CLAREMONT CITY COUNCIL
MEETING MINUTES
Tuesday, July 26, 2022 — 6:30 p.m.
Meeting Conducted In Person and Via Zoom. Video Recording is Archived on the City Website https://www.ci.claremont.ca.us/government/city-council/watch-city-cou ncil-meetings
CALL TO ORDER
Mayor Leano called the meeting to order at 6:30 p.m.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
ROLL CALL
PRESENT COUNCILMEMBER: CALAYCAY, LEANO, MEDINA, REECE, STARK
ABSENT COUNCILMEMBER: NONE
ALSO PRESENT Adam Pirrie, City Manager; Alisha Patterson, City Attorney; Jamie Earl, Assistant City Manager; Aaron Fate, Police Chief; Brad Johnson, Director of Community Development; Melissa Vollaro, Director of Human Services; Jeremy Swan, Director of Community Services; Shelley Desautels, City Clerk
CLOSED SESSION REPORT
There was no closed session to report on.
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Douglas McAllister, VP of External Affairs, gave a presentation on the Frontier Telecommunications Broadband Infrastructure Project.
ANNOUNCEMENT OF FEDERAL HOLIDAYS/OBSERVANCES
Holidays This Month and Upcoming:
Independence Day, July 4th
Labor Day, September 5th
MAYOR AND COUNCIL
Council Items
1. Resolution Extending the Temporary Increase in the Size of the Police Commission (Funding Source: General Fund)
This item starts at 27:46 in the archived video.
City Manager Pirrie highlighted the staff report.
City Council Minutes
July 26, 2022
Mayor Leano invited public comment.
Josue Barnes, Co-founder of Claremont Change, spoke in support of staffs recommendation as the Police Commission must have diverse representation.
Noah Winnick spoke in support of staff's recommendation and thanked the City Council for their positive discussion about the Police Commission at the previous City Council meeting.
There were no other requests to speak.
Councilmember Calaycay moved to adopt Resolution No. 2022-49, A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, EXTENDING
THE TEMPORARY INCREASE IN THE SIZE OF THE POLICE COMMISSION APPROVED BY ORDINANCE NO. 2020-07, seconded by Councilmember Reece, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
2. Appointments and Reappointments of Members to Various City Commissions This item starts at 31:49 in the archived video.
Mayor Leano and Councilmember Reece highlighted the staff report.
Mayor Leano invited public comment.
There were no requests to speak.
Councilmember Reece moved to make the following appointments and reappointments to various City Commissions:
Planning Commission
Appoint Melinda Gonzalez for a term to expire August 31, 2026 Appoint Tom Andersen for a term to expire August 31, 2026 Reappoint Isaac Rahmim to a term to expire August 31, 2026 Community and Human Services Commission
Reappoint Deborah Scott Toux to a term to expire August 31, 2026 Police Commission
Reappoint Frank Bedoya for a term to expire August 31, 2026 Reappoint Becky Margiotta for a term to expire August 31, 2024 Reappoint Rafik Mohamed for a term to expire August 31, 2024 Seconded by Councilmember Stark, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
City Council Minutes
July 26, 2022
3. Designation of Voting Delegate and Alternate for the Business Meeting to be held at the League of California Cities Annual Conference
This item starts at 34:38 in the archived video.
City Manager Pirrie highlighted the staff report.
Mayor Leano invited public comment.
There were no requests to speak.
Councilmember Stark moved to designate Councilmember Stark as voting delegate and Councilmember Reece as alternate voting delegate for the League of California Cities 2022 Conference Annual Business Meeting to be held during the Conference's General Assembly, seconded by Councilmember Calaycay, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
Council Assignment Reports
This item starts at 37:32 in the archived video.
Councilmember Medina provided an update on his meeting with Supervisor Barger to address the 10-freeway corridor and surrounding area.
Councilmember Reece shared that he gave a presentation to Active Claremont regarding Gold Line construction and any future construction.
Mayor Leano reported that Tri City Mental Health recently adopted its fiscal year budget and invited all to participate in the stakeholder process.
CITY MANAGER REPORT
This item starts at 39:42 in the archived video.
City Manager Pirrie invited all to attend the City's National Night Out on Tuesday, August 2 and reminded all that there will be no City Council or Commission meetings in the month of August. He also shared that El Barrio Park will reopen this weekend after completion of the park improvement project and the City's General Municipal Election will be held on November 8, 2022, to elect a City Councilmember in Districts 2, 3, and 4.
