering and index properties of the site subsurface materials. These tests will likely include the following tests for each bridge location:
¾ 3 Sieve Analyses, one for each sample
¾ 3 Hydrometer Analysis, one for each sample
¾ 3 Atterberg Limits, one for each sample
¾ 1 Direct Shear

After conducting the field and lab work, the CWE Team will analyze all field exploration data, laboratory testing data, and research findings to develop conclusions and recommendations concerning the geotechnical aspects of the project. The report will include conclusions and recommendations regarding:
¾ Site preparation and grading
¾ Design criteria for shallow foundations
¾ Design criteria for deep foundations
¾ Seismic design criteria and liquefaction potential
¾ Geotechnical drainage
¾ Explanation of report limitations
¾ Recommendations for further geotechnical study, if necessary

Deliverables:
¾ Geotechnical Investigation Report/Memorandum for each Project Site ¾ Encroachment Permit Applications for Field Testing (As-needed)

Hydrologic and Hydraulics Analysis
CWE will conduct a comprehensive hydraulic analysis for each project site to evaluate creek flow characteristics, sediment transport potential, and scour potential. Our team will develop HEC-RAS models to assess water surface elevations, flow velocities, and shear stresses at each location under existing and proposed conditions.

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Indian River Drive Bridge
CWE will assess the effectiveness of proposed rock slope protection (RSP) placement, ensuring stability against peak flow conditions. We will evaluate the potential impact of removing the abandoned joint trench and develop a restoration plan that minimizes hydraulic disruptions while providing protection for the northern outside bend and potentially for the piers.

Matheny Way Bridge
The hydraulic analysis will focus on the northern embankment, where scour has resulted in upstream and downstream erosion.

CWE will analyze potential flow redirection strategies to stabilize the channel and protect the embankment from further degradation.

Arcade-Cripple Creek Trail Bridge
CWE will review the Bridge Design Hydraulic Study Report to confirm the adequacy of existing scour protection and recommend any necessary refinements. Our team will design the site such that that new RSP placement does not alter creek hydraulics in a way that increases erosion risk elsewhere.

All hydraulic modeling will be performed in compliance with FHWA, FEMA, and Caltrans guidelines, ensuring that design solutions meet regulatory requirements. CWE will also utilize the Sacramento Area Hydraulic Model (SAHM) flows so that the solutions perform under desired design flow conditions. This will allow evaluation of flood and erosion risk assessments at design conditions.

Once the flow rates are determined for each site, HEC-RAS hydraulic models will be developed for each site to assess the existing and proposed conditions of the creek flows/floodway post-project. We understand that projects located in the FEMA Flood Insurance Rate Map (FIRM) have restrictions that require that the project cannot increase the 1% flood water surface elevation. Each alternative will be evaluated at both sites to determine velocities and depths for the design flow rates.

CWE will develop a draft and final hydrology and hydraulics technical memorandum for the existing conditions and three alternatives. The technical memorandum will include data sources, calculations, findings, for the proposed alternatives. CWE will provide a one-page memorandum of no rise for each location.

After selection of the preferred alternative and 65% plan approval, CWE will run a final model of the design to review that the No- Rise condition is still correct based on any design changes up to the 65% Plan. A final design technical memorandum will be prepared and used in supporting the required No-Rise Certificate for the project sites.

Deliverables:
¾ Draft and Final Hydrologic and Hydraulic Technical Memorandum for each Project Site (3 Alternatives) at each site ¾ Final Hydrologic and Hydraulic Technical Memorandum with 65% design plans for preferred alternative at each site ¾ No-Rise Elevation Memorandum
¾ Hydraulic model input and output files

Preliminary Alternatives Analysis
CWE will evaluate preliminary alternatives to address the creek erosion/maintenance concerns for each location. The solutions will evaluate engineering feasibility and consider the potential benefits to the natural environment. All proposals will consider protecting existing infrastructure in-place as a key design component.

The preliminary alternatives analysis will include site visits, photo documentation of existing conditions, preliminary layouts at a 35% design level, cost estimates, impacts to existing floodplains evaluated during the hydraulic analysis, and summarize up to three (3) potential remediation alternatives at each site. Based on the pre-project site visit, CWE has determined that the following may be potential alternatives at each site:

Indian River Drive on Arcade Creek (BR No. 24C0396)

The bridge at Indian River on Arcade Creek has some significant erosion concerns on the upstream bend approaching the bridge. Potential alternatives to address scour at this bridge location include the use of rip-rap on the slopes. Bioengineered stabilization techniques, such as vegetated geogrids or brush layering, could be considered to enhance erosion resistance while improving ecological function. Additionally, the removal of the abandoned joint trench presents an opportunity to regrade and ITEM 9
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stabilize the downstream slope using engineered log structures or wrapped soil lifts, which can reduce erosion and improve channel roughness. A geo-grid behind the pier rip-rap may reduce erosion in this vulnerable area. These solutions and others will be evaluated based on soil cohesion and channel velocities. The pictures below show the present bridge conditions on the upstream left and right bank, the bridge piers and rip-rap, and the downstream condition of the bridge.

Figure 1. U/S Left and Right Bank, Piers, Downstream Conditions at Indian River Drive

Matheny Way at Arcade Creek (BR No. 24C0395)

Alternative scour protection strategies for Matheny Way Bridge at Arcade Creek could include installation of articulated concrete revetment mats to provide flexible long-term bank stabilization while allowing vegetation growth. If geotechnical conditions permit, a buried riprap toe with and overlying geogrid and vegetative reinforcement could be used to enhance the structural integrity of the embankment while maintaining a more natural appearance. Additionally, the integration of engineered rock riffles upstream may help dissipate energy and reduce erosive forces acting on the embankment. Bank shaping could reduce shear stresses and mass wasting from block failures. Figure 2 shows the current conditions of the rip-rap, piers, and upstream section for the bridge. A comparison of survey data to channel finished grade from design plans can provide some insight into scour near the piers. If this appears to be excessive, a downstream rock stabilization weir could provide some additional protection .

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Figure 2. Banks, rip-rap, and pier conditions at Matheny Way Bridge.

Arcade-Cripple Creek Trail at Arcade Creek

The new bridge on the Arcade-Cripple Creek Trail at Arcade Creek was installed in 2023 and has already started to have issues with erosion. The rip-rap that was supposed to provide bank protection was not placed below the cellular concrete and rip-rap shown in Figure 3. There is toe scour that looks like block failure of cohesive soils. The shaped banks upstream and downstream of the bridge lead to a less erosive environment that could potentially support a geogrid with vegetative cover in a cohesive soil underneath the bridge. Toe protection may be required through the bridge and below the finished grade. Toe protection measures could include the use of rootwad revetments and large woody debris to create natural energy dissipation features while maintaining habitat benefits. The extension of riprap could be optimized by using a stepped or terraced design that allows for vegetation growth while still providing structural reinforcement.

Figure 3. Upstream Bank Conditions and Bridge Abutment Scour at Arcade Creek

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CWE will develop 35% design plans showing three (3) project alternatives in plan view, along with a profile along the length of the project and typical sections of the main channel. The 35% Plans will include the following sheets:
¾ Title Sheet
¾ Plan and Profile Sheets
¾ Survey Control Sheets

Opinion of Construction Costs will be developed for each alternative based on past project cost information to be provided by the City, databases of costs developed by CWE, and engineering judgement. CWE has developed Opinion of Construction Costs for preliminary analysis on hundreds of stormwater infrastructure projects, parks, and multi-benefit projects.

CWE has extensive experience over the last decade
assisting clients in obtaining grants for multi-benefit projects that are beneficial to the natural environment, protect existing infrastructure in-place, and provide
recreational or habitat enhancements that often provide the potential grant funding opportunities. During the
preliminary alternatives analysis, CWE will also evaluate potential grants that can provide funding for the project.

This graphic summarizes the amount of funds we have
obtained between more than 40 grant applications for
clients such as the Cities of Bell Gardens, Beverly Hills, Culver City, El Monte, Huntington Park, Los Angeles,
Manhattan Beach, San Fernando, Santa Ana, and Visalia;
the Counties of San Bernardino and Los Angeles; and
groups such as the San Gabriel Valley Council of Governments (SGVCOG), Amigos de los Rios non-profit, and Los Angeles River Upper Reach 2 (LAR UR2) Watershed Management Group (WMG).

Flood related emergency management and hazard mitigation grant applications include Proposition 68 Urban Flood Protection, Proposition 68 Floodplain Management, Protection, and Risk Awareness (FMPRA), and Federal Emergency Management Authority (FEMA) Hazard Mitigation Assistance (HMA) Grants. A majority of the remaining grant applications also included flood risk mitigation discussions, such as the Safe, Clean Water Program (SCWP), Proposition 1 Integrated Regional Water Management (IRWM); Proposition 1 Stormwater Grant Program (SWGP) Planning and Implementation, and more. CWE has Within the last five years alone, we have assisted our clients in obtaining $93 million to fund various types of projects. The unsuccessful applications are mostly due to funding limitations. As part of this task, CWE will evaluate potential grant opportunities for both sites.

A draft technical memorandum detailing the site visit evaluation, photo documentation of existing conditions, preliminary cost estimates, impacts to existing floodplains and summarize the potential remediation(s) in a memorandum for each location.

The draft will be provided to the City for review. The draft will be revised based on City feedback to finalize the technical memorandum for each location.

We understand that the City will evaluate the alternatives using flow data provided in the Sacramento Area Hydraulic Model (SAHM) and provide a determination of a single design alternative to carry forward into environmental review and final design.

Deliverables:
¾ Site Visits and Photo Documentation
¾ Draft and Final Preliminary Alternatives Analysis Memorandum for Each Site ¾ 35% Design Plans, in PDF format

Task C: Environmental Coordination

The CWE Team will process the required California Environmental Quality Act (CEQA) compliance documentation for all three bridge locations, or Project sites, under a single document (assumed to be an Initial Study/Mitigated Negative Declaration [IS/MND]). The document will be based on the single design alternative determined from the Preliminary Studies. We recognize ITEM 9
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that challenges can arise during the preparation of the CEQA document and supporting technical studies, such as encountering special-status species on the Project sites or fulfilling consultation requirements with local tribes.

The CWE Team has in-house specialists with extensive experience in the City of Citrus Heights that are skilled in developing mitigation measures to incorporate into the IS/MND to avoid, reduce, and minimize impacts to provide a seamless CEQA process. Additionally , we recognize that although each bridge location, or Project site, will be considered a single, complete project, the three Project sites will be consolidated into a single application for the U.S. Army Corps of Engineers (USACE) Clean water Act Section 404 Nationwide 13 Permit (NWP 13), the Regional Water Quality Control Board (RWQCB) Section 401 Water Quality Certification, and the California Department of Fish and Wildlife (CDFW) Routine Maintenance Agreement (RMA) verification request. This approach will streamline the permitting processes, reducing paperwork and allowing for a timelier verification. The CWE Team has recently processed a similar project under a USACE NWP 13, “Bank Stabilization”, using this approach.

The CWE Team understands the project deadlines and anticipates that regulatory permitting may be the critical path on getting the projects ready for construction in the 2026 construction season. The Optional Task J will be determined in coordination wi th the City once the construction schedule has been established. The following sections detail specific efforts required for environmental permitting.

