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Background and Analysis
The General Services Department is responsible for maintaining the citywide fleet, encompassing preventative and curative maintenance as well as capital replacement and new acquisitions. The city’s fleet includes over 100 vehicles, trailers, motor units and specialty equipment serving the Police Department, General Services Department, Building Division, and general pool fleet. In 2022, following several years of deferred vehicle replacement purchases, the City Council authorized the allocation of $1.4M in American Rescue Plan Act (ARPA) to support the replacement and upfitting of various patrol, command and specialty unit vehicles serving the police department. As vehicles continue to age and incur excessive mileage, it becomes necessary to acquire replacement vehicles to ensure safe and reliable equipment to serve the community.
For FY 2025/2026, a total of twelve (12) vehicles are identified for replacement based on mileage, wear, cost to maintain, operational needs and in some cases total loss from accidents.
Of the twelve (12) vehicles, eight (8) serve the Police Department. The fleet serving the Police Department have various requirements and specifications depending on the division or unit the vehicles are assigned to. To help preserve and maximize the City’s capital replacement fund, staff have evaluated options for pursuit-rated vehicles suitable for non-patrol units. At this time, staff are proposing to acquire three (3) replacement vehicles (sedans) to serve the detective unit, retaining the existing three aged units for administrative use and as back-up units while vehicles are out for service.
The Building Division is also scheduled for replacement for three (3) of the twelve (12) units referenced above. Building currently utilizes trucks, and the desire is to replace these units with smaller, cost-effective sport utility vehicles (SUV’s), with one of the SUV’s replacing a decommissioned truck the City received a claim payout for. Staff evaluated replacement options, including non-plug-in hybrids. However, at this time, based on state contract pricing and availability, the desire is to go with traditional combustion engine replacement vehicles. Two (2) of the (3) existing aged units will be retained for backup and rotation for other uses. It is important to note that while the City’s existing fleet is not subject to the State’s Zero Emissions Vehicle (ZEV) requirements, staff continue to explore options and cost-effectiveness for future electrification, working with our Sacramento Municipal Utility District partners to determine needs, use and level of grant and program funding participation.
The table below outlines the estimated balance of the fleet’s Capital Replacement fund, reflecting budgeted transfers to the fund for fiscal year 2025/2026 and anticipated expenditures for the purchasing and upfitting of the requested fleet replacement:
ITEM 12 Agenda Packet Page #164
Subject: Capital Replacement Fund - Fleet Acquisitions
Date: June 25, 2025
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Category *Estimated
Current
Balance
Proposed
Expenditures
Planned Acquisition
Fleet Capital Replacement
Fund - Vehicles &
Equipment
$758,459.98
$170,000.00 Remaining procurement and
upfitting of vehicles (Council
approval October 2024)
Current Available Balance $588,459.98
General Fund Allocation for
Fiscal Year 2025/2026
$400,000.00
Claim reimbursement for
decommissioned building
division vehicle
$32,737.88
*Ending Balance Available
for FY 2025/2026
$1,021,197.86
$155,000 Three (3) PD detective unit
vehicles – procurement and
upfitting
$114,000 Three (3) building division
vehicles – procurement and
upfitting
Total Fund Balance $752,197.86
*Unaudited, to be reconciled at year end.
Staff’s current recommendation is to proceed with the acquisition and upfitting of six (6) vehicles and will return at a later date to seek authorization for the remaining 6 vehicles scheduled for replacement. Any vehicles disposed of shall be auctioned and funds returned to the Capital Replacement fund to support future purchases.
Attachments
1) Staff recommends the City Council adopt Resolution No. 2025____, a Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to Expend Capital Replacement Funds for Fleet Replacement Needs as Proposed A. Capital Replacement Fund – Fleet Acquisitions
ITEM 12 Agenda Packet Page #165
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RESOLUTION NO. 2025-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CITRUS HEIGHTS, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
EXPEND CAPITAL REPLACEMENT FUNDS FOR FLEET REPLACEMENT NEEDS WHEREAS, the City retains a Capital Replacement Fund to support various replacement projects and equipment needs; and
WHEREAS, the Capital Replacement Fund is funded by General Fund revenues allocated through the City’s biennial budget process; and
WHEREAS, the General Services Department is responsible for the maintenance and acquisition of fleet and ancillary equipment, serving the Police Department, the General Services Department, and the Building Division; and
WHEREAS, staff have identified several vehicles that need replacement due to wear, mileage, maintenance costs and operational needs; and
WHEREAS, the total cost for this requested item is estimated at $269,000; and WHEREAS, the Capital Replacement Fund for fleet acquisitions has sufficient funds to support this action item.
NOW THEREFORE BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights does hereby authorize the City Manager to Expend Capital Replacement Funds for Fleet Replacement Needs as Proposed, and as indicated in attachment A.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 25th day of June, 2025 by the following vote, to wit:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
Dr. Jayna Karpinski-Costa, Mayor
ATTEST:
Amy Van, City Clerk
Exhibit:
A. Capital Replacement Fund – Fleet Acquisitions
ITEM 12 Agenda Packet Page #166
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Exhibit A
Capital Replacement Fund – Fleet Acquisitions
Category *Estimated
Current Balance
Proposed
Expenditures
Planned Acquisition
Fleet Capital
Replacement Fund -
Vehicles & Equipment
$758,459.98
$170,000.00 Remaining procurement and
upfitting of vehicles (Council
approval October 2024)
Current Available Balance $588,459.98
General Fund Allocation
for Fiscal Year 2025/2026
$400,000.00
Claim reimbursement for
decommissioned building
division vehicle
$32,737.88
*Ending Balance Available
for FY 2025/2026
$1,021,197.86
$155,000 Three (3) PD detective unit vehicles
– procurement and upfitting
$114,000 Three (3) building division vehicles
– procurement and upfitting
Total Fund Balance $752,197.86
ITEM 12 Agenda Packet Page #167
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CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE: June 25, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FROM: Casey Kempenaar, Community Development Director
Regina Cave, General Services Director
Leslie Blomquist, City Engineer
Alison Bermudez, Senior Planner
Marisa Brown, Communications Officer
SUBJECT: Gateway Activation Project (GAP) Update and Direction Summary and Recommendation
Staff recommends the City Council receive an update about the GAP and provide direction to begin the project’s environmental review and preliminary engineering.