PUBLIC COMMENT
This item starts at 41:31 in the archived video.
Mayor Leano invited public comment.
Unidentified speaker asked the City Council to conduct safety studies for the Larkin Park permanent supportive housing project and of other developments in the City.
City Council Minutes
July 26, 2022
Priscilla Espinoza, Claremont Helen Renwick Library, shared upcoming events taking place at the Claremont Library.
There were no other requests to speak.
CONSENT CALENDAR
This item starts at 45:52 in the archived video.
Councilmember Medina pulled Item No. 18 from the Consent Calendar.
Mayor Leano invited public comment on Consent Calendar Items No. 4-17.
There were no requests to speak.
4. Adoption of a Resolution Approving City Warrant Register Adopted Resolution No. 2022-50, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated July 21, 2022.
5. City Council Minutes of July 12, 2022 (Regular)
Approved and filed the regular City Council meeting minutes of July 12, 2022.
6. Resolution Reconfirming the Existence of a State of Emergency due to the COVID-19 Pandemic
Adopted Resolution No. 2022-51, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, RECONFIRMING THE EXISTENCE OF A STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC.
7. Adoption of a Resolution Establishing the 2022-23 General Obligation Bond Tax Rate for the Levy of an Ad Valorem Tax to be Collected to Make Debt Service Payments on Outstanding General Obligation Bonds Issued to Finance the Acquisition of Johnson's Pasture
Adopted Resolution No. 2022-52, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, REQUESTING AND AUTHORIZING THE COUNTY OF
LOS ANGELES TO LEVY A TAX ON ALL REAL PROPERTY IN THE CITY OF
CLAREMONT AS A VOTER APPROVED LEVY WITH RESPECT TO THE CITY'S GENERAL OBLIGATION BOND APPROVED BY THE VOTERS AT THE NOVEMBER 7, 2006 STATEWIDE GENERAL ELECTION TO FUND THE ACQUISITION OF JOHNSON'S PASTURE.
8. Investment Report— Quarter Ending June 30, 2022
Received and accepted the Investment Report for the quarter ending June 30, 2022.
9. Adoption of a Resolution Amending Salary Schedules for Full-Time Job Classifications for Fiscal Years 2022-23 (Retroactive to July 1, 2022) and 2023-24 to Add the Position of Personnel Services Specialist (Funding Source: General Fund) Adopted Resolution No. 2022-53, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CLAREMONT, CALIFORNIA, ADOPTING AMENDED SALARY SCHEDULES FOR FULL-TIME JOB CLASSIFICATIONS FOR FISCAL YEARS 2022-23 (RETROACTIVE TO
City Council Minutes
July 26, 2022
JULY 1, 2022) AND 2023-24 TO ADD THE POSITION OF PERSONNEL SERVICES SPECIALIST.
10. Authorization to Amend the Existing Contracts with the Lawton Group and Robert Half International Inc., Extending the Terms and Increasing Compensation for Professional Temporary Employment Services (Funding Source: General Fund) Authorized the City Manager to execute amendments to the existing contracts with The Lawton Group and Robert Half International Inc. for professional temporary employment services, extending the terms by four additional months through December 31, 2022, and adding funding in the amounts of $31,000 for The Lawton Group and $52,000 for Robert Half International Inc. to fully cover the costs of temporary staffing through December 31, 2022.
11. Award of Contracts to National Auto Fleet Group for the Purchase of Police Department Vehicles and to Black and White Emergency Vehicles for Vehicle Upfit Services (Funding Source: Motor Fleet Fund)
A. Awarded a contract to National Auto Fleet Group in the amount of $215,279.28 for the purchase of six Ford Explorers and authorized the City Manager to execute the contract; and
B. Awarded a contract to Black and White Emergency Vehicles in the amount of$36,906.06 to upfit the six Ford Explorers with police equipment and authorized the City Manager to execute the contract.
12. Award of Contract to Roofing Standards, Inc for the Wheeler Park Roof Replacement Project (Funding Source: General Fund)
Awarded a contract to Roofing Standards, Inc. in an amount not-to-exceed $30,800 for the replacement of the roof at the Wheeler Park building and authorized the City Manager to enter into an agreement for services.