Biological Resources Memorandum
We will prepare a Biological Resources Memorandum, a tree survey, and a summary specific to the bridge footprints to support CEQA documentation and regulatory permitting, if applicable. Studies will include a desktop review, a general biological reconnaissance survey, a floral and faunal inventory, tree survey, wetland mapping, and an analysis of potential impacts to biological resources with proposed measures to reduce and/or avoid such impacts.

Literature Review, Database Search, and Field Preparation .

We will conduct a review of existing information on biological resources and conduct an updated in-house database search for sensitive species known to occur within the Project sites footprint and vicinity. The in-house database search will include a query of the following agency lists of special-status species:
¾ U.S. Fish and Wildlife Service (USFWS) Sacramento Fish and Wildlife Office; ¾ California Department of Fish and Wildlife (CDFW) Natural Diversity Database; and ¾ California Native Plant Society Rare Plant Database.

Vegetation Mapping, Wetland Mapping, and a General Botanical and Zoological Survey The CWE Team will conduct a field survey to map habitats and conduct a general botanical and zoological survey of the three bridge locations. The survey will include mapping the locations of any sensitive species observed during the time of the survey.

Plant and animal species encountered on the Project sites will be identified to the taxonomic level possible at the time of the survey. The biological survey will assess potential wetlands and other waters of the U.S. and State (wetland resources) that may be present on the sites. A certified arborist will record tree locations, health, and structure of any trees regulated by the City or within riparian communities that may be subject to regulation by CDFW as part of the field assessment.

The CWE Team will prepare a Biological Resources Memorandum to describe the methods of the biological studies conducted, present the results of the literature review and fieldwork, provide mapping of the biological habitats present on the three bridge footprints, assess the potential for special-status species to occur within the three bridge footprints or be impacted by the proposed Project, identify regulatory issues related to the resources on the Project sites, quantify acreages of sensitive or special-status species habitats, quantify impacts to sensitive resources, and recommend avoidance and minimization measures and/or mitigation measures, if pertinent.

The Biological Resources Memorandum will include a soils map and a map of biological communities. An electronic draft of the Biological Resources Memorandum will be provided to the City in electronic format for review and comment. Upon receipt of CWE and City comments, a final Biological Resources Memorandum will be prepared in electronic format and electronically submitted to CWE and the City.

Deliverables:
¾ Draft and Final Biological Resources Memorandum in electronic format

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Cultural Resources Assessment
The CWE Team will prepare a Cultural Resources Assessment for the proposed Project. Studies conducted in support of the Cultural Resources Assessment will consist of background archival research of databases for the Project sites, a cultural resources field survey, and an analysis of potential impacts to cultural resources as well as proposed measures to reduce and/o r avoid such impacts. Based on our preliminary site visits, we do not expect to have significant impacts, but we will need to do the due diligence for permitting and CEQA.

Records Search and Literature Review
We will request a records search of the Project sites and a 0.5-mile radius around each site at the North Central Information Center (NCIC) at Sacramento State University, a regional State repository of cultural resource studies and records for Sacramento County. The records search will identify any previous cultural resource documentation for resources or studies in the search radiuses. We will also review pertinent historical maps; aerial photographs; and federal, State, and local historical resource inventories for the Project sites.

Pedestrian Field Survey.

The CWE Team will conduct a survey of the Project sites to determine the presence of precontact and/or historic-era resources that might be impacted by Project activities. Our archaeologist will inspect all accessible portions of the Project sites, and the ground surface will be examined for the presence of prehistoric artifacts (e.g., flaked stone tools, tool-making debris, stone milling tools), historic artifacts (e.g., metal, glass, ceramics), sediment discoloration that might indicate the presence of midden, and depressions and other features that might indicate the former presence of structures or buildings (e.g., postholes, foundations). If resources are encountered during the survey, they will be photographed, and their position(s) will be recorded with GPS equipment. No artifacts will be collected during the survey.

The methods, results, and findings of the records search, literature review, Native American outreach, and field survey will be presented in a Cultural Resources Assessment that meets the requirements of CEQA and Section 106 of the National Historic Preservation Act. The assessment will conclude with recommendations for further study, evaluation, or mitigation of any cultural resources that may be impacted by the proposed Project.

The CWE Team will respond to one round of comments from CWE and the City on the Cultural Resources Assessment. The comments are anticipated to be minor in nature and not require additional survey work. Upon receipt of and City comments, a final Cultural Resources Assessment will be prepared in electronic format and electronically submitted to CWE and the City.

Deliverables:
¾ Draft and Final Cultural Resources Memorandum in electronic format

Native American Tribal Outreach
The CWE Team will request a Sacred Lands File (SLF) search from the Native American Heritage Commission (NAHC) in Sacramento to address issues of tribal concern. The purpose of the SLF search is to determine whether Native American burials or sacred sites have previously been reported in the vicinity of the Project sites.

We will obtain an Assembly Bill (AB) 52 contact list from NAHC and, using the combination of this list and any internal list maintained by the City, will draft AB 52 outreach letters to tribes for use on City letterhead. We will include a cost to send these letters via registered mail, should the City elect to do so. Our cultural resources representative will also be available to attend any requested AB 52 consultation meetings with tribal respondents to provide archaeological technical expertise. This meeting participation is assumed not to exceed six hours, total. A summary of the methods and findings from the tribal outreach will be summarized in the Cultural Resources Assessment memorandum.

Deliverables:
¾ Draft and Final AB 52 Tribal Consultation Letters in electronic format

CEQA IS/MND
The CWE Team will prepare an Initial Study (IS), and assumed mitigated negative declaration (MND), pursuant to CEQA Guidelines Section 15063 for the Project. This scope of work assumes that the City will serve as the Lead Agency pursuant to CEQA Guidelines Section 21067. An IS Checklist based on Appendix G of the CEQA Guidelines will be used to document ITEM 9
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potential environmental impacts resulting from implementation of the proposed Project. The IS will contain all mandatory elements including the following:
¾ The Project description will describe the baseline information for the Project sites, the major elements of the Project, and a discussion of the proposed Project;
¾ Figures identifying the local and regional location of the Project site and other Project characteristics as relevant to the CEQA analysis; and
¾ The checklist with a narrative for each issue in support of each conclusion and discussions required by current CEQA statutes relevant to aesthetics, agricultural and forestry resources, air quality, biological resources, cultural resources, energy, geology and soils, greenhouse gas emissions, hazards and hazardous materials, hydrology and water quality, land use, mineral resources, noise, population and housing, public services, recreation, transportation, tribal cultural resources, utilities/service systems, wildfire, and mandatory findings of significance.

Impact analyses relevant to biological resources within the Project sites will be based on the technical information from the Biological Resources Memorandum. The cultural resources analysis will be based on the Cultural Resources Assessment. This task includes costs for air quality specialist to model air quality and greenhouse gas emissions impacts associated with construction and operation of the proposed Project. All other resource sections are anticipated to be addressed qualitatively or by incorporating reports prepared by others and provided by the Project team.

Where relevant, the IS/MND sections will identify feasible and tangible mitigation measures to reduce impacts to less than significant levels, as applicable, to relevant thresholds for all environmental impacts identified in the CEQA IS Checklist as “potentially significant.” This scope of work assumes that all potentially significant impacts can be mitigated to less than significant levels and that an IS/MND will meet the requirements for environmental review pursuant to CEQA.

The CWE Team will produce an electronic version of the Administrative Draft IS/MND for CWE and the City to review and provide comments. Upon receipt of a single consolidated set of written comments from the City, we will revise the Administrative Draft IS/MND as necessary to address all comments and will provide an electronic copy of the Public Review Draft IS/MND to the City for final review and approval before the document is produced for public review. We will also provide an electronic copy of the required Notice of Intent to Adopt a Mitigated Negative Declaration (NOI), Notice of Completion (NOC), and Summary Form for review by CWE and the City.

Following City approval of the Public Review Draft IS/MND and draft notices, the CWE Team will upload the Public Review Draft IS/MND, NOI, NOC, and Summary Form to the State Clearinghouse (SCH) on behalf of the City, if authorized by the City.

It is assumed that the City will circulate the NOI in accordance with Section 15072(b) of the CEQA Guidelines and file the NOI with the Sacramento County Clerk. This scope of work does not include the production of hard copies of the Public Review IS/MND.

Following the close of the 30-day public comment period, we will work with the City to review written comments received on the Public Review Draft IS/MND. The CWE Team will prepare draft responses to comments received on the environmental document for City review. It is assumed that no more than ten public comment letters will be received, comments will be minor (not requiring additional analysis or studies), and responses will consist primarily of clarifying information and directing commenters to the appropriate discussion in the IS/MND. Once the City has reviewed and approved the responses to comments, the comments and responses will be integrated into a Final IS/MND.

We will also prepare a Mitigation Monitoring and Reporting Program (MMRP) in accordance with Section 15074(d) of the CEQA Guidelines. The CWE Team will provide the City with an electronic copy of the draft MMRP for review and comment. The MMRP will be finalized following receipt of comments and incorporated as an appendix of the Final IS/MND. HELIX will prepare the Notice of Determination (NOD) for filing. The City will file the NOD with the Sacramento County Clerk, and we will file the NOD with SCH within five working days following adoption of the Final IS/MND, if authorized by the City. It is assumed the City will pay the associated CDFW filing fees.

Deliverables:
¾ Administrative Draft, Public Review Draft, and Final IS/MND in electronic format ¾ Draft and Final MMRP and CEQA notices in electronic format

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RMA Verification Request Form
The CWE Team will prepare a Verification Request Form (VRF) for submittal to CDFW for the proposed Project pursuant to the requirements of the RMA for Routine Maintenance of Stream Channels and Drainage (Notification No. 1600-2018-0178-R2).

This scope of work assumes that the proposed Project is applicable to an authorized maintenance activity described in the RMA.

This scope of work also assumes the proposed Project will be constructed in a manner consistent with the December 3, 2018, RMA, and that Project development will comply with all applicable conditions. If CDFW determines the proposed Project not covered by or not consistent with the RMA, a separate Agreement will need to be obtained from CDFW.

We will provide liaison during the application review process, up to budgeted amount.

Current ground-level photographs for areas of proposed maintenance activities subject to Fish and Game Code Section 1602 are required as part of the VRF. This scope of work assumes the ground-level photographs from the Biological Resources Memorandum will fulfill this requirement. This scope of work assumes reliance on the Biological Resources Memorandum to sufficiently support preparation of a complete VRF.

The VRF fee for the proposed Project is based on the individual per Project fee within the Lakebed Streambed Alteration (LSA) fee schedule at the time of CDFW Project VRF approval. This fee is not included in the cost estimate for this task and is the responsibility of the Client. The VRF fee for the proposed Project is either due with the lump sum payment of the sum of all the individual per Project fees for each VRF submitted to CDFW during the prior calendar year or upon completion of the proposed Project.

Deliverables:
¾ One digital copy of the VRF will be submitted to CDFW, North Central Region (Region 2; electronic format) ¾ One digital copy of the VRF will be provided to the City

RWQCB Section 401 Water Quality Certification
The CWE Team will prepare a 401 Water Quality Certification Application for submittal to the Central Valley RWQCB (Region 5).

