After working closely with CSA-1 and the Local Agency Formation Commission (LAFCO) over the next year, on June 8, 2006, the City Council adopted Resolution No. 2006-63 declaring its intent to form the Citrus Heights Lighting District. The final step in the process came on June 22, 2006, when the City Council adopted Resolution No. 2006-70 forming the Citrus Heights Lighting District (CHLD or District) pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code §22500 (1972 Act). Formation of the CHLD in this way allowed the City to continue to levy the direct assessment charges previously authorized under CSA-1. The City assumed revenues and maintenance responsibilities from Sacramento County at the start of Fiscal Year 2006/2007.
This Engineer’s Report (Report) has been prepared pursuant to the 1972 Act (Part 2 of Division 15 Sections 22500 through 22679 of the Streets and Highways Code) and describes the District and the proposed assessments for the annual update. The proposed assessments are based on the historical cost to maintain the improvements, energy rates, and historical information from neighboring jurisdictions.
Assessments will be applied to those parcels that receive a special benefit from street and safety lights.
Each parcel within the District is required to be assessed proportionately for the special benefits provided to the parcel from the improvements.
Section II: Plans and Specifications
A. General Description of the District
The boundaries of the Citrus Heights Lighting District are coterminous with the boundaries of the City of Citrus Heights (see Figure 1.1). Citrus Heights is located in the northernmost section of Sacramento County along Interstate 80 and covers approximately 14 square miles.
B. Description of Services and Improvements to be Maintained All lighting improvements and facilities maintained and serviced through District assessments are owned or operated by the City of Citrus Heights or Sacramento Municipal Utility District (SMUD).
For the purposes of the Report, charges are separated into two categories by type of light. Highway Safety Lights are those lights located at intersections, on major streets and along the rear of properties that abut major streets. Street Lights are all lights not designated as Highway Safety lights, primarily local street lighting. Maintenance services will be provided by City personnel, contractors, and SMUD. The District provides funding for all Street and Highway Safety Lighting services within the City, including, but not limited to the following activities:
• Maintenance, repair and replacement of street light poles and fixtures, including changing light bulbs, painting, photoelectric cell repair or replacement, and repairing damage caused by automobile accidents, vandalism, time and weather.
• Electrical conduit and pullbox repair and replacement due to damage by construction, vehicle accidents, and weather.
• Payment of the electrical bill for the existing street light system. • Responding to constituent and business inquiries and complaints regarding street lighting.
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• Remedial projects for major repairs or upgrading of facilities. Engineering services are provided by General Services Department staff or by consultant. • Installation of Highway Safety Lights for highway safety purposes only along major streets and at intersections. These Safety Lights are normally installed with new construction of signalized intersections, or as a condition of development. The capital costs are typically paid through the City’s Capital Improvement Program for newly signalized intersections and by the developer for new installations adjacent to new development construction. • Street light inventory database creation and maintenance, pole numbering, and mapping to establish and keep current the number of street lights that must be maintained, as well as the condition and location of these street lights as part of an effective maintenance program. • Acquisition of land, easements, and rights of way necessary to maintain the Street and Highway Safety Lighting system.
• Administration of the District.
Maintenance means the furnishing of services and materials for the ordinary and usual operation of the public lighting facilities. This includes repair, removal, or replacement of all or part of any of the improvements or appurtenant facilities necessary for the operation of the lighting improvements.
Service means the furnishing of all labor materials, equipment, and utilities necessary to maintain and operate all public facilities provided by the City.
Based upon current maintenance records, the combined number of Street Lights and Highway Safety Lights within the Citrus Heights Lighting District is 4,818.
Section III: District Budget
A. Proposed Fiscal Year Budget
Since taking over responsibility for the lighting district from the County in June 2006, the City has identified current revenue sources and developed a clear understanding of all District expenditures.
Additionally, the City has substantially improved the level of service related to street light and highway safety light maintenance and operations and refined the procedures guiding the annual maintenance contract to reduce expenditures to a minimum.
The 2025/2026 Fiscal Year funds collected through special assessments are projected to cover the majority of the District’s anticipated expenditures. However, as a result of the increased electrical power costs and ongoing repair related to aging equipment, there is a projected total shortfall of approximately $185,997.72. Costs for contract unscheduled maintenance work (materials & repairs for damages due to knockdowns and aging infrastructure) are difficult to predict each year. For FY 2025/2026, the estimated costs for unscheduled maintenance work is projected to be $100,000. Cost recovery related to insurance settlements on street light knockdowns will be pursued as appropriate.
