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Fiscal Impact
This recommended action results in no fiscal impact to the approved Two-Year budget. The full funding for the contract is included in the 2025/2026-2029/2030 Capital Improvement Program (CIP).
The contract with REY is for an amount not to exceed $1,477,418.11 and will be paid for spanning multiple Fiscal Years from budgeted General Capital Funds (Fund 330).
Background and Analysis
On December 14, 2023, City Council approved a Three-Year Pavement Preservation Plan (PPP) identifying 222 streets for resurfacing in 2026 and 2027. The original street list is attached to the December 14, 2023 Staff Report here:
https://www.citrusheights.net/AgendaCenter/ViewFile/Item/7873?fileID=37961.
Since the adoption of the PPP, staff have continued to monitor roadway conditions and work with utility companies to ensure utility work occurs prior to the City’s roadway resurfacing efforts to the extent feasible. As a result of these on-going monitoring and coordination efforts, 33 additional streets have been added to the 2026 & 2027 Pavement Preservation Plan including:
1. Aspenwood Court (Willow Creek Dr to end)
2. Bonnie Oak Way (Orial Oak Ct to Pine Valley Cir)
3. Cal Court (Primrose Dr to end)
4. Conover Drive (Newbridge Way N to Old Auburn Rd)
5. Country Cove Court (Rosa Vista Ave to end)
6. Cranmore Court (Branchwater Way to end)
7. Crestmont Avenue (Twin Oaks Ave to City Limits, north of Bonnie Oak Way)
8. Farr Court (Away Way to end)
9. Forest Oak Way (Garry Oak Dr to end)
10. Garry Oak Dr (Old Auburn Rd to Twin Oaks Ave)
11. Glen Alta Way (Glen Creek Way to Forest Glen Way)
12. Glen Arbor Way (Glen Tree Dr to end)
13. Glen Park Ave (Glen Tree Dr to end)
14. Glen Tree Dr (Garryanna Dr to Old Auburn)
15. Holly Oak St (Coral Oak Way to end)
16. In Court (Riddio Street to end)
17. Keesee Way (Charlotte Ave to end)
18. Lobata St (Garry Oak Dr to Twin Oaks Ave)
19. Merlindale Dr (Greenback Ln to Guenivere Way)
20. Newbridge Way (Conover Dr to Conover Dr)
21. Orial Oak Ct (Sheridan Ave to end)
22. Parkcreek Circle (Parkoaks Dr to Parkoaks Dr)
23. Parkoaks Dr (Greenback Ln to Southern City limits)
24. Phoebe Court (Phoebe Way to end)
25. Primrose Dr (Farmgate Way to Madison Ave)
26. Robur Way (Canyon Oak Dr to Mesa Oak Wy)
ITEM 12 Agenda Packet Page # 212
Subject: 2026 & 2027 Road Resurfacing Projects (Multiple) – Award of Professional Services Agreement Date: November 12, 2025
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27. Sayonara Dr (Sunrise Blvd to Lialana Way)
28. Sylvan Road (San Juan Ave to Greenback Ln)
29. Thrush Court (Merlindale Dr to end)
30. Twin Oaks Ave (Old Auburn Rd to End, west of Garry Oak Dr)
31. Watson Way (Auburn Blvd to Antelope Rd)
32. Woodridge Court (Parkoaks Dr to end)
33. Zephyr Creek Court (Keesee Way to end)
One street has been removed from 2026/2027 PPP - San Juan Avenue from Greenback Ln to Spicer Dr will be resurfaced as part of the future San Juan Avenue Complete Streets, Phase 2 project.
An overview map of the roadways currently planned for resurfacing in 2026 and 2027 are included as Attachment 2.
As part of the PPP, the City’s on-call pavement specialist (on-call contract was awarded at the October 22, 2025 City Council Meeting) is currently working to determine the specific type of resurfacing that each roadway will receive. Resurfacing of various treatment types and methods will be selected based on multiple factors including, but not limited to, the existing condition of the road, the number of vehicles that travel on it each day, speed of vehicles, etc. Certain resurfacing treatments require upgrades to the accessible curb ramps in compliance with the Americans with Disabilities Act (ADA).
