CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 1
CALL TO ORDER
The Special Meeting of the City Council of the City of Industry, California, was called to order by Mayor Cory C. Moss at 9:00 a.m., in the City of Industry Council Chamber, 15651 Mayor Dave Way, California and telephonically using Conference Call Number, 657-204-3264, Conference ID: 974 587 025#.
FLAG SALUTE
The flag salute was led by Mayor Cory C. Moss.
ROLL CALL
PRESENT: Cory C. Moss, Mayor
Michael Greubel, Council Member
Mark Radecki, Council Member
Newell W. Ruggles, Council Member
ABSENT: Cathy Marcucci, Mayor Pro Tem
STAFF PRESENT: Josh Nelson, City Manager; Bing Hyun, Assistant City Manager, James M. Casso, City Attorney; and Julie Gutierrez-Robles, City Clerk Mayor Moss asked if there are no objections, for the record to show Mayor Pro Tem Marcucci be excused this morning for our meetings.
PUBLIC COMMENTS
City Manager Nelson asked if anyone was on the line for public comments regarding items not listed on the agenda. If so, press *5 to raise your hand and the City Clerk can unmute you. There were none.
CONSENT CALENDAR
Council Member Ruggles asked for a Staff Report on Item Nos. 5.6. 5.10, 5.12, 5.13, and 5.14.
Mayor Moss asked for a Staff Report on Item 5.11.
CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 2
Mayor Moss asked if anyone was on the line for public comments regarding the Consent Calendar. If so, press *5 to raise your hand and the City Clerk can unmute you. There
5.1 CONSIDERATION OF THE REGISTER OF DEMANDS FOR FEBRUARY 6, 2023
Approve the Register of
RECOMMENDE ACTION apropriate ily rials Apa he bil.
CONSIDERATION OF RESOLUTION NO. CC 2023-06, APPROVING A
DONATION TO THE HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT IN THE AMOUNT OF $300.00 FOR COLLEGE SCHOLARSHIPS
RECOMMENDED ACTION: Adopt Resolution No. CC 2023-
06. 5.3 CONSIDERATION OF RESOLUTION NO. CC 2023-05, APPROVING A
DONATION TO OLD TOWN LA PUENTE ASSOCIATION IN THE AMOUNT OF $1,000.00 FOR THE 2022 ANNUAL LA PUENTE CHRISTMAS PARADE RECOMMENDED ACTION: Adopt Resolution No. CC 2023-
05 CONSIDERATION OF RESOLUTION NO. CC 2023-07, APPROVING A
DONATION TO THE LA PUENTE VALLEY WOMAN'S CLUB IN THE AMOUNT OF $1,000.00 FOR ITS 100TH ANNIVERSARY CELEBRATION
RECOMMENDED ACTION: Adopt Resolution No. CC 2023-
07. CONSIDERATION OF THE ANNUAL AUDITED BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDING JUNE 30, 2022 WITH INDEPENDENT
AUDITORS' REPORT
RECOMMENDED ACTION: Approve the Annual Audited
Financial Statements for FY 21-22.
CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 3
5.6 CONSIDERATION OF THE INDEPENDENT AUDITOR'S REPORT ON
INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS FOR THE YEAR ENDING JUNE 30, 2022
RECOMMENDED ACTION: Approve the Independent
Auditor's Report for FY 21-22.
Director of Finance, Yamini Pathak provided a staff report and was available to answer any questions.
5.7 CONSIDERATION OF THE AUDITOR'S COMMUNICATIONS WITH THE CITY COUNCIL FOR THE YEAR ENDING JUNE 30, 2022
RECOMMENDED ACTION. Approve the Auditor's
Communication Report for FY 21-22.
5.8 CONSIDERATION OF THE INDEPENDENT AUDITOR'S REPORT ON
AGREED-UPON PROCEDURES APPLIED TO THE APPROPRIATIONS LIMIT WORKSHEETS FOR THE YEAR ENDING JUNE 30, 2022
RECOMMENDED ACTION: Approve the Appropriations Limit
Worksheet for FY 21-22.
5.9 CONSIDERATION OF AMENDMENT NO. 3 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH GRANICUS, LLC, FOR WEBSITE MAINTENANCE AND HOSTING, EXTENDING THE TERM THROUGH FEBRUARY 13, 2024, INCREASING COMPENSATION BY $23,542.01, AND UPDATING THE RATE
SCHEDULE
RECOMMENDED ACTION: Approve Amendment No. 3.
5.10 CONSIDERATION OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CASC ENGINEERING AND CONSULTING, INC.
FOR ON-CALL ENVIRONMENTAL PLANNING SERVICES, ADDING INDEMNITY
LANGUAGE SPECIFIC TO INDEPENDENT CONTRACTORS, UPDATING THE ADDRESS OF THE CITY, AND INCREASING COMPENSATION BY $500,000.00 RECOMMENDED ACTION: Approve Amendment No. 1.
CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 4
Development Services Manager, Kathy Tai provided a staff report and was available to answer any questions.
5.11 CONSIDERATION OF AMENDMENT NO. 1 TO THE MEMORANDUM OF
AGREEMENT WITH THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS TO
AWARD FUNDING FROM THE SAN GABRIEL VALLEY SLOWER, SAFER STREETS PROGRAM.
RECOMMENDED ACTION: Approve Amendment No. 1.
Director of Engineering James Cramsie, from CNC Engineering, provided a staff report and was available to answer any questions.
5.12 CONSIDERATION OF AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH KLEINFELDER, _ INC., FOR ON-CALL
GEOTECHNICAL ENGINEERING SERVICES, EXTENDING THE TERM THROUGH APRIL 7, 2025, INCREASING COMPENSATION BY $400,000.00, AND UPDATING
THE ADDRESS FOR THE CITY
RECOMMENDED ACTION: Approve Amendment No. 2.
Director of Engineering James Cramsie, from CNC Engineering, provided a staff report and was available to answer any questions.
5.13 CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR PUBLIC BIDS FOR CONTRACT NO. CITY-1500, GALE AVENUE RESURFACING FROM
FIELDGATE AVENUE TO AZUSA AVENUE, FOR AN ESTIMATED COST OF $2,130,000.00.
RECOMMENDED ACTION: Approve the plans and
specifications and authorize the advertising of receipt of electronic bids.
Director of Engineering James Cramsie, from CNC Engineering, provided a staff report and was available to answer any questions.
5.14 CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR PUBLIC BIDS FOR CONTRACT NO. CITY-1501, KELLA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION PROJECT, FOR AN ESTIMATED COST OF $1,027,000.00.
CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 5
RECOMMENDED ACTION: Approve the plans and
specifications and authorize the advertising of receipt of electronic bids.
Director of Engineering James Cramsie, from CNC Engineering, provided a staff report and was available to answer any questions.
With regards to the Consent Calendar, Council Member Radecki recused himself from voting on check number 79901 for item 1 (Register of Demands) due to a potential or actual financial conflict of interest due to he is currently employed by Square Root Golf and Landscape.
MOTION BY COUNCIL MEMBER RADECKI, AND SECOND BY COUNCIL MEMBER
RUGGLES THAT THE RECOMMENDATIONS BE ACCEPTED FOR THE REMAINING
ITEMS LISTED ON THE CONSENT CALENDAR, WITH COUNCIL MEMBER RADECKI RECUSING HIMSELF FROM CHECK NUMBER 79901 ON ITEM 1 (REGISTER OF DEMANDS). MOTION CARRIED 4-0, BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS: GREUBEL, RADECKI, RUGGLES, M/MOSS NOES: COUNCIL MEMBERS: NONE
ABSENT COUNCIL MEMBERS: MPT/MARCUCCI
ABSTAIN COUNCIL MEMBERS: NONE
ACTION ITEMS
6.1 DISCUSSION AND DIRECTION REGARDING CITY OF INDUSTRY
GYMNASIUM AND MULTI-PURPOSE FACILITY
RECOMMENDED ACTION: Approve Option for Project Site.
Assistant City Manager, Bing Hyun, provided a staff report along with slides showing a master view of the five proposed sites regarding both the Industry Gymnasium and the Multi-Purpose Facility. Each site was reviewed and discussed among the Council Members and Staff as to which location was potentially the best configuration for facility use, off-street vehicle and pedestrian circulation, synergy for facility patrons to use adjacent services, construction costs and architectural view from the street.
Council Member Ruggles asked about the building size differences and City Manager Nelson stated they were all very close in size. Council Member Ruggles mentioned something to consider is the Sheriff's Station is from the 1960's and is due to be re-done.
This could affect our decision on Option #5. He said he liked the original Option #1 best
CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 6
due to less traffic which would make it safer, help revitalize the La Puente downtown area and possibly bring in new businesses, walking distance to the area from La Puente High School, and may be less costly since there is no demolition of an existing building.
He suggested contacting the City of La Puente for their input.
Mayor Moss asked why the Ad Hoc Committee suggested a change to the original location and City Manager Nelson said the Ad Hock Committee wanted to bring back to make sure we were doing our due diligence by looking at everything before making this decision. Mayor Moss said she appreciated everyone's work and thought that went into this. She likes the campus idea of Option #5, but likes the original Option #1 best.
Council Member Radecki likes Option #1 and #5 and would be ok with either one. He likes Option #5 due to being near the Sheriff's Department with the campus feel and providing a very safe location.
Council Member Greubel likes Option #5 but is all for safety as well. I would like to see some cost estimates on both Option #1 and Option #5.
It was determined to first talk with the City of La Puente to get their input regarding Option #1 since there new housing is so close to this location. City Staff would then get an amended contract from the Architect for Option #1 and Option #5, with more detailed designs to include cost for utility and sewer lines for Option #5. This would then come back to the Council for review.