In the past year, the City has converted existing street lights and added new energy efficient Light Emitting Diode (LED) fixtures with roadway projects; bringing the total to approximately 2,957 LED lights citywide (61.4% of the District’s total inventory).
ITEM 10
Agenda Packet Page #150
Staff continues to identify and evaluate additional measures to reduce District expenditures and offset rising electricity costs. In 2019, the City conducted a feasibility study evaluating the possibility to update various City-owned equipment and facilities with the goal of reducing energy costs. On April 8, 2020, the California Energy Commission (CEC) approved a low interest (1%) Energy Efficiency Loan for the implementation of an energy efficiency upgrade project consisting of a significant number of street light retrofits. In June 2021, a City-retained contractor began replacing existing street lights with LED fixtures, which was completed in October 2021. As a result of the LED upgrades, the City’s electrical bills from the Sacramento Municipal Utility District (SMUD) decreased on average by 9.6% for the six month period of December 2021 to May 2022 compared to the same timeframe the prior year.
In December 2022, the City began paying back the low interest loan from the CEC, which expense is included in Table 1.1 at the end of this report. The bi-annual loan payment of $11,577.86 is paid for utilizing the energy savings reflected in the lower utility bills. After the 20 year payback period, District expenditures will decrease by the yearly loan payment amount.
In addition, staff regularly work with SMUD to ensure accurate billings, including quantities, type, and wattages for the entire District inventory. As street light fixtures are updated, SMUD reflects these changes in monthly utility billings.
No major expansion of the existing system, except when included in major transportation projects funded by grants or new development projects, will be considered until additional revenues can be identified to cover the initial and ongoing costs associated with an expansion.
The proposed District budget is summarized in the Budget Analysis shown on Table 1.1, including the estimated costs to provide the improvements, the collection of administrative costs and the special benefit assessment (Balance to Levy).
B. Description of Budget Items
The following is a brief description of the various components of the District budget including the sources and uses of funds, which are included in Table 1.1.
Sources of Funds – This includes the sources of funds used by the District in maintaining and servicing lighting improvements. This may include interest on any fund balance, special assessments, cost recovery and other sources.
• Interest on Fund Balance – Includes any interest earned on the balances in the District’s fund. • Special Assessments – Revenue received from assessments levied on properties within the District that benefit from the street and highway safety lights. • Cost Recovery – Revenue from cost recovery efforts associated with insurance settlements on knockdowns and/or damage to street lights and highway safety lights. • Other Revenue – Contributions from the City’s General Fund or other source to offset excess expenditures.
Uses of Funds – This includes the costs of maintaining and servicing lighting improvements. This may include, but is not limited to, the costs for labor, utilities, equipment, supplies, repairs, replacements ITEM 10
Agenda Packet Page #151
and upgrades that are required to properly maintain the items that provide a direct benefit to the District.
• Electrical Costs – Includes the cost of providing electricity to the lights. Additionally, some lights are maintained by SMUD, the cost for maintenance of these lights is also included on the utility bill.
• Professional Services – Includes costs for the City’s consultant to verify that all assessor information is correct for each parcel on the assessment role for the district. The consultant also incorporates all new parcels into the role, assessment collection fees charged by the Sacramento County Assessor’s office to collect the District assessments from property owners and disperse those proceeds to the City. Also includes costs charged by Sacramento County to levy each parcel with the approved assessment.
• Contract Maintenance (Scheduled) – Includes the contract labor associated with the monthly maintenance of the street lights and the cost of preparing and maintaining the light inventory. • Contract Maintenance (Unscheduled) – Includes work by the contractor for repairs & materials for aging infrastructure, knock-down repairs & replacements, and other work not included in the monthly scheduled maintenance program.
• Construction – Funds set aside for special projects to upgrade street and safety lights and related facilities.
Section IV: Method of Apportionment
A. General
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include the construction, maintenance, and servicing of street lights, traffic signals, landscaping, parks and drainage facilities.
Streets and Highways Code Section 22573 requires that maintenance assessments be levied according to benefit rather than the assessed value.
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
Section 22574 of the 1972 Act also allows the designation of zones of benefit within an assessment district if “by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements.” In addition, Article XIIID and the Implementation Act require that a parcel’s assessment may not exceed the reasonable cost for the proportional special benefit conferred to that parcel. Article XIIID and the Implementation Act further provides that only special benefits are assessable and the City must separate the general benefits from the special benefits. They also require that publicly owned properties which specifically benefit from the improvements be assessed.