The Project scope includes the development of multiple construction-ready bid document packages over the course of two fiscal years, which include the following items of work:
• Resurface 254 roadways (51.1 centerline miles)
• Construct 167 ADA-compliant curb ramp upgrades (quantity estimated) • Construct 7 ADA-compliant bulb outs
• Reconstruct damaged curb, gutter, and sidewalk segments (as needed) • Repair and/or replace storm drainage infrastructure (as needed) • Remove portions of the median fence on Greenback Lane between Mariposa Ave & Birdcage St, repair concrete median as necessary
• Modify the existing traffic signals to accommodate the following upgrades:
o Greenback Ln / Birdcage St – add fourth crosswalk on west leg of intersection o Auburn Blvd / Carriage Dr – add fourth crosswalk on east leg of intersection • Widen sidewalk on north side of Auburn Blvd between Carriage Dr and Sylvan Middle School
• Add raised concrete median on the east leg of Auburn Blvd at Carriage Dr (remove existing delineators)
• Upgrade 11 traffic signals from in-pavement loop detection to another detection system (quantity estimated)
The City issued an RFP for professional engineering services on September 8, 2025. Eight proposals were received on October 14, 2025.
ITEM 12 Agenda Packet Page # 213
Subject: 2026 & 2027 Road Resurfacing Projects (Multiple) – Award of Professional Services Agreement Date: November 12, 2025
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Utilizing a qualifications based selection process consistent with industry standard practices and procedures, interviews of the four top ranked consultant teams were conducted on October 24, 2025. Proposals and interviews were evaluated based on the criteria specified in the RFP. As a result of the process, REY Engineering, Inc. was determined to be the most qualified consultant team as they provided an in-depth and detailed proposal, introduced a highly qualified team and subconsultants, and demonstrated a clear understanding of the work involved in various elements of the project.
Staff and the top ranked consultant have fine-tuned the scope and cost for work associated with the Project to ensure that the services to be provided meet the City’s needs and that the work will be done cost effectively.
Attachments
1. Resolution No. 2025-___, a Resolution of the City Council of the City of Citrus Heights, California, authorizing the City Manager to Execute An agreement for professional services with REY Engineering, Inc. for the 2026 & 2027 Pavement Restoration Projects.
2. Resurfacing Overview Map
ITEM 12 Agenda Packet Page # 214
RESOLUTION NO. 2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH REY ENGINEERS, INC. FOR THE 2026 AND 2027
PAVEMENT PRESERVATION PROJECTS (MULTIPLE)
WHEREAS, in December 2023, City Council adopted the Citrus Heights Three-Year Pavement Preservation Plan; and
WHEREAS, the City Council of the City of Citrus Heights, California, desires to proceed with implementation of the Three-Year Pavement Preservation Plan; and WHEREAS, the City circulated a request for proposals for professional engineering services in accordance with Caltrans procedures for consultant selection and REY Engineers, Inc. was selected as the most qualified consultant team to provide the required services; and WHEREAS, the City now desires to enter into a Professional Services agreement with REY Engineers, Inc. in an amount not to exceed $1,477,418.11; and WHEREAS, the proposed professional services will be paid for by General Capital Funds (Fund 330).
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights does hereby authorize the City Manager to execute a Professional Services Agreement with REY Engineers, Inc. for the 2026 and 2027 Pavement Preservation Projects (Multiple), in a form approved by the City Attorney.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 12th day of November, 2025 by the following vote, to wit:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
Dr. Jayna Karpinski-Costa, Mayor
ATTEST:
_________________________________
Amy Van, City Clerk
ITEM 12 Agenda Packet Page # 215
ATTACHMENT 2 – RESURFACING OVERVIEW MAP
LEGEND
2026 Resurfacing
2027 Resurfacing
ITEM 12 Agenda Packet Page # 216
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CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE: November 12, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FROM: Casey Kempenaar, Community Development Director
Regina Cave, General Services Director
Alison Bermudez, Senior Planner
SUBJECT: Discussion Item of Strategic Goal Related to Expansion of the City’s Urban Forest
Summary and Recommendation
During the March 2025 Strategic Planning Meeting, the City Council established an objective for staff to evaluate opportunities to support the expansion of the City’s urban forest.
In response, staff reviewed a range of programmatic and policy options and now seeks Council direction on potential next steps.
Staff recommends that the City Council review the information presented in this report and accompanying presentation. Following the review, staff requests direction on whether to proceed with implementation of any of the proposed initiatives.