The application will include the 401 Water Quality Certification Application Form, the RWQCB fee calculator spreadsheet, and supporting figures showing impacts to federally jurisdictional waters and/or waters of the State, and any additional, relevant information required for a complete application. This task assumes the proposed Project does not require the preparation of a stand-alone Alternatives Analysis Information Report. If RWQCB determines an alternative analysis is required, an augment will be prepared for the additional work.

We will prepare a pre-filing/pre-application packet including a Project description narrative and supporting graphics to initiate a pre-application meeting with the RWQCB Board 30 days prior to submitting an application. As applicable, relevant issues raised and discussed during the pre-application meeting will be incorporated into the final application for submittal.

A copy of the final, adopted CEQA document prepared for the Project and the associated NOD filed with SCH by the CWE Team, if authorized by the City, is required to be submitted to the RWQCB prior to issuance of the 401 Water Quality Certification. In addition, design details, including the estimated sf of impermeable surfaces and volumetric calculations for each structure to be constructed within aquatic features, are required for a complete application.

Our regulatory specialists will act as a liaison with the RWQCB during the application review process and will respond to questions concerning the application, requests for additional information, and other correspondence as necessary, up to the budgeted amount.

Application fees are the responsibility of the Client and are based on the area extent of impacts to aquatic features.

Deliverables:
¾ One digital copy of the 401 Water Quality Certification Application will be submitted to the Central Valley RWQCB in electronic format
¾ One digital copy will be provided to City in electronic format

ITEM 9
Agenda Packet Page 60

USACE Clean Water Act Section 404 Nationwide Permit 13 Authorization The CWE Team will prepare a Pre-Construction Notification (PCN) for submittal to USACE pursuant to the requirements for requesting authorization under the Federal Clean Water Act (CWA) Section 404 Nationwide 13 Permit (NWP 13) “Bank Stabilization” for the proposed Project. This scope assumes that proposed improvements can be constructed in a manner consistent with the February 25, 2022, NWP 13, and that Project development will comply with all applicable regional and general conditions.

This scope of work assumes the activity is no more than 500 feet in length along the bank for each Project site, unless the district engineer waives this criterion by making a written determination concluding that the discharge of dredged or fill material will result in no more than minimal adverse environmental effects. This scope of work also assumes that the activity will not exceed an average of one cubic yard per running foot, as measured along the length of the treated bank, below the plane of the ordinary high water mark (OHWM) or the high tide line, unless the district engineer waives this criterion by making a written determinat ion concluding that the discharge of dredged or fill material will result in no more than minimal adverse environmental effects.

The PCN will include all relevant Project information as required for authorization under the NWP 13 and specified pursuant to 33 Code of Federal Regulations (CFR) 322 and 86 Federal Register (FR) 73522-2021. The following information is required to prepare the application submittal package:

¾ Surface area of waters to be filled and dredge volume ¾ The PCN will rely on mapping of the OHWM of the work limits to be completed by HELIX, as part of this Task ¾ The PCN will rely on the Biological Resources Memorandum ¾ The PCN will rely on the Cultural Resources Assessment ¾ Digital files for the Project including the Project boundary and/or area of potential effect, as applicable (usable file formats include .dwg, .dxf, or GIS-shape files
¾ Construction drawings/Improvement Plans, 11x17 in electronic format (provided by CWE).

We will investigate the most cost and time effective method(s) to mitigate Project-related impacts to waters of the U.S. and/or waters of the State. This scope assumes payment of in-lieu-fees and/or the purchase of mitigation credits at an agency-approved mitigation bank will be the preferred mitigation option(s).

We will provide agency liaison through all stages of the Section 404 permitting process and will address comments/questions concerning the PCN as necessary, up to budgeted amount.

The scope assumes electronic submittal of the NWP PCN application package to the USACE via the Regulatory Request System (RRS) and that the USACE will determine that the proposed Project will have no effect on federally listed species and will therefore not consult with the USFWS under Section 7 of the Federal Endangered Species Act.

Deliverables:
¾ One digital copy of the Section 404 NWP 13 PCN Packet will be submitted to the USACE in electronic format ¾ One digital copy will be provided to City in electronic format

Task D: Plans, Specifications, and Estimate (65%, 95%, Final)

CWE will prepare improvement 65%, 95%, and Final plans, specifications, and Opinion of Construction Cost for the planned improvements in conformance with the City of Citrus Heights and Sacramento County Design Standards based on the preferred alternative selected by the City. The task requires evaluating required mitigations from the environmental/permitting activities, utility relocations (if needed) and tree removal/mitigation plans.

For Site #1, approval from SRPD will also need to be obtained. CWE will compile all comments received during draft submittals and provide a consolidated comment response matrix (with resolutions) at each delivery milestone. All deliverables will be provided in electronic format (AutoCAD, PDF, Word and Excel). The CWE Team will prepare an itemized engineer’s estimate and construction costs for all items of work. The detailed cost estimate will be in the format of the final schedule of bid items.

Details for each of the subtasks are provided below.

Utility Relocation Coordination
ITEM 9
Agenda Packet Page 61

CWE will lead the effort to coordinate with utility companies for the relocation of facilities that will conflict with the proposed Project improvements. We will review each utility company’s relocation plans as needed to ensure that they will be clear of the work necessary for the Project.

The base fee assumes that utility relocation plans will not be required to be produced by CWE. At City request, CWE will prepare utility relocation or protection plans, with cost for the design and production of the plans to be negotiated with the City.

Deliverables:
¾ Utility Correspondence and Conflict Report, in Excel format ¾ Utility Relocation Design Plans and Cost Estimate, if necessary.

Tree Removal and Mitigation Plans
An arborist certified by the International Society of Arboriculture (ISA) will document trees subject to removal during constru ction.

The CWE Team will prepare a brief letter report documenting the trees to be removed including a site map of the tree locations, species, health, and structure of the trees and provide a mitigation requirement summary consistent with City standards. Tree removal will be avoided whenever possible and recommendations will be made to the City related to trees at the project site.

The City will determine whether to remove or mitigate impacts to the trees and handle any removal or mitigation plans.

Deliverables:
¾ Arborist report for each project site.

65% Design Plans
CWE will develop 65% Design Plans based on the 35% Design Plans, but with the addition of sections, profiles, dimensions, and other details necessary for the geometric design of the Project. The 65% Design Plans will be used as the basis for structural design plans and reinforcing, which will not be included in the 65% Design Plans but will be included farther along in the design process. The 65% Plans will include the following sheets:
¾ Title Sheet
¾ Plan and Profile Sheets
¾ Survey Control Sheets
¾ Utility Relocation Sheets (if applicable)
¾ Miscellaneous Detail Sheets
¾ Tree removal/mitigation plan sheets

Deliverables:
¾ 65% Design Plans, in PDF format – three rounds of submittals ¾ Draft Specifications Outline
¾ Summary of utility mapping coordination and relocation activities ¾ Mitigation plans from the permitting activities (if needed) ¾ Comment response tables

Bid Items and Cost Estimate
CWE will prepare a bid schedule in standard City format listing each construction bid item and ensuring each item is identified in the construction notes and details on the plans. We will develop quantities and estimate appropriate unit costs via research f rom recent project bid results, planning unit cost sheets, or other unit costs for similar projects implemented by other agencies, as appropriate.

Deliverables:
¾ 65% Cost Opinion, in PDF format
¾ Comment response tables

ITEM 9
Agenda Packet Page 62

95% Design Plans
CWE will develop 95% Design Plans based on the 65% Design Plans. The 95% Design Plans will incorporate further refinements to the drawings, and structural and reinforcing details. The 95% Plans will be used as the basis for the 95% Specifications. The 95% Plans will include the following sheets:
¾ Title Sheet
¾ Plan and Profile Sheets
¾ Survey Control Sheets
¾ Miscellaneous Detail Sheets
¾ Utility Relocation Sheets (if applicable)
¾ Erosion Control Sheet
¾ Structural/Reinforcing Detail Sheets

Deliverables:
¾ 95% Design Plans, in PDF format – three rounds of submittals ¾ Comment response tables

95% Specifications
CWE will use the City’s Master Specifications and will review the special provisions and edit/modify any provisions as needed for implementation of the Project. CWE will check that all bid items and construction notes on the project are covered by the specifications and use consistent terminology.

Deliverable:
¾ 95% Specifications, in MS Word format

Final Plans, Specifications, and Estimate
CWE will develop Final Plans based on the 95% Design Plans and City comments. We will confirm the final design with a final field check of Project plans. We will then finalize the plans based on comments from City personnel, field check comments, and other changes requested by the City. We will provide an update of the specifications and cost estimate at the same time as the final submittal of the final plans.

Deliverables:
¾ Final Plans, stamped and signed, in PDF format.
¾ Final Specifications, in MS Word format and as a hard copy. ¾ Final Cost Estimate, in PDF format and as a hard copy.

Task E: Bidding Support

CWE will attend the pre-bid meeting and provide input related to project specifics such that potential bidders have a clear understanding. CWE staff will review bidder’s technical questions and prepare addenda for the project package based on potential changes. CWE will assist with review of bids, review contractor submittals, and provide responses through the contract approval process. This task includes:

¾ Attend one pre-bid meeting per site
¾ Review and draft responses to pre-bid Requests for Information (up to 12) ¾ Assist City staff in preparing bid addenda documents as necessary ¾ Review bids received for responsiveness and reasonableness

Deliverables:
¾ Response to Pre-bid RFIs and Draft Bidding Addenda
¾ Compile and review bid results conformance with contract requirements, math checks, and review for inaccuracies and responsiveness

ITEM 9
Agenda Packet Page 63

Task F: Construction Support

The CWE Team understands that the City will hire a different consultant to provide full construction management of the project.

CWE will provide typical construction support for the projects at all three sites. In accordance with the requirements outline d in the scope of work, the construction support team will undertake various activities, such as preparing the Resident Engineer (RE) Pending File, attend one (1) pre-construction meeting, reviewing and drafting responses to Requests for Information (up to 12), and reviewing submittals and shop drawings (up to six [6]). Additionally, the team will provide recommendations related to any change order proposals and requests for additional payment that may arise as a result of design changes. To provide for accurate documentation, the team will prepare "Record" drawings in both electronic and hard copy formats. With their expertise and attention to detail, the construction support team will play a vital role in the smooth and efficient completion of the construction project.

