CLAREMONT CITY COUNCIL
MEETING AGENDA
“We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.”
City Council Chamber
225 Second Street
Claremont, CA 91711
Tuesday
July 26, 2022
6:30 PM
COUNCILMEMBERS
JED LEANO
MAYOR
COREY CALAYCAY ED REECE JENNIFER STARK SAL MEDINA Pursuant to the local emergency concerning the COVID -19 virus declared by the City Council of the City of Claremont on March 19, 2020, and in accordance with State Assembly Bill 361 (2021-2022 Regular Session, codified at California Government Code Section 54953(e)), the following protocols will apply to public participation for the duration of the emergency:
The City will allow officials and members of the public to attend and participate in the meeting either in-person or remotely via Zoom Video Communication. This is a hybrid meeting under Assembly Bill 361 (Government Code Section 54953(e)).
To participate in the meeting via Zoom, download Zoom on any phone or computer device cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID :
256 208 090.
Members of the public who wish to address the City Council on any matter listed on the agenda or a subject matter within the jurisdiction of the City Council may utilize the following methods:
OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. Do not form a line in the center aisle.
OPTION 2: E-MAIL – Public comments may be sent via email to the City Clerk ’s office at [email protected] and jcostanza@ci .claremont.ca.us. All emails will be distributed to the City Council and imaged into the record of the meeting.
OPTION 3: MAIL – Public comments may be mailed to Claremont City Hall, Attn: City Clerk ’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the record of the meeting.
July 26, 2022Page 2 City Council Agenda
OPTION 4: TELEPHONICALLY – Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461, (909) 399-5463, sdesautels@ci .claremont.ca.us, or jcostanza@ci .claremont.ca.us. You will be called during consideration of the item you are interested in and given up to four minutes to speak.
OPTION 5: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button, which can be seen by the City Clerk. You will be called on in the order received to provide verbal comments for up to four minutes. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”.
The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded to the City website and preserved.
CALL TO ORDER THE MEETING OF THE CITY COUNCIL
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Presentation:
Frontier Telecommunications Broadband Infrastructure Project, by Douglas McAllister, VP of External Affairs
FEDERAL HOLIDAYS AND OBSERVANCES
Holidays This Month and Upcoming:
Independence Day, July 4th
Labor Day, September 5th
July 26, 2022Page 3 City Council Agenda
MAYOR AND COUNCIL
Council Items
RESOLUTION EXTENDING THE TEMPORARY INCREASE IN THE SIZE OF THE POLICE COMMISSION (FUNDING SOURCE: GENERAL FUND)
1. Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, EXTENDING THE
TEMPORARY INCREASE IN THE SIZE OF THE POLICE COMMISSION APPROVED BY ORDINANCE NO. 2020-07.
ResolutionAttachment(s):
APPOINTMENTS AND REAPPOINTMENTS OF MEMBERS TO VARIOUS CITY
COMMISSIONS
2. Recommendation: The City Council Ad Hoc Selection Committee recommends that the City Council make the following appointments and reappointments:
Planning Commission
Appoint Melinda Gonzales to a term to expire August 31, 2026 Appoint Tom Anderson to a term to expire August 31, 2026 Reappoint Isaac Rahmim to a term to expire August 31, 2026 Community and Human Services Commission
Reappoint Deborah Scott Toux to a term to expire August 31, 2026 Police Commission
Reappoint Frank Bedoya to a term to expire August 31, 2026 Reappoint Becky Margiotta to a term to expire August 31, 2024 Reappoint Rafik Mohamed to a term to expire August 31, 2024
DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE BUSINESS MEETING
TO BE HELD AT THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE
3. Recommendation: Staff recommends that the City Council designate a voting delegate and an alternate voting delegate for the League of California Cities 2022 Conference Annual Business Meeting to be held during the Conference's General Assembly on September 9, 2022.
Voting Delegate PacketAttachment(s):
Council Assignment Reports
City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website :
www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.
CITY MANAGER REPORT
July 26, 2022Page 4 City Council Agenda
PUBLIC COMMENT
The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council .
Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items.
At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit.
The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting.
The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and /or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment.
Only Councilmembers may pull an item from the consent calendar for discussion.
The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval.
Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar.
ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER4.
Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated July 21, 2022.
Resolution Approving City Warrant Register Dated July 21, 2022Attachment(s):
CITY COUNCIL MINUTES OF JULY 12, 20225.
Recommendation: Staff recommends that the City Council approve and file the regular City Council meeting minutes of July 12, 2022.