City Council Strategic Goal/Objective
Goal: Enhance Community Vibrancy and Engagement
Objective: Present the City Council with options to support the expansion of the City’s urban forest utilizing the City’s Tree Mitigation Fund and/or grant funds.
Fiscal Impact
There is no fiscal impact with this discussion item. Future programs and actions may have a fiscal impact depending on the Council’s direction. It is anticipated future programs will be funded by the City’s Tree Mitigation Fund. The current balance of the Tree Mitigation Fund is approximately $900,000.
ITEM 13 Agenda Packet Page # 217
Subject: Discussion Item of Strategic Goal Related to Expansion of the City’s Urban Forest Date: November 12, 2025
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Background
The City’s urban forest is vital to environmental quality, public health, and community character.
A 2014 tree inventory identified over 27,000 trees within the City, revealing that Citrus Heights has more trees per capita than the City of Sacramento.
Trees provide numerous benefits—improved air quality, stormwater management, shade, habitat, and property value enhancement. As the City continues to develop and older trees decline, proactive investment in canopy growth and replacement is essential.
In alignment with the Council’s sustainability goals, staff reviewed potential programs and initiatives to expand the urban forest that could be funded through the City’s Tree Mitigation Fund and future grant opportunities.
Tree Mitigation Fund Utilization
The Tree Mitigation Fund, generated through developer in-lieu fees when onsite tree preservation or replacement is infeasible, provides a dedicated revenue source for tree-related projects. Revenues are expected to decline over time as the City nears full build-out.
Staff proposes evaluating eligible projects consistent with the fund’s intent, such as:
• Large-scale tree planting on public property
• Tree giveaways for private property planting
These uses help offset development-related impacts to the City’s canopy through meaningful reforestation efforts.
A portion of the Fund currently supports the Tree Assistance Program (TAP)—a unique service that connects residential property owners with a certified arborist for expert advice on tree care and maintenance. Since 2019, the program has assisted over 300 properties and evaluated more than 500 trees. TAP is funded through June 2028, with a budget not to exceed $100,000.
The Fund also supports the City’s Tree City USA designation by funding community planting events and educational initiatives. For example, over 160 oak saplings were planted at Van Maren Park in 2019 as part of a mitigation effort.
Discussion
To advance the Council’s goal of expanding the urban canopy, staff evaluated potential initiatives ranging from small, low-cost community programs to larger-scale infrastructure projects requiring greater resources.
Below are several concepts for Council consideration:
Tree Awareness Concepts
These efforts focus on community engagement and education. They have modest costs and require minimal staff time.
ITEM 13 Agenda Packet Page # 218
Subject: Discussion Item of Strategic Goal Related to Expansion of the City’s Urban Forest Date: November 12, 2025
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1. “New Growth” Tree Giveaway Program
In line with the City’s tagline, “Solid Roots. New Growth.” this program would celebrate new life by offering a free tree to new parents for planting on their property. Staff has discussed potential partnership opportunities with Green Acres Nursery.
Unlike the SMUD/Sacramento Tree Foundation’s small starter-tree program, this initiative would fund larger trees (up to $150 value), providing faster shade and aesthetic benefits.
Based on City population (87,000) and a birth rate of 11 per 1,000 residents, approximately 950 births occur annually. Assuming 5% participation (~47 families), the estimated annual cost is about $7,050.
2. Urban Forest Photo Contest
Reviving the successful 2018 contest, this annual event would encourage residents to showcase local trees through photography. Winning entries could be featured on the City’s website and publications. Costs would be minimal—primarily staff coordination and small prizes (e.g., $50 gift cards for three winners).
Infrastructure Concepts
These projects would have a more significant long-term impact but require greater staff effort and funding. Coordination with utilities would be needed to prevent conflicts.
1. Old Auburn Road Trail Tree Enhancement
The recently completed Old Auburn Multi-Use Trail has quickly become a valued community amenity; however, several sections lack adequate shade. Staff proposes planting trees along the trail, using Tree Mitigation Funds to cover tree purchases and the initial costs of providing water during the first three years of establishment.
Before implementation, several investigative steps would be required, including coordination with utility providers to ensure new plantings do not conflict with existing underground or overhead infrastructure. Preliminary observations suggest that portions of the trail corridor could accommodate new trees without significant conflicts.