The scope of work will include bidding and construction support services in accordance with the following:
¾ Prepare Resident Engineer (RE) Pending File
¾ Attend pre-construction meeting
¾ Review and draft responses to Requests for Information ¾ Review submittals and shop drawings, as required in the project Technical Provisions ¾ Review and provide recommendations regarding any change order proposals and request for additional payment related to design changes
¾ Prepare “Record” drawings both in electronic and hard copy format

Deliverables:
¾ RE Pending File
¾ Response to RFIs, Change Order Requests, Etc.
¾ Submittal Reviews
¾ Record Drawings Ready for City Signature

Task G: Environmental Monitoring During Construction

This task encompasses the environmental monitoring of each project site during construction. The efforts are expected to include nesting birds surveys, awareness training, agency coordination and notifications, biological construction monitoring an d cultural construction monitoring. These subtasks are detailed below:

Pre-Construction Environmental Surveys and Photos
A CWE Team biologist will conduct pre-construction surveys at each of the Project sites prior to the start of construction. It is assumed that pre-construction surveys for nesting birds, roosting bats, and special-status herpetofauna such as western pond turtle will be required prior to the start of work. The cost for this task assumes that three separate surveys will be conducted prior to the start of work at each Project site. Pre-construction site photos will be taken during each survey. One pre-construction survey report will be prepared documenting the results of all the surveys. The report will outline survey methods and conditions, results, and any additional avoidance and minimization measures that might be required during construction. If biological constraints are identified during any of the surveys, the Contractor and the City representative will be notified via email or phone call before the start of construction.

Pre-Construction Training for Contractors
A CWE Team biologist will prepare a contractor training program based on the findings of the Biological Resources Memorandum prepared for the Project. The contractor training will provide a handout documenting the potentially occurring special-status species that could be encountered during construction, how to identify said species, notification protocols in the event that special-status species are encountered, and environmental regulations that cover special-status species. A handout will be provided to staff at the training. It is assumed that a single training prior to the start of construction will be sufficient.

Attendees will be required to complete a sign-in sheet on the day of the training confirming their attendance and understanding of the materials provided. Additional trainings will be provided on a time and materials basis or could be provided by the on-site construction monitor, if requested.

ITEM 9
Agenda Packet Page 64

Permit Compliance and Reporting
The CWE Team will prepare a notification letter, including photo documentation of aquatic resources permitted to be filled, to be sent to USACE and Central Valley RWQCB notifying each agency of the Permittee’s intent to initiate construction on the Project including the fill of permitted aquatic features subject to agency regulation. The notification letter will be sent to the agen cies within the timelines prescribed in the permits.

A draft of the pre-construction notification letters will be provided to the City in electronic format for review. Once City comments have been incorporated, a final copy of the notification letter will be provided to USACE and RWQCB, as well as the City.

Upon completion of the fill of jurisdictional features on the Project site, the CWE Team will photo document completed fill activities.

We will prepare a notice of completion/compliance certification letter for submittal to USACE and RWQCB. The letter will summarize construction activities, document compliance with the terms and conditions of the regulatory authorizations for the Project, and photo-document post-fill conditions within the Project site.

A draft of the notice of completion/compliance certification letter will be provided to the City in electronic format for review. Once the City's comments and edits have been incorporated, a final copy of the notice of completion/compliance certification will be provided to USACE and RWQCB.

A regulatory specialists will prepare Monthly Compliance Reporting for submittal to the RWQCB. Monthly Compliance Reports will be submitted electronically to RWQCB and will include all materials as conditioned by the 401 Water Quality Certification.

This task assumes preparation of six monthly compliance reports (half a year), and preparation of a single Annual Compliance Report summarizing the monthly compliance reporting. The annual report will include current aerial imagery to document construction progress.

This task assumes reliance on weekly biological monitoring to document Project progress, existing site conditions, and photo documentation. This task also assumes the separate construction management firm will provide a monthly summary of construction activities completed.

Construction Monitoring and Reporting
The CWE Team will provide a biological monitor during construction activities. The cost of this task assumes up to five days of monitoring at each of the three bridge locations (for a total of 15 days) and assumes no more than eight hours of on-site monitoring and includes travel time to the Project sites. The monitoring biologist will complete a daily monitoring form for each day of construction monitoring to ensure compliance with applicable permit requirements, avoidance measures, and minimization measures.

Deliverables:
¾ Pre-Construction Survey Report in electronic format
¾ Contractor Training Handout in electronic format
¾ Completed Training Sign-in Sheets in electronic format ¾ Draft and Final Pre-Construction Agency Notifications/Photo Documentation to USACE and RWQCB in electronic format
¾ Draft and Final Notice of Completion/Compliance Certification Agency Notifications/Photo Documentation to USACE and RWQCB in electronic format
¾ Six Draft Monthly Compliance Report to CWE in electronic format ¾ Six Final Monthly Compliance Report to RWQCB in electronic format ¾ One Draft Annual Compliance Report to CWE in electronic format ¾ One Final Annual Compliance Report to RWQCB in electronic format ¾ Daily Monitoring Form in electronic format

Permitting Task Assumptions and Exceptions

¾ Costs associated with public meetings, biological surveys not specifically described above, and/or permit preparation and processing (“additional work”) are not included within the scope of services required of HELIX under this Proposal.

ITEM 9
Agenda Packet Page 65

¾ No cultural resources that require additional documentation or significance evaluation will be identified by the Cultural Resources Assessment. If such resources are identified, an augment will be necessary. ¾ The records search will cost no more than $750.
¾ City will pay any required California Department of Fish and Wildlife environmental review fees, County filing fees, and other permitting or filing fees.
¾ City will confirm the date for construction commencement and will notify CWE immediately upon completion of the fill of aquatic resources.
¾ Pre- and post-construction agency support proposed up to a budgeted amount. ¾ Once preparation of the screencheck draft document has begun, no changes to the project design will occur such that major revisions to the project description or re-analysis of any environmental issue will be required. ¾ City will identify potential off-site components associated with the project prior to CWE Team conducting the site assessment.
¾ City is responsible for ensuring that technical reports that are provided to CWE Team for the public record by any party not under subcontract to CWE Team are consistent with the document accessibility requirements of the Americans with Disabilities Act (ADA), Section 508 of the Rehabilitation Act, and any similar requirements.

CWE Team is committed to meeting accessibility requirements for the ADA and Section 508 of the Rehabilitation Act for public-facing digital document deliverables. Information presented from third-party sources (e.g., California Emissions Estimator Model outputs) and documents prepared using the strike-out underline feature, a standard for annotation of final CEQA documents, may not achieve the full level of accessibility.

ITEM 9
Agenda Packet Page 66

Consulting Services Agreement between May 10, 2025
City of Citrus Heights and CWE Page 1 of 1

EXHIBIT B

Compensation Schedule

ITEM 9
Agenda Packet Page 67
Professional Service Fee
Prepared by CWE on 03/18/2025; REV 4/22/2025
Principal
Sr.

Project
Manager
Project
Manager
Task
Leader
Senior
Engineer
Project
Engineer
Staff
Engineer
Assistant
Engineer
Licensed
Surveyor
Project
Coordinator
Admin
Assistant Sub consultant Sub consultant
Task Total $320 $307 $278 $250 $190 $177 $146 $118 $213 $136 $119 Youngdahl HELIX A. Project Management $33,131
Kick-Off Meeting Attendance and Notes $7,140 4 2 4 1 $4,220 Progress Meetings Attendance and Notes $13,592 24 8 16
Budget Management/Invoicing $4,505 20 15
Schedule Updates (Monthly) $1,416 12
Stakeholder Communications (One Meetnig) $4,354 1 2 6 12 Project File Management $2,124 12
B Field Investigation and Data Collection $130,029
B.1 Base Mapping / Topographic Surveys $26,310 6 30 54 66 B.2 Geotechnical Analysis
Location 1 - Indian Drive Bridge $7,505 1 2 2 1 $6,270
Location 2 - Matheny Way Bridge $7,505 1 2 2 1 $6,270
Location 3 - Cripple Creek Trail Bridge $7,505 1 2 2 1 $6,270 B.3 Hydrologic and Hydraulic Analysis
Location 1 - Indian Drive Bridge - Existing $3,997 1 4 2 16 Location 2 - Matheny Way Bridge - Existing $3,997 1 4 2 16 Location 3 - Cripple Creek Trail Bridge - Existing $3,997 1 4 2 16 Location 1 - Indian Drive Bridge - 3 Alternatives $5,235 3 6 6 12 Location 2 - Matheny Way Bridge - 3 Alternatives $5,235 3 6 6 12 Location 3 - Cripple Creek Trail Bridge - 3 Alternatives $5,235 3 6 6 12 Location 1 - Indian Drive Bridge - Preferred Alternative $2,329 1 2 2 8 Location 2 - Matheny Way Bridge - Preferred Alternative $2,329 1 2 2 8 Location 3 - Cripple Creek Trail Bridge - Preferred Alternative $2,329 1 2 2 8 B.4 Preliminary Alternatives Analysis
35% Plan Set - 3 Alternatives $13,885 1 3 24 72
Cost Estimates - 3 Alternatives $6,957 1 1 12 36
3 No Rise Elevation Memoranda $3,341 1 2 6 12
Grant Availability Assessment $1,694 1 8
Draft Alternatives Analysis Technical Memorandum $14,470 2 4 72 CWE Internal QA/QC $1,920 6
Final Alternatives Analysis Technical Memorandum $3,294 2 2 12 CWE Internal QA/QC $960 3
C Environmental Coordination $94,916
Biological Resources Memorandum $11,799 1 1 $11,385
Cultural Resources Assessment $14,923 1 1 $14,509
Native American Tribal Outreach $5,040 1 1 $4,626
CEQA IS/MND $33,744 1 1 $33,330
RMA Verification Request Form $7,938 12 1 $4,466
RWQCB Section 401 Water Quality Certification $11,814 4 1 $10,566 USACE Clean Water Act Section 404 Nationwide Permit 13 Authorization $9,658 4 1 $8,410 D Plans, Specifications, and Estimate (65%, 95%, Final) $100,060 Utility Relocation Coordination - 3 Locations $6,726 6 48 Tree Removal and Mitigation Plans $4,327 1 3 18
Arborist Report for Project Sites $4,884 $4,884
65% Plans and Engineer's Estimate - 3 Locations $41,855 1 5 12 78 204 CWE Internal QA/QC $960 3
Erosion Control Plan $4,032 12 12
95% Plans, Specifications and Engineer's Estimate - 3 Locations $28,121 1 5 72 24 72 CWE Internal QA/QC $960 3
Final (Bid Set) of Construction Documents - 3 Locations $7,235 1 2 12 36 CWE Internal QA/QC $960 3
E Bidding Support $16,848
Attend pre-bid meeting - 3 Locations $3,336 12
Review and draft responses to pre-bid Requests for Information - 3 Locations $10,176 12 36 Assist City staff in preparing bid addenda documents - 3 Locations $3,336 12 F Construction Support $24,480
RE Pending File - 3 Locations $3,664 4 12 2
Submittal Reviews - 3 Locations $7,056 8 24 2
Response to RFIs, Change Order Requests, Etc. - 3 Locations $9,336 8 36 2 Record Drawings Ready for City Signature - 3 Locations $4,424 4 16 2 G Environmental Monitoring During Construction $50,249
Pre-Construction Environmental Surveys / Photos $6,154 2 $5,654 Pre-Construction Training for Contractors $2,027 1 $1,777 Permit Compliance and Reporting $11,753 4 $10,753
Construction Monitoring and Reporting $30,315 4 $29,315 Total Fee and Hours $449,713 19 59 128 79 220 314 168 546 66 39 15 $18,810 $143,893 All Direct Expense Costs are billed at Cost + 10%
City of Citrus Heights Creek Erosion and Bridge Scour

EXHIBIT B - COST PROPOSAL
ITEM 9
Agenda Packet Page 68
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: May 14, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
Chela Cotrell, Police Services Manager
Brandon Panell, Facilities and Fleet Supervisor
SU
BJECT: Police Department Emergency Communications Center Remodel – Award of Contract
Summary and Recommendation
In June 2022, City Council authorized the allocation of $600,000 in America Rescue Plan Act funds (ARPA) to fund replacements and upgrades of critical needs equipment and infrastructure within the Emergency Communications Center (Dispatch) unit of the Police Department. In October 2024, City Council authorized the award of contract to COAR Design Group for Architectural and Engineering Design Services to help develop plans and specifications for the Citrus Heights Police Department Emergency Communications Center Remodel Project (Project). In March 2025, the City issued a Request for Bids, and on April 22, 2025, the City opened bids for the Project. After careful evaluation of the bids, staff determined that Molokai Electric, LLC. submitted the lowest responsive and responsible bid.