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Agenda Packet Page #152
B. Special Benefit Analysis
All properties within the District benefit equally from the enhanced safety provided by Highway Safety Lights as roadways and major intersections are illuminated. This lighting assists drivers traveling to or from a property in seeing traffic controls (stop signs, yield signs), in reading street name signs, and identifying pedestrians that may be attempting to cross the street after dark. These features also assist emergency service providers (police, fire, etc.) to respond and locate properties within the District.
In addition to the Highway Safety Light special benefit, individual parcels may receive special benefit from the presence of a Street Light on or near the parcel which enhances safety/security in the area.
For a parcel to receive this safety/security benefit from street lighting, fifty percent or more of the property’s frontage must be illuminated (based on the road width and spacing of the lights found in the County of Sacramento Improvement Standards). The Street Lighting service charge is apportioned only to those parcels that benefit directly from street lighting. A distinction is made between residential benefit parcels and non-residential benefit parcels based on the zoning of the parcel. This results in a flat rate service charge on each residential benefit parcel and a service charge per front foot on each non-residential benefit parcel.
The formula used for calculating the District assessment reflects the composition of the parcels, the improvements and the services provided, and fairly proportions the costs based on special benefit to each parcel. Only parcels receiving benefit from Street Lights and Highway Safety Lights will be assessed.
General Benefits
There are no general benefits related to Highway Safety Lights or Street Lights.
C. Assessment Methodology
When the original CSA-1 was established the assessment methodology was as follows:
Highway Safety Lighting – All properties are considered to benefit equally from Safety Lighting, as defined above in Special Benefit Analysis. As such, all parcels within CSA -1 were levied a flat rate calculated by the following formula:
Safety Light Maintenance Cost/Total Parcels = Levy per parcel
Street Lighting – Only properties that benefit from a street light are levied this assessment. Service charges for parcels that benefit from both safety and street lights are classified as residential parcels or non-residential parcels with separate services charges as follows:
Residential Parcels (Zoned RD1, RD2, RD3, RD4, RD5, RD7): The service charge for a residential parcel was levied utilizing the following formula:
Street Light Maintenance Cost * % of Residential lights / Residential Parcels = Levy per residential parcel
Non-Residential Parcels (all other zoning): The service charge for a residential parcel was levied utilizing the following formula:
ITEM 10
Agenda Packet Page #153
Street Light Maintenance Cost * % of Non-Residential lights / Non- Residential Front Footage of Parcels = Levy per linear feet of non-residential front footage Levy per linear feet of non-residential front footage * Non-Residential Parcel Front Footage = Levy per Parcel
The passage of Proposition 218 in 1996 mandated that assessment increases must be approved by a two-thirds vote of the assessed property owners. As a result, the assessment rates for the Sacramento County’s CSA-1 were essentially frozen at the levels in effect at that time. These same rates remained in place and were carried over in 2006 upon creation of the Citrus Heights Lighting District, and have not increased since then. The current assessment methodology is therefore:
Highway Safety Lighting – All properties are considered to benefit equally from Safety Lighting, as defined above in Special Benefit Analysis. The service charge per parcel is equal to $2.56 per year.
Street Lighting – Only properties that benefit from a street light are levied this assessment. Service charges for parcels that benefit from both safety and street lights are classified as residential parcels or non-residential parcels with separate services charges as follows:
Residential Parcels (Zoned RD1, RD2, RD3, RD4, RD5, RD7): The service charge for a residential parcel is equal to $15.32 per year.
Non-Residential Parcels (all other zoning): The service charge for a non-residential parcel is equal to $0.2519 per linear foot length of the parcel’s public street frontage.
Exempt – Exempt from the assessment would be the areas of public streets and other roadways (typically not assigned an APN by the County), dedicated public easements, open space areas and rights of ways including public greenbelts and parkways. Also exempt from assessment would be utility rights of ways, common areas (such as in condominium complexes), landlocked parcels, small parcels vacated by City/County, bifurcated lots, and any other property that cannot be developed.
These types of parcels have little or no value and therefore do not benefit from the improvements.
Land use classification for each parcel is based on the Sacramento County Assessor’s Roll. Zoning classification for each parcel is based on the City of Citrus Heights Zoning Map.
D. Rates
The Fiscal Year 2025/2026 assessment rates for the District are proposed to remain the same as Fiscal Year 2024/2025. The following shows the assessments proposed to be levied:
Street Lighting
Residential (Zoned RD1, RD2, RD3, RD4, RD5, RD7) $15.32 per parcel Non-Residential (all other zones) $0.2519 per front foot
Highway Safety Lighting
All parcels (except ‘Exempt’) $2.56 per parcel
ITEM 10
Agenda Packet Page #154
Section V: Assessment Roll
Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Sacramento County Assessor’s map for the year in which this Report is prepared.