Staff estimates that approximately $5,000 may be needed to complete an initial feasibility review of this project. Should the investigation confirm the program’s viability, staff will return to the City Council with additional details regarding costs, design, and implementation options.
2. C.O.O.L. – Canopy Over Our Lots Grants Program
This matching grant program would assist commercial property owners in adding trees to parking lots and paved areas lacking canopy.
Benefits include:
• Reducing heat and improving comfort
ITEM 13 Agenda Packet Page # 219
Subject: Discussion Item of Strategic Goal Related to Expansion of the City’s Urban Forest Date: November 12, 2025
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• Enhancing business appeal and property value
• Supporting environmental sustainability and community aesthetics Modeled after the City’s Façade Improvement Program, this initiative would offer matching grants of up to $20,000 per project, with an initial program allocation of $100,000. Grants would be awarded on a first-come, first-served basis until funds are exhausted.
If the City Council supports this concept, staff will prepare the policy and program guidelines and present them for Council review and adoption.
3. Community Tree Planting Grant Program
This pilot program would provide small grants—totaling approximately $20,000—to community groups, schools, and neighborhood associations for tree planting projects in public spaces. Applicants would contribute volunteer labor, and projects would be evaluated based on visibility, community benefit, and feasibility of ongoing maintenance.
One potential project under this program is enhancing the greenery along Tupelo Drive, on the street facing side of the sound wall along I-80. Neighborhood Area 1 has expressed interest in these visual improvements, and the City supports the effort.
However, additional information is needed to determine the feasibility of planting in this location due to the presence of several major utility lines. Grant funding could be used to conduct further investigations—such as potholing—to assess planting viability. Staff estimates that the initial cost for this preliminary work would be approximately $5,000.
Pursuit of Grant Opportunities
Staff will continue pursuing external funding opportunities such as CalFire’s Urban and Community Forestry Program and the California Green Infrastructure Grant Program. Using Tree Mitigation Funds as matching funds could strengthen applications and expand project reach.
Next Steps
Staff requests Council direction on which programs to prioritize. Based on feedback, staff will return with detailed implementation plans, timelines, and funding strategies aligned with Council priorities.
ITEM 13 Agenda Packet Page # 220
CITY OF CITRUS HEIGHTS
CITY COUNCIL STAFF REPORT
MEMORANDUM
DATE: November 12, 2025
TO: Mayor and City Council Members
Ashley J. Feeney, City Manager
FROM: Regina Cave, General Services Director
Mary Poole, Operations Manager
SUBJECT: Options for Residential Garbage and Recycling Collection Services Procurement
Summary and Recommendation
Receive the presentation and provide direction related to procurement options for a new residential waste collection and recycling contract for the term beginning on January 1, 2028. The current agreement expires December 31, 2027.
Staff requests City Council direction on whether to 1) enter into a 60-day negotiation with Republic Services or 2) proceed directly with a Request for Proposal (RFP) process, allowing multiple haulers to propose.
Staff is also seeking City Council input as to any desired changes or additions to services, programs or consideration of specific requirements, such as electrification of collection vehicles, inclusion of street sweeping, or other enhancements.
City Council Strategic Goal/Objective
This item aligns with the following Citrus Heights City Council Strategic Plan Goal/Objective:
Goal: “Maintain and Enhance Fiscal Stability and Operational Excellence.” Objective: “Initiate residential garbage and recycling procurement and issue a request for proposals.”
Fiscal Impact
No new expenditures are proposed as part of this item. The undertaking of a residential procurement process will incur significant costs, with the bulk of costs typically reimbursed by the successful proposer. In this case, the costs of the various options are estimated as follows:
Process Estimated Cost
Negotiations Only $ 50,000
RFP Only $125,000
Negotiations and RFP $175,000
ITEM 14 Agenda Packet Page # 221
Subject: Options for Residential Garbage & Recycling Procurement Date: November 12, 2025
Depending on the selected procurement pathway, the City may recoup the cost of negotiations whether or not they result in agreement, and recover procurement costs from the successful proposer if an RFP process is pursued. Updated fiscal impacts for the selected process will be presented as part of the future action item.