Staff recommends the City Council adopt the following:
1) Resolution No. 2025-___, a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute an Agreement with Molokai Electric, LLC, for Construction of the Police Department Emergency Communications Center Remodel Project.

City Council Strategic Goal/Objective
Th
is item aligns with the Citrus Heights City Council Strategic Goal to “Preserve and Enhance Public Safety” by expanding resources and enhancing technology.

Fiscal Impact
In June 2022, the Council authorized the allocation of $600,000 in ARPA funds to fund a critical needs project for the Dispatch unit at the Police Department. That project identified various ITEM 10
Agenda Packet Page 69
Subject: Police Department Emergency Communications Center Remodel – A ward of Contract Date: May 14, 2025

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elements, including technology upgrades, workstations, floors and acoustic enhancements. One of the lead staff involved in scoping and estimating costs when the project was initiated retired from the city and the project was taken over by other management staff. As staff continued to evaluate the initial planned project and reviewed public contract requirements, it became apparent specialized consulting services were needed. In October 2024, Council authorized a contract with COAR Design Group to assist with evaluation of existing conditions, advise on specialty equipment, materials and appurtenances required for dispatch centers, and provide detailed design and specifications to utilize for public bidding of the project. At the time of COAR’s award of contract, staff’s preliminary construction estimates were approximately $150,000 specifically for demolition, flooring, wall treatments, and minor electrical. This number was representative of preliminary cost proposals received in 2022 for flooring and acoustics and factored in values for the remaining work. Subsequently, evaluation of existing conditions resulted in the need for more extensive electrical and cabling expansions to support five dispatch workstations and ancillary equipment for the dispatch center. As the project developed, the project scope was adjusted and expanded to account for unknown items and processes required to execute the construction. Such items are related to structural reinforcement, specialty work and equipment to support overall long term benefit of the project and extend the useful life of the planned improvements. Additionally, increases in costs for material and labor, have contributed towards an overall cost increase to the project.

The following table details costs incurred or committed to date in addition to anticipated costs to complete the project:

Category /
Phase of Project Estimated Cost
Funding Sources
ARPA
General Cap.

Replacement
Funds
Grant (PD)
Workstation Replacement $149,600.77 $149,600.77 - -
*Space Reconfiguration and
Remodel - Construction $309,000.00 - $294,000.00 $15,000.00 Monitors, Computers $39,508.15 $39,508.15 - -
Radio System $133,041.28 $133,041.28 - -
Voice Logger $69,478.02 $69,478.02 - -
Radios for Logger and
equipment contingency $35,590.77 $35,590.77 - -
Vanir – Project
Support/Management $113,000.00 $113,000.00 - -
COAR – Architectural,
Electrical & Engineering $162,860.00 $59,781.01 $103,078.99 - HVAC Replacement –
dispatch and server room $165,955.00 - $165,955.00 -
Console Relocations –
specialty work, plus additional
electrical/grounding items for
workstations
$43,873.10 - $43,873.10 -
Contingency – 5% of
construction contract value $15,450.00 - $15,450.00 -
ITEM 10
Agenda Packet Page 70
Subject: Police Department Emergency Communications Center Remodel – A ward of Contract Date: May 14, 2025

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Project Total: $1,237,357.09 $600,000 $622,357.09 $15,000.00 Prior Committed Funds: - $600,000 $327,178.99 $15,000.00 Total Additional Funds
Requested to be Expended: - - $295,178.10 -
(*demolition, floors, acoustics, structural wall modifications, painting, electrical, communications cabling) The costs listed above reflect contracted services, formal proposals and items and services purchased. The total amount initially approved by Council in June 2022 was $600,000 funded by ARPA funds. Subsequently in October 2024, Council authorized an additional $327,178.99 in existing General Capital Replacement Funds, allowing staff to proceed with consulting services, planning for replacement of two HVAC units serving the dispatch area, and estimated construction costs of $150,000 to see the project through. Based on increased project scope and costs and the contract proposal submitted by Molokai Electric, LLC, staff’s request to award a contract to Molokai Electric, LLC requires expending up to an additional $295,178.10 from the General Capital Replacement Funds. Molokai Electric’s proposal includes supplemental work of $25,000.00 to address necessary contract change orders. Additionally, the requested contingency reflected in the above table provides $15,450.00 to cover incidentals or unknown conditions.

The scope of the items that contributed to the costs of the project increasing beyond what was initially scoped were mainly attributed to an unforeseen need to replace two HVAC units supporting the immediate dispatch area as well as the IT server room housing equipment to support emergency communications. Replacement of an HVAC unit is something that is anticipated though through general capital replacement fund allocations. The lack of accuracy in the pre-existing architectural and design plans for the current facility contributed to finding a number of inconsistencies and varying field conditions during that needed to be addressed as part of the remodel and reconfiguration of the communications center resulting in additional design services needed and increase in scope relative to electrical work. A staff project management vacancy also resulted in a need to bring in Vanir to augment project management services given the complexity of the work and ensuring the significant investment in the communications center is executed properly with professional oversight. At the conclusion of the communications center remodel project, a complete set of architectural as-built drawings will be available to serve future city leadership in addressing future communications center needs. This investment into critical public safety infrastructure is expected to serve the organization with minimal capital maintenance costs for at least 10 years.

Background and Analysis
In June 2022, staff brought a critical needs equipment and infrastructure proposal before the Council, requesting an allocation of ARPA funds. At that time, the project identified various technological purchases and upgrades, workstation replacements, and minor infrastructure upgrades. Staff proceeded with the acquisition of various technological components of the project, such as computers, monitors and radios. However, upon further review of existing conditions, it was determined that additional engineering, architectural, and electrical analysis and support would be required to ensure safety as well as compliance with best practices and Public Contract law.

ITEM 10
Agenda Packet Page 71
Subject: Police Department Emergency Communications Center Remodel – A ward of Contract Date: May 14, 2025

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In April 2024, following the issuance of a Request for Proposals (RFP), staff retained the professional services of Vanir to assist with development of the project as it relates to reconfiguring the space within the dispatch center to support existing and future needs and advising on industry standards for tenant improvement/remodel projects. The intent of the scope under Vanir’s contract was to provide staff augmentation for project management and coordination given that the lead staff project manager retired during the project. The consultant’s work included locating and reviewing as-builts, assisting with confirming existing conditions, analyzing product specifications, and assisting with project scheduling and delivery.

As part of Vanir’s scope, a subsequent RFP was issued to retain the services of an architectural, engineering and electrical team specifically experienced with delivering dispatch center remodel projects to develop plans and specifications and help facilitate temporary relocation efforts for ultimate construction. In October 2024, the City awarded a contract to COAR Design Group, Inc. for further project development, including a comprehensive review of the existing electrical power supply and communications systems that support the Emergency Communications Center, evaluating equipment and workstations planned for the remodel, and coordination with vendors to ensure compatibility as well as maximizing the limited space within the communications center.

The existing conditions of the communications center includes wall carpeting to help mitigate acoustics. During design, the project team evaluated several options for addressing the replacement of the acoustics, with the understanding that removal of the existing wall carpeting may result in minor damage to the walls. The options reviewed included removing the existing materials and installing new fabric material on the walls, which serve as the base bid. An additive alternate was established which specified the removal of the carpeting from the walls, extensive repair or replacement of the damaged drywall to a level 4 smooth finish, retexture, paint, and install new acoustic panels.

The Project’s bid documents were approved by staff in March 2025 and advertised on March 27, 2025. The engineer’s estimate for this project was $352,502. On April 22, 2025, the following bids were received and read aloud:

Bidder Base Bid Total
(includes $25,000
supplemental line item)
Additive
Alternate
Total
Molokai Electric, LLC $309,000.00 $55,000.00 $364,000.00 Pride Industries One, Inc. $394,500.00 $3,900.00 $398,400.00 Tores Project Management, Inc.,
dba TPM Construction
$422,000.00 $12,000.00 $434,000.00
Pro-Ex Construction, Inc. $429,700 $64,000.00 $493,700.00 Staff and consultants reviewed and evaluated the construction bids including the additive alternates, and the low bid from Molokai Electric, LLC in the amount of $309,000 was found to be both responsive and responsible. Further, staff evaluated the return on investment for the additive alternate option, analyzing initial installation costs and reduced long term maintenance costs (annual wall cleaning) and at this time recommends to not proceed with the additive alternate and contract only for the work included in the base bid. Therefore, staff recommends City Council authorize the City Manager to execute an agreement with Molokai Electric, LLC in ITEM 10
Agenda Packet Page 72
Subject: Police Department Emergency Communications Center Remodel – A ward of Contract Date: May 14, 2025

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the amount of $309,000 for the Citrus Heights Police Department Emergency Communications Center Remodel Project.

Attachments
1) Resolution No. 2025-___, a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute an Agreement with Molokai Electric, LLC, for Construction of the Police Department Emergency Communications Center Remodel Project.

ITEM 10
Agenda Packet Page 73
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RESOLUTION NO. 2025-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT WITH MOLOKAI ELECTRIC, LLC FOR CONSTRUCTION

OF THE CITRUS HEIGHTS POLICE DEPARTMENT

EMERGENCY COMMUNICATONS CENTER REMODEL PROJECT

WHEREAS, the Police Department’s Emergency Communications Center (Dispatch) provides a vital role in ensuring timely response to the community and maximum safety of the officers of the Police Department; and

WHEREAS, in June 2022, the City Council authorized an allocation of $600,000 in American Rescue Plan Act (ARPA) funds for a critical need and enhancements project (Project) to support the operations of Dispatch; and

WHEREAS, in October 2024, the City Council authorized the execution of an architectural engineering and design contract with COAR Design Group, Inc . and an amendment with Vanir to provide consulting services for the project; and

WHEREAS, through vital assistance from COAR and Vanir , who specialize in tenant improvements and emergency communication center remodel projects, plans and specifications for the Citrus Heights Police Department Emergency Communications Center Remodel Project were developed and released for public bidding; and

WHEREAS, on April 22, 2025, bids for the Project were received, opened and read aloud, and Molokai Electric, LLC was determined to be the lowest responsive, responsible bidder for the Project; and

WHEREAS, as a commitment to project completion, additional General Capital Replacement Funds in the amount of $295,178.10 are required for the Project; and

WHEREAS, there are sufficient funds within the General Capital Replacement Fund to support the remaining anticipated project expenditures.