Draft Regular Meeting Minutes of July 12, 2022Attachment(s):
July 26, 2022Page 5 City Council Agenda
RESOLUTION RECONFIRMING THE EXISTENCE OF A STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC
6. Recommendation: Staff recommends that the City Council, in consideration of the ongoing state of emergency due to the COVID -19 pandemic, and existing public health orders, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLAREMONT, CALIFORNIA, RECONFIRMING THE EXISTENCE OF A
STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC.
ResolutionAttachment(s):
ADOPTION OF A RESOLUTION ESTABLISHING THE 2022-23 GENERAL OBLIGATION
BOND TAX RATE FOR THE LEVY OF AN AD VALOREM TAX TO BE COLLECTED TO
MAKE DEBT SERVICE PAYMENTS ON OUTSTANDING GENERAL OBLIGATION BONDS ISSUED TO FINANCE THE ACQUISITION OF JOHNSON’S PASTURE
7. Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, REQUESTING
AND AUTHORIZING THE COUNTY OF LOS ANGELES TO LEVY A TAX ON
ALL REAL PROPERTY IN THE CITY OF CLAREMONT AS A VOTER
APPROVED LEVY WITH RESPECT TO THE CITY'S GENERAL
OBLIGATION BOND APPROVED BY THE VOTERS AT THE NOVEMBER 7, 2006 STATEWIDE GENERAL ELECTION TO FUND THE ACQUISITION OF JOHNSON'S PASTURE.
INVESTMENT REPORT - QUARTER ENDING JUNE 30, 20228.
Recommendation: Staff recommends that the City Council receive and accept the Investment Report for the quarter ending June 30, 2022.
Quarterly Investment ReportAttachment(s):
ADOPTION OF A RESOLUTION AMENDING SALARY SCHEDULES FOR FULL -TIME JOB CLASSIFICATIONS FOR FISCAL YEARS 2022-23 (RETROACTIVE TO JULY 1, 2022) AND 2023-24 TO ADD THE POSITION OF PERSONNEL SERVICES SPECIALIST (FUNDING SOURCE: GENERAL FUND)
9. Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING
AMENDED SALARY SCHEDULES FOR FULL-TIME JOB
CLASSIFICATIONS FOR FISCAL YEARS 2022-23 (RETROACTIVE TO JULY 1, 2022) AND 2023-24 TO ADD THE POSITION OF PERSONNEL SERVICES SPECIALIST.
ResolutionAttachment(s):
July 26, 2022Page 6 City Council Agenda
AUTHORIZATION TO AMEND THE EXISTING CONTRACTS WITH THE LAWTON GROUP AND ROBERT HALF INTERNATIONAL INC ., EXTENDING THE TERMS AND INCREASING
COMPENSATION FOR PROFESSIONAL TEMPORARY EMPLOYMENT SERVICES (FUNDING SOURCE: GENERAL FUND)
10. Recommendation: Staff recommends that the City Council authorize the City Manager to execute amendments to the existing contracts with The Lawton Group and Robert Half International Inc. for professional temporary employment services, extending the terms by four additional months through December 31, 2022, and adding funding in the amounts of $ 31,000 for The Lawton Group and $ 52,000 for Robert Half International Inc. to fully cover the costs of temporary staffing through December 31, 2022.
AWARD OF CONTRACTS TO NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF
POLICE DEPARTMENT VEHICLES AND TO BLACK AND WHITE EMERGENCY VEHICLES FOR VEHICLE UPFIT SERVICES (FUNDING SOURCE: MOTOR FLEET FUND)
11. Recommendation: Staff recommends that the City Council:
A. Award a contract to National Auto Fleet Group in the amount of $215,279.28 for the purchase of six Ford Explorers and authorize the City Manager to execute the contract; and
B. Award a contract to Black and White Emergency Vehicles in the amount of $ 36,906.06 to upfit the six Ford Explorers with police equipment and authorize the City Manager to execute the contract.
AWARD OF CONTRACT TO ROOFING STANDARDS, INC. FOR THE WHEELER PARK ROOF REPLACEMENT PROJECT (FUNDING SOURCE: GENERAL FUND)
12. Recommendation: Staff recommends that the City Council award a contract to Roofing Standards, Inc. in an amount not -to-exceed $ 30,800 for the replacement of the roof at the Wheeler Park building and authorize the City Manager to enter into an agreement for services.