Non-assessable lots or parcels include all developed non-residential parcels, vacant parcels, government-owned and public utility-owned parcels, land principally encumbered with public rights of way and other tax exempt parcels such as common areas or open space for which the County does not generate a tax bill. These parcels will not be assessed for the District improvements.
A listing of parcels assessed within this District, along with the proposed assessment amounts, is on file with the City Clerk, and by reference is made part of this Report. Said listing of parcels to be assessed shall be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in FY 2025/2026. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel(s) shall be based on the method of apportionment and the assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.
Section VI: Assessment Diagram
The boundaries of the District are coterminous with the boundaries of the City of Citrus Heights (see Figure 1.1).
ITEM 10
Agenda Packet Page #155
FIGURE 1.1
Lighting District Boundary
ITEM 10
Agenda Packet Page #156
TABLE 1.1
Citrus Heights Lighting District
Budget Analysis
DESCRIPTION FY 23/24
ACTUAL (5)
FY 24/25
ACTUAL
FY 25/26
PROPOSED
BUDGET
SOURCES OF FUNDS:
Interest on Fund Balance $0.00 $0.00 $0.00
Special Assessments $340,082.79 $333,265.60 $334,000.00 Shared Maintenance Cost Reimbursement (1) $128.30 $134.67 $140.00 Total Sources of Funds: $340,211.09 $333,400.27 $334,140.00
USES OF FUNDS:
Advertising $790.00 $0.00 $1,600.00
Utilities (2) $246,098.86 $248,299.12 $256,000.00
CEC Loan Repayment (3) $23,155.72 $23,155.72 $23,155.72 Professional Services $5,066.60 $10,223.54 $10,600.00 Contract Maintenance (Scheduled) $90,517.44 $90,511.80 $93,000.00 Membership Dues $853.70 $3,867.96 $4,000.00
Contract Maintenance (Unscheduled) (4) $83,581.03 $96,891.61 $100,000.00 New Light Installations $0.00 $16,500.00 $18,000.00
Cost Allocations $12,989.00 $13,379.00 $13,782.00
Total Uses of Funds: $463,052.35 $502,828.75 $520,137.72
FUND BALANCE:
Beginning Fund Balance (July 1st) $0.00 $0.00 $0.00
Add Sources of Funds $340,211.09 $333,400.27 $334,140.00 Subtract Uses of Funds $463,052.35 $502,828.75 $520,137.72 Fund Shortfall: $(122,841.26) $(169,428.48) $(185,997.72)
OTHER FUNDING SOURCES
Measure A Maintenance Funds (Fund 210) to
cover District shortfall
$122,841.26
$169,428.48 $185,997.72
Ending Fund Balance (June 30th) $0.00 $0.00 $0.00
(1) The costs for four streets lights located on Antelope Road, near the I-80 Ramps, are shared with Caltrans (Caltrans reimburses the City for 50% of associated costs). (2) Includes SMUD maintenance costs – Certain street lights are mounted on SMUD-owned power poles.
The District reimburses SMUD for the operation and maintenance of these lights. (3) The city received a low interest (1%) Energy Efficiency Loan from the California Energy Commission (CEC) to cover the capital costs to convert approximately 593 street lights to energy efficient models.
Actual energy cost savings will be used to repay the loan. (4) Contract Maintenance (unscheduled) work includes knock-downs, repairs & materials for aging infrastructure, etc.)
(5) Summary has been updated since the FY 24/25 Engineer’s Report was approved in July 2024. The updated numbers reflect additional expenditures and revenue received after FY 24/25 close.
ITEM 10
Agenda Packet Page #157
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CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE: June 25, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FROM: Regina Cave, General Services Director
Leslie Blomquist, City Engineer
Nabilah Deen, Principal Engineer
SUBJECT: Arcade-Cripple Creek Trail – Mariposa Extension Award of Contract for Professional Services to Kimley-Horn and Associates, Inc. – General Services Project 23-01
Summary and Recommendation
In the 2023 Active Transportation Program (ATP), the City was awarded a regional ATP grant in the amount of $7,155,000 for the Arcade-Cripple Creek Trail – Mariposa Extension Project (the Project). The Project was subsequently programmed through the California Transportation Commission (CTC) approved to start work under a Program Supplement Agreement (PSA) executed in July, 2024.
The General Services Department circulated a Request for Proposals (RFP) for preliminary engineering, environmental documentation, final design and public outreach services. In accordance with required Caltrans consultant selection procedures, Kimley-Horn and Associates, Inc. was selected as the top-ranked consultant.