NOW THEREFORE BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights does hereby :

1. Authorize the City Manager to execute an agreement with Molokai Electric, LLC in the amount not to exceed $309,000 for the Citrus Heights Police Department Emergency Communications Center Remodel Project, in a form approved by the City Attorney.

2. Authorize the expending of additional General Capital Replacement Funds in the amount of $295,178.10 to fund construction of the Project.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14 th day of May, 2025 by the following vote, to wit:

ITEM 10
Agenda Packet Page 74
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AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Dr. Jayna Karpinski-Costa, Mayor
ATTEST:

Amy Van, City Clerk
ITEM 10
Agenda Packet Page 75
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: May 14, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Alexander A. Turcotte, Chief of Police
Michael Wells, Police Commander
Cassandra Kinnan, Senior Management Analyst
SU
BJECT: 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Funding
Summary and Recommendation
St
aff recommends the City Council adopt a resolution accepting the recommended expenditures for the 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $21,318, in accordance with state requirements. The Fiscal Year 2024 funds must be expended by September 30, 2025.

St
aff recommends the City Council adopt Resolution No. 2025-___ A Resolution of the City Council of the City of Citrus Heights, California, Accepting 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Funds in Accordance with State Requirements.

Cit
y Council Strategic Goal/Objective
Th
is staff report aligns with the following Citrus Heights City Council Strategic Plan Objectives:

Go
al: Preserve and Enhance Public Safety
Fi
scal Impact
The
2024 JAG grant will be utilized to purchase radios for field use. There are no matching requirements for the grant money to be expended. Equipment purchases will be made in accordance with the City’s adopted purchasing policies and procedures.

ITEM 11
Agenda Packet Page 76
Subject: 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Funding Date: May 14, 2025

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Background and Analysis

Each year, the Bureau of Justice Assistance partners with the Bureau of Justice Statistics to allocate funding for each state and territory. The state distribution is based on violent crime and population size. The state’s award amount is divided between the state and local governments at a rate of 60 and 40 percent, respectively.

Under this program, cities and counties receive federal funds to augment public safety expenditures. This is a non-competitive grant program. There is no guarantee for funding or minimum allocations.

The funds must be used for law enforcement activities to include: technical assistance, strategic planning, research and evaluation, data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems. During the application phase, the local government is asked to identify which of the above activities the funding will be used for. The Police Department applied for grant funding based on the need to replace outdated radios utilized by officers in the field.

The Police Department is requesting to strategically use grant funds to support the Department’s equipment and training initiatives. This request will support our goal to provide exceptional police services to the community and enhance officer safety.

Attachments

1. Resolution No. 2025-___ A Resolution of the City Council of the City of Citrus Heights, California, Accepting 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Funds in Accordance with State Requirements.

ITEM 11
Agenda Packet Page 77
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RESOLUTION NO. 2025- ___
A RE

SOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, ACCEPTING 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE

GRANT (JAG) FUNDS IN ACCORDANCE WITH STATE REQUIREMENTS WHEREAS, under the Bureau of Justice Assistance, the federal government appropriated significant funding for local law enforcement services for Fiscal Year 2024; W
HEREAS, Citrus Heights’ portion of this funding is $21,318;

WHEREAS, under the conditions of the program, the City Council shall appropriate monies exclusively to fund police equipment, supplies, training, and technology in accordance with this written request submitted by the Chief of Police; and
W
HEREAS, the Chief of Police requests to purchase radios.

NO
W, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights, California, does hereby authorize the Chief of Police to use the 2024 JAG grant funding to purchase radios.

T he City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

P ASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of May 2025 by the following vote, to wit:

AYE
S: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Dr. Jayna Karpinski-Costa, Mayor
A
TTEST:

Amy Van, City Clerk
ITEM 11
Agenda Packet Page 78
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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE: May 14, 2025
TO: M
ayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Regina Cave, General Services Director
Mary Poole, Operations Manager
SU
BJECT: Memorandum of Understanding (MOU) with Sacramento Transportation Authority (STA) Regarding Coordination of the State Transportation Improvement Program (STIP) Funding Applications for Sacramento County
Su
mmary and Recommendation
Eve
ry two years the California Transportation Commission (CTC) goes through a process of updating its five-year State Transportation Improvement Program (STIP) for future allocations of Federal and State transportation funds adding two new years to prior programming commitments. The Sacramento Area Council of Governments (SACOG), as the Regional Transportation Planning Agency (RTPA) for the counties of Sacramento, Sutter, Yolo, and Yuba, must adopt and submit its Regional Transportation Improvement Program (RTIP), which sets out each county’s share of STIP funds to the CTC.

In F
ebruary 2025, the SACOG Board approved a call for projects and STIP funding estimate for each county and determined that ninety percent (90%) of each county share would be decided through an intra-county competitive funding program at approximately $28.4 million for the 2025 Four-County STIP Funding Program.

The
re is a desire among local transportation agencies within Sacramento County to strategically coordinate a collectively beneficial approach to the 2025 SACOG Four-County STIP Funding Program to reduce the number of applications submitted, improve coordination, and increase funding predictability for priority projects and local needs by allowing jurisdictions to collectively structure their funding priorities within their respective 90% county share allocation.

The
proposed MOU is intended to allow STA member agencies within Sacramento County to strategically coordinate a collectively beneficial partnership approach to the 2025 SACOG Four- County STIP Funding Program. Through the partnership, member agencies will be able to increase predictability in how much funding will be available each funding cycle. This allows for increased certainty for the City in its Capital Improvement Program (CIP) planning and budgeting. In cycles where a member jurisdiction wishes to save its allocation to utilize in ITEM 12
Agenda Packet Page 79
Subject: STA MOU Regarding STIP Funding
Date: May 14, 2025

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combination with a future cycle’s allocation, the MOU allows for flexibility between jurisdictions to “borrow” and “repay” as best serves the needs of the respective jurisdictions.

Staff recommends the City Council adopt the following resolution:

1. Resolution No. 2025-_____ A Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Memorandum of Understanding with the Sacramento Transportation Authority and Member Agencies Regarding Coordination of State Transportation Improvement Program Funding Applications and Communication on the Federal Funding Program (Sacramento County)

City Council Strategic Goal/Objective

This item aligns with the Citrus Heights City Council Strategic Plan Goal to “Maintain Public Infrastructure and Enhance All Modes of Transportation.”

Fiscal Impact

This recommended action results in no fiscal impact to the approved Two-Year budget, nor the 2023/2024-2027/2028 Capital Improvement Program (CIP).

Background and Analysis

Beginning with SB 45 (Kopp) in 1997, regional and county transportation agencies, specifically Regional Transportation Planning Agencies (RTPAs), were given authority for programming county shares of State Transportation Improvement Program (STIP) funding through a California Transportation Commission (CTC) led process. In this process, each RTPA is tasked with preparing a Regional Transportation Improvement Program (RTIP) consistent with CTC’s STIP Guidelines to allocate these funds based on a statutorily defined formula incorporating population (75%) and highway lane miles (25%) as the basis for “county shares.”

Sacramento Area Council of Governments (SACOG) serves as the RTPA for Sacramento, Sutter, Yolo, and Yuba counties. SACOG submits its RTIP every two years, programming the county shares of STIP funds for these counties using a pooled competitive approach.

In February 2024, SACOG revamped its STIP funding approach to include both a competitive regional program and individual intra-county competitive programs with a separate call for projects from the federal funding programs. Then in February 2025, SACOG approved a funding estimate for the 2025 Four-County STIP Program, with 90% of each county's share allocated to individual intra-county competitive funding programs, as well as a call for projects. See Table 1, below.

ITEM 12
Agenda Packet Page 80
Subject: STA MOU Regarding STIP Funding
Date: May 14, 2025

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Table 1 County Fund Estimate

At the end of 2024, Yolo County began considering a collectively beneficial approach to the upcoming 2025 Four-County STIP Program with approximately $5.4 million available for the county. The approach would be to partner through an MOU utilizing formulas to allocate STIP funding across eligible agencies to develop and submit a competitive package of projects to SACOG. This approach would improve the certainty of the funding amounts at the agency level and SACOG has expressed a willingness to support this approach by evaluating projects for competitiveness through a pre-application process.

This approach also complements the upcoming competitive federal funding programs which will allow each agency to obtain additional federal funding.

In January 2025, Sacramento Transportation Authority (STA) sent information about Yolo County’s approach to several local agencies for consideration. After some positive feedback, STA held a Professional Advisory Group (PAG) meeting in coordination with SACOG and local agencies on February 20
th to introduce the approach to a larger group of agencies along with a concept of how it could work for Sacramento County. The resulting proposal reflected 22.5%, or $6,391,000, for transit and rail projects and the remaining 77.5%, or $22,015,000, for roads and active transportation projects using a geographic suballocation approach for the County and Cities using the Measure A formula of 75% population and 25% lane miles. The PAG was supportive of bringing this concept forward to the STA Governing Board. The following table outlines the Sacramento Countywide STIP suballocation by agency:

Agency Suballocation
Citrus Heights $1,109,000
Elk Grove $2,400,000
Folsom $1,274,000
Galt $363,000
Isleton $100,000
Rancho Cordova $1,168,000
Sacramento $6,889,000
Unincorporated County $8,712,000
Total: $22,015,000

In March, the STA Governing Board received a presentation on the SACOG four-county STIP funding program and approved the proposed strategy for a collectively beneficial MOU approach that enhances funding predictability while maintaining regional competitiveness.

County County Share Regional (10%) Intra-County (90%)
Sacramento 31,562,377 3,156,237 28,406,140
Yuba 2,801,345 280,135 2,521,210
Yolo 5,965,048 596,505 5,368,543
Sutter 2,255,930 225,593 2,030,337
TOTAL $42,584,700 $4,258,470 $38,326,230
ITEM 12
Agenda Packet Page 81
Subject: STA MOU Regarding STIP Funding
Date: May 14, 2025

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Since the March STA Governing Board meeting, the draft MOU has been circulated among the member jurisdictions, with the final attached version incorporating the comments that were provided.

Attachments

2. Memorandum of Understanding Regarding Coordination of STIP Funding Applications and Communication on the Federal Funding Program

ITEM 12
Agenda Packet Page 82

RESOLUTION NO. 2025-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A

MEMORANDUM OF UNDERSTANDING WITH THE SACRAMENTO

TRANSPORTATION AUTHORITY AND MEMBER AGENCIES REGARDING

COORDINATION OF STATE TRANSPORTATION IMPROVEMENT PROGRAM

FUNDING APPLICATIONS AND COMMUNICATION ON THE FEDERAL

FUNDING PROGRAM (SACRAMENTO COUNTY)

WHEREAS, the Sacramento Transportation Authority (STA) is made up of the unincorporated area of Sacramento County, and the cities within Sacramento County as its member agencies; and

WHEREAS, the STA is responsible for the administration of Measure A, a half-cent Sacramento County sales tax for transportation improvements; and

WHEREAS, the STA’s mission is to provide Sacramento County’s residents with transportation programs and services which benefit the community; and

WHEREAS, the STA collaborates on regional transportation planning matters with the Sacramento Area Council of Governments (SACOG), the Metropolitan Planning Organization (MPO) that oversees the regional transportation plan for the Sacramento region; and

WHEREAS, the STA and SACOG are working together to strategically coordinate a collectively beneficial approach to the 2025 SACOG 4-County State Transportation Improvement Program (STIP), to provide flexibility and predictability in STIP programming by allowing jurisdictions to cooperatively structure funding priorities and applications within the funding allocations for Sacramento County.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights t he City Council hereby authorizes and directs the City Manager to execute the Memorandum of Understanding (MOU) regarding coordination of State Transportation Improvement Program (STIP) funding applications and communication on the federal funding program (Sacramento County) in substantially the form presented.