AWARD OF CONTRACT TO FS CONTRACTORS, INC. FOR THE PARK WALKWAY REPAIR PROJECT (FUNDING SOURCE: GENERAL FUND AND PARK DEDICATION FUND)
13. Recommendation: Staff recommends that the City Council:
A. Award a contract to FS Contractors, Inc. in the amount of $ 115,700 for the Park Walkway Repair Project and authorize a project contingency of $11,570, for a total contract amount of $127,270;
B. Authorize the City Manager to execute the contract with FS Contractors, Inc.; and
C. Appropriate $ 52,270 from the Park Dedication Fund to fully fund the Park Walkway Repair Project.
July 26, 2022Page 7 City Council Agenda
AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH
DUDEK FOR ENVIRONMENTAL REVIEW OF THE CLARA OAKS DEVELOPMENT AND SPECIFIC PLAN (FUNDING SOURCE: DEVELOPER FEES)
14. Recommendation: Staff recommends that the City Council authorize the City Manager to execute a contract amendment with Dudek for environmental review services on the proposed Clara Oaks development in the amount of $ 68,930, for a total contract amount not to exceed $406,170.
Dudek Change OrderAttachment(s):
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
ROMO PLANNING GROUP FOR PROFESSIONAL PLANNING CONSULTING SERVICES (FUNDING SOURCE: DEVELOPMENT PROJECT APPLICANTS)
15. Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a three -year agreement with Romo Planning Group, with two optional one-year extensions in an amount not-to-exceed $100,000 annually.
AWARD OF CONTRACT TO GENTRY BROTHERS, INC. FOR THE CLAREMONT
BOULEVARD AND MONTE VISTA AVENUE ACCESSIBILITY PROJECT AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH LAE ASSOCIATES, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES (FUNDING SOURCES :
MEASURE R & PROPOSITION C FUNDS)
16. Recommendation: Staff recommends that the City Council:
A. Award a contract and authorize the City Manager to enter into an agreement with Gentry Brothers Inc. in the amount of $ 585,795 for the Claremont Boulevard and Monte Vista Avenue Accessibility Project, and authorize a 10 percent contingency in the amount of $ 58,580, for a total contract amount of $644,375;
B. Authorize the City Manager to enter into a professional services agreement with LAE Associates, Inc. in the amount of $ 59,605 for construction management and inspection services; and
C. Appropriate $ 165,914 from the Measure R Fund, and $ 89,190 from the Proposition C Fund, totaling $255,104 to fully fund the project.
AWARD OF CONTRACT TO CT&T CONCRETE PAVING, INC. FOR THE GREEN STREET AMERICANS WITH DISABILITIES ACT (ADA) IMPROVEMENTS PROJECT, CIP NO . 2022-02 (FUNDING SOURCE: MEASURE M)
17. Recommendation: Staff recommends that the City Council award a contract to CT&T Concrete Paving, Inc. in the amount of $ 80,100 for the Green Street ADA Improvements Project, authorize a ten percent project contingency in the amount of $ 8,010, for a total contract amount of $ 88,110, and authorize the City Manager to execute the agreement.
July 26, 2022Page 8 City Council Agenda
FOURTH AMENDMENT TO THE EXCLUSIVE NEGOTIATING AGREEMENT WITH VILLAGE
PARTNERS VENTURES, LLC FOR THE POTENTIAL PURCHASE OF CITY -OWNED PROPERTY, LOCATED AT 451 WEST ARROW HIGHWAY (FUNDING SOURCE: GENERAL FUND)
18. Recommendation: Staff recommends that the City Council authorize the City Manager to execute a Fourth Amendment to the Exclusive Negotiating Agreement with Village Partners Ventures, LLC, extending the negotiating period for an additional 90 days, with the option to extend an additional 60 days under the authority of the City Manager, for the potential purchase of City -owned property located at 451 West Arrow Highway.
PUBLIC HEARINGS - None
ORDINANCES - None
ADMINISTRATIVE ITEMS - None
CONTINUED PUBLIC COMMENT
This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction.
COMMISSIONS - One Architectural Commission Vacancy
ADJOURNMENT
THE REGULAR MEETINGS OF THE CLAREMONT CITY COUNCIL SCHEDULED TO BE HELD AUGUST 9 AND AUGUST 23, 2022, HAVE BEEN CANCELLED.
THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, SEPTEMBER 13, 2022, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711.
A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Appointments of Members to City Commissions
Resolution Approving City Warrants
Minutes of the July 26, 2022 Regular City Council Meeting Sustainability Annual Report for 2021
Crime-Free Multi-Housing Report
MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK ’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk ’s Office at 909-399-5461.
July 26, 2022Page 9 City Council Agenda
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL
BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR
ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE.
I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY
CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON JULY 21, 2022, PURSUANT TO GOVERNMENT CODE SECTION 54954.2.
POST THROUGH: July 27, 2022