City Manager Nelson asked if anyone was on the line for public comments regarding Item No. 6.1. If so, press *5 to raise your hand and the City Clerk can unmute you. There were none.
Direction was given, no vote was necessary.
6.2 CONSIDERATION OF MATTERS RELATED TO THE COVID-19 PANDEMIC:
a. CONSIDERATION OF AN AMENDED AND RESTATED PROCLAMATION AND
ORDER OF THE CITY COUNCIL OF THE CITY OF INDUSTRY, CALIFORNIA
PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY
b. CONSIDERATION OF RESOLUTION NO. CC 2023-08 - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF INDUSTRY CONTINUING THE
AUTHORIZATION OF REMOTE TELECONFERENCE MEETINGS PURSUANT TO AB 361
CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 7
RECOMMENDED ACTION: Discuss and provide direction to
Staff.
City Manager Nelson stated that the COVID-19 emergency within the state of California is coming to an end. Discussion ensued and the Council Members determined to assume an expiration date of February 28, 2023, to go along with the County and State, ending the proclamation, which will put closure to AB 361.
The end date was left blank on the Resolution to determine the end date of AB 361, which was agreed upon, and will be entered into the Resolution.
City Manager Nelson asked if anyone was on the line for public comments regarding Item No. 6.2. If so, press *5 to raise your hand and the City Clerk can unmute you. There were none.
MOTION BY COUNCIL MEMBER RUGGLES, AND SECOND BY COUNCIL MEMBER
RADECKI TO ADOPT THE AMENDED AND RESTATED PROCLAMATION AND RESOLUTION NO. CC 2023-08, WITH AN EXPIRATION DATE OF FEBRUARY 28, 2023. MOTION CARRIED 4-0, BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS: GREUBEL, RADECKI, RUGGLES, M/MOSS NOES: COUNCIL MEMBERS: NONE
ABSENT COUNCIL MEMBERS: MPT/MARCUCCI
ABSTAIN COUNCIL MEMBERS: NONE
6.3 CONSIDERATION OF CHANGE ORDER NO. 3 IN THE AMOUNT OF $45,634.55, FOR CONTRACT NO. CITY-1467, PUENTE HILLS AUTO CENTER
PYLON SIGN UPGRADE
RECOMMENDED ACTION: Approve and execute Change
Order No. 3 in the amount of $45,634.59.
City Manager Nelson provided a staff report and said he wanted to make sure everyone was aware of what we are doing with the signage. We have been working with the sign manufacturer on the theme, the logo and the addition of "The City of Industry" to the sign.
Discussion ensued regarding the fact that the Auto Centers and the Mall are called La Puente and they are actually in The City of Industry, and if and how to make that transition going forward. It was left as a note to staff going forward with this potential change and possibly have an Ad Hoc Committee look at changing future marketing.
CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 8
Mayor Moss asked if anyone was on the line for public comments regarding Item No.
6.3. If so, press *5 to raise your hand and the City Clerk can unmute you. There were none.
MOTION BY MAYOR MOSS, AND SECOND BY COUNCIL MEMBER RUGGLES TO APPROVE AND EXECUTE CHANGE ORDER NO. 3, IN THE AMOUNT OF $45,634.59.
MOTION CARRIED 4-0, BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS: GREUBEL, RADECKI, RUGGLES, M/MOSS NOES: COUNCIL MEMBERS: NONE
ABSENT COUNCIL MEMBERS: MPT/MARCUCCI
ABSTAIN COUNCIL MEMBERS: NONE
CITY MANAGER REPORTS
There were none.
AB 1234 REPORTS
There were none.
CITY COUNCIL COMMUNICATIONS
There were none.
CLOSED SESSION
City Clerk Robles-Gutierrez announced there was a need for Closed Session as follows:
7.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure litigation pursuant to Government Code Section54956.9(d)(2): One potential case
Mayor Moss asked if anyone was on the line for public comments regarding Closed Session Item No. 7.1. If so, press *5 to raise your hand and the City Clerk can unmute you. There were none.
Mayor Moss recessed the meeting into Closed Session at 10:00 a.m.
Mayor Moss reconvened the meeting at 10:34 a.m.
CITY COUNCIL SPECIAL MEETING MINUTES
CITY OF INDUSTRY, CALIFORNIA
FEBRUARY 6, 2023
PAGE 9
City Attorney Casso reported out of Closed Session. All members of the Council were present except for Mayor Pro Tem Marcucci.
With regard to Closed Session Item No. 7.1, direction was given to the City Attorney's office, no final action was taken. Nothing further to report
ADJOURNMENT
There being no further business, the City Council adjourned at 10:35 a.m.
CORY C. MOSS|
MAYOR
JULIE GUTIERREZ-ROBLE
CITY CLERK