The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of May, 2025 by the following vote, to wit:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

Dr. Jayna Karpinski- Costa, Mayor
ITEM 12
Agenda Packet Page 83

ATTEST:

_________________________________
Amy Van, City Clerk
ITEM 12
Agenda Packet Page 84
Final 4/3/2025

MEMORANDUM OF UNDERSTANDING REGARDING COORDINATION OF STIP FUNDING

APPLICATIONS AND COMMUNICATION ON THE FEDERAL FUNDING PROGRAM (SACRAMENTO COUNTY)
STA-25-005-STIP

This Memorandum of Understanding (MOU) is made as of June 1, 2025 by and between the Sacramento Transportation Authority, a local transportation authority formed pursuant to the provisions of Public Utilities Code 180000 et seq., hereinafter called “Authority”, and the Member Agencies specifically identified in Section 3(g) below.

RECITALS
WHEREAS, every two years the California Transportation Commission (CTC) goes through a process of updating its five-year State Transportation Improvement Program (STIP) for future allocations of Federal and State transportation funds adding two new years to prior programming commitments; and
WHEREAS, STIP funds are calculated by the CTC for each county, based on a statutorily defined combination of population (75 percent) and highway lane miles (25 percent) which make up “county shares” that are available for each county; and WHEREAS, the Sacramento Area Council Of Governments (SACOG), as the Regional Transportation Planning Agency (RTPA) for the Counties of Sacramento, Sutter, Yolo, and Yuba, must adopt and submit its Regional Transportation Improvement Program (RTIP), which sets out each county’s share of STIP funds to the CTC; and WHEREAS, in January 2008, the SACOG Board approved pooling all four counties’ shares of STIP funding for the 2008 STIP cycle and future cycles using a pooled competitive approach to select and award project funding through a combined Four-County federal and state funding approach called the Regional Funding Round; and WHEREAS, in February 2023, the SACOG Board approved a response to a corrective action issued by the Federal Highway Administration (FHWA) modifying the way projects are selected for federal funding by creating a Six-County Federal Funding Program with individual county funding targets and countywide priorities; and
WHEREAS, in February 2024, the SACOG Board approved a new funding framework for the Six-County Federal Funding Program to align with the corrective actions issued by FHWA as well as a new approach to pooling STIP funding where county shares of STIP dollars would be split between a regional pool program and separate intra-county competitive funding program with the majority of the county shares allocated through the separate intra-county competitive funding program; and
WHEREAS, in October 2024, the SACOG Board approved the new funding guidelines building on the new funding framework approved in February 2024 for a Six-County Federal Funding Program and Four-County STIP Funding Program which emphasized interagency consultation with the Authority; and
ITEM 12
Agenda Packet Page 85

REGIONAL FUNDING PROGRAM MEMORANDUM OF UNDERSTANDING FOR

SACRAMENTO COUNTY

Page 2 of 10 ends

WHEREAS, in February 2025, the SACOG Board approved a call for projects and STIP funding estimate for each county, and determined that ninety percent (90%) of each county share would be decided through an intra-county competitive funding program at approximately $28.4 million for the 2025 Four-County STIP Funding Program; and WHEREAS, there is a desire among local transportation agencies within Sacramento County to strategically coordinate a collectively beneficial approach to the 2025 SACOG Four - County STIP Funding Program to reduce the number of applications submitted, improve coordination, and increase funding predictability for priority projects and local needs by allowing jurisdictions to collectively structure their funding priorities within their respective 90% county share allocation.

NOW, THEREFORE THE AUTHORITY AND MEMBER AGENCIES AGREE AS FOLLOWS:

1. Recitals. The above Recitals are incorporated herein as through set forth as part of this MOU.

2. Purpose. T he purpose of this MOU is to strategically coordinate a collectively beneficial partnership approach to the 2025 SACOG Four-County STIP Funding Program. Through the partnership, Member Agencies increase predictability in how much funding will be available each funding cycle which will improve capital projects funding.

3. Definitions. Unless the context otherwise requires, as used in this MOU, the following terms shall have the following meanings:

a. “Authorized Representative(s)” means the position/individual delegated authority by each Member Agency and the Authority to sign and implement this MOU.

b. “ Carryover” means any unprogrammed category allocation or Geographic Suballocation.

c. “ CMAQ” means the Congestion Mitigation and Air Quality , a federal funding source for SACOG’s Six-County Federal Funding Program.

d. “Four-County STIP Funding Program” means the four county intra -county competitive funding program administered by SACOG with STIP funding for Sacramento, Sutter, Yolo, and Yuba counties to fund STIP eligible capital projects or transportation demand management projects where SACOG finds the project to be a cost-effective substitute for a capital project.

e. “ Four-County STIP Regional Set-Aside Funding Program” means the four county funding program administered by SACOG with STIP funding pooled for regional projects in Sacramento, Sutter, Yolo, and Yuba counties.

f. “ Geographic Suballocation” means the theoretical fair share amount of formula STIP funding for projects within the cities or the unincorporated county limits based 75% on relative population and 25% on total lane mileage and a minimum amount of $100,000.

ITEM 12
Agenda Packet Page 86

REGIONAL FUNDING PROGRAM MEMORANDUM OF UNDERSTANDING FOR

SACRAMENTO COUNTY

Page 3 of 10 ends

g. “ Member Agencies” means the Parties to this MOU, other than the Authority, including the County of Sacramento, Cities of Citrus Heights , Elk Grove, Folsom, Galt, Rancho Cordova, Isleton, and Sacramento, the Capital SouthEast Connector JPA, Sacramento Metropolitan Air Quality Management District , Paratransit Inc. , Sacramento Regional Transit District, and San Joaquin Regional Rail Commission. Member Agencies must have a Federal and/or State Master Agreement in place. An individual member agency may be referred to herein as a “Member Agency.”

h. “Non Member Agencies” means agencies that were eligible for the Four -County STIP Funding Program in 2025 but have expressed an interest in only applying for the Four - County STIP Regional Set -Aside Funding Program, including the California Department of Transportation and Capital Corridor Joint Powers Authority.

i. “ SACOG” means the Sacramento Area Council Of Governments.

j. “Six-County Federal Funding Program” means the six-county funding program administered by SACOG with CMAQ and STBG Federal funding for El Dorado, Placer, Sacramento, Sutter, Yolo, and Yuba counties.

k. “STBG” means the Surface Transportation Block Grant, a federal funding source for SACOG’s Six-County Federal Funding Program.

l. “STIP” means the State Transportation Improvement Program, the funding source for the Four-County STIP Funding Program and Four-County STIP Regional Set-Aside Funding Program.

m. “TDM” means Transportation Demand Management.

n. As used in this MOU, “Sacramento County” refers to the geographic area only, whereas, “the County of Sacramento” refers to the governmental entity that is a subdivision of the State of California.

4. General Provisions.

It is agreed among the Authority and Member Agencies that:

a. Member Agencies’ execution of this MOU is voluntary. The term of this MOU shall be nine (9) years unless earlier terminated pursuant to Section 16 below.

b. A mandatory review of this MOU by the Authority and Member Agencies is required after two cycles of awards from the Four-County STIP Funding Program.

c. This MOU may be amended by a two-thirds ( 2/3) affirmative vote of the A uthorized Representatives and reflected in a signed written amendment.

ITEM 12
Agenda Packet Page 87

REGIONAL FUNDING PROGRAM MEMORANDUM OF UNDERSTANDING FOR

SACRAMENTO COUNTY

Page 4 of 10 ends

d. This is a consensus-based agreement. Any and all decisions must be unanimous among the Member Agencies. The Authority staff will act as a coordinator and facilitator to assist the Member Agencies in reaching a collective agreed-upon proposal to submit to SACOG.

In the event the Member Agencies cannot reach a consensus decision, the parties will retain their discretion to make independent proposals for their own projects to SACOG.

5. Four-County STIP Funding Program Partnership.

a. Member Agencies agree the allocation from Sacramento County’s share of the Four- County STIP Funding Program for the rail and transit category shall be 22.5% and each Member Agency’s application, should they choose to submit, shall be at least $100,000.

b. For the rail, transit, and TDM category allocation, the Authority and Member Agencies with rail and transit projects will form a rail and transit working group. The working group will meet and confer regarding how to use the category allocation for rail and transit projects while considering geographic balance, project competitiveness, and the ability to meet SACOG and State guidelines for funding eligibility.

c. Member Agencies agree the allocation from Sacramento County’s share of the Four - County STIP Funding Program for the roads and active transportation category shall be

77.5% and each Member Agency’s application, should they choose to submit, shall be at least $100,000.

d. For the r oads and active transportation category allocation, the Authority and Member Agencies with roads and active transportation projects will form a road and active transportation working group. The working group shall utilize the Geographic Suballocations to maintain geographic balance. Geographic Suballocations shall be spent within or for the benefit of the suballocation. The working group will meet and confer regarding how to use the Geographic Suballocations for road and active transportation projects while considering M ember Agencies’ needs and priorities , project competitiveness, and the ability to meet SACOG and State guidelines for funding eligibility.

e. The Authority, Member Agencies, Working Groups and Authorized Representatives shall employ their best efforts to engage and consult in good faith in an effort to reach a consensus proposal for funding. Each Authorized Representative of a Member Agency shall have one vote. In the event that the Member Agencies, Working Groups, or Authorized Representatives are unable to reach agreement, the Member Agencies may make their own independent funding proposals for their own projects to SACOG.

f. Member Agencies acknowledge that Non Member Agencies may apply for future cycles of the Four-County STIP Funding Program.

g. Member Agencies acknowledge that SACOG updates funding estimates and program guidelines each cycle and may make changes over time such as changing the regional set-aside, changing scoring criteria or adding minimum scoring thresholds.

ITEM 12
Agenda Packet Page 88

REGIONAL FUNDING PROGRAM MEMORANDUM OF UNDERSTANDING FOR

SACRAMENTO COUNTY

Page 5 of 10 ends

h. Unprogrammed allocations for each category and Geographic Suballocations shall carryover to subsequent cycles and shall be considered as a Carryover. Unprogrammed allocations may occur for many reasons including but not limited to banking multiple cycles of Geographic Suballocations or a project not meeting the minimum scoring threshold.

i. No guarantees are assumed regarding future State actions of unprogrammed funds.