Background and Analysis
History of the Current Service Agreement
Upon incorporation in 1997, the City continued existing County-provided residential garbage and recycling services until awarding a new contract in 2006 to BFI/Allied Industries (Republic Services). The new contract was awarded following a competitive procurement process that resulted in one proposal The 2006 agreement has been extended and amended several times to incorporate City-desired changes, rate stabilization, and service enhancements, as well as unfunded state-mandated organics recycling required by California’s Short-Lived Climate Pollutant Reduction Strategy (SB 1383).
The initial term ran from January 1, 2006 through December 31, 2012. Key amendments are summarized in the following table.
Year Summary of Amendment
2006
Modified the Neighborhood Cleanup (NCU) from an on-call, 3-times per year program to a scheduled by street, 3-times per year program. Included waiver of penalties for early set out as long as material not placed out prior to receipt of doorhanger notice.
2011
Extended contract through 2017: no rate increases for first two years; 5% rate decreases for next two years, and increases capped at 3% thereafter based on CPI (rates in 2017 lower than in 2010); also added appointment-based sharps collection and household battery recycling, along with additional public outreach and education.
2016 Extended contract through 2027; froze rates for 2018 & 2019 (still below 2010 rates) and 3.5% CPI-based cap thereafter.
2017
Revised Household Hazardous Waste (HHW) program from local drop off events held three times per year to a year-round drop off program at Sacramento County North Area Recovery Station (NARS) at 4450 Roseville Road. No rate increases.
2021 Amended contract to include organics recycling as required by SB 1383; rates increased but remain among the lowest regionally.
2024
Amended NCU program to reinstate enforcement of the 48-hour maximum advance set-out requirement and assign education/enforcement responsibilities to the hauler; no rate change.
ITEM 14 Agenda Packet Page # 222
Subject: Options for Residential Garbage & Recycling Procurement Date: November 12, 2025
Procurement Options
Option 1 – Negotiations
Enter a 60-day negotiation period with Republic Services. If mutually acceptable terms are reached, the City Council could consider approval of a new contract. If not, staff would release an RFP to initiate a competitive procurement process.
Option 1 – Competitive Request for Proposals (RFP)
Prepare and release an RFP document, which would allow multiple qualified haulers to propose innovative service and cost structures. The process would encourage competition and allow evaluation of customer service, environmental performance, and cost.
Staff is asking for City Council direction as to which approach to pursue. In addition, there are a number of elements to consider as part of the negotiation/procurement process. Staff is seeking guidance from the City Council on some key service elements and requesting input if there are other areas the City Council would like to see additional exploration.
A) Community Outreach
Community feedback collected through surveys, FlashVotes, neighborhood association meetings, and the customer service units within the City will help to inform scope clarifications and priority areas in the next agreement. In preparation for the negotiation/procurement process, staff has assembled information from the following sources:
Republic Services Annual Customer Satisfaction Surveys: Staff selected the 2021 and 2024 survey results to review based on the number of respondents. Results from these surveys indicate a very high level of satisfaction with Republic Services’ quality of service over time, with specific results noted below:
• The 2021 customer satisfaction survey had 414 respondents. Overall satisfaction with service quality was 90% with 208 respondents “extremely satisfied” (50%) and 165 respondents “satisfied” (40%). Eleven respondents were dissatisfied (2%) and 2 respondents were extremely dissatisfied. (0.50%). Thirty respondents were neutral (7%).
• The 2024 customer satisfaction survey had over 700 respondents. In this survey, 91% reported overall satisfaction. The results reflected 29.2% “satisfied” and 62.1% “very satisfied” with the weekly collection service. Of those respondents who had the occasion to contact customer service, most were satisfied or very satisfied.
Citrus Heights 2024 FlashVote and Neighborhood Association (NA) NCU Outreach: The City Council’s April 2024 Strategic Plan included a specific objective to evaluate options to address issues related to blight associated with the NCU program.
As background, in 2006, the City Council directed staff to pause enforcement of the NCU program requirement that materials not be set out more than 48-hours in advance of the scheduled collection date as provided on the customer doorhanger. The enforcement waiver ITEM 14 Agenda Packet Page # 223
Subject: Options for Residential Garbage & Recycling Procurement Date: November 12, 2025
was done primarily to ensure that residents had the weekend available to assemble and set out bulky items for collection.