Staff recommends the City Council adopt Resolution No. 2025-____, A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute a professional services agreement with Kimley-Horn and Associates, Inc., for the Arcade-Cripple Creek Trail – Mariposa Extension Project.
City Council Strategic Goal/Objective
This staff report aligns with the following Citrus Heights City Council Strategic Plan Goal:
Goal: Maintain Public Infrastructure and Enhance All Modes of Transportation.
ITEM 11
Agenda Packet Page #158
Subject: ACCT – Mariposa Extension Professional Services Agreement Award Date: June 25, 2025
Printed on Recycled Paper
Fiscal Impact
The contract with Kimley-Horn and Associates, Inc.is for an amount not to exceed $843,704.67.
Staff time will also count toward local match requirements. Funding for the Project is included in the Fiscal Year 2025/2026 Budget and the 2025-2030 Capital Improvement Program and will come from grant sources as outlined in the table that follows:
Funding Source
FY 2025/2026
Funding Amount
ATP Grant Funds 843,704.67
Total Funding for Current Proposed Work* 843,704.67
*Additional scope and fee will be proposed at a future City Council meeting.
Background and Analysis
The Arcade-Cripple Creek Trail - Mariposa Extension is a 0.5 mile multi-use trail segment between Sayonara Drive and Mariposa Ave. following the existing creek corridor and extending the original Arcade-Cripple Creek Trail. The Project is located within the City limits and extends the connections for several more neighborhoods to access eight parks, several schools and the Sunrise MarketPlace. In addition to a paved multi-use trail, this Project also includes the following:
• Rectangular Rapid-Flashing Beacon (RRFP) crossing and related accessibility improvements at trail connection on Sayonara Drive;
• Pathway lighting;
• Bridges across creek crossings;
• Drainage improvements; and
• Landscaping.
The City issued an RFP in February 2025, and received three proposals on March 04, 2025 from Coastland Civil Engineering | DCCM, GHD, and Kimley-Horn and Associates. A qualifications- based selection process was utilized, consistent with Caltrans Local Assistance Procedures Manual (LAPM) Chapter 10, which governs consultant selection. Interviews of all three consultant teams were conducted on March 26, 2025. Proposals and interviews were evaluated based on the criteria specified in the RFP. As a result of the process, staff found Kimley-Horn and Associates to be the most qualified consultant team. Kimley-Horn and Associates provided an in-depth and detailed proposal, introduced a highly qualified team and demonstrated a clear understanding of the work involved in the design and public outreach of the grant funded project.
Staff and Kimley-Horn and Associates have fine-tuned the scope and cost for work associated with the Project Approval and Environmental Document (PA/ED) phase of the project to ensure that the services provided meet the City’s needs and that the work will be done cost effectively.
ITEM 11
Agenda Packet Page #159
Subject: ACCT – Mariposa Extension Professional Services Agreement Award Date: June 25, 2025
Printed on Recycled Paper
The proposed Agreement also includes preliminary work in the Plans, Specifications & Estimate (PS&E) and Right-of-Way (ROW) phases which will allow detailed evaluation of project tasks necessary to complete the Project. This approach will enable staff to issue a Notice to Proceed to perform preliminary work as authorizations are approved by the CTC for PS&E and ROW phases, to use the data to inform the scope and fee negotiations for an Amendment to be presented for action at future City Council meeting.