City Council Strategic Goal/Objective
This staff report aligns with the following Citrus Heights City Council Strategic Plan Objectives:
Goal: Maintain Public Infrastructure and Enhance All Modes of Transportation Objective: Present the Gateway Activation Project (GAP) to the City Council with a summary of the community feedback received.
Fiscal Impact
In 2022, City staff was notified that Assemblymember Cooley’s office had successfully coordinated a $700,000 appropriation from the State General Fund to support the Citrus Heights Gateway Activation Project (GAP). This funding is being used to cover the Professional Engineering phase of the project. Future construction efforts are expected to be funded primarily through grant opportunities.
Background and Analysis
In 2022, City staff was notified that Assemblymember Cooley’s office had coordinated a $700,000 appropriation from the State General Fund for the Citrus Heights Gateway Activation ITEM 13 Agenda Packet Page #168
Subject: Gateway Activation Plan Update
Date: June 25, 2025
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Project. The intent of this funding is to develop a “shovel ready” project to enable the City to be competitive for grant funding for project construction.
Project Description
The GAP will implement multi-modal transportation and roadway improvements aimed at enhancing accessibility, safety, and traffic operations along Old Auburn Road and Wachtel Way.
These improvements will bridge existing multi-modal facilities and provide critical connections to future infrastructure proposed by adjacent municipalities including the City of Roseville and Sacramento County (See Attachment 1, project limits). The scope of work includes all necessary preliminary studies, environmental approvals, outreach and preliminary engineering documents for:
• Extension of multi-modal facilities on Old Auburn Road from existing termini of the Old Auburn Road Multi-Use Trail to the City’s northern border with City of Roseville, providing access to the Dry Creek Greenway and broader Roseville and regional trail networks;
• Extension of the multi-modal facilities on Wachtel Way from existing termini of the Arcade-Cripple Creek Trail to the intersection of Old Auburn Road; • Intersection modifications at the intersections of Old Auburn Road/Wachtel Way and Old Auburn Road/Oakwood Hills Circle (which may include a roundabout, traffic signal improvements or other) to improve traffic operations while providing safe multi-modal facilities;
• Complete street roadway design for Old Auburn Road and Wachtel Way; and • Intersection modifications at Old Auburn Road and Argo Drive to include a pedestrian crossing and enhanced safety countermeasures.
Community Engagement
The GAP is intended to identify improvements to the Old Auburn Road corridor and enhance regional trail connectivity. A variety of design and planning approaches are available to improve the corridor and achieve the project’s overall objectives. Engaging with community stakeholders is a critical component of the process, helping to ensure that the final project reflects community values, priorities, and expectations.
In addition to sharing information about the project, Community Engagement is intended to understand community preferences where there are multiple options to achieve the project objectives. In order to develop a preferred approach to the project, the following engagement opportunities have been completed:
• April 29, 2025 Community Workshop at Big Oak Mobile Home Park • June 14, 2025 Pop-up event at Old Auburn Multi-use Trail • June 1 to June 17 GAP Community Survey
ITEM 13 Agenda Packet Page #169
Subject: Gateway Activation Plan Update
Date: June 25, 2025
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Approximately 48 community members attended the April 29 workshop held at Big Oak Mobile Home Park. The event featured informational display boards and simulated traffic videos to visually present potential improvement options. Feedback revealed that attendees held generally neutral views on the use of roundabouts. While no single option stood out as a clear preference, the workshop confirmed the community’s top priorities: enhancing safety, improving trail connectivity, and calming traffic.
The June 14 pop-up event was held along the Old Auburn Multi-Use Trail and allowed for oneon-one conversations with trail users. Approximately 20 individuals were engaged over the course of the 3+ hour event. Comments received were generally supportive of roundabouts, particularly in regard to their effectiveness at calming traffic.
The online survey conducted from June 1 through June 17 was distributed to those who had expressed interest in the project and served as an opportunity for individuals who could not attend the in-person events to review the proposed options and provide input. A total of 86 responses were received. Survey results showed strong support for a roundabout at the Wachtel Way intersection over a traffic signal. Opinions on crossing treatments at Argo Drive were evenly split between a roundabout and a pedestrian hybrid beacon.
Next Steps
To be competitive for grant funding, “shovel ready” documents are required. The next step in this process includes completion of the preliminary engineering and environmental documentation. To proceed with these efforts, identification of a preferred project approach is required.
At the Council Meeting, staff will present a recommended project for Council review and affirmation to ensure alignment with City priorities before proceeding with preliminary engineering and environmental review.
It is anticipated that the Council will review and approve a final environmental document for the project in the winter 2025/2026.
Attachments
1. Project Limits Map
ITEM 13 Agenda Packet Page #170
Project Location