Over time, materials were often set out as many as seven days in advance of the scheduled collection date, resulting in a number of negative outcomes throughout the City. A FlashVote survey was issued in August 2024 to garner additional community feedback on possible options to address the issues, with blight being the most common concern.
The FlashVote results indicated that 90% of the respondents used the NCU service and that the vast majority were strongly supportive of the NCU program and wanted it to stay. The most common recommendations were to enforce the original 48-hour set out rule. The City Council approved an amendment with Republic Services in November 2024 to enforce the 48-hour set out rule, conduct and education and outreach campaigns and begin penalties in 2025. The changes went into effect in January 2025 with extensive education and outreach.
Penalties began in May 2025.
Citrus Heights 2025 Customer Service FlashVote: As a follow up to the NCU program updates initiated in January 2025, and in preparation for the procurement process, another FlashVote was conducted the first week of November 2025. In addition to checking on overall customer satisfaction with Republic Services as the residential service provider, the survey also collected input on what services are most utilized, and what residents think regarding the current state of the NCU program. Should there be a desire for additional survey data, an additional survey could take place in the next few months.
Results from this FlashVote confirm the participation and popularity of the NCU program, with 92% of respondents participating within the last 12 months. The survey results also indicate an overall general satisfaction with the quality of services provided for the price paid with 93% reporting satisfaction levels ranging from OK (34%) to Good (36%) to Excellent (23%).
There were a number of comments in the FlashVote responses that indicated a desire for a local Household Hazardous Waste (HHW) drop off event to be held on an annual basis.
Staff is working with Republic Services to hold an HHW drop off event in the spring of 2026, and could look at including one HHW drop off event per year as part of the new service package, whether secured by negotiation or RFP.
Customer Input and City Staff Experience: Customer input provided over the contract term will inform the scope of work for the new contract. Some areas where contract language can be clarified include the customer service unit, which at one time was outsourced to a call center. These issues have been addressed with the creation of a locally based customer service unit. The next agreement can codify local staffing and quality standards.
In addition to community satisfaction and quality of service input, staff is continuing review of operational and financial considerations relevant to the negotiation/procurement process, including rates, road impacts and vehicle standards.
ITEM 14 Agenda Packet Page # 224
Subject: Options for Residential Garbage & Recycling Procurement Date: November 12, 2025
B) Rates
Citrus Heights continues to maintain some of the lowest residential garbage and recycling service rates in the Sacramento region. Over the life of the contract, customer rates have been stable, with several years of no increases and even two consecutive years of 5% decreases (2013-2014).
The current contract allows a maximum 3.5%, CPI-based annual adjustment. The table below shows comparison rates in Sacramento County jurisdictions as of July 2025. While it is difficult to predict outcomes with certainty, rates are generally expected to experience minimal change if a contract extension is negotiated and service levels remain stable; moderate increases can be expected with the addition of new vehicle requirements or additional service requirements, and higher rates may be expected if specifying fleet electrification and/or significantly expanded services.
Jurisdiction Service
Provider
Default ~ 64gallon
Rate
City of Sacramento Municipal $54.08 *
Folsom Municipal $51.00
Sacramento County Municipal $41.03
Rancho Cordova Atlas $37.79 *
Elk Grove Republic Services $36.54
Citrus Heights Republic
Services $33.04
* includes street sweeping
Street Sweeping is currently funded with a combination of gas tax, stormwater fees, and commercial solid waste fees. The annual cost for 2025-2026 is estimated at $515,000.
C) Road Impacts
Heavy collection vehicles contribute significantly to road wear—estimated at $2.9 million annually on residential streets and $334,000 on arterials. Staff is evaluating options to offset these costs, such as potential franchise fee adjustments or impact recovery provisions.
D) Vehicles and Fleet Emission Standards
Republic Services currently operates Compressed Natural Gas (CNG)-powered trucks and is transitioning toward electric fleet options. The City’s procurement process could include additive alternatives for electric vehicles or hybrid fleet requirements, balancing environmental benefits with cost and vehicle weight considerations.
Electric refuse vehicles are presently heavier than comparable CNG or diesel trucks. The evaluation/review process will include consideration of these variables as part of the recommendation. There has been some input regarding four-wheel steering (4WS) electric vehicles and the potential benefits for turning movements and overall relative truck weights.