Atta
chments
1. Re
solution No. 2025-____ A Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to execute a contract with Kimley- Horn and Associates, Inc., to provide professional engineering services for the Arcade- Cripple Creek – Mariposa Extension Project
ITEM 11
Agenda Packet Page #160
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS
HEIGHTS, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-
HORN & ASSOCIATES, INC. FOR THE ARCADE-CRIPPLE CREEK TRAIL –
MARIPOSA EXTENSION PROJECT
WHEREAS, in 2023, the City was awarded a $7,155,000 regional Active Transportation Program (ATP) grant for preliminary engineering, design, right-of-way and construction of the Arcade Cripple Creek Trail – Mariposa Extension Project; and
WHEREAS, Caltrans has authorized the City to proceed with the project approval and environmental documentation phase of the Project; and
WHEREAS, the City circulated a request for proposals in February 2025 for professional engineering services to provide assistance with preliminary engineering, design and right-of-way tasks associated with the Project; and
WHEREAS, three proposals were submitted and evaluated in accordance with Caltrans Local Assistance Procedures Manual requirements for consultant selection and Kimley-Horn and Associates was selected as the most qualified consultant team to provide the required services; and
WHEREAS, the City will issue a Notice to Proceed for each phase as Caltrans authorizations are received; and
WHEREAS, the proposed professional services will be paid for by ATP grant funds and a combination of staff time, Measure A Bike Ped funds, and TDA Bike Ped funds as programmed annually in the budget.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights, the City Manager is hereby authorized to execute a contract with Kimley-Horn and Associates to provide professional services for the Arcade Cripple Creek Trail – Mariposa Extension Project, in a form approved by the City Attorney.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 25th day of June 2025, by the following vote, to wit:
ITEM 11
Agenda Packet Page #161
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
Dr. Jayna Karpinski-Costa, Mayor
ATTEST:
Amy Van, City Clerk
ITEM 11
Agenda Packet Page #162
Printed on Recycled Paper
CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE: J
une 25, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FRO
M: Regina Cave, General Services Director
Brandon Panell, Facilities and Fleet Supervisor
SUBJ
ECT: Capital Replacement Fund - Fleet Acquisitions
Summary and Recommendation
The General Services Department (GSD) is responsible for the maintenance and capital acquisition of the City’s fleet, including vehicles to support the Citrus Heights Police Department, the General Services Department, the Building Division, and general pool use. Staff evaluate replacement needs based on various components, such as condition and age of vehicle, mileage, cost to maintain, and replacement value.
Sta
ff recommends the City Council adopt Resolution No. 2025____, a Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to Expend Capital Replacement Funds for Fleet Replacement Needs.
Fi
scal Impact
Th
e City’s General Fund supports fleet maintenance and replacement. As part of the budget, funds are allocated to a capital replacement fund specifically to fund capital fleet needs. The recommended action does not impact the General Fund but rather seeks authorization to expend funds already allocated to the capital replacement fund. Additionally, the City has received a claim reimbursement of $32,737.88 due to a total loss of a city vehicle, in which those funds will support the purchase of a replacement vehicle.
City
Council Strategic Goal/Objective
This staff report aligns with the following Citrus Heights City Council Strategic Plan Goal:
Go
al: Maintain and Enhance Fiscal Stability and Operational Excellence.
ITEM 12
Agenda Packet Page #163
Subject: Capital Replacement Fund - Fleet Acquisitions
Date: June 25, 2025
Printed on Recycled Paper
Background and Analysis
The General Services Department is responsible for maintaining the citywide fleet, encompassing preventative and curative maintenance as well as capital replacement and new acquisitions. The city’s fleet includes over 100 vehicles, trailers, motor units and specialty equipment serving the Police Department, General Services Department, Building Division, and general pool fleet. In 2022, following several years of deferred vehicle replacement purchases, the City Council authorized the allocation of $1.4M in American Rescue Plan Act (ARPA) to support the replacement and upfitting of various patrol, command and specialty unit vehicles serving the police department. As vehicles continue to age and incur excessive mileage, it becomes necessary to acquire replacement vehicles to ensure safe and reliable equipment to serve the community.
For FY 2025/2026, a total of twelve (12) vehicles are identified for replacement based on mileage, wear, cost to maintain, operational needs and in some cases total loss from accidents.
Of the twelve (12) vehicles, eight (8) serve the Police Department. The fleet serving the Police Department have various requirements and specifications depending on the division or unit the vehicles are assigned to. To help preserve and maximize the City’s capital replacement fund, staff have evaluated options for pursuit-rated vehicles suitable for non-patrol units. At this time, staff are proposing to acquire three (3) replacement vehicles (sedans) to serve the detective unit, retaining the existing three aged units for administrative use and as back-up units while vehicles are out for service.
The Building Division is also scheduled for replacement for three (3) of the twelve (12) units referenced above. Building currently utilizes trucks, and the desire is to replace these units with smaller, cost-effective sport utility vehicles (SUV’s), with one of the SUV’s replacing a decommissioned truck the City received a claim payout for. Staff evaluated replacement options, including non-plug-in hybrids. However, at this time, based on state contract pricing and availability, the desire is to go with traditional combustion engine replacement vehicles. Two (2) of the (3) existing aged units will be retained for backup and rotation for other uses. It is important to note that while the City’s existing fleet is not subject to the State’s Zero Emissions Vehicle (ZEV) requirements, staff continue to explore options and cost-effectiveness for future electrification, working with our Sacramento Municipal Utility District partners to determine needs, use and level of grant and program funding participation.