6. Authority Obligations for the Four-County STIP Funding Program.

a. T he Authority shall assign staff to coordinate communication, provide organizational structure, and moderate decision making on a collective approach for the Four-County STIP Funding Program among Member Agencies, working groups, and SACOG staff.

b. Immediately following the SACOG Board’s approval of the amount for each county in the Four-County STIP Funding Program, the Authority shall notify the Member Agencies of the total amount available for each allocation category and Geographical Suballocation after considering Carryover.

c. The Authority shall be responsible for coordinating with Non Member Agencies, informing the Working Groups on their potential applications, and providing options to ensure a collectively beneficial approach.

d. The Authority shall track the following for each intra-county competitive funding program:
i. Amount available for each allocation category
ii. Amount available for each Geographic Suballocation
iii. Grant applications submitted
iv. Funding Awards
v. C arryovers
vi. Funding consolidations
vii. Other administrative tasks as needed.

e. The Authority staff shall be responsible for keeping its Governing Board informed.

7. Member Agencies’ Obligations for the Four-County STIP Funding Program.

a. Each Member Agency acknowledges that allocations for each category and Geographic Suballocation as determined in Section 5 and 6 are not automatically programmed by SACOG.

b. Each Member Agency acknowledges allocations for each category and Geographic Suballocation will vary from one cycle to another, and this MOU makes no guarantees regarding future funding availability.

c. Each Member Agency retains discretion to determine which projects to propose to the working groups within the amount available for each allocation and Geographic Suballocation consistent with the guidelines set forth in Section 5 and 6.

ITEM 12
Agenda Packet Page 89

REGIONAL FUNDING PROGRAM MEMORANDUM OF UNDERSTANDING FOR

SACRAMENTO COUNTY

Page 6 of 10 ends

d. Each Member Agency commits to conducting pre-application consultations with SACOG staff to determine if proposed projects would achieve the minimum scoring threshold to be competitive and meet SACOG and State Guidelines for funding eligibility.

e. Each Member Agency commits to submitting applications to SACOG consistent with the partnership and obligations set forth in Section 5, 6, & 7

f. Each Member Agency shall notify the Authority of the following in a reasonably timely manner:
i. Grant applications submitted
ii. Funding Awards
iii. Funding consolidations
g. Each Member Agency shall be responsible for keeping its respective governing body informed.

8. Four-County STIP Regional Set-Aside Funding Program.

a. The Authority and Member Agencies acknowledge that the SACOG Board will identify the total funding amount available for regional projects within Sacramento, Sutter, Yolo, and Yuba counties for each cycle of the Four -County STIP Regional Set -Aside Funding Program.

b. The Authority shall assign staff to coordinate communication, provide organizational structure, and moderate discussions on regional projects among Member Agencies , SACOG, and other eligible agencies wanting to partner.

9. Six-County Federal Funding Program Coordination.

a. The Authority and Member Agencies acknowledge that SACOG will identify individual county funding targets for the Six -County Federal Funding Program funded by CMAQ and STBG.

b. The Authority shall assign staff to coordinate communication on countywide topics for the Six-County Federal Funding Program among Member Agencies and SACOG staff.

10. Reserved.

11. Reserved.

12. Integration and Modification. This MOU sets forth the parties’ entire understanding regarding the matters set forth above and is intended to be their final, complete, and exclusive expression of those matters. It supersedes all prior or contemporaneous agreements, ITEM 12
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representations, and negotiations —written, oral, express, or implied—and may only be modified per section 4.c. of this MOU.

13. Indemnity and Hold Harmless . Each Member Agency shall defend, indemnify and hold harmless Authority , its Governing Board of Directors, officers, agents, employees and volunteers from and against all demands, claims, actions, liabilities, losses, damages, and costs, including reasonable attorneys' fees, arising out of or resulting from the performance of the MOU, caused in whole or in part by the negligent or intentional acts or omissions of the Member Agency’s officers, directors, agents, employees, contractors, subcontractors or volunteers.

Authority shall defend, indemnify, and hold harmless each Member Agency , its governing board, officers, directors, agents, employees, subcontractors and volunteers from and against all demands, claims, actions, liabilities, losses, damages and costs, including reasonable attorneys' fees, arising out of or resulting from the performance of the MOU, caused in whole or in part by the negligent or intentional acts or omissions of Authority’s Governing Board of Directors, officers, directors, agents, employees, contractors, subcontractors, or volunteers.

It is the intention of Authority and each Member Agency that the provisions of this paragraph be interpreted to impose on each party responsibility to the other for the acts and omissions of their respective Governing Board, officers, directors, agents, employees, contractors, subcontractors, and volunteers. It is also the intention of Authority and each Member Agency that, where comparative fault is determined to have been contributory, principles of comparative fault will be followed and each party shall bear the proportionate cost of any damage attributable to the fault of that party, its Governing Board, officers, directors, agents, employees, contractors, subcontractors, and volunteers, according to law.

Notwithstanding anything in the MOU to the contrary, the obligations of this paragraph will survive the termination of this MOU.

14. Counterparts To MOU. This MOU may be executed simultaneously or in any number of counterparts, each of which shall be deemed an original, equally admissible in evidence, but all of which together shall constitute one and the same MOU, notwithstanding that the signatures of each party or their respective representatives do not appear on the same page of this agreement. Facsimiles, pdfs, and photocopies of signature pages of the MOU have the same binding effect as originals.

15. Severability. If any provision or any part of any provision of this MOU is, for any reason, held to be invalid, unenforceable, or contrary to any public policy, law, statute, regulation or ordinance, the remainder of this MOU shall not be affected thereby and shall remain valid and fully enforceable.

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16. Termination.
a. Notwithstanding section 4 .c. of this MOU (requiring a minimum 2/3 affirmative vote to amend this MOU), this MOU may be terminated upon the affirmative vote of a majority of all the Authorized Representatives. A termination vote may be initiated by any Authorized Representative through a written request to all other Authorized Representatives , specifying the reason for termination. Upon receipt of such a request, the Authority shall convene a meeting with all Authorized R epresentatives within 60 days of the written request to terminate to conduct a formal vote. Each Authorized Representative shall have one vote, and the MOU shall be deemed terminated if the required threshold is met.

Termination shall take effect 30 days after the vote, unless otherwise agreed by the Authorized Representatives.

b. Upon termination, the Parties shall cooperate in good faith to wind down any ongoing activities and fulfill Carryover obligations agreed upon in prior funding cycles. The rights and obligations of any Party accrued prior to termination shall survive as necessary to ensure proper closure of joint commitments.

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The Authority and Member Agencies promise and agree to abide by the terms of this MOU as set forth above.

SACRAMENTO TRANSPORTATION AUTHORITY

By: ____________________________________ Date: ____________________________ Kevin M. Bewsey, Executive Director

Reviewed and Approved as to Form

By: ____________________________________ Date: ____________________________ William Burke, Legal Counsel

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AGENCY NAME

By: ____________________________________ Date: ____________________________ First Last, Title

Reviewed and Approved as to Form

By: ____________________________________ Date: ____________________________ First Last, Title

This is the signature page starting template for all Member Agencies to modify as they review the MOU with the goal of one signature page per Member Agency.

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CITY OF CITRUS HEIGHTS

CITY COUNCIL STAFF REPORT

MEMORANDUM
DATE
: May 14, 2025
TO: M
ayor and City Council Members
Ashley J. Feeney, City Manager
FR
OM: Amy Van, City Clerk
Danielle Jones, Administrative Assistant
SU
BJECT: Ordinance Making Administrative Amendments to Citrus Heights Municipal Code Chapter 22 – Businesses, Article IV. – Short-term Rental Business License, Section 22-453
Su
mmary and Recommendation
The
City desires to correct a typographical error recently discovered in a section of the Citrus Heights Municipal Code. The Council is not reconsidering the item; rather, this is strictly an administrative cleanup.

St
aff recommends the City Council introduce for a First Reading, read by title only and waive the full reading of Ordinance No. 2025-____, An Ordinance of the City of Citrus Heights amending Citrus Heights Municipal Code Chapter 22 – Businesses, Article IV. – Short-term Rental Business License, Section 22-453.

If
Council passes this motion, the proposed ordinance will be scheduled for second reading and adoption at the Council meeting on May 28, 2025, with an effective date 30 days thereafter.

Fi
scal Impact
Th
ere is no direct fiscal impact resulting from this administrative amendment to the Citrus Heights Municipal Code.

Ba
ckground and Analysis
Shor
t-term rentals are regulated by two sections of the Citrus Heights Municipal Code: Section 106 (Zoning) and Section 22 (Business License). In 2022, the City Council adopted amendments to Section 22 to require all short-term rentals to obtain a business license. Both sections outline eligibility criteria for whether a home can be used as a short-term rental.

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Subject: Ordinance Amending Municipal Code Section 22-453 Date: May 14, 2025

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Recently, it was discovered that there was an error in Section 22, which conflicted with Section 106. Specifically, the eligibility date was incorrectly listed as January 1, 2021, in Section 22, while Section 106 referenced January 1, 2020. The amendment is being made to correct this discrepancy, updating Section 22-453 to reflect the correct date of January 1, 2020, for consistency. This is strictly an administrative amendment to correct a date, no other amendments are being proposed.

Attachments

1. Ordinance No. 2025-____, amending Citrus Heights Municipal Code Chapter 22 – Businesses, Article IV. – Short-term Rental Business License, Section 22-453

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1 ORDINANCE NO. 2025-___
AN O

RDINANCE OF THE CITY OF CITRUS HEIGHTS
AMENDING CITRUS HEIGHTS MUNICIPAL CODE CHAPTER 22 – BUSINESSES, ARTICLE IV.
- SHORT-TERM RENTAL BUSINESS LICENSE, SECTION 22-453
T
he City Council of the City of Citrus Heights does ordain as follows:

T
he provisions of Chapter 22, Article IV of the City of Citrus Heights Code are amended as follows:

S
ECTION 1. Amendment. Chapter 22 “Businesses” of the Citrus Heights City Municipal Code is hereby amended to read as set forth below:

Sec. 22-453 - Eligibility.
(
a) Short-term rentals shall be permitted in a legally constructed living unit approved for occupancy including single-family residences, townhomes, and condominiums. For the purposes of this Chapter, a condominium is defined as a single, individually-owned dwelling unit in a multi-unit building in which the owner holds sole title to the unit, but owns land and common property (i.e. elevators, halls, roof, stairs, etc.) jointly with other unit owners, and shares the upkeep expenses on the common- property with them. This Chapter does not grant any permission that invalidates or supersedes provisions regarding short-term rentals within properties subject to the rules of a homeowners or condominium association. (
b) Accessory dwelling units constructed after January 1, 20210, inclusionary housing units, or other income-restricted housing units are prohibited from being used as a short-term rental.

S
ECTION 4. Severability. If any section, subdivision, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

S
ECTION 5. Effective Date and Notice. This ordinance shall take effect thirty (30) days after its adoption, provided it is published in full or in summary within fifteen (15) days of its adoption, in a newspaper of general circulation published and circulated in the City of Citrus Heights.

P
ASSED AND ADOPTED by the City Council of the City of Citrus Heights this __day of ________, 2025, by the following vote:

AYE
S: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:
_________
________________________________
Dr. Jayna Karpinski-Costa, Mayor
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2 ____________________________________
Amy Van, City Clerk
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Citrus Heights City Council MeetingsMay 14, 2025

Citrus Heights City Council Meetings
May 14, 2025