13. Award of Contract to FS Contractors, Inc., for the Park Walkway Repair Project (Funding Source: General Fund and Park Dedication Fund)
A. Awarded a contract to FS Contractors, Inc. in the amount of $115,700 for the Park Walkway Repair Project and authorized a project contingency of $11,570, for a total contract amount of$127,270;
B. Authorized the City Manager to execute the contract with FS Contractors, Inc.; and C. Appropriated $52,270 from the Park Dedication Fund to fully fund the Park Walkway Repair Project.
14. Authorization to Amend the Professional Services Agreement with Dudek for Environmental Review of the Clara Oaks Development and Specific Plan (Funding Source: Developer Fees)
Authorized the City Manager to execute a contract amendment with Dudek for environmental review services on the proposed Clara Oaks development in the amount of $68,930, for a total contract amount not to exceed $406,170.
15. Authorization to Enter Into a Professional Services Agreement with Romo Planning Group for Professional Planning Consulting Group (Funding Source: Project Applicants) Authorized the City Manager to enter into a three-year agreement with Romo Planning Group, with two optional one-year extensions in an amount not-to-exceed $100,000 annually.
City Council Minutes
July 26, 2022
16. Award of Contract to Gentry Brothers Inc., for the Claremont Boulevard and Monte Vista Avenue Accessibility Project and Authorization to Enter Into an Agreement with LAE Associates, Inc., for Construction Management and Inspection Services (Funding Sources:
Measure R & Proposition C Funds)
A. Awarded a contract and authorized the City Manager to enter into an agreement with Gentry Brothers Inc. in the amount of$585,795 for the Claremont Boulevard and Monte Vista Avenue Accessibility Project, and authorized a 10 percent contingency in the amount of$58,580, for a total contract amount of$644,375; B. Authorized the City Manager to enter into a professional services agreement with LAE Associates, Inc. in the amount of$59,605 for construction management and inspection services; and
C. Appropriated $165,914 from the Measure R Fund, and $89,190 from the Proposition C Fund, totaling $255,104 to fully fund the project.
17. Award of Contract to CT&T Concrete Paving, Inc., for the Green Street Americans with Disabilities Act (ADA) improvements Project, CIP No. 2022-02 (Funding Source: Measure Awarded a contract to CT&T Concrete Paving, Inc. in the amount of$80,100 for the Green Street ADA Improvements Project, authorized a ten percent project contingency in the amount of$8,010, for a total contract amount of $88,110, and authorize the City Manager to execute the agreement
18. Fourth Amendment to the Exclusive Negotiating Agreement with Village Partners Ventures, LLC for the Potential Purchase of City-Owned Property, Located at 451 West Arrow Highway (Funding Source: General Fund)
This item was removed from the Consent Calendar.
Councilmember Stark moved to approve Consent Calendar Items No. 4-17, seconded by Councilmember Calaycay, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Medina, Reece, Stark NOES: Councilmember— None
Item Removed from the Consent Calendar
18. Fourth Amendment to the Exclusive Negotiating Agreement with Village Partners Ventures, LLC for the Potential Purchase of City-Owned Property, Located at 451 West Arrow Highway (Funding Source: General Fund)
This item starts at 48:40 in the archived video.
Councilmember Medina recused himself from the discussion and left the meeting as he has a conflict of interest.
Mayor Leano invited public comment.
There were no requests to speak.
Councilmember Reece moved to authorize the City Manager to execute a Fourth Amendment to the Exclusive Negotiating Agreement with Village Partners Ventures, LLC, extending the negotiating period for an additional 90 days, with the option to extend an additional 60 days under the authority of the City Manager, for the potential
City Council Minutes
July 26, 2022
purchase of City-owned property located at 451 West Arrow Highway, seconded by Councilmember Stark, and carried on a roll call vote as follows:
AYES: Councilmember— Calaycay, Leano, Reece, Stark
NOES: Councilmember— None
ABSENT: Councilmember- Medina
Councilmember Medina returned to the meeting.
PUBLIC HEARINGS - None
ORDINANCES - None
ADMINISTRATIVE ITEMS - None
ADJOURNMENT
Mayor Leano adjourned the meeting of the Claremont City Council at 7:20 p.m. The next regular meeting of the Claremont Cit Council will be held on Tuesday, September 13, 2022, at 6:30 p.m., in the Claremo Council C mber.
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