Staff advises that if specific vehicle types – such as 4WS electric vehicles – are desired, they should be included as additive alternates to ensure that all associated costs are fully evaluated.
ITEM 14 Agenda Packet Page # 225
Subject: Options for Residential Garbage & Recycling Procurement Date: November 12, 2025
E) Neighborhood Clean Up (NCU)
The NCU program was modified in 2024 in response to ongoing blight concerns and other issues related to materials being on the street for collection for up to seven days. The collection service agreement was amended to reinstate enforcement of the 2-day maximum advance set out allowance for NCU materials, and to include enforcement penalties administered by the contractor. These modifications have been in effect since January 1, 2025, with penalties beginning in May 2025. Additional modifications could be considered as part of the negotiation/procurement process.
Community interest in NCU modifications was tested in the 2024 FlashVote specific to NCU and is regularly brought up at neighborhood meetings and events. The community has consistently expressed a desire to keep the NCU program as is, with ongoing enforcement for those who set their NCU materials out more than 48 hours ahead of the scheduled collection date.
F) Street Sweeping
Staff recommends incorporating street sweeping service in the next agreement for improved coordination with the garbage/recycling and NCU collection schedules. Costs associated with residential street sweeping could be included in customer rates; the arterial portion could be invoiced separately, along with any street sweeping call outs or work orders. As noted above, the current fiscal year cost for street sweeping is estimated at $515,000.
G) Franchise Fee
The franchise fee is currently set at ten percent of the gross revenues collected each month.
The franchise fee has ranged from 7% to 8% to the current 10% over the life of the service agreement with Republic Services. The City’s consultant and legal team are reviewing the current franchise fee and will be making recommendations for the appropriate franchise fee structure as part of the contract terms resulting from the negotiation and/or RFP process.
H) Changes in Basic Service Package
Should there be a desire to change any services or programs in the residential services package, there is an opportunity to do so as part of the negotiation and/or RFP process.
I) Contract Term
The original contract term was ten years. Staff recommends a similar term, which allows the hauler to depreciate fleet and equipment costs over the life of the assets which can help achieve a better rate for the customers.
Proposed Timeline
The proposed timeline for the procurement options is as follows:
Timeline Item Action
Aug 2025 Ad Hoc Committee Meetings with City
Council
Obtain feedback as to
overall procurement
process
Nov 2025 Presentation of Options to City
Council
Obtain direction as to
Negotiations or RFP
ITEM 14 Agenda Packet Page # 226
Subject: Options for Residential Garbage & Recycling Procurement Date: November 12, 2025
Timeline Item Action
Nov – Dec
2025 Additional Community Feedback Flash Vote; Neighborhood Meetings Nov 2025
–
Jan 2026
Draft Franchise Agreement and RFP;
Potential 60-day Negotiations
Potential Negotiations/
Franchise Agreement
Development
Feb 2026 Decision Point if 60-day Negotiation
Process is Selected
Present Results of
Negotiation; City
Council approval of
terms
March
2026 IF RFP Option Selected, Release RFP Finalize and release RFP May 2026 IF Negotiation Option Selected,
Consideration of Contract Award
Present negotiated
contract
recommendations
May 2026 IF RFP, Proposals Due
Receive and review
proposals
August
2026
IF RFP, Consideration of New
Contract Award
Present recommendations
for contract Award
January
2028 New Contract Term Begins Transition (16 months if new provider) Conclusion
Staff is seeking City Council direction regarding the preferred procurement path for the upcoming residential garbage and recycling services agreement—either entering into a 60-day negotiation period with Republic Services or proceeding directly with a competitive Request for Proposals (RFP).
In addition to determining the overall approach, staff requests City Council input on several key elements to guide development of the new agreement, including:
• Desired level of fleet electrification and emission standards, and whether advanced vehicle types (e.g., four-wheel steering electric trucks) should be included as additive alternates.
• Inclusion of street sweeping and other potential service enhancements. • Additional refinement of the Neighborhood Cleanup (NCU) program and/or enforcement framework.
• Extent of additional community engagement desired prior to final scope development.
City Council feedback will help ensure that the next solid waste agreement (whether negotiated or via RFP) reflects community priorities, maintains cost-effective service, and supports the City’s environmental and fiscal sustainability goals.
ITEM 14 Agenda Packet Page # 227