The table below outlines the estimated balance of the fleet’s Capital Replacement fund, reflecting budgeted transfers to the fund for fiscal year 2025/2026 and anticipated expenditures for the purchasing and upfitting of the requested fleet replacement:
ITEM 12
Agenda Packet Page #164
Subject: Capital Replacement Fund - Fleet Acquisitions
Date: June 25, 2025
Printed on Recycled Paper
Category *Estimated
Current
Balance
Proposed
Expenditures
Planned Acquisition
Fleet Capital Replacement
Fund - Vehicles &
Equipment
$758,459.98
$170,000.00 Remaining procurement and
upfitting of vehicles (Council
approval October 2024)
Current Available Balance $588,459.98
General Fund Allocation for
Fiscal Year 2025/2026
$400,000.00
Claim reimbursement for
decommissioned building
division vehicle
$32,737.88
*Ending Balance Available
for FY 2025/2026
$1,021,197.86
$155,000 Three (3) PD detective unit
vehicles – procurement and
upfitting
$114,000 Three (3) building division
vehicles – procurement and
upfitting
Total Fund Balance $752,197.86
*Unaudited, to be reconciled at year end.
Staff’s current recommendation is to proceed with the acquisition and upfitting of six (6) vehicles and will return at a later date to seek authorization for the remaining 6 vehicles scheduled for replacement. Any vehicles disposed of shall be auctioned and funds returned to the Capital Replacement fund to support future purchases.
Attachments
1) Staff recommends the City Council adopt Resolution No. 2025____, a Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to Expend Capital Replacement Funds for Fleet Replacement Needs as Proposed A. Capital Replacement Fund – Fleet Acquisitions
ITEM 12
Agenda Packet Page #165
Printed on Recycled Paper
RESOLUTION NO. 2025-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CITRUS HEIGHTS, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
EXPEND CAPITAL REPLACEMENT FUNDS FOR FLEET REPLACEMENT NEEDS
WHEREAS, the City retains a Capital Replacement Fund to support various replacement projects and equipment needs; and
WHEREAS, the Capital Replacement Fund is funded by General Fund revenues allocated through the City’s biennial budget process; and
WHEREAS, the General Services Department is responsible for the maintenance and acquisition of fleet and ancillary equipment, serving the Police Department, the General Services Department, and the Building Division; and
WHEREAS, staff have identified several vehicles that need replacement due to wear, mileage, maintenance costs and operational needs; and
WHEREAS, the total cost for this requested item is estimated at $269,000; and
WHEREAS, the Capital Replacement Fund for fleet acquisitions has sufficient funds to support this action item.
NOW THEREFORE BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights does hereby authorize the City Manager to Expend Capital Replacement Funds for Fleet Replacement Needs as Proposed, and as indicated in attachment A.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 25 th day of June, 2025 by the following vote, to wit:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
Dr. Jayna Karpinski-Costa, Mayor
ATTEST:
Amy Van, City Clerk
Exhibit:
A. Capital Replacement Fund – Fleet Acquisitions
ITEM 12
Agenda Packet Page #166
Printed on Recycled Paper
Exhibit A
Capital Replacement Fund – Fleet Acquisitions
Category *Estimated
Current Balance
Proposed
Expenditures
Planned Acquisition
Fleet Capital
Replacement Fund -
Vehicles & Equipment
$758,459.98
$170,000.00 Remaining procurement and
upfitting of vehicles (Council
approval October 2024)
Current Available Balance $588,459.98
General Fund Allocation
for Fiscal Year 2025/2026
$400,000.00
Claim reimbursement for
decommissioned building
division vehicle
$32,737.88
*Ending Balance Available
for FY 2025/2026
$1,021,197.86
$155,000 Three (3) PD detective unit vehicles
– procurement and upfitting
$114,000 Three (3) building division vehicles
– procurement and upfitting
Total Fund Balance $752,197.86
ITEM 12
Agenda Packet Page #167
Printed on Recycled Paper
CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE: J
une 25, 2025
TO: M
ayor and City Council Members
Ashley J. Feeney, City Manager
FRO
M: Casey Kempenaar, Community Development Director
Regina Cave, General Services Director
Leslie Blomquist, City Engineer
Alison Bermudez, Senior Planner
Marisa Brown, Communications Officer
SUBJ
ECT: Gateway Activation Project (GAP) Update and Direction Summary and Recommendation
Sta
ff recommends the City Council receive an update about the GAP and provide direction to begin the project’s environmental review and preliminary engineering.
City
Council Strategic Goal/Objective
Th
is staff report aligns with the following Citrus Heights City Council Strategic Plan Objectives:
Go
al: Maintain Public Infrastructure and Enhance All Modes of Transportation Objective: Present the Gateway Activation Project (GAP) to the City Council with a summary of the community feedback received.
