CLAREMONT CITY COUNCIL
MEETING AGENDA
“We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.”
City Council Chamber
225 Second Street
Claremont, CA 91711
Tuesday
November 22, 2022
6:30 PM
COUNCILMEMBERS
JED LEANO
MAYOR
COREY CALAYCAY ED REECE JENNIFER STARK SAL MEDINA Pursuant to the local emergency concerning the COVID -19 virus declared by the City Council of the City of Claremont on March 19, 2020, and in accordance with State Assembly Bill 361 (2021-2022 Regular Session, codified at California Government Code Section 54953(e)), the following protocols will apply to public participation for the duration of the emergency:
The City will allow officials and members of the public to attend and participate in the meeting either in-person or remotely via Zoom Video Communication. This is a hybrid meeting under Assembly Bill 361 (Government Code Section 54953(e)).
To participate in the meeting via Zoom, download Zoom on any phone or computer device cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID :
256 208 090.
Members of the public who wish to address the City Council on any matter listed on the agenda or a subject matter within the jurisdiction of the City Council may utilize the following methods:
OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. Do not form a line in the center aisle.
OPTION 2: E-MAIL – Public comments may be sent via email to the City Clerk ’s office at [email protected] and jcostanza@ci .claremont.ca.us. All emails will be distributed to the City Council and imaged into the record of the meeting.
November 22, 2022Page 2 City Council Agenda
OPTION 3: MAIL – Public comments may be mailed to Claremont City Hall, Attn: City Clerk ’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the record of the meeting.
OPTION 4: TELEPHONICALLY – Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461, (909) 399-5463, sdesautels@ci .claremont.ca.us, or jcostanza@ci .claremont.ca.us. You will be called during consideration of the item you are interested in and given up to four minutes to speak.
Subject to the availability of the remote platform, members of the public who wish to address the City Council on any matter listed on the agenda or a subject matter within the jurisdiction of the City Council may utilize the following method:
OPTION 5: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button, which can be seen by the City Clerk. You will be called on in the order received to provide verbal comments for up to four minutes. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”.
The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded to the City website and preserved.
CALL TO ORDER THE MEETING OF THE CITY COUNCIL
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
Staff Introductions:
Nick Ariotti, Mechanic
Brianna “Bree” Spikes, Accountant
FEDERAL HOLIDAYS AND OBSERVANCES
Holidays This Month and Upcoming
Thanksgiving, November 24, 2022
MAYOR AND COUNCIL
Council Items - None
November 22, 2022Page 3 City Council Agenda
Council Assignment Reports
City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website :
www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments.
CITY MANAGER REPORT
PUBLIC COMMENT
The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council .
Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items.
At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit.
The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting.
The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and /or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment.
Only Councilmembers may pull an item from the consent calendar for discussion.
The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval. Now is the time for those in the audience to comment on the consent calendar.
Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar.
November 22, 2022Page 4 City Council Agenda
ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER1.
Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING
CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated November 10, 2022.
Resolution Approving City Warrant Register Dated November 10, 2022Attachment(s):
CITY COUNCIL MINUTES OF NOVEMBER 8, 20222.
Recommendation: Staff recommends that the City Council approve and file the regular City Council meeting minutes of November 8, 2022.
Draft Regular Meeting Minutes of November 8, 2022Attachment(s):
RESOLUTION RECONFIRMING THE EXISTENCE OF A STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC
3. Recommendation: Staff recommends that the City Council, in consideration of the ongoing state of emergency due to the COVID -19 pandemic, and existing public health orders, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLAREMONT, CALIFORNIA, RECONFIRMING THE EXISTENCE OF A
STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC.
Resolution Reconfirming EmergencyAttachment(s):
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CPS
HR CONSULTING FOR A DIVERSITY, EQUITY, AND INCLUSION EVALUATION AND CONSULTING SERVICES (FUNDING SOURCE: GENERAL FUND)
4. Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a professional services agreement with CPS HR Consulting for a diversity, equity, and inclusion evaluation and consulting services in the amount of $42,150.
PURCHASE OF EQUIPMENT TO REPLACE VIRTUAL SERVER INFRASTRUCTURE (FUNDING SOURCES: AMERICAN RESCUE PLAN ACT FUND AND GENERAL FUND)
5. Recommendation: Staff recommends that the City Council approve the purchase of the VXRails Virtual Infrastructure Equipment from Abtech Technologies in the amount of $167,962.16.
Abtech VXRails QuoteAttachment(s):
November 22, 2022Page 5 City Council Agenda
AWARD OF CONTRACT TO DM CONTRACTING, INC. FOR THE 2022-23 SIDEWALK
REHABILITATION PROJECT TO PROVIDE SIDEWALK REPAIR AND REPLACEMENT SERVICES (FUNDING SOURCE: MEASURE R FUND)
6. Recommendation: Staff recommends that the City Council:
A. Award contract to DM Contracting, Inc. and authorize the City Manager to enter into an agreement with DM Contracting, Inc. in the amount of $ 369,400 with a project contingency of ten percent ($36,940), for a total of $ 406,340, to provide sidewalk repair and replacement services at identified locations throughout the City;
B. Authorize the City Manager to enter into an agreement with RKA Consulting Group in the amount of $25,000 for monument preservation.
AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT
WITH BLAIS & ASSOCIATES TO INCREASE COMPENSATION FOR GRANT RESEARCH AND MANAGEMENT SERVICES (FUNDING SOURCE: GENERAL FUND)
7. Recommendation: Staff recommends that the City Council authorize the City Manager to execute an amendment to the existing Professional Services Agreement with Blais & Associates adding $ 25,000 in compensation and increasing the total agreement not-to-exceed amount to $100,000.
PUBLIC HEARINGS
Public Hearings will not begin before 7:00 p.m. Each speaker providing public comment will be allowed four (4) continuous minutes to speak, which cannot be delegated.
APPEAL OF ARCHITECTURAL COMMISSION APPROVAL OF ARCHITECTURAL AND SITE PLAN REVIEW # 22-A07 FOR A PROPOSED LANDSCAPE PLAN AT 840 SOUTH INDIAN HILL BOULEVARD - APPELLANT: BHUVNESHWARI CORPORATION DBA MOTEL 6, SAPNESH AMIN.
8. Recommendation: Staff recommends that the City Council:
A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CLAREMONT, CALIFORNIA, DENYING THE APPEAL OF AND AFFIRMING
THE ARCHITECTURAL COMMISSION'S APPROVAL OF ARCHITECTURAL AND SITE PLAN REVIEW # 22-A07 FOR A PROPOSED LANDSCAPE PLAN AT 840 SOUTH INDIAN HILL BOULEVARD; and
B. Find this item is not subject to environmental review under the California Environmental Quality Act (CEQA).
10/26/22 AC Resolution Approving Architectural and Site Plan Review #22-A07 Motel 6’s Appeal of AC Approval of Architectural and Site Plan Review #22-A07 AC Agenda Report for Architectural and Site Plan Review #22-A07 10/26/22 Staff Presentation on Architectural and Site Plan Review #22-A07 10/26/22 Architectural Commission Meeting Minutes (Excerpt) 1973 AC Hearing on Landscape Minutes (Excerpt)
Draft City Council Resolution Denying Appeal and Affirming AC Approval Attachment(s):
November 22, 2022Page 6 City Council Agenda
PUBLIC HEARING AND ADOPTION OF AN ORDINANCE AMENDING CLAREMONT MUNICIPAL CODE TITLE 15, INCORPORATING THE 2022 CALIFORNIA BUILDING CODES BY REFERENCE AND CONTINUATION OF LOCAL AMENDMENTS (FUNDING SOURCE :
GENERAL FUND)
9. Recommendation: Staff recommends that the City Council:
A. Conduct the public hearing;
B. Waive further reading and adopt AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF CLAREMONT CALIFORNIA, ADOPTING BY REFERENCE THE 2022 EDITION OF THE CALIFORNIA BUILDING
STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24); INCLUDING THE 2022 CALIFORNIA BUILDING CODE, (INCORPORATING and amending THE 2021 INTERNATIONAL BUILDING CODE ); THE 2022
CALIFORNIA RESIDENTIAL CODE, (INCORPORATING AND AMENDING THE 2021 INTERNATIONAL RESIDENTIAL CODE ); the 2022 california electrical code (INCORPORATING and amending the 2020 NATIONAL ELECTRICal code ); the 2022 california mechanical code (incorporating and amending the 2021 uniform mechanical code ); the 2022 california plumbing code (incorporating and amending the 2021 uniform plumbing code ); THE 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE: AND THE 2022 CALIFORNIA ENERGY CODE: Together with certain additions, insertions, deletions and changes thereto; AND adopting by reference the 2023 LOS
ANGELES COUNTY FIRE CODE, (LOS ANGELES COUNTY CODE, TITLE 32) INCORPORATING AND AMENDING THE 2022 CALIFORNIA FIRE CODE (INCORPORATING AND AMENDING THE 2021 EDITION OF THE INTERNATIONAL FIRE CODE); and
C. Find this item is not subject to environmental review under the California Environmental Quality Act (CEQA).
Proposed OrdinanceAttachment(s):
ORDINANCES - None
ADMINISTRATIVE ITEM
2023 COMMUNITY BASED ORGANIZATION GENERAL SERVICES AND HOMELESS SERVICES PROGRAM FUNDING (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND)
10. Recommendation: Staff recommends that the City Council:
A. Review and approve the 2023 Community Based Organization (CBO) funding recommendations made by the Community and Human Services Commission, consisting of $ 86,650 for General Services programs and $36,500 for Homeless Services programs, listed in the attachment to the staff report; and
B. Approve the Community and Human Services recommendation for $23,500 to be allocated to the City's Family and Senior Emergency Services Funds.
November 22, 2022Page 7 City Council Agenda
2023 CBO Program Summary and Funding RecommendationsAttachment(s):
CONTINUED PUBLIC COMMENT
This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction.
COMMISSIONS - One Architectural Commission Vacancy
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, DECEMBER 13, 2022, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711.
A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Declaration of the November 8, 2022 Election Results
Selection of Mayor and Mayor Pro Tempore
Resolution Approving City Warrant Register Dated November 24, 2022 Draft November 22, 2022 Special and Regular City Council Meeting Minutes Resolution Confirming State of Emergency Due to COVID
Golden Streets – Heart of the Foothills Event Memorandum of Understanding 2023 4th of July Fireworks/Drone Show Agreement
Purchase and Sale Agreement for 451 West Arrow Highway
MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK ’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk ’s Office at 909-399-5461.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL
BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR
ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE.
I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY
CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON NOVEMBER 17, 2022, PURSUANT TO GOVERNMENT CODE SECTION 54954.2.
POST THROUGH: November 23, 2022