Fi
scal Impact
In
2022, City staff was notified that Assemblymember Cooley’s office had successfully coordinated a $700,000 appropriation from the State General Fund to support the Citrus Heights Gateway Activation Project (GAP). This funding is being used to cover the Professional Engineering phase of the project. Future construction efforts are expected to be funded primarily through grant opportunities.
Ba
ckground and Analysis
In 2022,
City staff was notified that Assemblymember Cooley’s office had coordinated a $700,000 appropriation from the State General Fund for the Citrus Heights Gateway Activation ITEM 13
Agenda Packet Page #168
Subject: Gateway Activation Plan Update
Date: June 25, 2025
Printed on Recycled Paper
Project. The intent of this funding is to develop a “shovel ready” project to enable the City to be competitive for grant funding for project construction.
Project Description
The GAP will implement multi-modal transportation and roadway improvements aimed at enhancing accessibility, safety, and traffic operations along Old Auburn Road and Wachtel Way.
These improvements will bridge existing multi-modal facilities and provide critical connections to future infrastructure proposed by adjacent municipalities including the City of Roseville and Sacramento County (See Attachment 1, project limits). The scope of work includes all necessary preliminary studies, environmental approvals, outreach and preliminary engineering documents for:
• Extension of multi-modal facilities on Old Auburn Road from existing termini of the Old Auburn Road Multi-Use Trail to the City’s northern border with City of Roseville, providing access to the Dry Creek Greenway and broader Roseville and regional trail networks;
• Extension of the multi-modal facilities on Wachtel Way from existing termini of the Arcade-Cripple Creek Trail to the intersection of Old Auburn Road; • Intersection modifications at the intersections of Old Auburn Road/Wachtel Way and Old Auburn Road/Oakwood Hills Circle (which may include a roundabout, traffic signal improvements or other) to improve traffic operations while providing safe multi-modal facilities;
• Complete street roadway design for Old Auburn Road and Wachtel Way; and • Intersection modifications at Old Auburn Road and Argo Drive to include a pedestrian crossing and enhanced safety countermeasures.
Community Engagement
The GAP is intended to identify improvements to the Old Auburn Road corridor and enhance regional trail connectivity. A variety of design and planning approaches are available to improve the corridor and achieve the project’s overall objectives. Engaging with community stakeholders is a critical component of the process, helping to ensure that the final project reflects community values, priorities, and expectations.
In addition to sharing information about the project, Community Engagement is intended to understand community preferences where there are multiple options to achieve the project objectives. In order to develop a preferred approach to the project, the following engagement opportunities have been completed:
• April 29, 2025 Community Workshop at Big Oak Mobile Home Park • June 14, 2025 Pop-up event at Old Auburn Multi-use Trail • June 1 to June 17
GAP Community Survey
ITEM 13
Agenda Packet Page #169
Subject: Gateway Activation Plan Update
Date: June 25, 2025
Printed on Recycled Paper
Approximately 48 community members attended the April 29 workshop held at Big Oak Mobile Home Park. The event featured informational display boards and simulated traffic videos to visually present potential improvement options. Feedback revealed that attendees held generally neutral views on the use of roundabouts. While no single option stood out as a clear preference, the workshop confirmed the community’s top priorities: enhancing safety, improving trail connectivity, and calming traffic.
The June 14 pop-up event was held along the Old Auburn Multi-Use Trail and allowed for one- on-one conversations with trail users. Approximately 20 individuals were engaged over the course of the 3+ hour event. Comments received were generally supportive of roundabouts, particularly in regard to their effectiveness at calming traffic.
The online survey conducted from June 1 through June 17 was distributed to those who had expressed interest in the project and served as an opportunity for individuals who could not attend the in-person events to review the proposed options and provide input. A total of 86 responses were received. Survey results showed strong support for a roundabout at the Wachtel Way intersection over a traffic signal. Opinions on crossing treatments at Argo Drive were evenly split between a roundabout and a pedestrian hybrid beacon.
Next Steps
To be competitive for grant funding, “shovel ready” documents are required. The next step in this process includes completion of the preliminary engineering and environmental documentation. To proceed with these efforts, identification of a preferred project approach is required.
At the Council Meeting, staff will present a recommended project for Council review and affirmation to ensure alignment with City priorities before proceeding with preliminary engineering and environmental review.
It is anticipated that the Council will review and approve a final environmental document for the project in the winter 2025/2026.
Attachments
1. Project Limits Map
ITEM 13
Agenda Packet Page #170
Project Location